Dry Cleaning Solicitation.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

OPO/FPS/EACCG/HQ/NC

Philadelphia PA 19106

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/HQ-Natl Contracts

CODE 16. ADMINISTERED BYCODE

X

X

X

812320

SIZE STANDARD:

100.00% FOR:SET ASIDE:UNRESTRICTED OR

OPO/FPS/EACCG/HQ/NC

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/12/2011 1200 ET

08/05/2011

215-521-3055Fitzia Justice (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQEH-11-R-00005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEM 1. REQUISITION NUMBER PAGE OF

1 42 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Attn: Fitzia L. Justice

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Philadelphia PA 19106 701 Market Street, Suite 3200 Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$4.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

EMERGING SMALL

BUSINESS

8(A)

NPPD/FPS/East CCG/HQ-Natl Contracts

SOLE SOURCE

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Department of Homeland Security (DHS), National Protection and Program Directorate (NPPD), Federal Protective Service request proposals for the dry cleaning services in accordance with the attached scope of work and terms and conditions.

The guranteed minimum dollar value is $500.00 and it applies to the base year only.

The quantities listed on this schedule under (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Peter J. Andrews

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS

NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 3/2005) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

CLINS 0001-0008, 1001-1008, 2001-2008, 3001-3008

and 4001-4008 are the annual estimated quantites

(AEQs). The AEQs represent the Government's best estimate for anticipated services for a one year period. The AEQs are not guarantees.

DO/DPAS Rating: NONE

Period of Performance: 09/23/2011 to 09/22/2015

0001 Pants 480 EA

Product/Service Code: S209

Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

0002 Shirts 420 EA

Product/Service Code: S209

Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

0003 Jackets 12 EA

Product/Service Code: S209

Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

0004 Ties 12 EA

Product/Service Code: S209

Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEH-11-R-00005

0005 Alterations 12 EA Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

0006 Delivery Fee 96 EA (includes pick and delivery) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

0007 Repairs/Mending 12 EA Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

0008 Button Replacement 12 EA Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

CLIN 0009 IS NOT A PRICED ITEM OR AN EVALUATION

FACTOR. THE TOTAL AMOUNT, $1,600.00, WILL BECOME

PART OF THE AWARD.

0009 Other Direct Cost (ODC) Emergency Service To be approved by CO/COTR in advance. The amount currently assigned to this line item is "NOT TO

EXCEED " $1,600.00

Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Line items 1001-4009 are option line items and they will be exercise in accordance with FAR 52.217-9

1001 Pants 480 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

1002 Shirts 420 EA (Option Line Item) Product/Service Code: S209 Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEH-11-R-00005

Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

1003 Jackets 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

1004 Ties 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

1005 Alterations 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

1006 Delivery Fee 96 EA (includes pick and delivery) (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

1007 Repairs/Mending 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

1008 Button Replacement 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEH-11-R-00005

CLIN 1009 IS NOT A PRICED ITEM OR AN EVALUATION

FACTOR. THE TOTAL AMOUNT, $1,600.00, WILL BECOME

PART OF THE AWARD.

1009 Other Direct Cost (ODC) Emergency Service To be approved by CO/COTR in advance. The amount currently assigned to this line item is "NOT TO

EXCEED " $1,600.00

Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2012 to 09/22/2013

2001 Pants 480 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2013 to 09/22/2014

2002 Shirts 420 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2013 to 09/22/2014

2003 Jackets 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2013 to 09/22/2014

2004 Ties 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2013 to 09/22/2014

2005 Alterations 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEH-11-R-00005

Period of Performance: 09/23/2013 to 09/22/2014

2006 Delivery Fee 96 EA (includes pick and delivery) (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2013 to 09/22/2014

2007 Repairs/Mending 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2013 to 09/22/2014

2008 Button Replacement 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2013 to 09/22/2014

CLIN 2009 IS NOT A PRICED ITEM OR AN EVALUATION

FACTOR. THE TOTAL AMOUNT, $1,600.00, WILL BECOME

PART OF THE AWARD.

2009 Other Direct Cost (ODC) Emergency Service To be approved by CO/COTR in advance. The amount currently assigned to this line item is "NOT TO

EXCEED " $1,600.00

(Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2013 to 09/22/2014

3001 Pants 480 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2014 to 09/22/2015

3002 Shirts 420 EA Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEH-11-R-00005

(Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2014 to 09/22/2015

3003 Jackets 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2014 to 09/22/2015

3004 Ties 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2014 to 09/22/2015

3005 Alterations 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2014 to 09/22/2015

3006 Delivery Fee 96 EA (includes pick and delivery) (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2014 to 09/22/2015

3007 Repairs/Mending 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2014 to 09/22/2015

3008 Button Replacement 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

8 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEH-11-R-00005

Period of Performance: 09/23/2014 to 09/22/2015

3009 Other Direct Cost (ODC) Emergency Service To be approved by CO/COTR in advance. The amount currently assigned to this line item is "NOT TO

EXCEED " $1,600.00

(Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2014 to 09/22/2015

4001 Pants 480 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016

4002 Shirts 420 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016

4003 Jackets 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016

4004 Ties 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016

4005 Alterations 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016 Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

9 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEH-11-R-00005

4006 Delivery Fee 96 EA (includes pick and delivery) (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016

4007 Repairs/Mending 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016

4008 Button Replacement 12 EA (Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016

4009 Other Direct Cost (ODC) Emergency Service To be approved by CO/COTR in advance. The amount currently assigned to this line item is "NOT TO

EXCEED " $1,600.00

(Option Line Item) Product/Service Code: S209 Product/Service Description: LAUNDRY & DRY

CLEANING SERVICES

Period of Performance: 09/23/2015 to 09/22/2016

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation Number: HSHQEH-11-R-00005 Page 10 of 42

Uniform Cleaning and Maintenance Service

STATEMENT OF WORK

Background Information

The FPS mission focuses on reducing vulnerability of Federal facilities to criminal and terrorist threats, while ensuring that the facilities are safe and secure for employees and visitors. FPS conducts much of its introductory and recurring training at the FPS Physical Security Training Center within the Federal Law Enforcement Training Center (FLETC) in Glynco, Georgia. The training is provided to ensure that all FPS Law Enforcement Personnel are prepared to complete the mission needs and requirements of

FPS.

Scope

FPS has a requirement, on a bi-weekly (twice a week) basis, for dry cleaning (clean and press) and maintenance services of staff uniforms for law enforcement personal stationed at FLETC.

Uniform Cleaning Services The contracted service should include but is not limited to the following cleaning services:

Dry cleaning of staff uniforms includes shirts, pants, jackets and ties.

Provision of individually labeled laundry bags for each FPSFTD staff member stationed at the FLETC center.

All returned garments must be clean and free from soil, perspiration, fluid stains and blood. Any items submitted as clean to FPS not meeting the preceding qualifications will be returned to the vendor and cleaned again without additional charge. If the vendor is unable to clean any item due to the magnitude of the stain, the garment will be returned and FPS will not incur any charge for the item.

Dry cleaned shirts, pants and jackets shall be returned to FPS on hangers and covered by clear plastic.

FPS will not pay for personal clothing items. If the contractor receives personal clothing items, they shall be returned to FPS un-serviced.

Uniform Maintenance Services

The contracted service will include but not be limited to the following maintenance services:

Alterations of FPSFTD staff uniforms as required. The contractor shall take the necessary measurement as needed and provide any miscellaneous material required for the alterations. All actual alterations shall be performed at the contractor’s site.

Solicitation Number: HSHQEH-11-R-00005 Page 11 of 42

Mending or repairing uniforms as required. Repairs include but are not limited to the replacement of zippers, tears, open seams and holes. Contractor shall mend or repair items using thread and material of the same quality, color and texture as used by FPS. Any official patches or FPS insignia will be provided by FPS to the vendor only as necessary with zero excess inventory allotment.

Button replacement as needed. All buttons must be intact on all garments.

Broken or missing buttons will be replaced with items identically matching those used by FPS.

Creasing of garments as required

Emergency Service The contractor shall respond to all emergency calls within 12 hours from the time the call is placed. Emergency dry cleaning and alterations shall be completed and delivered within 36 hours from placement of order.

Services Requiring Authorization The following services shall require authorization:

Alterations and repairs must be approved by the FPS CO, COTR, or other person authorized in writing by the CO before it is started.

Any requests for replacement patches must be submitted in writing to the COTR or Program Manager.

Payments will not be made for any unauthorized services or for any unauthorized changes to the work specified herein. This includes any alteration services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer (CO), COTR, or other person authorized in writing by the CO. Only a duly appointed CO is authorized to change the specifications, terms, and conditions under this effort.

Uniform Care

The contractor must have knowledge of appropriate cleaning solvents and methods utilized to avoid damage or discoloring of the FPS uniform material.

Disposal of any FPS uniforms or patches is strictly prohibited without the written consent of the FPS CO, COTR, or FPS Program Manager authorized to dispose of FPS material.

Applicable Standards

The contractor shall abide (at a minimum the following laws, rules, and guidelines) by all applicable regulations in performing all tasks. In the event that the following laws, rules, or guidelines are updated, the contractor must follow the current laws, rules, and guidelines. The contractor shall report any violation to the applicable

Solicitation Number: HSHQEH-11-R-00005 Page 12 of 42 governmental agency. A violation of applicable laws, rules, or regulations may result in termination of this contract. The contractor shall be held liable for adhering to regulations such as the following (listed in alphabetical order):

Accessibility Requirements Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act f 1998 (P.L. 105-220), August 7, 1998;

American Disabilities Act (ADA);

Occupational Safety and Health Administration (OSHA);

Environmental Protection Agency (EPA) Contractor is responsible for compliance with Environmental Protection Agency (EPA) requirements for handling, storage and disposal of cleaning solvents and workplace safety.

The contractor is responsible for all permits and licenses required to perform the stated uniform cleaning and maintenance services.

Contractor Management Organization

The contractor shall appoint a program manager to represent the contractor for all activities and have the ability to make decisions on behalf of his/her company.

The contractor shall provide a point of contact (POC) sheet, listing key personnel, such as a facility manager, delivery manager and/or laundry manager and their respective telephone numbers and e-mail addresses if appropriate.

Period of Performance

This contract shall be effective for one (1) year from date of award unless otherwise noted with the option for four (4) additional one (1) year option awards. An Indefinite Delivery, Indefinite Quantity (IDIQ) contract will allow for multiple task awards upon the same contract vehicle.

Material Delivery

The contractor shall offer pick-up and delivery of FPSFTD dry cleaning twice a week for the following facility:

Federal Protective Service Firearms and Training Division Attn: Russell Dingman

FPS Physical Security Academy 1131 Chapel Crossing Road Bldg 36 Glynco, Georgia 31524

Contractor Delivery Requirements

The contractor is responsible for the transportation of FPS materials to and from the FLETC facility.

Solicitation Number: HSHQEH-11-R-00005 Page 13 of 42

The contractor is responsible for all permits and licenses required to perform pickup and delivery services.

The contractor will contact FPS 24 hours prior to expected delivery if additional turnaround time is required for certain items.

Government Liability

The Government shall not be liable for any injury or damage to the Contractor’s personnel, contractor’s property, and contractor’s vehicle, unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to another Federal statutory authority.

Contractor Liability

In the event that any of FPS’s uniforms or patches is misplaced or stolen, the contractor shall notify FPS within one (1) hour of being aware of the lost or theft.

FPS will take action as deemed necessary.

In the event that the contractor damages an FPS uniform, or component thereof, due to negligence of any type the contractor is responsible for the replacement of affected uniform, or component thereof. Negligence includes mechanical or chemical damage or damage resulting from procedural, handling, alteration or transportation error.

Personnel Security Requirements

FPSFTD personnel will coordinate with the contractor as access to FLETC as required. Contractor personnel entering the federal facilities shall be given a temporary badge assigned by security. The COTR or designee will sign for them and remain with them the entire time on site and while performing work. Once the delivery or pick-up is complete, the contractor personnel shall return to the entrance to sign out and turn in the temporary badge.

While on FLETC property, the contractor personnel shall be easily recognizable as contractor employees. The contractor shall wear distinctive clothing bearing the name of the company and wear appropriate badges, representing the contractor’s company name and the employee’s name.

Solicitation Number: HSHQEH-11-R-00005 Page 14 of 42

ONTRACT CLAUSES

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (JUNE 2010) st e defects forming supplies or services. The Government must exerc reasonable time after the defect was discovered or should have been disco l change occurs in the condition of the item, unless the change is du tion, C

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or te any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct th or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of noncon ise its post-acceptance rights—

(1) Within a vered; and

(2) Before any substantia e to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institu including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwi commercial pu de rchase card), the Contractor may not assign its rights to receive payment under th ms and conditions of this contract may be made only by wr is contract.

(c) Changes. Changes in the ter itten agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended

(41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall dispute to be resolved in accordance with the clause at FAR be a

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by referen

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its f negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of ce.

ault or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_233_240.html#wp1113304

Solicitation Number: HSHQEH-11-R-00005 Page 15 of 42 hall promptly give written notice to the Contracting Of ssation of such occurrence.

(g ce,

d) to the address designated in the contract to receive invoices. An invoice must include ntractor;

Description, quantity, unit of measure, unit price and extended price of the items deliver he bill of lading number and weight d he Contractor shall include its TIN on the invoice (x clude EFT banking information on the invoice only if required e r the ng occurrence with all reasonable dispatch, and s ficer of the ce ) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoi if authorize

(i) Name and address of the Co

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) ed;

(v) Shipping number and date of shipment, including t of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; an

(ix) Taxpayer Identification Number (TIN). T only if required elsewhere in this contract.

) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall in lsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order fo invoice to be a proper invoice, the Contractor shall have submitted correct EFT banki information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registrati formation is not required if the Government waived the requ on), or applicable agency procedures.

(C) EFT banking in irement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) an 1315.

rs, f this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) d Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part

(h) Patent indemnity. The Contractor shall indemnify the Government and its office employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance o

Payment.— https://www.acquisition.gov/far/current/html/52_232.html#wp1153351 https://www.acquisition.gov/far/current/html/52_232.html#wp1153375 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

Solicitation Number: HSHQEH-11-R-00005 Page 16 of 42 that have been ill make payment in accordance with the Prompt Paym

(1) Items accepted. Payment shall be made for items accepted by the Government delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government w ent Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be comp heck nic funds transfer payment is made.

(5 rwise overpaid on a contract financing or invoice pa the payment office cited in the contract along with a descriptio roneous payment, liquidatio

(C) Affected contract line item or subline item, if applicable; and ractor point of contact.

ction 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which i pplicable for each six-month period as fixed by the Secretary until th e Government may issue a demand for payment to the Contractor upon finding a debt is du fficer will issue a final decision as required by 33.211 uted from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment c or the specified payment date if an electro

) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has othe yment, the Contractor shall—

(i) Remit the overpayment amount to n of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, er n errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(D) Cont

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Se s applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate a e amount is paid.

(ii) Th e under the contract.

(iii) Final decisions. The Contracting O if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

Solicitation Number: HSHQEH-11-R-00005 Page 17 of 42 cting hin the timeline specified in the demand for payment unless the amounts were not repaid eement; or of collection on a debt previously demanded by the Co

(B) The Contractor fails to liquidate a debt previously demanded by the Contra

Officer wit because the Contractor has requested an installment payment agr

(C) The Contractor requests a deferment ntracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment include

(v for payment r r the actual number of calendar days involve tor;

a Government check to the Contractor from which an am ble to the Contractor.

procedures presc d in the final decision shall identify the same due date as the original demand for payment.

) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand esulting from a default termination.

(vi) The interest charge shall be computed fo d beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contrac

(B) The date of issuance of ount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become paya

(vii) The interest charge made under this clause may be reduced under the ribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to th s to f e percentage of e cost not give e supplies provided under this contract shall remain with the Contractor until, and shall pas the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, i transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting th the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with th accounting standards or contract cost principles for this purpose. This paragraph does

Solicitation Number: HSHQEH-11-R-00005 Page 18 of 42 aid for hereof, fo re performance. In the event of termination for cause, the Go ts and re d this this contract, title to items furnished under this contract sh ranty. The Contractor warrants and implies that the items delivered hereunder are m y s performance under this co ent contracts. The Contractor agrees to comply with the Government any right to audit the Contractor’s records. The Contractor shall not be p any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part r cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of futu vernment shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all righ medies provided by law. If it is determined that the Government improperly terminate contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in all pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) War erchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the

Contractor will not be liable to the Government for consequential damages resulting from an defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to it ntract.

(r) Compliance with laws unique to Governm

31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986;

41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by g

, Payments, Invoice, Other Compliances, and Compliance with s of this clause.

-5 iving precedence in the following order:

(1) The schedule of supplies/services

(2) The Assignments, Disputes Laws Unique to Government Contracts paragraph

(3) The clause at 52.212 .

t, including any license agreements for computer softw

(4) Addenda to this solicitation or contrac are.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179527

Solicitation Number: HSHQEH-11-R-00005 Page 19 of 42 s of the of s and ot a substitute for a properly executed contractual document.

r er is shown on the contract), or has transferred the assets used in perform

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) Central Contractor Registration (CCR).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completenes data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the term conditions of this contract and is n

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, o division name (whichev ing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

Th he meaning of the “Suspension of Payment” parag priate, in the CCR record to reflect an assignee for the purpose of assignment e Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within t raph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appro of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor’s CCR record that indicates payments, cluding those made by EFT, to an ultimate recipient other than that Contractor will be in the meaning of the “Suspension of payment” in considered to be incorrect information with paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

Solicitation Number: HSHQEH-11-R-00005 Page 20 of 42

RCIAL ITEMS) (JUNE 2010)

under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

tion exercise date through one day before ontract expiration date.

act. In e contract shall ontrol.

(c) If m when the Government deposits the ord ic commerce method

52.216-19 Order Limitations (OCT 1995) es or services under the contract.

tion.

e Requirements clause at subsection 52.216-er r ting effective for s specified in the only and are not purchased by this contract.

ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS —

COMME

FAR 52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished

Such orders may be issued from date of award or op c

(b) All delivery orders or task orders are subject to the terms and conditions of this contr the event of conflict between a delivery order or task order and this contract, th c ailed, a delivery order or task order is considered “issued” er in the mail. Orders may be issued orally, by facsimile, or by electron s only if authorized in the Schedule.

FAR

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those suppli

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of ___________

(2) Any order for a combination of items in excess of $92,000.00 or;

(3) A series of orders from the same ordering office within _____________ days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this sec

(c) If this is a requirements contract (i.e., includes th 21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-ord limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any orde exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within ___10__ days after issuance, with written notice sta the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

FAR 52.216-22 Indefinite Quantity (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and the period stated, in the Schedule. The quantities of supplies and service Schedule are estimates

Solicitation Number: HSHQEH-11-R-00005 Page 21 of 42 ance quantity d in the Schedule as the “minimum.”

) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, ent may sue orders requiring delivery to multiple destinations or performance ffective period; provided, that the Contractor shall not be required to make any deliveries under

(b) Delivery or performance shall be made only as authorized by orders issued in accord with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designate

(c there is no limit on the number of orders that may be issued. The Governm is at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s e this contract after 10/15/2016 .

MINIMUM and MAXIMUM QUANTITIES

In accordance with paragraph (b) of the “Indefinite Quantity” clause, the guaranteed minimum amount to be ordered under this contract is $500.00 worth of orders at the established unit price (s). The contract maximum is the total awarded price, inclusive of all options. The quant isted on Standard Form 1449 under CLINS 0001-0 ities 008, 1001-1008, 2001-2008, 3001-3008 and he Government’s nteed amounts.

erformance of any services within the limits and at the s provided by the Secretary of Labor. The option provision may be exercised he e option by written notice to the Contractor within 30 alendar days of the end of the base option period.

AR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) nt may extend the term of this contract by written notice to the Contractor ithin 30 days provided that the Government gives the Contractor a preliminary written notice of st 60 days before the contract expires. The preliminary notice does not commi sion.

(b) If th xercises this option, the extended contract shall be considered to include this opt l 4001-4008 are the annual estimated quantities (AEQ). The AEQs represent t best estimated for anticipated services for one year. The AEQs are not guara

FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued p rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rate more than once, but the total extension of performance hereunder shall not exceed 6 months. T Contracting Officer may exercise th c

F

The Governme w its intent to extend at lea t the Government to an exten e Government e ion clause.

Solicitation Number: HSHQEH-11-R-00005 Page 22 of 42

(c) The total duration of this contract, including the exercise of any options under this clause, sha

SU INVOICES

1. the following three methods:

illiston, VT 05495-1279 c.

NPPDi cec

Invoices sub Taxpayer Iden (TIN) must be registered in the Central Contractor Registration (http:/ ensure prompt paym et. The FPS Region shall also be notated on every invoice.

2. In Accord -Commercial Items, or FAR ach invoice subm the

(v) ber

(vi) (vii) (viii)

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its

(x) Electronic funds transfer (EFT) banking information.

ll not exceed 5 years, 6 months.

BMISSION OF

Invoices shall now be submitted via one of

a. By mail:

DHS, NPPD

Burlington Finance Center P.O. Box 1279 W Attn: FPS Region HQ-0

b. By facsimile (fax): (include a cover sheet with point of contact & # of pages) 802-288-7658

By e-mail:

nvoi onsolidation@dhs.gov mitted by other than these three methods will be returned. The contractor’s tification Number

/www.ccr.gov) prior to award and shall be notated on every invoice submitted to FPS to ent provisions are m ance with FAR 52.212-4(g)(1), contract Terms and Conditions 52.232-25(a)(3), Prompt Payment, as applicable, the information required with e ission is as follows:

“…An Invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of items delivered;

Shipping number and date of shipment, including the bill of lading num and weight of shipment if shipped on Government bill of lading;

Terms of any discount for prompt payment offered;

Name and Address of the official to whom payment is to be sent;

Name, title, and phone number of person to notify in event of defective invoice; and

TIN on the invoice only if required elsewhere in this contract

Solicitation Number: HSHQEH-11-R-00005 Page 23 of 42 oice itted correct EFT banking information in accordance with the fer-event the task order begins or ends

B. It is the objective of the Government to obtain complete and satisfactory performance in nt in ual ach month. Where there are variances between the requirements cited r shall

(A) The contractor shall include EFT banking information on the inv only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have subm applicable solicitation provision, contract clause (e.g., 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Trans Other Than central Contractors Registration), or applicable agency procedures.

Invoices without the above information may be rejected and returned for resubmission

Payments A. Payment will be made on a calendar month basis in arrears upon submission of an invoice. Payment will be due on the 30th calendar day after receipt of a proper invoice or date of receipt of services, whichever is later. In the during the month, payments will be prorated based on the number of calendar days in the respective month.

accordance with the terms of specifications and requirements of this task order. The criteria for deductions and adjustments below will be used by the Governme determining monetary deductions for nonperformance of work In no event shall contractor invoice FPS be obligated to pay for any work in excess of the amount identified with in a task order (inclusive of all modifications).

C. The Contractor is responsible for submitting accurate invoices that reflect the act services provided e in the task order(s) and the work actually performed, the Contractor shall attach a separate sheet to the invoice detailing each instance of a variance. The contracto compute the invoice price to reflect the actual amount owed. Submission of false invoices shall be subject to contractual and legal actions.

The following clauses from the Federal Acquisition Regulation (FAR) and Homeland Securit Acquisition Regulation (HSAR) are incorporated…