Pre-Proposal_Conference_LA-SD_R9_012313.pdf

FPS Region 9 Pre-Proposal Conference

Wednesday January 23, 2013 Federal Protective Service

Region 9 Headquarters L A lLos Angeles

1:00 PM

RFP Number HSHQW9-13-R-00002 RFP Number HSHQW9-13-R-00003

Disclaimer:Disclaimer:

Statements made at this meeting or in Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitationwritten terms of the solicitation.

Changes to the solicitation must be d i iti i d tmade in writing via amendment.

RFP Number HSHQW9-13-R-00001 2

Request for ProposalsRequest for Proposals

San Diego San Diego RFP Number HSHQW9-13-R-00002

Issued Full and Open Competitive Procedures Issued Full and Open Competitive Procedures under FAR part 12

PSO Services at various Locations Throughout PSO Services at various Locations Throughout FPS Region 9 San Diego Service Area

RFP Number HSHQW9-13-R-00001 3

Request for ProposalsRequest for Proposals

Los Angeles Los Angeles RFP Number HSHQW9-13-R-00032 Issued Full and Open Competitive

Procedures under FAR part 12 PSO Services at various Locations

Throughout FPS Region 9 Los Angeles g g g Service Area

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Contract TypeContract Type

Government anticipates awarding a Government anticipates awarding a single Indefinite Delivery Indefinite Quantity (IDIQ) Labor Hour ContractQuantity (IDIQ) Labor Hour Contract

Individual labor hour type task orders ill b i d ith fi d h l twill be issued with fixed hourly rates

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Contract TransitionContract Transition

Government anticipates award on or Government anticipates award on or after June 1, 2013 G t ti i t i f Government anticipate a maximum of 180 days for transition but no less than i i f 90 d t itia minimum of 90 days transition

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General ScopeGeneral Scope

FPS R9 one follow-on PSO contracts covering the FPS R9 one follow-on PSO contracts covering the San Diego and Los Angeles Service Areas (two separate requirements). The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies licenses permits certificatessupplies, licenses, permits, certificates, insurance, per-employment screenings, reports, and files necessary to accomplish the required PSO services as described in the SOW

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General Scope (con’t)General Scope (con t)

The instant acquisition will be utilizing the most The instant acquisition will be utilizing the most recent standardized FPS Statement of Work for PSO services.

Some significant differences between this SOW and Some significant differences between this SOW and one in the incumbent contract include increased requirements for screener training, semi-annual firearms qualifications an increase in contractorfirearms qualifications, an increase in contractor reporting requirements, increased medical/physical standards, more stringent uniform and equipment specifications and the addition of a Continuity ofspecifications and the addition of a Continuity of Operations Plan.

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Contractor must have a qualified PSO force Contractor must have a qualified PSO force for the duration of the contract that meets the complete FPS requirements identified in p q the RFP.

Armed PSOs MUST have valid state/city/county firearms license permit required by law and show proficiency with the f h fi b f kiuse of the firearms before working on an order.

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In addition to the Basic PSO services In addition to the Basic PSO services detailed in SOW, the contractor shall be required to provide TAS ESS and COOPrequired to provide TAS, ESS and COOP in support of R9.

RFP Number HSHQW9-13-R-00001 10

Site LocationsSite Locations

The services to be provided shall be The services to be provided shall be accomplished throughout the geographic area identified in the RFP.

The estimated basic service requirements by locality was provided within the RFP.y p

Specific place(s) of performance and hours of service will be incorporated on the individual order(s) when issued.

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Period of PerformancePeriod of Performance

FPS intends to award a follow-on efforts on or after June 1, 2013 and the base ordering period will begin after the transition period from date of award with 4 option periods each 12 months each in length.each in length.

The performance periods will be established as follows:

Base Year: October 1, 2013 through September 30, 2014

O ti Y 1 O t b 1 2014 th h S t b 30 2015 Option Year 1: October 1, 2014 through September 30, 2015 Option Year 2: October 1, 2015 through September 30, 2016 Option Year 3: October 1, 2016 through September 30, 2017 Option Year 4: October 1, 2017 through September 30, 2018

O ti FAR 52 217 8 f 6 M th if d d Option per FAR 52.217-8 for 6 Months if needed

Individual orders will include specific performance periods

RFP Number HSHQW9-13-R-00001 12

Insurance RequirementsInsurance Requirements

Insurance Requirements: Certificate required Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periodsphysical performance on all option periods

RFP Number HSHQW9-13-R-00001 13

Schedule of PricesSchedule of Prices

Basic Services CLINs will be priced as a Basic Services CLINs will be priced as a weighted average hourly rate

TAS and ESS CLINs will be priced as a p weighted average hourly rate (fully burdened)

COOP - Since COOP implementation costs t b d t i d t thi ti thcannot be pre-determined at this time, the

Government has provided estimates and established Not To Exceed (NTE) Amounts in estab s ed ot o ceed ( ) ou ts the Schedule of Supplies/Services and Prices.

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Schedule of Prices (con’t)Schedule of Prices (con t)

Contractors shall submit price quotes on the Contractors shall submit price quotes on the provided Pricing Schedule included in the RFP

Government suggests that the Contractor complete the “Price Element Breakdown”complete the Price Element Breakdown (RFP Attachment 6).

The Government may use this breakdown to y conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements u de sta d g o t e so c tat o equ e e ts and for assessing the performance risk inherent in the Contractor’s price

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Source Selection CriteriaSource Selection Criteria

C t t h ll b it t b d Contractors shall submit quotes based on the following four (4) evaluation factors:

1) Relevant Past Performance

2) Management Approach) g pp

3) Socio-Economic Factor

4) Price4) Price

RFP Number HSHQW9-13-R-00001 16

Source Selection Criteria (con’t)Source Selection Criteria (con t)

The technical evaluation factors are listed in The technical evaluation factors are listed in descending order of importance. Relevant Past Performance and Management Approach arePerformance and Management Approach are both significantly more important than Socio Economic Factor.

The technical evaluation factors, when combined, are significantly more important than price.

RFP Number HSHQW9-13-R-00001 17

Relevant Past PerformanceRelevant Past Performance

Relevant past performance is recent (i.e. within the last three p p ( years) performance under projects that are of a similar or directly related scope, magnitude and complexity to that described in the solicitation

The Government will also consider the quality of the Contractor’s relevant past performance on all relevant past performance projects including, but not limited to, the past performance projects submitted by the Contractor

Information provided in response to this factor will be used to assist the Government in determining the degree ofassist the Government in determining the degree of performance risk associated with award of this project to the Contractor

RFP Number HSHQW9-13-R-00001 18

Management ApproachManagement Approach

Evaluation will focus on techniques and/or Evaluation will focus on techniques and/or strategies described that demonstrate ability to successfully accomplish this requirement Offerors shall address: Offerors shall address:

Quality Assurance (including supervision and QC), Transition, Staffing

Successful Offeror’s MA will be incorporated Successful Offeror s MA will be incorporated into the resultant contract

RFP Number HSHQW9-13-R-00001 19

Socio Economic FactorSocio-Economic Factor

All Offerors (to include small businesses) shall All Offerors (to include small businesses) shall address Extent of Participation of Small Disadvantaged Business Concerns- Each Offeror must provide with its offer Each Offeror must provide with its offer targets expressed as dollars and percentages of the total evaluated contract price for the i i d b th li it tiservices required by the solicitation The targets will be incorporated into and become part of any resulting contract.

Contractors shall be required to report SDB participation during the term of the contract.

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Basis for SelectionBasis for Selection

The Government will select the responsible The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to , p meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contractwill be issued a contract.

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Important DatesImportant Dates

San Diego HSHQW9 13 R 00002 San Diego HSHQW9-13-R-00002 Questions Due - January 29, 2013

P l D F b 28 2013 Proposals Due - February 28, 2013

Los Angeles HSHQW9-13-R-00003 Questions Due - January 25, 2013 Proposals Due - February 21, 2013

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QuestionsQuestions

Please Submit all question in writing toPlease Submit all question in writing to westccg@dhs.gov

I dditi t C t t S i li tIn addition to Contract Specialist Carlos Stewart, San Diego Kelly Minturn, Los Angeles

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The EndThe End

Thank you for attending! Thank you for attending!

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