RFQ_HSSS01-16-Q-0013_-_Fence_Maintenance.pdf

Request for Quote (RFQ) HSSS01-16-Q-0013 Perimeter Fence Maintenance

Table of Contents Addendum to 52.212-1 Instructions to Offerors – Commercial Items. (APR 2014)

INSTRUCTION TO OFFERORS

Statement of Work (SOW)

Performance Based Work Matrix

Clauses and Provisions Incorporated by Reference:

52.202-1 Definitions. (Jul 2004)

52.203-3 Gratuities. (Apr 1984)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. (Oct 2010)

52.204-7 System for Award Management (Jul 2013)

52.204-13 – System for Award Management Maintenance. (Jul 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

3052.209-79 Representation by Corporations Regard-ing a Felony Criminal Violation under any Federal or State Law or Un-paid Federal Tax Liability (2014)

Clauses and Provisions Incorporated by Full Text:

52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014)

52.212-2 -- Evaluation -- Commercial Items (OCT 2014)

52.212-3 -- Offeror Representations and Certifications -- Commercial Items. (Mar 2015)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items. (May 2015)

52.216-1 Type of Contract. (APR 1984)

52.232-18 - Availability of Funds (Apr 1984)

52.232-39 - Unenforceability of Unauthorized Obligations (Jun 2013)

52.233-2 Service of Protest (Sep 2006)

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

3052.209-70 Prohibition on contracts with corporate expatriates. (JUN 2006)

3052.204-71 Contractor Employee Access -- ALTERNATE II (JUN 2006)

3052.242-72 Contracting officer's technical representative. (DEC 2003)

USSS 3052.204-90 Unauthorized Use of the U.S. Secret Service Name

Addendum to 52.212-1 Instructions to Offerors – Commercial Items. (APR 2014)

INSTRUCTION TO OFFERORS

The Offeror shall submit quotations in accordance with the following format:

Part A: General Business Information/Representations and Certifications Part B: Past Performance References Part C: Technical Quotation Part D: Price Quotation Part E: Statement of Contractor Responsibility

PART A: General Business Information/Representations and Certifications The Offeror shall provide:

1. Name, title, telephone number, fax number, and email address of the point of contact.

2. Nine-digit DUNS. The DUNS is used to verify that the vendor is registered in the System for

Award Management (SAM). By submitting a proposal, the Offeror acknowledges the Government requirement to be in the SAM database prior to award of any contract.

Information about SAM may be found at www.sam.gov.

3. Nine-digit TIN. The Taxpayer Identification Number is necessary for electronic payment.

4. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. If the

Offeror has completed the annual representations and certifications electronically through SAM at www.sam.gov, then the Offeror shall provide a statement indicating this has been completed. Upon receipt of this statement, the Government will verify that the annual representations and certifications have been completed in SAM.

PART B: Past Performance References The submission of all references shall include the following information:

1. Contract Number(s)

2. Name, email address, and phone number of a point of contact at the Federal, State, Local

Government or Commercial entity for which the contract was performed.

3. Dollar value of the Contract.

4. Detailed description of the work performed.

5. Names of subcontract(s) used, if any, and a description of the extent of work performed by the subcontract(s).

The number, type and severity of any quality, delivery or cost problems in performing the contract, the corrective action taken and the effectiveness of the correct action

PART C: Technical Quotation The offeror shall identify the methods that will be used to fulfill the objectives outlined in the Statement of Work, including demonstrating their experience with inspection and repair of chain link fencing, electronic gates, and Nasatka vehicle barriers.

http://www.sam.gov/

PART D: Price The offeror shall provide pricing in the following format:

CLIN 0001: Preventative Maintenance Services (Base Year) Inspection Fee (fixed price fee charged annually in accordance with the section 2d. of the SOW) CLIN 0002: Corrective Maintenance Services (Base Year) Labor Rates for Regular Business Hour Repair in accordance with Section 2e. of the SOW CLIN 0003: Emergency Corrective Maintenance Services (Base Year) Labor Rates for outside of Regular Business Hour Repair in accordance with Section 2f. of the

SOW

CLIN 0004: Spare Parts List (Base Year) Fixed prices for spare parts needed to perform repairs (see Section 2b. of SOW) CLIN 0005: Preventative Maintenance Services (Option Year 1) Inspection Fee (fixed price fee charged annually in accordance with the section 2d. of the SOW) CLIN 0006: Corrective Maintenance Services (Option Year 1) Labor Rates for Regular Business Hour Repair in accordance with Section 2e. of the SOW CLIN 0007: Emergency Corrective Maintenance Services (Option Year 1) Labor Rates for outside of Regular Business Hour Repair in accordance with Section 2f. of the

SOW

CLIN 0008: Spare Parts List (Option Year 1) Fixed prices for spare parts needed to perform repairs (see Section 2b. of SOW) CLIN 0009: Preventative Maintenance Services (Option Year 2) Inspection Fee (fixed price fee charged annually in accordance with the section 2d. of the SOW) CLIN 0010: Corrective Maintenance Services (Option Year 2) Labor Rates for Regular Business Hour Repair in accordance with Section 2e. of the SOW CLIN 0011: Emergency Corrective Maintenance Services (Option Year 2) Labor Rates for outside of Regular Business Hour Repair in accordance with Section 2f. of the

SOW

CLIN 0012: Spare Parts List (Option Year 2) Fixed prices for spare parts needed to perform repairs (see Section 2b. of SOW) CLIN 0013: Preventative Maintenance Services (Option Year 3) Inspection Fee (fixed price fee charged annually in accordance with the section 2d. of the SOW) CLIN 0014: Corrective Maintenance Services (Option Year 3) Labor Rates for Regular Business Hour Repair in accordance with Section 2e. of the SOW CLIN 0015: Emergency Corrective Maintenance Services (Option Year 3) Labor Rates for outside of Regular Business Hour Repair in accordance with Section 2f. of the

SOW

CLIN 0016: Spare Parts List (Option Year 3) Fixed prices for spare parts needed to perform repairs (see Section 2b. of SOW) CLIN 0017: Preventative Maintenance Services (Option Year 4) Inspection Fee (fixed price fee charged annually in accordance with the section 2d. of the SOW) CLIN 0018: Corrective Maintenance Services (Option Year 4) Labor Rates for Regular Business Hour Repair in accordance with Section 2e. of the SOW CLIN 0019: Emergency Corrective Maintenance Services (Option Year 4) Labor Rates for outside of Regular Business Hour Repair in accordance with Section 2f. of the

SOW

CLIN 0020: Spare Parts List (Option Year 4) Fixed prices for spare parts needed to perform repairs (see Section 2b. of SOW)

PART E: Statement of Contractor Responsibility The Offeror shall submit a statement of Contractor Responsibility demonstrating financial stability.

RFQ Questions shall be submitted in electronic format and emailed to Gabriella Marino, gabriella.marino@associates.usss.dhs.gov, no later than February 11, 2016 at 5:00 PM

EST.

The response shall be submitted in electronic format and emailed to Gabriella Marino, gabriella.marino@associates.usss.dhs.gov, no later than February 25, 2016 at 5:00 PM EST. Hard copy proposals will not be accepted.

Attachments:

1. Statement of Work – JJRTC Fence Maintenance

2. Performance Work Based Matrix

3. As-built drawings of current fence

4. Nasatka Hydraulic Barrier User Manual

5. Department of Labor Wage Determination mailto:gabriella.marino@associates.usss.dhs.gov mailto:gabriella.marino@associates.usss.dhs.gov

Statement of Work (SOW) James J. Rowley Training Center Fence Maintenance

1. General Information

A. Title of Project / Identification of the Requirement

Annual Fence Inspection, Maintenance and Repair at JJRTC

B. Background

The James J. Rowley Training Center (JJRTC) perimeter fence system was installed in 2010 and has received regular maintenance and repair in the years since. The fence system requires annual inspection, maintenance, and periodic repair to ensure the facility remains secure.

C. Scope / Purpose & Objective

The purpose of this procurement is to acquire annual inspection, maintenance, and repair of the JJRTC perimeter fence and entrance barriers.

D. Security Requirements

The contractor and his/her employees and sub-contractors shall be citizens of the United States.

Contract employees shall undergo a favorable Suitability Assessment as determined by the US Secret Service’s Security Clearance Division’s, Clearance and Access Branch (SCD-CAB) prior to performing any work within US Secret Services controlled access facilities, or on US Secret Service’s information technology systems. Additional Suitability Assessments will be required for continued work requirements as determined by SCD-CAB, but no less than once every two years.

When work performance requirements exceed Non-Sensitive standards; additional Suitability Assessment reviews will be required prior to access being granted, specifically;

• Contract employees who provide support in Low Risk positions must have undergone a minimum of a Tier 1/NACI (National Agency Check and Inquiries) level background investigation within the last 10 years; or otherwise be the subject of a favorable US Secret Service controlled Tier 1/NACI background investigation.

• Contract employees who provide support in Moderate or High positions must have undergone a minimum of a Tier 4a/BI (Background Investigation) level background investigation within the last 5 years; or otherwise be the subject of a favorable US Secret Service controlled Tier 4a/BI background investigation.

• For contract employee positions that require access to US Secret Service controlled Information Technology systems, the contract employee must have undergone a minimum of a Tier 4a/BI (Background Investigation) level background investigation within the last 5 years; or otherwise be the subject of a favorable US Secret Service controlled Tier 4a/BI background investigation.

The US Secret Service Contracting Officer Representative (COR) or their US Secret Service designee is responsible for determining the contract employee’s position description level as being either Non-Sensitive, Low Risk, Moderate Risk, or High Risk. The COR or their designee will also make the determination when contract employees require access to US Secret Service controlled Information Technology systems, unless otherwise stipulated within the Statement of Work.

The contracting agency shall submit to the COR the following completed documentation for each contract employee requiring access to US Secret Services controlled access facilities, in order to satisfy initial and/or recurring (as requested by the COR) Suitability Assessments:

• SSF 3237: US Secret Service Facility Access Request

• SSF 4024: US Secret Service Non-disclosure Agreement

• SSF 3030A: Financial Disclosure/Credit Release

For sensitivity positions determined as Low Risk, Moderate Risk, or High Risk; or, for positions that require access to US Secret Service controlled Information Technology systems, the contracting agency shall submit to the COR (only when requested) the following completed form:

• SF 85P: Questionnaire for Public Trust Positions

Facility Access:

Contractor personnel requiring access to USSS facilities will be subjected to criminal, credit and citizenship background checks. Contractors who require additional access to IT systems, personally identifiable information (PII) or regular facility access will be subjected to additional background checks as required by OPM and the US Secret Service. These may include but are not limited to a security interview, fingerprinting, employment verification, education verification, residence verification, and income tax filing checks. All Contractor personnel requiring access to USSS facilities shall complete the following forms, as applicable, which shall be provided by the USSS:

1. Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act

2. SSF 1888 – Security Check

a) The Contractor shall be required to submit information for background investigations of all Contractor personnel and affiliates that need access to the government-controlled sites by completing Secret Service form SSF 1888. These forms shall be submitted at least one week before scheduled access.

3. SSF 3237 – Contractor Personnel Access Application

a) For personnel requiring access to USSS controlled facilities

4. SSF 4024 – Conditional Access To Sensitive But Unclassified Information Non- Disclosure Agreement

a) For personnel not requiring access to, or developing, classified information, submit USSS form SSF 4024, Conditional Access to Sensitive but Unclassified Information Non-Disclosure Agreement. This information shall be submitted to the USSS COR at least 10 days in advance of scheduled access.

5. SSF 4087 – Non USSS Employee Certification

a) For personnel requiring access to USSS IT systems

6. SF 85P – Questionnaire for Public Trust

a) For personnel requiring background as required by OPM.

7. SSF 3230 - SECRET SERVICE TAX CHECK WAIVER

a) For personnel requiring background as required by OPM.

8. Contractor Personnel requiring access to government computers for any duration or to physical facilities shall submit appropriate identification for and be enrolled for issuance of a FIPS-201 compliant ID card if not already in possession of such ID, per DHS policy on HSPD-12.

E. Period of Performance / Delivery

This procurement will result in the creation of a twelve (12) month base period plus four twelve

(12) month option periods purchase order.

The period of performance will be as follows:

Base Period: January 1, 2016 – December 31, 2016 Option Period 1: January 1, 2017 – December 31, 2017 Option Period 2: January 1, 2018 – December 31, 2018 Option Period 3: January 1, 2019 – December 31, 2019 Option Period 4: January 1, 2020 – December 31, 2020

F. Place of Performance / Delivery

All work will be performed at the James J. Rowley Training Center in Laurel, MD. All deliveries of materials will be coordinated in advance with the Contracting Officer’s Representative

(COR).

G. Contract Type

Firm-Fixed Price/Time and Materials Hybrid

H. Definitions

USSS – United States Secret Service JJRTC/RTC – James J. Rowley Training Center

COR – Contracting Officer’s Representative

I. Government Furnished Equipment/Information

The Contractor is responsible for providing all necessary equipment and materials to fulfill this requirement.

2. Objectives

a. The Contractor shall furnish all contract oversight management, labor, equipment, tools, and supplies necessary to provide complete and fully functional perimeter fencing, electronic gate systems, and vehicle barrier systems. The Contractor shall furnish preventative and corrective maintenance and repair services on the following:

• Perimeter Fencing: Approximately 18,375 linear feet of chain link fencing in accordance with the attached as-built drawings

• Electronic Gates: Three electric slide gates in accordance with the attached as-built drawings

• Nasatka Vehicle Barrier systems: two hydraulic barriers; Model XII-A1, in accordance with manufacturers specifications

b. The Contractor shall provide all fence and barrier components and subsystems necessary to maintain the fencing and barrier systems in effective working order.

c. The Contractor shall minimize fence and barrier failures through a proactive preventative maintenance program and successful execution of the tasks described below.

d. Preventative Maintenance Services (Inspection)

• The purpose of preventative maintenance service is to prevent and detect defects before they cause equipment failure

• Preventative Maintenance Services shall be conducted annually in the form of an inspection of the perimeter fencing, gates, and hydraulic barrier systems. This service shall be billed at a firm-fixed price.

e. Corrective Maintenance Services (Repair)

• Corrective Maintenance Service is required whenever the fence, gates, or barrier systems fail to operate as intended or designed. Corrective Maintenance services are those required to remedy the failure and return the system to a fully operational status.

• Corrective Maintenance is provided on an as-needed basis. Corrective Maintenance shall occur during “normal business hours” a mutually agreed upon by the contractor and the government

• Corrective Maintenance and parts shall be billed on a time and materials basis. The Contractor shall prepare a parts list which details the necessary parts to maintain the fencing, gates, and hydraulic bollard systems and their associated costs. The list shall be furnished to the government within three (3) months after the award of the contract.

• The Contractor and Government shall establish a mutually agreed upon method of communicating the need for corrective maintenance. When contacted by the Government of a failure, the Contractor shall arrive on site within 24 hours of the initial notification. A 24 hour response time is required regardless of the date, time of day or weather condition.

f. Emergency Corrective Maintenance (Emergency Repair)

• Emergency Corrective Maintenance is required whenever the fence, gates, or hydraulic barrier systems fail to operate as intended or designed and the Government deems it necessary that the corrective maintenance must occur outside of “normal business hours” as agreed upon between the government and the contractor.

• Emergency Corrective Maintenance services shall be provided on an as-need basis.

• Emergency Corrective Maintenance services and parts shall be billed on a time and materials basis.

• The Contractor shall establish a reliable 24-hour, 7 days a week, 365 days a year (24/7/365) contact number for key repair personnel or alternatives for the government to report system failures. When contacted by the government of a fence, gate, or hydraulic barrier failure, the Contractor shall arrive within 24 hours. A 24 hour response time is required regardless of the date, time of day or weather condition.

3. Deliverables

A. Deliverables

Prior to the start of work and within five (5) days of award, the Contractor shall submit a safety plan to the COR for approval. The Safety plan should include measures to prevent hazardous or unsafe work environments for Contractor and Government employees. Performance of any work shall not proceed until the safety plan is approved by the government.

At the time of award, the Contractor shall submit a Quality Control Plan (QCP). The QCP shall outline the procedures used to identify, prevent, and ensure non-reoccurrence of defective services.

Performance Based Work Matrix

Task/Objective Standard Inspection Method Incentive

2.4 Preventative Maintenance

Services: The Contractor shall perform preventative maintenance inspections of all fencing, gates, and vehicle barrier systems to ensure reliable and continuous operation

The government requires a minimum of 90% up time for all areas of the fencing, gates, and vehicle barrier systems covered by this contract. Each preventative maintenance service shall be performed in accordance with the Performance Work Statement

The Government shall inspect the results of the services.

If the services take more than 2 days to complete, then the Government shall receive a discount of 5% off the total billing amount for the preventative maintenance service visit.

2.5 Corrective Maintenance

Services: The Contractor shall be available and ready to respond to unscheduled or emergency service calls for any repairs required throughout the term of the contract.

The Contractor shall respond to repair calls within a maximum of 12 hours after notification during normal business hours and within 24 hours after notification at times other than normal business hours.

Upon initiation of work, all corrective maintenance will be completed within 2 days.

The Government shall inspect the results of the services.

If the services take more than 2 days to complete, then the government shall receive a discount of 5% off the total billing amount for that corrective maintenance service visit.

Clauses and Provisions Incorporated by Reference:

52.202-1 Definitions. (Jul 2004)

52.203-3 Gratuities. (Apr 1984)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. (Oct 2010)

52.204-7 System for Award Management (Jul 2013)

52.204-13 – System for Award Management Maintenance. (Jul 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

3052.209-79 Representation by Corporations Regard-ing a Felony Criminal Violation under any Federal or State Law or Un-paid Federal Tax Liability (2014)

Clauses and Provisions Incorporated by Full Text:

52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014)

a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212- 3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

http://fedgov.dnb.com/webform https://www.acquisition.gov/

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

52.212-2 -- Evaluation -- Commercial Items (OCT 2014)

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is the lowest priced, technically acceptable in accordance with the Statement of Work.

Source Selection Factors/Criteria

Solicitation HSSS01-16-Q-0013 is anticipated to be released in accordance with the attached Statement of Work. The solicitation will specify that award shall be made based on a lowest price, technically acceptable basis. The Government will be evaluating:

1. Past Performance;

2. Technical Capability;

a. Fulfillment of SOW Requirements;

3. Price.

Source Selection Overview

The responses received under this Request for Quote (RFQ) will be evaluated in accordance with the instructions contained in this source selection plan. Award will be based on a lowest-price, technically-acceptable basis. Award will be made via a firm-fixed price contract to the Offeror presenting, in the judgment of the Government, the most advantageous offer to the Government.

A. Past Performance (Page Limit: 3 page max.)

The Government will conduct a past performance evaluation based upon the relevant past performance of the offeror and any subcontractors as it relates to the probability of successful accomplishment of the work required by the solicitation. The contractor shall submit three references for past performance.

The offeror shall also provide their past achievements, awards, experience with other government agencies providing like programs, and how many years’ experience in providing similar products.

The government reserves the right to pull relevant past performance information from PPIRS for evaluating past performance.

The submission of all references shall include the following information:

6. Contract Number(s)

7. Name, email address, and phone number of a point of contact at the Federal, State, Local

Government or Commercial entity for which the contract was performed.

8. Dollar value of the Contract.

9. Detailed description of the work performed.

10. Names of subcontract(s) used, if any, and a description of the extent of work performed by the subcontract(s).

11. The number, type and severity of any quality, delivery or cost problems in performing the contract, the corrective action taken and the effectiveness of the correct action.

The Government shall assess risks associated with offeror’s past performance in the following areas:

A. Timely delivery of services.

B. Technical quality.

C. Business-like concern for the interests of the customer.

Each performance risk assessment of the areas listed above will consider the number and severity of problems, the effectiveness of corrective actions taken and the overall work record. Problems not addressed by the offeror will be considered to still exist. However, the degree to which the offeror can demonstrate that it has successfully applied continuous systemic improvement to resolve past performance problems will be evaluated. Under this factor, the USSS will evaluate how well an offeror has performed similar work before. The assessment of performance risk is not intended to be the product of a mechanical or mathematical analysis of an offeror’s performance on a list of contracts, but rather the product of subjective judgment of the evaluators after it considers all available, relevant and recent information. Any deficiencies found in past performance but were found to be corrected that resulted in a successful contract will be taken into consideration, but may not reflect a negative rating if it was corrected. Deficiencies found that resulted in a negative impact to the Government and the successful outcome of past contracts will result in a negative rating.

B. Technical Capability

a. The offeror will be evaluated on the quotations demonstration of the fulfillment of the objectives outlined in the Statement of Work.

b. Fulfillment of SOW Requirements

i. Preventative Maintenance Services (Inspection): The contractor must include the process in which they will perform preventative maintenance services;

Demonstrate their experiences with inspecting chain link fencing, electronic gates, and Nasatka vehicle barriers.

ii. Corrective Maintenance Services (Repair): The contractor must include their plan to insure compliance with timely repairs in accordance with the Statement of Work; demonstrate their experience with repairing chain link fencing, electronic gates, and Nasatka vehicle barriers.

iii. Emergency Corrective Maintenance Services (Emergency Repair): The contractor must include their plan to insure compliance with timely repairs in accordance with the Statement of Work, specifically the system in which need for emergency repairs will reported to the Contractor; demonstrate their experience with repairing chain link fencing, electronic gates, and Nasatka vehicle barriers.

C. Price

a. For evaluation purposes, the Total Evaluated Price will be the sum of all CLIN amounts and prices proposed to include options. In addition, for evaluation purposes, adjustments the Government deems appropriate will be made to include Government costs required to accomplish the offeror’s proposed approach with the exception of those costs to the Government that are equal across all offerors. The proposed unit prices and the Total Evaluated Price as previously defined will be evaluated for reasonableness. Also, each offeror’s Price proposal will be evaluated to determine if it is consistent with the offeror’s technical approach and reflects a clear understanding of the solicitation requirements.

Inconsistencies between the Technical and Price proposals may be assessed as proposal risk under the Technical evaluation.

PROSPECTIVE CONTRACTOR RESPONSIBILTY:

In accordance with Federal Acquisition Regulation (FAR) 9.1, the Contracting Officer shall award contracts only to a responsible offeror. No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility.

Attachments

I. Statement of Work II. Performance Based Work Matrix

III. Perimeter Fence As-Built Drawings IV. Nasatka Hydraulic Barrier User Manual

(End of Provision)

52.212-3 -- Offeror Representations and Certifications -- Commercial Items. (Mar 2015) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision-

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation”, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”-

(1) Means a small business concern-

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by-

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned-

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern-

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern-

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (p) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it o is, o is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it o is, o is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □ is, □ is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business…