Desktop RFP_Final_Posted_12232010.pdf

Article I: Synopsis This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

Article II: Solicitation HSTS03-11-R-CIO314 is issued as a Combined Synopsis/Solicitation for an Indefinite Delivery Indefinite Quantity (IDIQ) Fixed Unit Price (FUP) contract. In accordance with the FAR, interested Offerors must respond to this combined synopsis/solicitation. Proposals in response to this combined synopsis/solicitation must be received by the Government no later than 4:00 PM EDT on January 21, 2011.

Article III: Federal Acquisition Circular This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-47.

Article IV: Set Aside There is no Set-Aside designation for this procurement. It is being competed on a full and open basis.

(1) The North American Industry Classification System (NAICS) code for this acquisition is 334111

(2) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 1,000 employees.

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Article V: Schedule of Supplies and Prices

Pricing Schedule for Products and Services

CLIN

Description: IDIQ Ordering

Period Unit Price 10000 Laptops and Accessories

10000A Standard Laptop (see Article V.1.1.1)

$0.00

10000B Premium Laptop (see Article V.1.1.2) $0.00

10000C Lightweight Laptop (see Article V.1.1.3) $0.00

10000D Replacement AC Power Supply - Standard

Laptop $0.00

10000E Replacement AC Power Supply - Premium

Laptop $0.00

10000F Replacement AC Power Supply - Lightweight

Laptop $0.00 10000G Carrying Case - Standard Laptop. $0.00 10000H Carrying Case - Premium Laptop. $0.00 10000I Carrying Case - Lightweight Laptop. $0.00

10000J Carrying Case Backpack – Standard Laptop unit. $0.00 10000K Carrying Case Backpack – Premium Laptop. $0.00

10000L Carrying Case Backpack – Lightweight

Laptop. $0.00

10000M

Laptop Lock. (If necessary, propose appropriate accessory for each model on a separate contract line.) $0.00 20000 Ruggedized Laptop

20000A

Ruggedized Standard Laptop (see Article V.1.1.4) $0.00

20000B Replacement AC Power Supply - Ruggedized Laptop $0.00

20000C Carrying Case with Shoulder Strap (black) - Ruggedized Laptop. $0.00

30000 Desktop 30000A Standard Desktop (see Article V.1.1.5) $0.00

30000B Premium Desktop (see Article V.1.1.6) $0.00 40000 Tablet

40000A PC Tablet (see Article V.1.1.7) $0.00

40000B Replacement AC Power Supply – PC Tablet

$0.00

40000C PC Tablet Case slipcover

$0.00 50000 Peripherals

50000A Standard Monitor (see Article V.2.1.1) $0.00 50000B Premium Monitor (see Article V.2.1.2) $0.00 50000C Elite Monitor (see Article V.2.1.3) $0.00

50000D Docking Station (see Article V.2.1.6) $0.00 50000E Keyboard (see Article V.2.1.5) $0.00 50000F Mouse (see Article V.2.1.4) $0.00

60000 Accessories

60000A

Webcam Camera: 2-megapixel sensor with integrated microphone for desktops

$0.00

60000B USB Fingerprint Reader – FIPS 201 Certified Sensor (Plug-in)

$0.00

60000C USB Fingerprint Reader – FIPS 201 Certified Sensor (Corded)

$0.00

60000D

USB SMART Card/Fingerprint reader-writer, with resolution 500 dpi; Standards ISO 14001, ISO 9001, ISO 7816, WHQL, HSPD-12

$0.00

60000E

DVI to Analog RGB Video Interface converts single link DVI-D signals to analog RGB signals

$0.00

60000F

KVM with USB, audio, w/CAC support 4 port, NSA approved supporting DVI-uncompressed video 2560x1600

$0.00

60000G

KVM with USB, audio, w/CAC support 2 port, NSA approved supporting DVI-uncompressed video 2560x1600

$0.00

60000H KVM with USB, audio, w/CAC support 4 port, NSA approved supporting VGA video

$0.00

60000J KVM with USB, audio, w/CAC support 2 port, NSA approved supporting VGA video

$0.00

60000K KVM Cable – DVI- 6’ $0.00

60000L KVM Cable – DVI- 12’ $0.00

60000M KVM Console Cable – DVI 6’ $0.00

60000N KVM Cable Sets – VGA 6’ $0.00

60000P KVM Cable Sets – VGA 12’ $0.00

60000Q KVM Console Cable – VGA 6’ $0.00

60000R

Dual DVI Video w/ integrated TV Tuner supports min. resolution of 1900x1600 75 Ohm input

$0.00

60000S

Dual DVI Video w/ integrated TV Tuner supports min. resolution 1280x1024 75 Ohm input

$0.00

70000 Deliverables NSP

80000 Warranty NSP

Note:

Funds will not be obligated in the award of the base IDIQ contract. Funding will be identified and obligated in each Delivery Order at time of Delivery Order issuance. The minimum guarantee for the contract will be $100,000.00. In the event of a split award, a minimum of $100,000.00 is guaranteed for each action. The specific products and quantities by CLIN number will be identified on each Delivery Order. A ceiling of $98,000,000.00 is established as the cumulative total of all orders for the entire ordering period.

Article VI: Description of Supplies and Services

VI. 1.0 Desktop and Laptop Requirements In order to achieve standardization across the TSA platform, TSA requires that the same Original Equipment Manufacturer (OEM) be proposed for a category of equipment. The categories of equipment are as follows:

• Laptops

• Desktops

• Ruggedized Laptops

• PC Tablets

It is not required for all desktops, laptops, ruggedized laptops, and PC tablets proposed to come from the same OEM, however all items within a category must be from the same OEM.

The contractor shall propose accessories and peripherals that are equivalent matches to OEM products and are certified by the manufacturer to work with the proposed desktops, laptops, and tablets.

VI.1.1 Standard Laptop

a) The Standard Laptop must meet the following minimum characteristics:

b) EPEAT Silver Rating;

c) Highest performing CPU for the proposed model 4 GB of highest performing SDRAM using no more than 2 DIMMs;

d) Business appropriate hard shell resistant to incidental damage and shock;

e) Weight less than 5 lbs with battery;

f) 160 GB HDD 7200 rpm;

g) 14 inch viewable display (measured diagonally);

h) 8X DVD +/-RW;

i) WXGA Display (1280x800);

j) 802.11a/b/g/i/n wireless support;

k) Built-in speakers with headphone and microphone jack 4 USB 2.0 ports;

l) Wired 10/100 LAN (RJ 45) Ethernet support;

m) Built-in Web camera and microphone;

n) Built-in Smart card reader;

o) Functional with Microsoft Windows 7 Professional (32 bit and 64 bit versions);

p) Supports laptop security lock/cable;

q) AC power adapter ;

r) 4 hour battery life under normal usage;

s) 3 year warranty parts and labor coverage with next business day shipping;

t) 3 year warranty provision to allow the government to keep the hard drive.

VI.1. 2 Premium Laptop The Premium Laptop must meet the following minimum characteristics:

a) EPEAT Silver rating;

b) Highest performing CPU for the proposed model;

c) 4 GB of highest performing SDRAM using no more than 2 DIMMs;

d) Business appropriate hard shell resistant to incidental damage and shock;

e) Weight less than 6 lbs with battery;

f) 250 GB HDD 7200 rpm;

g) 15.0 inch viewable display (measured diagonally);

h) 8X DVD +/-RW;

i) High Definition Display (1366 x 768);

j) 802.11a/b/g/i/n wireless support;

k) Built-in speakers with headphone and microphone jack

l) 4 USB 2.0 ports;

m) Wired 10/100 LAN (RJ 45) Ethernet support:

n) Built-inWeb camera and microphone;

o) Built-in Smart card reader;

p) Functional with Microsoft Windows 7 Professional (32 bit and 64 bit versions);

q) Supports laptop security lock/cable;

r) AC power adapter;

s) 6 hour battery life under normal usage;

t) 3 year warranty parts and labor coverage with next business day shipping;

u) 3 year warranty provision to allow the government to keep the hard drive.

VI.1. 3 Lightweight Laptop The Lightweight Laptop must meet the following minimum characteristics:

a) EPEAT Silver rating;

b) Highest performing CPU for the proposed model;

c) 4 GB of highest performing SDRAM using no more than 2 DIMMs;

d) Business appropriate hard shell resistant to incidental damage and shock;

e) Weight less than 4 lbs with battery;

f) 160 GB HDD 7200 rpm;

g) 12 inch viewable display (measured diagonally);

h) 8X DVD +/-RW;

i) 802.11a/b/g/i/n wireless support;

j) Built-in speakers with headphone and microphone jack;

k) 2 USB 2.0 ports;

l) Wired 10/100 LAN (RJ 45) Ethernet support;

m) Built-in Web camera and microphone;

n) Built-in Smart card reader;

o) Functional with Microsoft Windows 7 Professional (32 bit and 64 bit versions);

p) Supports laptop security lock/cables;

q) AC power adapter;

r) 5 hour battery life under normal usage;

VI.1. 4 Ruggedized Laptop The Ruggedized Laptop shall meet the following minimum specifications:

b) MIL-STD 810F specification;

c) Highest performing CPU for the proposed model;

d) 4 GB of highest performing SDRAM using no more than 2 DIMMs;

e) 160 GB HDD; 7200 rpm shock mounted;

f) 12 inch viewable display (measured diagonally);

g) 8X DVD +/-RW;

h) WXGA Display (1280x800);

i) 802.11a/b/g/i/n wireless support;

j) 2 USB 2.0 ports;

k) Built-in Smart card reader;

l) Wired 10/100 LAN (RJ 45) Ethernet support:

m) Functional with Microsoft Windows 7 Professional (32 bit and 64 bit versions);

n) Supports laptop security lock/cables;

o) AC power adapter;

p) 5 hour battery life under normal usage;

q) 3 year warranty parts and labor coverage with next business day shipping;

r) 3 year warranty provision to allow the government to keep the hard drive.

VI.1. 5 Standard Desktop The Standard Desktop must meet the following minimum characteristics:

a) EPEAT Silver rating;

b) Dimensions not greater than 16 (W) x 5 (H) x 16 (D) in inches;

c) Highest performing CPU for the proposed model;

d) Space and power to add 2 additional internal card slots to support additional peripherals;

e) Business appropriate harden case resistant to incidental damage and shock;

f) 4 GB of highest performing SDRAM using no more than 2 DIMMs;

g) 320 GB HDD, 7200 RPM;

h) 8X DVD+/-R/W;

i) Integrated VGA video card;

j) 4 USB 2.0 ports;

k) Wired Ethernet support 10/100/1000;

l) Built-in speakers with headphone and microphone jack;

m) Functional with Microsoft Windows 7 Professional (32 bit and 64 bit versions);

n) 3 year warranty parts and labor coverage with next business day shipping;

o) 3 year keep your drive warranty provision to allow the government to keep the hard drive.

VI.1. 6 Premium Desktop The Premium Desktop must meet the following minimum characteristics:

a) EPEAT Silver rating;

b) Highest performing CPU for the proposed model;

c) Sufficient space and power to support 2 additional internal cards and 2 additional peripherals;

d) Business appropriate harden case resistant to incidental damage and shock;

e) 8 GB of highest performing SDRAM using no more than 2 DIMMs;

f) 320 GB HDD 7200 rpm;

g) 16 X DVD+/-R/W;

h) Support resolutions up to 1920x1200 @ 60Hz (DVI & VGA) and 600x1200 @ 85Hz

(VGA only);

i) Dual monitor support;

j) 4 USB 2.0 ports;

k) Wired Ethernet support 10/100/1000;

l) Built-in speakers with headphone and microphone jacks;

m) Functional with Microsoft Windows 7 Professional (32 bit and 64 bit versions);

n) 3 year warranty parts and labor coverage with next business day shipping;

o) 3 year warranty provision to allow the government to keep the hard drive.

VI.1. 7 PC Tablet The PC Tablet shall meet the following minimum specifications:

b) Highest performing CPU for the proposed model;

c) 12 inch viewable display (measured diagonally);

d) WXGA Display (1280x800);

e) Convertible touch tablet/laptop screen;

f) 4 GB of highest performing SDRAM using no more than 2 DIMMs;

g) 160 GB HDD;

h) 8X DVD +/-RW;

i) 802.11a/b/g/i/n wireless support;

j) Built-in speakers with headphone and microphone jack;

k) 2 USB 2.0 ports;

l) Wired 10/100 LAN (RJ 45) Ethernet support Built-in Web camera and microphone;

m) Built-in Smart card reader;

n) Built-in Web camera and microphone;

o) Functional with Microsoft Windows 7 Professional (32 bit and 64 bit versions);

p) Supports laptop security lock/cables;

q) AC power adapter;

r) 5 hour battery life under normal usage;

VI.2.0 Peripherals The contractor shall propose peripherals that are equivalent matches (i.e., form, fit, and function equivalent) to OEM products and are certified by the manufacturer to work with the proposed desktops, laptops, and tablets.

VI.2.1 Standard Monitor The standard monitor for Desktop/Laptop shall meet the following minimum specifications:

a) Viewable image size: 19” - 20” (measured diagonally);

b) ENERGY STAR® compliant;

c) Contrast 800:1 static;

d) Brightness 300 cdm;

e) Response 6 milliseconds or less;

f) Resolution to 1280 x 1024 at 60 Hz;

g) Built-in speakers or compatible attachable sound bar using a monitor provided power source;

h) headphone jack;

i) 1 USB 2.0 port;

j) Connectors: VGA (analog) and DVI;

k) Stand: height-adjustable; Panel: swivel, tilt, and pivot capable;

l) 1 year warranty part and labor coverage with next business day shipping.

VI.2.2 Premium Monitor The premium monitor for Desktop/Laptop shall meet the following minimum specifications:

a) Viewable image size: 21” – 23” (measured diagonally);

b) ENERGY STAR® compliant;

c) Contrast 1000:1 static;

d) Brightness 300 cdm;

e) Response 6 milliseconds or less;

f) Resolution to 1680 x 1050 at 60 Hz;

g) Built-in speakers or compatible attachable sound bar using a monitor provided power source;

h) Built-in headphones;

i) 1 USB 2.0 port;

j) Connectors: VGA (analog) and DVI;

k) Stand: height-adjustable; Panel: swivel, tilt, and pivot capable;

l) 1 year warranty part and labor coverage with next business day shipping.

VI.2. 3 Elite Monitor The elite monitor for Desktop/Laptop shall meet the following minimum specifications:

a) Viewable image size: 24” - 27” (measured diagonally);

b) ENERGY STAR® compliant;

c) Contrast 1000:1 static;

d) Brightness 300 cdm;

e) Response 6 milliseconds or less;

f) Resolution 1920 x 1200 at 60 Hz;

g) Built-in speakers or compatible attachable sound bar using a monitor provided power source;

h) Built-in headphones;

i) 1 USB 2.0 port;

j) Connectors: VGA (analog) and DVI;

k) Stand: height-adjustable; Panel: swivel, tilt, and pivot capable;

l)

m) 1 year warranty part and labor coverage with next business day shipping.

VI.2. 4 Mouse

• USB 3 Button Optical Mouse

VI.2. 5 Keyboard

• Standard USB, 104-Key with Integrated Smart Card Reader

VI.2. 6 Docking Station / Port Replicator

• Support for dual monitors

• 1 DVI port

• 2 Display Ports

• 1 Serial port

• 1 Parallel port

• 2 USB ports

• 1 x eSATA/USB port

VI.3.0 Preparation of Laptops, Desktop and Tablets TSA will provide a standard image for Windows based laptops, desktops, and tablets. The Contractor shall provide factory integration in accordance with TSA configuration requirements and include installation of a custom provided software image.

The Contractor shall, at a minimum, follow these milestones for laptops, desktops and tablets:

• Install the image on each model

• Configure the systems according to TSA specifications

• Validate the image and process at the Contractor site

The Contractor shall ensure the configuration settings and imaging processes are 100% accurate for all desktops and laptops shipped to TSA facilities.

VI.3.1 Tag and Capture Inventory Data The Contractor shall place a TSA provided asset tag in a TSA specified location on each device identified as an accountable asset (desktops, laptops, tablets, excluding parts). The Contractor shall place a TSA provided asset tag in a TSA specified location on each monitor. Monitors are defined as administratively controlled assets. The Contractor shall capture all required inventory information and provide TSA with an electronic file in comma separated value (CSV) format or some other mutually agreed upon format (See deliverable 3-R, 4-R for frequency). The Contractor shall at minimum capture the following data information:

• Device manufacturer;

• Model;

• Serial number (must be unique);

• TSA asset tag number;

• TSA purchase price:

• Order date;

• Warranty expiration date;

• Contract number/purchase order number;

• Airport code where appropriate;

• Shipping destination;

• Ship date;

• Ship-to point of contact (POC) name;

• POC phone number;

• POC email.

VI.4.0 Warranty The Contractor shall provide a warranty for all proposed laptops, desktops, tablets, and peripherals. This warranty service shall include on-site repair and new part replacement for all components and add-on cards. Warranty shall allow the Government to retain the old drives rather than ship them back to the supplier.

NOTE: Specific warranty requirements for each category of equipment can be found in Article VI Subparts 1.1, 1.3, 1.4, 1.5, 1.6, 1.7, 2.1, 2.2, and 2.3.

VI.5.0 Management The Contractor shall provide project management services for each delivery order.

The Contractor shall manage orders and distribution, track delivery, track inventory, and manage distribution schedules.

VI.5.1 Meetings / Deliverables The Contractor shall establish meetings and submit the reports outlined in Table 1 according to the identified schedule.

All reports shall be submitted to the COTR and meeting participants 24 hours prior to any project management meeting (Deliverable 1-R and 2-R).

(a) All applicable deliverables, their required delivery dates, and destination of delivery will be specified in each delivery order issued under this contract. The schedule for completion of work to be performed under this contract will be delineated in each Delivery Order issued under this contract.

(b) Deliverables may be submitted in electronic format. However, all electronic deliverables shall be free of any known computer virus or defects. If a virus or defect is found, the deliverable will not be accepted. The replacement file shall be provided within two (2) business days after notification of the presence of a virus.

(c) Each contract-level and DO-level deliverable shall be accompanied by a cover letter from the Contractor on Company letterhead and shall be in accordance with the instructions in Article VIII as applicable. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package.

All hard copy deliverables and reports under this contract shall be delivered F.O.B. Destination under transmittal letter to the Contracting Officer’s Technical Representative to the following address:

Transportation Security Administration Office of Information Technology Attn: Barry Hildebrandt 701 South 12th Street Arlington, VA 20598-6011 A copy of all hard copy deliverable transmittal letters and reports shall be delivered to the Contracting Officer at the following address:

Transportation Security Administration Office of Acquisition, TSA-25 Attn: Bethany Petrofsky

701 South 12th Street Arlington, VA 20598

Table 1

MEETINGS AND DELIVERABLES DATE

Meetings 1-M Contractor Initiation/Kickoff No Later Than 10 business days after award 2-M Delivery Review Meetings Weekly or as otherwise defined in delivery order Deliverable Plans

Reports 1-R Weekly Delivery Report Weekly or as otherwise defined in delivery order 2-R Risk Management Report Weekly or as otherwise defined in delivery order 3-R Inventory Management Reports (applies to new & legacy equipment)

Weekly or as otherwise defined in delivery order

4-R Inventory Data Feed (applies to new and legacy equipment) Weekly or as otherwise defined in delivery order

VI.6.0 Technology and Price Refresh Throughout the life of the contract, the Contractor shall research and present written recommendations for newly available laptops, desktops, tablets, and peripherals that reflect market changes in capability/performance and price but remain closely aligned with the capabilities/performance and/or price of the items on contract. The Contractor shall also provide to the Government, for test and evaluation, at least one unit of the item considered for refresh.

The unit shall be provided at no cost to the Government. The Government will return the unit to the Contractor upon completion of test and evaluation procedures. No item shall be added to the contract until it has passed Government test and evaluation. If a proposed product is accepted by the government, the Contracting Officer will incorporate the change by issuing a modification.

If the Contractor reduces its published commercial price on any item of the contract, the Contractor shall provide the unit price discount of (Contractor to insert percentage) to the Government. A published commercial price list is considered to be a catalog, webpage or any other publication that is readily available to the commercial consumer. In addition, if an item on contract is refreshed with another item, the Contractor shall provide a unit price discount of (Contractor to insert percentage) from the published commercial price list. The percentage shall be at least equal to any percentage initially offered for contract award.

Article VII: Date(s) and place(s) of delivery and acceptance and FOB point

Ordering Period The contract shall have an ordering period of five (5) years from date of award. The ordering period shall be met if the five (5) years have passed since the date of award or the maximum value of the contract has been met prior to the conclusion of the 5 year period.

Period of Performance The Period of Performance shall be identified in each delivery order issued. No delivery order may extend beyond 12 months from the date of expiration of the Ordering Period.

Delivery Each Delivery Order shall identify the shipping address(es) and quantities. Delivery of items ordered under this contract shall be made FOB Destination to any TSA location in the United States (CONUS and OCONUS), United States territory, or possession. See Attachment 1 for Locations.

All deliveries shall be made FOB Destination within 30 days of Delivery Order issuance unless otherwise specified in the Delivery Order.

Article VIII: Instructions to Offerors

FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition as tailored in the Addenda provided below:

ADDENDUM TO 52.212-1(b)(4)(5)(6)and(10):

Offers shall be submitted in two (2) separate files: Volume 1, Technical (Factors 1 – 4); and Volume 2, Price (Factor 5). Each file shall be prepared and submitted in Microsoft Word or Excel. The offeror shall use Times New Roman Font and shall use a font size of 10 or higher.

Volume 1 shall not exceed 10 pages. A cover page, table of contents, model specification sheets, test & evaluation results, actual warranties, and past performance references will not count against the page limit. Volume 2 proposals will not have a page limit. A page shall be one 8 1/2” X 11” piece of paper printed on one side.

Factor 1 – Equipment The offeror shall describe the configuration proposed for each Laptop, Desktop, Tablet and Peripheral proposed. The offeror’s description shall be supported by commercial catalog descriptions, to verify that the offeror has proposed configurations available in the commercial marketplace and that the offeror has proposed the highest CPU available for the specific model.

The minimum configuration for each product is described in Article VI.

The Contractor shall propose accessories that are equivalent matches to OEM products and are certified by the manufacturer to work with the proposed desktops, laptops, and tablets. The Contractor shall identify accessory products as EPEAT registered or non-EPEAT. For each EPEAT registered product the rating level shall also be noted on the submission. The Contractor shall separately identify accessories as Trade Agreements Act (TAA) or non-TAA compliant.

Operational availability and reliability of equipment is important to the Government as it has direct impact on operational uptime as well as support and maintainability cost to the Government. TSA does not maintain a pool of spares. Therefore, equipment that is not available when needed for use, or reliable when in use, will have a negative impact on mission support and increase costs to the agency. The offeror shall demonstrate to the Government the reliability of the equipment proposed for each specification. The offeror shall describe the test and evaluation process the equipment was placed under to determine operational availability and reliability. The offeror shall describe the results of the test and evaluation for each piece of equipment proposed.

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Factor 2 – Warranty Support The contractor shall describe its approach to warranty support that mitigates risk to operational downtime. The contractor shall fully describe their warranty process from initiation through completion. In addition, the contractor shall provide a copy of the warranty proposed to cover the equipment offered.

NOTE: Prior to accessing its IT equipment or network, TSA requires a security suitability determination on any individual that may access either the equipment or the network.

Factor 3 – Production Over the ordering period of the contract, the Government may place a delivery order for a significant quantity of items (eg. Mix of 25,000 units per year and associated peripherals and accessories). At a minimum, the offeror shall describe their capacity to manufacture and supply to the Government the equipment proposed. The offeror shall identify the excess capacity of its manufacturing plant. The offeror shall describe how long it will take to manufacture and deliver up to 25,000 units per year as well as the number of units it can deliver per month. The offeror shall identify those long lead items within the manufacturing process which impact its ability to deliver and how it manages those long lead items to ensure it can meet manufacturing demands.

The contractor shall describe how it will manage the installation of a Government provided image on ordered units. At a minimum, the contractor shall describe its experience with the proposed installation process and its process for and experience with quality assurance of image installation to reduce the number of units requiring reimaging by the Government prior to deploying the unit to the end user.

The contractor shall describe its approach for refreshing the capabilities of the units proposed to ensure that the Government continues to be able to receive equipment under the proposed contract that is commensurate with commercial offerings over the 5 year ordering period of the proposed contract. The contractor shall describe its approach to identifying when and why technology should be refreshed and the timing of the refresh cycle. The contractor shall describe other factors that are taken into consideration during the refresh cycle, such as compatibility of peripheral equipment (e.g. docking stations). The contractor shall describe the process and factors that contribute to end of life and product replacement. The contractor shall identify when it projects a refresh will be executed for each of the equipment items proposed and whether the refreshed equipment will be compatible with existing peripherals.

Factor 4 – Past Performance The offeror shall include a description of three (3) examples of offerors’ past performance as either a prime contractor or a subcontractor for contracts similar in size, scope, and complexity to the requirements of this solicitation. The past performance examples shall be for contracts or subcontracts performed within the last three years from the date of this solicitation. If an offeror lacks a record of relevant past performance within the last three years, or if an offeror has fewer than three examples of relevant past performance within the last three years, the offeror shall state such clearly in the Volume 1 proposal. The past performance examples shall include a description of the scope of work performed by the offeror for the referenced contract or subcontract, and shall provide a point of contact (including name, agency/firm, telephone number, and email address) for the end user or client for each example. A questionnaire for the offeror’s use is found in Attachment 2.

Factor 5 – Price The offeror shall complete the Schedule of Supplies and Prices by providing a unit price for each Contract Line Item Number (CLIN). Failure to identify a price for each CLIN or identify the CLIN as Not Separately Priced (NSP) may render the proposal non-responsive and removed from further consideration for award. The contractor shall include all direct and indirect charges and profit into the fixed unit price for each CLIN. For each CLIN the contractor shall supply data to support the price proposed. The contractor shall provide commercial catalog pricing sheets. The contractor shall clearly cross-reference the CLIN price to any supporting data so the Government can ensure that the item offered is commercially available and the price proposed is equal to or less than the commercial price of the item. If adding in direct and indirect charges

(eg. management fees, shipping, etc.) results in the CLIN Fixed Unit Price being greater than the commercial catalog price, the contractor shall detail the buildup of the fixed unit price for each CLIN. For example:

Catalog Price $100 Discounted Catalog Price $ 95 Management Fee $ 2 Shipping & Handling $ 10 Offered Price $107

An offeror may escalate unit pricing over the five (5) year ordering period of the contract.

However, if the offeror chooses to do this it shall not escalate pricing more than once a year. For purposes of escalation the offeror may assume a contract award date of March 14, 2011. If an offeror chooses to escalate pricing it must support each fixed unit price as specified above.

An offeror may propose a tiered pricing approach. If an offeror proposes pricing terms other than a standard fixed unit price, the offeror must clearly articulate the terms of its price proposal.

For example, What are the quantities of tiers?; Is progression through the tier quantities based upon each individual order or cumulative orders?; Is progession through tiered prices based upon the quantities of an individual order or cumulative orders?; If an order or accumulation of orders places the quantity in another tier must the lower tier be fulfilled at the quantity and price and then the balance in the next tier fulfilled at a different price or is the price of the next tier used for all quantities?.

If the Contractor reduces its published commercial price on any item of the contract, the Contractor shall provide the unit price discount of (Contractor to insert percentage) to the Government. A published commercial price list is considered to be a catalog, webpage or any other publication that is readily available to the commercial consumer. In addition, if an item on contract is refreshed with another item, the Contractor shall provide a unit price discount of (Contractor to insert percentage) from the published commercial price list. The percentage shall be at least equal to any percentage initially offered for contract award.

ADDENDUM TO 52.212-1(c):

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, Article IX: Evaluation

FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

Basis of Award—Best Value The Government defines “most advantageous” as the best overall value to the Government. The Government believes that there are certain advantages to be gained from a single award, such as reduced administrative costs, administrative efficiency, and product consistency. However, if as a result of the evaluation the Government is able to obtain best value through split awards by product category as defined in Article V it will do so. The Government will not make multiple awards within a product category. However, if it is determined that the potential advantage to be gained through multiple awards is equal to or less than what can be achieved through making a single award the Government will make a single award resulting from this solicitation. The following factors shall be used to evaluate offers for award on either a single award or multiple award basis:

Factor 1 – Equipment Specifications The Government will evaluate each offeror’s proposal to ensure that the proposed configurations meet the specifications provided for each type of equipment and that the same OEM is proposed for a particular category of equipment. The categories of equipment are desktops, laptops, ruggedized laptops, and PC tablets. The Government will validate that the proposed configuration is provided by the offeror in the commercial marketplace. Proposed configurations which exceed the minimum requirements may be evaluated higher depending upon the magnitude and impact of the configuration proposed in comparison to the minimum specification identified by the Government. Failure to meet the minimum specification requirements for any product proposed will be identified as a deficiency and render the Factor to be “Unacceptable”.

The Government will evaluate the operational availability and suitability of equipment proposed.

Equipment that has undergone stringent operational testing of statistically significant samples of production units of the configuration proposed or production units of the model proposed will be determined to lessen the risk to the Government. Equipment that has been favorably tested by an industry recognized third party such as Forrester or Gardner may be evaluated as reducing risk as well. Equipment that has not undergone testing (either of the configuration proposed or the model proposed) shall be evaluated to increase the risk to the Government. The Government will not award a contract to any offer which contains an “Unacceptable” rating within the factor evaluation.

Factor 2 – Warranty Support The government will evaluate the offeror’s approach to provisioning under warranty equipment and service that minimizes the operational downtime of TSA. The Government will evaluate the terms and conditions of the proposed warranty to ensure that it does not place any undue risk (may it be to schedule, performance and/or cost) upon TSA and does not cause TSA to incur costs in other areas. The Government will not award a contract to any offer that contains an “Unacceptable” rating within the factor evaluation.

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Factor 3 – Production The Government will evaluate the offeror’s capacity to fulfill large orders (e.g,. Mix of 25,000 units per year and associated peripherals and accessories). The Government will evaluate the offeror’s approach to managing the manufacturing process to ensure long lead items do not impact the ability to fulfill contract requirements.

The Government will evaluate the offeror’s process for installing a Government provided software image prior to shipping any unit. The Government will evaluate the validity of the process and the offeror’s experience with the proposed process. The Government will evaluate the robustness of the quality assurance and control program as well as the experience of the offeror with quality control aimed at reducing the number of units requiring reimaging by the Government prior to deploying the unit to the end user.

The Government will evaluate the offeror’s approach to refreshing the units proposed. The Government will consider the cycle of refresh and how the refresh will impact the Government’s return on investment. The Government places a preference on equipment that can reduce the duplication in peripheral costs and supports the mobility of Government employees. For example, a docking station that supports multiple levels of laptops and future refreshes of laptops.

The Government will not award a contract to any offer that contains an “Unacceptable” rating within the factor evaluation.

Factor 4– Past Performance The Government will evaluate the offeror’s performance on past projects. In addition to evaluating performance, the Government will consider the time period and relevancy of the past performance to the size, scope and complexity of the requirements of this solicitation. Performance on projects that are more recent and/or more relevant to this requirement may be evaluated more favorably.

In conducting this evaluation, the TSA may contact the references identified in an offerors’ proposal using the questionnaire included as Attachment 2 to this solicitation. Offerors’ proposals will be evaluated as either “Favorable”, “Unfavorable”, or “Neutral” for this evaluation factor. A rating of “Neutral” will be assigned where an offeror lacks a record of relevant past performance. A rating of “Unfavorable” will result in an offer no longer being considered for award. The TSA will evaluate past performance on the basis of all past performance examples included in the offeror’s proposal. In addition, the TSA may consider information obtained from other sources in evaluating past performance. Offerors will be afforded an opportunity to respond to any negative past performance information obtained by the TSA in its evaluation.

Factor 5 – Price The Government will evaluate the offeror’s fixed unit prices for unbalanced pricing as described in FAR 15.404-1. In addition, the government will evaluate the proposed prices for fairness and reasonableness. In order to conduct a trade-off analysis the Government will determine a Total Evaluated Price (TEP). The TEP will be determined by multiplying the fixed unit price of an item over an estimated number quantities to be purchased over the five year ordering period. If an offeror proposes escalated pricing, tiered pricing or a combination thereof, the Government shall determine the TEP based upon the pricing terms identified in the offeror’s proposal. The Government will not release the quantities used to determine the TEP. The quantities will have been identified prior to the issuance of this solicitation, sealed and maintained by the Contracting Officer until such time as price proposals are received and turned over to the evaluation team.

For planning purposes the Government anticipates purchases of significant quantities in years 1 and 4 of the ordering period.

Relative Order of Importance Factor 1 – Equipment is the most important factor. Factor 1 – Equipment is more important than Factor 2 – Warranty Support. Factor 2 - Warranty Support is more important than Factor 3 – Production. Factor 3 – Production is more important than Factor 4 – Past Performance. When combined Factors 1 – 4 are more important than Factor 5 – Price. When the merits of competing proposals approach equal, Factor 5 – Price will become more important in any trade-off decisions.

The Government reserves the right to make multiple awards based upon the product categories as defined in Article V. If the Government chooses to make an award determination based upon individual product categories, a TEP for each category will be determined using the process identified above.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Notification To Offerors of Contractor Support of the Selection Process

(1) Offerors are advised that employees of the firms identified below may serve as Source Selection Organization advisers in the source selection process. These individuals will be authorized access to only those portions of proposal data and discussions that are necessary to enable them to perform their respective duties. Such firms are expressly prohibited from competing on the subject acquisition and from scoring or rating of proposals or recommending the selection of a source.

P3 Partners, LLC 3600 Dallas Highway, Suite 230, PMB 126 Marietta GA 30064

(2) In accomplishing their duties related to the source selection process, the aforementioned firms may require access to proprietary information contained in the offerors' proposals.

Therefore, pursuant to FAR 9.505-4, these firms must execute an agreement with each Offeror that states that they will (1) protect the offerors’ information from unauthorized use or disclosure for as long as it remains proprietary and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each Offeror must contact the above companies to effect execution of such an agreement prior to submission of proposals. Each Offeror shall submit copies of the agreement with their proposal.

Article X: FAR 52.212-3, Offeror Representations and Certifications—Commercial Items

Offerors shall include a completed copy of FAR 52.212-3 Offeror Representations and Certifications—Commercial Items, with its offer. The offeror shall include this in its Volume 2 submittal.

Contractors must be currently registered and have a valid certification in the Online Representation and Certification Application (ORCA) as well as have a current Central Contractor Registration (CCR) and not be suspended or debarred as listed under the Excluded Parties List (EPLS).

Article XI:FAR 52.212-4, Contract Terms and Conditions—Commercial Items

The terms and conditions identified in FAR 52.212-4 shall apply to this contract and any subsequent delivery order.

Article XII:FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items

The terms and conditions identified in FAR 52.212-5 shall apply to this contract and any subsequent delivery order. In addition, the following list of FAR clauses included in 52.212-5 are applicable to this contract and any subsequent delivery order.

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108- 78).

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

_X__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Dec 2008) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Mar 2009) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Mar 2009) (Pub. L. 111-5).

___ (5) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C.

657a).

___ (6) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jul 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (7) [Reserved] ___ (8) (i) 52.219-6, Notice of Total Small Business Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-6.

___ (iii) Alternate II (Mar 2004) of 52.219-6.

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___ (9) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (10) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)).

_X__ (11) (i) 52.219-9, Small Business Subcontracting Plan (Apr 2008) (15 U.S.C. 637 (d)(4).)

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (12) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C.

637(a)(14)).

___ (13) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (14) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (June 2003) of 52.219-23.

___ (15) 52.219-25, Small Disadvantaged Business Participation Program— Disadvantaged Status and Reporting (Apr 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (16) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ _ (17) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f).

___ (18) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)).

_X__ (19) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (20) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Aug 2009) (E.O. 13126).

_X__ (21) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X__ (22) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X__ (23) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.S.C. 4212).

_X__ (24) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793).

_X__ (25) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.S.C.

4212).

___ (26) 52.222-54, Employment Eligibility Verification (Jan 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (27) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

_X__ (28) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (29) (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

___ (ii) Alternate I (Dec 2007) of 52.223-16.

_X__ (30) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a- 10d).

___ (31) (i) 52.225-3, Buy American Act –Free Trade Agreements – Israeli Trade Act (Jun 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-301, 109-53, 109-169, 109-283, and 110-138).

___ (ii) Alternate I (Jan 2004) of 52.225-3.

___ (iii) Alternate II (Jan 2004) of 52.225-3.

___ (32) 52.225-5, Trade Agreements (Aug 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X__ (33) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (34) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (35) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (36) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

___ (37) 52.232.30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_X__ (38) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332).

_ __ (39) 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

___ (40) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

___ (41) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (42) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

___ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.).

___ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

___ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

___ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(Mar 2009) (Pub. L. 110-247).

___ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C.

5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an…