Responses to Questions.doc

HSHQW9-11-R-00001

Questions & Answers

The provided responses to questions submitted by Offerors are for information only. If there are differences between the responses and the solicitation, the solicitation overrides the responses. The responses do NOT change the solicitation requirements as written.

1. Reference: Seniority List

Q: Will the Government provide a current seniority list for the incumbent guard force? Can the FPS please provide a name-redacted seniority list for the purpose of accurate computation of vacation entitlements? REF: Collective Bargaining Agreement and Applicable Wage Determination: Can the Government please provide a seniority list of incumbent employees? Will the Government please provide a seniority list for the PSOs (including county to which the employee is assigned) to accurately determine vacation benefits? Will the government provide a seniority list for the current contract?

A: The Seniority List will be provided after award to the awardee. Per FAR 22.1020, Seniority Lists, and FAR 52.222-41 (n), “At the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination.”

2. Q: It appears from reading the Federal Wage Determination #2005-2059 and the CBA that any locations in Marin, San Francisco and San Mateo county are covered under the WD, and that all other locations are covered under the CBA; is this a correct interpretation?

A: Yes, that is correct.

3. The CBA states on page 14 that the Company agrees to pay 10 cents above the Federal Wage Determination (currently $3.50) that is in effect each July of the contract. The Wage Determination included in the RFP is dated July 2010; since performance is not scheduled to begin until October 2011, most likely a new wage determination will be issued prior to contract start. If such occurs, will the government incorporate the new wage determination into the contract and allow an adjustment to final price, or a base year REA? (Under the FAR, base year adjustments are not normally allowed, however, in this case, under “successor” contractor rules, a new contractor would be bound by this provision in the CBA and obligated to pay.)

A: The Wage Determination current on the date of award shall be incorporated into this contract. If determined to be appropriate, wage adjustments will be made in accordance with FAR 52.222-43.

4. Can the incumbent contractor be required to respond to the following question:

The CBA states on page 12 and 13 that employees receive a 30 minute lunch break and goes on to say they receive a 15 minute paid break each 4 hours. If goes further to state that employees must remain “on call” during breaks. Since California Labor law states that in order for a break to be unpaid, the employee must be entirely relieved of duty. Does this then make all breaks, e.g., lunch and rest “paid breaks”?

A: FPS can not require the incumbent contractor to answer any questions regarding the CBA nor is FPS a party to the CBA and; therefore, is not in a position to interpret it.

5. CA LABOR LAW:

Unless the employee is relieved of all duty during a 30 minute meal period, the meal period shall be considered an “on duty” meal period and counted as time worked. An “on duty” meal period shall be permitted only when the nature of the work prevents an employee from being relieved of all duty and when by written agreement between the parties an on-the-job paid meal period is agreed to. The written agreement shall state that the employee may, in writing, revoke the agreement at any time. California Code of Regulations, Title 8, §11040.

A: Please refer to SOW Paragraph 12.1.2.1

6. The firearms Exhibit 8C does not indicate which firearm is required; which of the 4 listed therein is required? Exhibit 8C: Contractor Provided Firearms and Ammunition:

a. What weapon platform is required under this contract?

A: The contractor is to select one of the four listed firearms on Exhibit 8C for their proposal. Any of the 4 meets the requirement.

b. Is the required weapon new to any contract location?

A: No.

c. If the weapon is new to any location, will the full 40 hours of weapons training be required?

A: For this RFP all PSOs are required to undergo 40 hours of initial weapons training, regardless of whether the individual has previous certification of completing this training.

d. To clarify, FPS will accept a 9mm, .38 Special, .40 S&W or a 357?

A: The contractor is to select one of the four listed firearms on Exhibit 8C for their proposal. Any of the 4 meets the requirement.

7. REF: SOW, Section 6.6, Weapons Training and Qualification: What is the weapons platform(s) on the current contract and is it different from this subject RFP? Is initial weapons training required for incumbent personnel?

A: See 8 below.

8. Section 6.6.1.1 if the weapon platform required under this contract is different from the PSO’s previous qualification, the Contractor is responsible for providing 40 hours of firearms training.

A: For this RFP all PSOs are required to undergo 40 hours of initial weapons training, regardless of whether the individual has previous certification of completing this training.

a. What weapon platform is required under this contract?

A: The contractor is to select one of the four listed firearms on Exhibit 8C for their proposal. Any of the 4 meets the requirement.

b. What weapon platform are the incumbent PSOs currently using?

A: What is being carried under the current contract is not relevant to this RFP as this is a new requirement. The contractor is to select one of the 4 listed in Exhibit 8C for their proposal.

c. Section 6.6. Will an FPS or government training center be made available for PSO weapons qualifications?

A: No.

9. Exhibit 8(a) lists four firearm calibers (9mm, .40 S&W, .38 Special and .357 SIG) but does not specify which is required by FPS. Will the Government please clarify which caliber firearm is required?

A: See 8.b. above.

10. What weapon are incumbent security officers trained and certified to carry under the current firearm?

A: See 6.c. above

11. If incumbent PSOs are currently certified on a firearm that differs from the firearm that will be required under the new contract, will incumbent PSOs be required to complete both the classroom and range training as well as qualify for the new firearm during transition/prior to standing post on the new contract?

A: Yes, for this RFP all PSOs are required to complete all of the required training. All PSOs must meet all contractual requirements to perform on the resultant contract.

12. Are all locations currently carrying both OC and Batons?

A: Less-than-lethal weapons are required in the incumbent contract.

13. If not, which is being carried under the preceding contract?

A: What is being carried under the preceding contract is not relevant to this RFP as this is a new requirement.

14. Are all incumbents considered qualified and certified to perform under the new contract in terms of Basic, Firearms/FA requals and Refresher training?

A: For this RFP all PSOs are required to complete all of the required training. All PSOs must meet all contractual requirements to perform on the resultant contract.

15. If not, what training will be required for incumbents during the transition period?

A: For this RFP all PSOs are required to complete all of the required training, and must meet all contractual requirements to perform on the resultant contract.

16. Section 6.7.3 Requires the government to conduct 8 hours of computer-based screener training.

a. When can the Contractor schedule this training?

A: To be determined after award.

b. What duration should the Contractor anticipate between date of schedule and date of training completion?

A: To be determined after award.

c. Where is this training provided?

A: Government provided training is generally provided where the government inspector is located and may vary due to availability.

d. How will the Contractor receive the results of this training?

A: To be determined after award.

e. When will the Contractor receive certification that this training was completed successfully?

A: To be determined after award.

17. Section 6.7.4 Requires the government to conduct 8 hours of screener training.

a. When can the Contractor schedule this training?

A: To be determined after award.

b. What duration should the Contractor anticipate between date of schedule and date of training completion?

A: To be determined after award.

c. Where is this training provided?

A: Government provided training is generally provided where the government inspector is located and may vary due to availability.

d. How will the Contractor receive the results of this training?

A: To be determined after award.

e. When will the Contractor receive certification that this training was completed successfully?

A: To be determined after award.

18. Section 6.7.5 Requires the government to conduct 8 hours of recurrent training.

a. When can the Contractor schedule this training?

A: To be determined after award.

b. What duration should the Contractor anticipate between date of schedule and date of training completion?

A: To be determined after award.

c. Where is this training provided?

A: Government provided training is generally provided where the government inspector is located and may vary due to availability.

d. How will the Contractor receive the results of this training?

A: To be determined after award.

e. When will the Contractor receive certification that this training was completed successfully?

A: To be determined after award.

19. Is CBT and Screener training required in preceding contract or this is new contract required training for all incumbents and new hires?

A: For this RFP all PSOs are required to complete all of the required training and must meet all contractual requirements to perform on the resultant contract.

20. Exhibit 4H: Government Provided Computer Based Screener Training

a. Has the incumbent guard force completed the training outlined in this exhibit?

A: All PSOs must meet all contractual requirements to perform on the resultant contract.

21. Exhibit 4I: Government Provided Screener Training

a. Has the incumbent guard force completed the training outlined in this exhibit?

A: All PSOs must meet all contractual requirements to perform on the resultant contract.

22. Exhibit 4J: Is Exhibit 4J (Government Provided Recurrent Training) part of initial training that is mandatory prior to a PSO standing post? Or is it an annual refresher training component that follows an initial Exhibit 4H (Government Provided Computer Based Screener Training)?

A: For this RFP all PSOs are required to complete all of the required training and must meet all contractual requirements to perform on the resultant contract.

23. At what locations does the FPS currently provide government provided training?

A: Government provided training is generally provided where the government inspector is located and may vary due to availability.

24. If the contractor is willing to pay for travel and per diem for a federal employee to travel to an alternate site/contractor selected location to administer government training is this feasible? (This potentially could save the government money currently expended for employee travel to specific locations for such training.)

A: No.

25. What is the current hourly bill rates charged to the government for existing services?

A: The RFP requirements differ from the current contract requirements, which may impact the hourly billing rate. Price proposals should be based on the RFP requirement.

26. Have new “posts” been added to the new contract?

A: Please see Amendment 1, revised Exhibit 1; Post Exhibit which is current.

27. Exhibit 1 - Post Exhibit - CA 7720 Salinas is listed on page 128 of 329 as 8 hours, 251 days

CA 7720 Salinas is also listed on page 129 of 329 as 9 hours, 251 days, are these two separate posts with same number or is one a duplicate? On page 126 of 329 - The last two posts for CA 0154 (#5 and #6) are listed as M-F –H and 231 days, Should these be 251 days?

A: These are two separate posts. Please see Amendment 1, revised Exhibit 1; Post Exhibit which is current.

28. Can the government provide addresses for the buildings listed in Exhibit 1? This is very necessary to the development of a relief and supervision plan.

A: The awardee will be provided a copy of the Exhibit 1 which contains the address.

Can the government provide an excel copy of the Post Exhibit, Exhibit 1?

A: See attached.

29. Section 9.3.4, Typical Duties (p. 101): The RFP states: “Off-going PSOs shall provide a brief to on-coming PSOs of the recent, continuing, or anticipated events and occurrences for the post.” The Department of Labor (DOL) has determined that all time spent in performance of contract-related requirements is compensable. This includes guard mount, adjudication, physical, etc.

a. Does the Government have an estimate of the time per officer that should be priced for this requirement?

A: No, there is no Government directed gear up/gear down and/or guard mount required. Although not contractually required, offerors should consider this when pricing out their proposal as indicated in the Price Element Breakdown (Attachment #6).

b. Is formal “guard mount” required prior to assuming posts?

A: There is NO Government directed “formal” guard mount required.

c. If so, what is the expected/required time for guard mount?

A: See a. above.

30. Reference: 4.3.3 unless prohibited by law, PSOs must have the ability to travel to and from their duty station with their weapons. All officers shall carry permit or proper state certification to carry weapons off-site. Question: Will the contractor be authorized to store weapons and ammunition on-site at any of the locations listed in the post exhibits? Are weapons storage areas available at any government site or are individual weapons issued to officers desired/required?

A: Weapons or ammunition shall not be stored at any Government facility. Please refer to SOW paragraph 14.4.5.

31. Section 14.4.5. This section states that “The contractor must also provide applicable accessories such as clearing barrels”. Current DHS/FPS regulations require PSOs to arrive and depart Federal Property with an armed duty firearm. Does the Contractor have to provide clearing barrels or an area off Government property for the PSO’s to clear and clean their duty weapon? Are there any clearing barrel areas designated at any location?

A: There are no clearing barrels available and none are permitted on site. Please refer to SOW paragraph 14.4.5.

32. Is there any office space/furnishings in any government locations provided for a PM, Supervisors, other contract staff? Will office space be provided on site for the contractor management staff?

A: No, the Government will not provide any Government provided space.

33. If so, what “utilities” such as internet, land lines, are provided?

A: None.

34. Will contractor employees be allowed to use local facility fax machines?

A: Only if deemed necessary by the Government for the conduct of official Government business.

35. Section 13.5, Personal Identity Verification (PIV) Cards:

a. Where are they currently issued? Where are the PIV card enrollment stations?

A: Locations, dates and times for PIV card enrollment are to be determined. There will be a site determination made for all PSOs to receive a PIV card.

b. Will the Government estimate the hours needed per PSO to undergo the issuance process for the PIV cards?

A: See 32.a. above.

c. Will the Government specify if there will be travel involved in order for PSOs to obtain these cards?

A: Yes.

d. If so, will the contractor be allowed to recover these costs?

A: Yes.

e. How long does the COTR determination take for granting government sponsorship?

A: See 32.a. above.

f. How soon after granting government sponsorship can the applicant go to an enrollment station?

A: See 32.a. above.

36. If the government has estimated the projected cost of the proposed contract, what is the government estimate for the base year?

A: The Government Cost Estimate is the U.S. Government's own estimated cost/price of this acquisition, and is for official use only.

37. Para 14.5.3 requires respiratory fit testing of all PSO’s every 3 years. Does the preceding contract contain that requirement?

A: For this RFP all PSOs are required to complete the required respiratory fit testing in accordance with SOW Para. 14.5.3. and must meet all contractual requirements to perform on the resultant contract.

a. Or, would all incumbent PSO’s be required to be fit tested during transition?

A: See 34.a. above.

b. Or would fit testing and respirator issue be covered under allowable COOP recovery?

A: See 34.a. above.

38. If a qualified incumbent PSO currently working on the contract fails the aerobic capacity testing, is that PSO barred from working on the follow-on contract in a PSO capacity? Are there any provisions for waiver, working grace period or retesting?

A: For this RFP all PSOs must meet all contractual requirements to perform on the resultant contract. No waivers will be granted. See section 8.2.1.

39. REF: SOW, Section 6.0, Training: Does the current PSO force meet all the training requirements included in Section 6.0 and Exhibits 4B – 4J of the subject RFP? If not, what training needs to be provided to qualify incumbent PSOs on the new contract?

A: For this RFP all PSOs are required to complete all of the required training. The contractor will be responsible for ensuring PSOs are in compliance with the training requirements prior to performing on the resultant contract.

40. Section 6. Will the government provide training space at any of the work sites for contractor training?

A: No, the Government will not provide any Government provided space.

41. Section 6.4.1.2 the required PSO training includes both recurring and “one-time only” courses. The one-time only courses are courses that upon successful completion, the employee does not repeat during the contract term.

a. Has the incumbent guard force successfully completed the “one-time only” courses listed in this section?

A: For this RFP all PSOs are required to complete all of the required training. The contractor will be responsible for ensuring PSOs are in compliance with the training requirements prior to performing on the resulting contract.

b. Will the incumbent guard force need to re-take these “one-time only” courses prior to contract start?

A: For this RFP all PSOs are required to complete all of the required training. The contractor will be responsible for ensuring PSOs are in compliance with the training requirements prior to performing on the resulting contract.

42. Section 6.4.1.2. lists Supervisory Training under Protective Security Requirements.

a. Are PSOs required to complete supervisory training?

A: Only supervisory PSO’s will be required to complete this training.

43. Section 6.8.2.1 CPR and AED Training (p. 95), states that the “Contract employee must possess valid and current AED and CPR certification cards from the American Red Cross (ARC) or the American Heart Association (AHA) to perform on this contract.” Section 6.8.2.4 states that “FPS will administratively track CPR and AED training and certification on a one (1) year cycle from initial certification date to determine compliance with contract requirements.”

a. The ARC and AHA CPR, AED, and First Aid standards have changed and the cards are now good two years. Will the Government check the cards annually, but consider the cards good until they expire after two years?

A: Yes, the Government will be checked cards annually but the cards will be valid until they expire.

b. Will the government modify its expectations to align with the new ARC and AHA guidelines, or will the officers be required to recertify annually for CPR/AED?

A: The government is currently evaluating the possible changes and if necessary, an amendment will be issued.

c. Will the Government recognize CPR, AED, and First Aid training and cards from other agencies whose standards are based on ARC or AHA?

A: No, the SOW is clear on this requirement.

d. Are the incumbent PSO’s current with their CPR, First Aid and AED certifications as required under the RFP?

A: Yes, however the contractor will be responsible for ensuring PSOs are in compliance with these requirements prior to performing on the resultant contract.

e. Will the incumbent officers’ current ARC cards in CPR, AED and First Aid be valid for use on the new contract?

A: Yes, however the contractor will be responsible for ensuring PSOs are in compliance with these requirements prior to performing on the resultant contract.

44. Section 9.21.1, Protective Security Officer Post Arrival & Departure - Post Tracking System (PTS) (p. 106): Will the Government confirm if the PTS or hard copy 139 process will be used on the new contract?

A: Refer to SOW Section 9.22.1, PTS is currently not operational, DHS Form 139 will be utilized prior to PTS implementation, and then only when PTS is not operational.

45. Section 9.21.1 States that the “Government will provide the Contractor with the necessary personnel identification numbers after receiving certification and testing data for the employee.”

a. By what means should the Contractor provide the required certification and testing information? A: PTS is currently not operational, this will be determined when PTS is implemented.

b. How long should the Contractor anticipate between the submission of the required certification and testing information and receiving the personnel identification numbers from the government?

A: See 42.a. above.

46. REF: SOW, Section 9.22.2, Use of DHS Form 139: Please clarify if PSOs are required to sign-in and out using DHS Form 139 in addition to using the Post Tracking System (PTS). Which system is in use for which posts?

A: Refer to SOW Section 9.22.1, the 139 process will be used until the PTS ready to be phased in.

47. Section 9.22.3 States that “If the Contractor uses DHS Form 139, the Contractor will retrieve the forms from each post and submit the reports for the previous week to the COTR every Monday by 10:00 AM or as otherwise directed by the COTR.”

a. Will the Contractor have access to government provided fax machines?

A: See 31 above.

b. Which form of hour tracking will this contract require?

A: DHS Form 139 will be utilized prior to PTS implementation, and then only when PTS is not operational

48. Section 9.21.6 States “If a PSO calls into PTS and FPS determines that the PSO does not have the qualifications to work the post due to the lack of certification or clearance requirements, the Contractor will not receive credit for payment purposes for the time that PSO is on post.”

a. How does FPS verify this information?

A: The information will be verified in RAMP, by monthly audits and / or post inspections.

b. If RAMP is to be the standard, Section 7.3. allows the Contractor 7 days to update the records in RAMP. In this example, it is possible for the PSO to be qualified and on post, but the RAMP records to indicate the certification is expired. How will discrepancies between RAMP and actual certifications be addressed?

A: See 45.a. above.

49. REF: SOW, Section 11.3, Supervisor: This section (11.3.1) states “Under no circumstances shall Supervisors perform productive hours while working in supervisory capacity.” Are supervisors permitted to work in a capacity other than a supervisory capacity? If yes, are supervisors working in non-supervisory capacity permitted to provide relief and/or stand post?

A: Supervisors cannot provide relief while working in supervisory capacity. In order to provide break and relief, a supervisor must sign-off as a supervisor and sign-in as a productive PSO. A supervisor shall not perform supervisory and productive PSO services simultaneously.

50. Section 12. Can the government please confirm if a supervisor can sign in as an officer and conduct post relief?

A: See 45 above.

51. Section 12.1.2.1 States “the Contractor shall provide breaks and/or meal periods in accordance with minimum state requirements and/or applicable Collective Bargaining Agreements.” Will space and facilities be available for officers at each building for contractor related activities (guard mount or breaks)?

A: No, See 26 and 29.above.

52. REF: Section B Price Schedule: Does the Government require price submission for the six-month option at the end of the contract? If so, can the Government please provide a Section B Price Schedule line item for this period?

A: Please refer to RFP page 29 of 329; paragraph 02 Option to Extend Service Beyond the Term of the Contract.

53. REF: Section B Price Schedule - Item No. 0002-0042, Temporary Additional Services: How many TAS hours were ordered per year over the last three years?

A: The RFP requirements differ from the current contract requirements please use the estimated number of TAS hours listed in Section B.

54. REF: Section B Price Schedule - Item No. 0003-0043, Emergency Security Services: Can the Government provide actual ESS hours ordered per year over the last three years?

A: The RFP requirements differ from the current contract requirements please use the estimated number of ESS hours listed in Section B.

55. REF: Proposal Submission Requirements – Section 2, Standard Form 1449: This section states the SF1449 is required to be signed and used as a cover page for the proposal. For the technical proposal submission, does the Government prefer the cost data to be redacted from the SF1449?

A: Offerors shall submit the completed SF 1449 along with the continuation sheets and shall include this with the price proposal submission.

56. REF: Proposal Submission Requirements – Section 4, Page Limitation: This section states the technical proposal is limited to twenty (20) pages in at least 11 pt. font; however, the Table of Contents is typically excluded from the 20 page limit. Please advise whether this is the case.

A: No, a table of contents is not included in the page count.

57. REF: Proposal Submission Requirements – Section 4, Page Limitation: This section states the technical proposal is limited to twenty (20) pages in at least 11 pt. font; however, headers, footers and tables are typically exempted from the 11 pt. font restriction. Please advise whether this is the case.

A: A smaller font may be used for headers, footers and tables.

58. REF: Representations and Certifications in accordance with FAR 52.212-3: Please confirm this is to be included with the Price Proposal submission.

A: Representations and certifications should be submitted with the Price Proposal.

59. REF: Certification Regarding Responsibility Matters in accordance with FAR 52.209-5: Please confirm this is to be included with the Price Proposal submission.

A: Include this with the Price Proposal submission.

60. REF: Information Regarding Responsibility Matters in accordance with FAR 52.209-7: Please confirm this is to be included with the Price Proposal submission.

A: Include this with the Price Proposal submission.

61. REF: HSAR 3052.209-76(f) & Attachment 7 (If Applicable): Please confirm these items are to be included with the Price Proposal submission.

A: Include this with the Price Proposal submission.

62. REF: Exhibit 1, Post Exhibit: Can the Government please provide the county for each post listed?

A: Cites are listed on the Exhibit 1 - Post Exhibit; counties may be found by performing an internet search.

63. Sections 7.1.1 and 7.1.1.6, Documentation Requirements (p. 96), state that “Prior to working under the contract the Contractor must have documentation that every supervisor and PSO has: Received either a High School Diploma or a GED from an accredited institution recognized by the U.S. Department of Education.”

a. Are officers with high school transcripts that state the date of graduation eligible to perform under the contract?

A: No, refer to SOW Section 5.1.2.3. The SOW is clear on this requirement

b. Some foreign countries do not provide high school diplomas. Is HS Diploma/GED the minimum standard?

A: Please refer to SOW Section 5.1.2.3.

c. Are officers with verified citizenship that possess an AA, BA, BS, or higher degree eligible to perform under the contract?

A: Yes, as long as they have also received either a HS Diploma or GED.

64. Section 7.1.1.6. Indicates that the personnel filing system must contain proof of education and lists H.S. Diploma or GED.

a. For individuals that do not have access to their H.S. Diploma, will the following suffice:

· H.S. Transcripts – indicating PSO graduated?

· College Transcripts – indicating PSO graduated H.S.?

· College Diploma from an accredited institution?

· DD-214 – that clearly indicates the PSO has received a H.S. Diploma or GED?

· Letter from High School administrator indicating that the individual graduated from H.S.?

A: See 54.a. above.

65. Sections 8.2, 8.3, and 8.5 state the Government will not grant waivers to the medical standards or testing procedures. Section 5.2.2.3 requires the contractor “to provide reasonable accommodation, if necessary, at its own expense.”

a. Will the Government allow reasonable accommodation related to medical standards and testing procedures?

A: SOW Section 5.2.2.3 refers to accommodations to perform the essential functions of the job, not the medical standards and testing procedures. All PSOs will be required to meet the new standards (physical and agility procedures).

66. Section 11.4.3 The training Instructor shall possess the appropriate certifications to perform First Aid, CPR, AED, and firearms instructions.

a. What is the appropriate certification for firearms instruction?

A: There is not a standard certification to be a firearms instructor; however the instructor’s resume shall list their qualifications and what their credentials are based on. The Firearms Instructor course offered by the NRA or equivalent would be sufficient.

67. Section 11.4 Lists Training Instructors as Key Personnel requiring a key personnel resume.

a. Are Contractors able to sub-contract American Red Cross training with local ARC chapter instructors?

A: The contractor may sub-contract American Red Cross training to ARC chapter instructors, which would not require key personnel resumes. Contractor-employed ARC instructors require a Key Personnel resume and proof of ARC certification.

b. If the Contractor is not able to sub-contract ARC training, does the Government require a Key Personnel resume and CO approval for each ARC instructor?

A: See 58.a. above.

68. Exhibit 4G: Government Provided Orientation Training

a. Has the incumbent guard force completed the training outlined in this exhibit?

A: All PSOs must meet all contractual requirements to perform on the resultant contract.

69. Exhibit 7A PSO Medical Questionnaire

a. Does the incumbent guard force currently meet the standards outlined in this exhibit?

A: All PSOs must meet all contractual requirements to perform on the resultant contract.

70. Exhibit 7A Medical Questionnaire and Section 5.2 – Regarding the Medical Questionnaire, please clarify the following:

4.e of the Medical Questionnaire does not correspond to anything in Section 5.2: “Does the candidate meet the requirement to be able to bench press at [least] 40% of their body weight?” Who would make such a determination how, where, and when? Most physicians would not be able to assess this in their traditional office setting.

A: A licensed physician – See SOW Section 5.2.2.1.

Candidate’s aerobic capacity standards: What exam should be used to measure against the required standards of “minimum (9) METs or 31.5 ml/kg/min VO2 Max.”

A: A treadmill test per Exhibit 7A, 3. Cardiovascular System.

How will FPS treat comments provided in Section 3 of the form in the Limiting Conditions section?

If the physician makes any notes of “Limiting Conditions”, does this mean that the individual will automatically be considered unqualified?

A: Per Exhibit 7A, Medical Exam and Certification Standards, “the candidate would be unlikely to be able to successfully perform the job tasks at an acceptable level”.

· If the physician checks the box “No limiting conditions noted” and makes no notes of limiting conditions, will FPS become involved in the process if it disagrees with the physician’s opinion?

A: No, unless the PSO is unable to perform their duties.

· If it is intended that an FPS reviewer be involved in assessing the information provided by the physician in the Questionnaire, what medical training and background will this reviewer have?

A: FPS will review the information to ensure it is complete.

71. Exhibit 7B, PSO Physical Abilities Test Administrator’s Manual (pp. 203-217):

a. Does the incumbent guard force currently meet the standards outlined in this exhibit?

A: All PSOs must meet all contractual requirements to perform on the resultant contract.

b. Will the Government clarify if the Physical Abilities Test is a one-time or recurring requirement?

A: Recurring, PAT should be administered every three years as part of the medical.

c. If it is a recurring requirement, how often must each PSO complete it?

A: See 61.b. above.

d. Will the Government specify if the “Test Administrators” require any specific certification (i.e., Physician, Nurse, etc.) in order to be able to administer this test?

A: Please refer to SOW Paragraph 5.2.2.1

e. Have the current security officers on the contract undergone this test?

A: All PSOs will be required to meet the new standards (physical and agility procedures).

f. If not, will they be required to meet these standards under the new contract?

A: All PSOs will be required to meet the new standards (physical and agility procedures). All PSOs must meet all contractual requirements to perform on the resultant contract.

g. Is Physical Ability Testing (PAT) new to this contract?

A: The RFP is for a new requirement which the PAT is part of.

h. Will all incumbents require a new physical which includes the PAT?

A: All PSOs will be required to meet the new standards (physical and agility procedures), and must meet all contractual requirements to perform on the resultant contract

72. Exhibit 8E: Contractor Provided Communication Equipment

a. There are no quantities listed for radios. Are any radios required or is the contractor only required to provide one (1) cell phone for each post as listed in the exhibit?

A: No radios are required. One cell phone per post.

73. Exhibit 8F, Contractor Provided Vehicles (p. 228):

As the tables of this exhibit are blank, will the Government confirm that there are no contractor-required vehicles for the new contract other than those required for supervisory purposes? Please confirm that no vehicles are required on this contract.

a. A: No vehicles are required.

b. If vehicles are required, what locations, vehicle type, and mileage should all bidders utilize in pricing this requirement?

A: See 63.a. above.

74. What impact will healthcare reform have on this contract, particularly the Health and Welfare benefits mandated by the Service Contract Act?

A: FPS is not in a position to answer this question. This would be determined by the Department of Labor, which is the government agency that is responsible for any changes in the Health and Welfare rates.

75. Does the Government plan to allow for price adjustments once the unknown healthcare reform changes are defined and go into effect in 2014?

A: FPS is not in a position to answer this question since this unknown at this time. However, if wage adjustments are determined to be appropriate, these will be made in accordance with the SCA as implemented by the FAR.

76. Attachment 3 - Past Project Form (pp. 240-241): Will the Government provide a copy of Attachment 3 (Past Project Form) in Microsoft Word format to all bidders?

A: Yes, please see attached.

77. Attachment 4 - Past Performance Questionnaire (pp. 242-246): Will the Government provide a copy of Attachment 4 (Past Performance Questionnaire) in Microsoft Word format to all bidders?

A: Yes, please see attached.

78. The solicitation under Relevant Past Performance at paragraph B (p. 297) states in part: “Where contractor teaming arrangements (as defined at FAR Subpart 9.6) are proposed, an additional maximum of three (3) projects for a partner or each subcontractor shall be submitted.” Is the requirement for the three (3) additional past performance submittals, referenced for each partner or subcontractor, only applicable to teaming partners and teaming subcontractors or to all partners or subcontractors referenced in the proposal?

A: Yes, per FAR 9.6.

79. Section III. FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999) (Tailored) (p. 308): This section states: “Relevant Past Performance and Management Approach are both significantly more important than Socio Economic Factor.” Are there specific percentage points assigned to each evaluation factor? If so, what are they?

A: This is Source Selection information and is for official use only.

80. Is the government planning to hold an industry day regarding this solicitation?

A: No.

81. Section 1.4.4. References the “Post Desk Book”.

a. Is “Post Desk Book” synonymous with “Officer’s Duty Book”?

A: Yes.

82. Section 5.

a. Do all of the incumbent PSO’s meet the requirements of the new Statement of Work?

A: For this RFP all PSOs must meet all contractual requirements to perform on the resultant contract. The contractor will be responsible for ensuring all PSOs are in compliance with the requirements.

b. Will grandfathering be permitted for incumbents who do not meet the new requirements?

A: For this RFP all PSOs must meet all contractual requirements to perform on the resultant contract. No waivers will be granted.

c. Are we to assume that no additional language requirements will be required?

A: Yes, English is the only required language.

83. Section 5.1.3.2. Indicates that the Government may require PSOs to possess proficiency in a specific language on certain posts per Exhibit 1. Nothing is indicated on Exhibit 1.

A: Proficiency in English is the only language requirement.

84. Section 5.2.2. The medical standards for employment on this contract have changed. It seems likely that the Contractor will be required to defend in court that the various physical requirements in the RFP are bona fide occupational requirements. For this reason, it is important for bidders to have as full an understanding as possible about the process that FPS followed to arrive at this new medical requirement. Accordingly, we respectfully submit the following questions in connection with the change in physical requirements in order to assess the likelihood of success in defending termination actions against incumbent employees.

a. What is the reason for the change? Was there an event that resulted in a re-examination of the job requirements?

A: The Government’s requirements have changed.

b. Could the government describe the studies that were done, if any, to validate the new requirements as being necessary for the PSO position? Who conducted any such studies? Will FPS make these studies available to bidders?

A: The Government’s requirements have changed.

c. If no studies were done, could the government describe the analysis and the conclusions for why the new physical requirements were implemented?

A: The Government’s requirements have changed.

85. Section 5.3. Indicates that Training Instructors are required to receive suitability clearance.

a. Is this true for Training Instructors that are not required to be on the contract nor possess any knowledge of the contract? For example, if the Contractor elects to sub-contract the American Red Cross (ARC) training to the local ARC chapter, are the ARC instructors required to receive a suitability?

A: No.

86. Section 7. Will the incumbent PSO’s data be transferred over to the new Contractor? Will the government assist in the transfer of PSO data from the incumbent?

A: Incumbent PSO certification folders will be transferred to the awardee. Additionally, incumbent PSO certification data will be manually transferred to the contractor for upload into INFOPATH. Please refer to Exhibit 5.

87. Section 9.8.1 States that PSOs assigned to Control Center Operations Posts serve as the central point for all communication and information entering/ leaving the facility, as well as operate and monitor security and safety systems. This post also serves as the emergency contact for local first responders (fire, police, and emergency medical personnel). Please specify how many of these posts exist on this contract and where they are located?

A: This information will be provided to the successful offeror after contract award.

88. Section 14.2 Do all officers require a cell phone or is it based on each post? Are radios required on each post?

A: See 63. above.

89. Exhibit 4C. The solicitation requires the contractor to provide 8hrs of training in the use of intermediate weapons (4 of those hours are dedicated to OC Spray). Are the incumbent PSOs currently certified to carry OC spray?

A: What is being carried under the preceding contract is not relevant to this RFP as this is a new requirement

90. Exhibit 6. When will the Contractor receive information on PTS instructions?

A: See 46. above.

91. Period of Performance: If the contract award is delayed, will the period of performance remain at one year with four option periods or will the base year be shortened?

A: The base year will be shortened.

92. Pricing: Could you please address how subsequent price adjustments will be determined?

A: If wage adjustments are determined to be appropriate, they will be made in accordance with the SCA as implemented by the FAR.

93. FPS’ new training standards were instituted after the incumbent contract was awarded. Of the following solicitation required training, which training does the incumbent PSOs NOT possess (i.e. which of the following training protocols will have to occur in transition for incumbent PSOs)?

a. Contractor Provided Basic Training (64 Hours)

b. Contractor Provided 3-Year Refresher Training (40 Hours)

c. Contractor Provided Supervisory Training (9 Hours)

d. Contractor Provided AED Training

e. Contractor Provided CPR Training

f. Contractor Provided First Aid Training

g. Contractor Provided OC Spray Training (4 Hours)

h. Contractor Provided Baton Training (4 Hours)

i. Government Provided Orientation Training (8 Hours)

j. Government Provided Computer Based Screener Training (8 Hours)

k. Government Provided Screener Training (8 Hours)

l. Government Provided Recurrent Training (8 Hours)

A: For this RFP all PSOs are required to complete all of the required training, and must meet all contractual requirements to perform on the resultant contract. The contractor will be responsible for ensuring PSOs are in compliance with the training requirements prior to performing on the resultant contract.

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