JA18-0034B6,_PM_Support_for_THP_(DHHQ)_Redacted.pdf

Tracking # JA18-0034B6 6th Contract Extension

Justification and Approval for Other than Full and Open Competition Sole Source Acquisition

FAR Subpart 6.3 Other Than Full and Open Competition

1. Identification of the agency and contracting activity: Defense Health Agency (DHA), Contracting Office—Falls Church, 7700 Arlington Blvd, Falls Church, VA 22042.

2. Nature and/or Description of Action being approved: Approval is being requested for award of a Firm Fixed Price sole source contract to Axiom Resource Management, Inc., to support the previous level of effort provided under HT001117C0020, which ends March 6th, 2018. The proposed contract will have no new work.

3. Description of Services: The proposed contract will provide support and analysis to the TRICARE Health Plan (THP) and subordinate Health Plan Integration (HPI) directors, managers, and staff in the executive level program management areas and functions. These areas and functions include management and administration of HPI programs; management of the Military Health System (MHS) health plan and associated managed health care programs and activities; program and acquisition management of TRICARE purchased health care services;

management and administration of human resources programs and activities; operation of the HPI Front Office; and overall accomplishment of the missions, functions, and tasks of the HPI enterprise and its organizational entities.

The Contract is anticipated to have a Period of Performance (PoP) of 25 days, starting March 7th, 2018, and ending March 31st, 2018. The estimated value of this contract is $ . The contract will be funded utilizing FY18 Operations and Maintenance (O&M) Funds.

4. Statutory Authority Cited: The statutory authority permitting other than full and open competition for this acquisition is 10 U.S.C. 2304(d)(1)(B)(ii) as implement by Federal Acquisition Regulation (FAR) 6.302-1(a)(2)(iii)(B) – Only one responsible source and no other supplies or services will satisfy agency requirements. For DoD, services may be deemed to be available only from the original source in the case of follow-on contract for the continued provision of highly specialized services when it is likely that award to any other source would result in unacceptable delays in fulfilling the agency’s requirement.

5. Reason for Authority Cited: DHA issued a solicitation on December 1st, 2017, for competitive award of program management support services supporting THP at multiple locations. The agency received one quote and initiated evaluations on January 10th, 2018. The decision authority requires additional time to review evaluations documents, complete the award decision document, and complete the contract review board. For the Aurora, Colorado, site, THP receives program management support from HT001117C0020, which ends March 6th, 2018, creating a break in services which must be restored until a competitive contract can be awarded. Axiom Resource Management, Inc., has the knowledge of the current circumstances and the ability to provide the much needed, required support during the duration of this contract without a loss of efficiency and without an unacceptable delay in fulfilling the Agency’s needs, which would impact both the Agency’s current operations and its ability to later competitively award a support contract to meet its developing requirements.

Tracking # JA18-0034B6 6th Contract Extension

(2) DHA awarded contract HT0011-16-C-0018 under other than full and open competition (FAR 6.302-1, only one responsible source, see JA16-0087) for 6 months of performance, starting June 21st, 2016, to continue services performed under contract HT0011-15-C-0001. On December 20th, 2016, and again on March 29th, 2017, the Agency extended the contract to its final end date of June 20th, 2017.

(3) DHA awarded contract HT0011-15-C-0001 under other than full and open competition (FAR 6.302-1, only one responsible source, see JA15-0136) for 8 months of performance, starting June 20th, 2015, to continue services performed under contract HT0011-14-C-0017. On February 19th, 2016, the Agency extended the contract term an additional 4 months under FAR 52.217-8, Option to Extend Services.

(4) DHA awarded contract HT0011-14-C-0017 under other than full and open competition (FAR 6.302-1, only one responsible source, see J&A approved June 13th, 2017) for 6 months of performance, starting June 20th, 2014, with one option to extend the contract term by 3 months, to continue services performed under contract HT0011- 13-C-0021. On December 2nd, 2014, the Agency exercised the option. On March 19th, 2015, the agency extended the contract term an additional 3 months under FAR 52.217-8, Option to Extend Services.

(5) DHA awarded contract HT0011-13-C-0021 under other than full and open competition (FAR 6.302-2, urgent and compelling need, see J&A approved September 17th, 2013) for 6 months of performance, starting September 20th, 2013, with one option to extend the contract term by 3 months, to continue services performed under delivery order W81XWH-08-D-0024-0002. On March 19th, 2014, the Agency exercised the option.

(6) On behalf of the TRICARE Management Activity, the United States Army Medical Research and Acquisition Activity (USAMRAA) awarded delivery order W81XWH-08- D-0024-0002 under fair opportunity for 12 months of performance, starting April 20th, 2008, with four options, each to extend the term of the contract by 12 months. This contract provided program management support to Health Plan Operations, a predecessor to the TRICARE Health Plan directorate. USAMRAA exercised all four option periods, with the final year of performance ending April 19th, 2012. USAMRAA extended the contract term an additional 6 months under FAR 52.217-8, Option to Extend Services.

10. Interested Sources: DHA has no written statements of interest from industry for the planned sole source follow-on contract covering performance from March 7th, to March 31st, 2018, but is currently in evaluations for a competitive award.

11. Methods to overcome barriers: Quote evaluations from a competitive solicitation are currently underway with an anticipated award date of , for start of service on