Proposal_Checklist_for_Offerors.doc

U.S. Department of Homeland Security

Washington, DC 20528

SOLICITATION/CONTRACT FOR COMMERCIAL ITEMS

HSHQEC-13-R-00009

PROPOSAL CHECKLIST FOR OFFERORS

HSHQEC-13-R-00009

The below checklist will serve to assist you in insuring that all required elements of your proposal are submitted. You are cautioned that the below is a summary of items necessary for submittal with your proposal, however it is imperative that you completely and thoroughly examine all elements of the Request for Proposal and all Amendments thereto, as these sections provide more detailed information regarding our evaluation and describes particular items you must address on forms and your narratives. Failure to comply and adequately respond to the full requirements of the solicitation may result in an Unacceptable rating. If there is a discrepancy between the information provided on this checklist and the body of the Request for Proposal and Amendments, the Request for Proposal and Amendments shall take precedence.

PROPOSAL SUBMISSION REQUIREMENTS SUMMARY

PACKAGE ONE – TECHNICAL PROPOSAL

RELEVANT PAST PERFORMANCE

1. Submit up to a maximum of three (3) reference projects for your firm and an additional maximum of up to three (3) reference projects for a partner or each subcontractor for evaluation using the form at Attachment 3.

2. For each reference project whereby a Contractor Performance Assessment Report is not resident for the most recently completed performance period, send a Past Performance Questionnaire (Attachment 4) to a cognizant representative of the customer organization that purchased the services from your company.

3. If a teaming arrangement is proposed, provide a narrative and/or copy of Teaming Agreement if one exists.

MANAGEMENT APPROACH

A. Quality Assurance

1. Field Level Supervision

a. Complete Attachment 8, “Field Level Supervision Exhibit”

b. Provide a narrative that addresses your firm’s supervisory processes and procedures for ensuring contract requirements are met throughout performance and a description of the supervisory methods employed.

2. Quality Assurance. Provide a narrative that addresses the requirements of paragraph 2(a) thru 2(c) under Quality Control.

B. Transition

1. Provide a narrative describing the methods to be used to provide for the timely delivery and proper documentation of all contract required transition training considering the magnitude of training requirements and allotted time to accomplish it.

2. Transition Timeline. Outline all significant transition steps and the associated timeframes for completing all steps to assure timely performance start up including but not limited to timely provision of all contract required equipment, licensing, permits and required contract training.

C. Staffing

1. Relief Plan. Provide a detailed plan indicating your approach to providing relief. At a minimum, the relief plan shall specifically state your policy for providing meal and break periods including a discussion of whether these periods are paid or unpaid, the number of annual relief hours that will be required to fill all posts requiring continuous coverage during meal/break periods, the number of personnel that you will provide to perform annual relief hours and whether the personnel are dedicated full time equivalents for provision of relief or if they will perform under the contract in other capacities in addition to relief.

PROPOSAL SUBMISSION REQUIREMENTS SUMMARY

PACKAGE TWO – ALL NON-TECHNICAL DOCUMENTS

PRICE PROPOSAL

1. SF 1449

2. Acknowledge Amendments (if any) in accordance with the instructions in Block 11 of the Amendment(s) SF 30.

3. Pricing Schedule

4. Detailed Breakdown of Proposed Unit Prices. Price Element Breakdown Worksheet (Attachment #6) provides expected form.

5. Indirect Burden Rates for the proposed Base year and four Option years.

OTHER DOCUMENTS TO INCLUDE IN PACKAGE TWO

Disclosure. Completed disclosure required under HSAR 3052.209-70, Prohibition on Contracts with Corporate Expatriates (Jun 2006). See Sub-Section C-2

Disclosure. Completed disclosure required under HSAR 3052.209-76, Prohibition on Federal Protective Service Guard Services Contracts with Business Concerns Owned, Controlled, or Operated by an Individual Convicted of a Felony (Dec 2009). See Sub-Section C-2.

Representation and Certifications. Completed certification. See Section E-3, FAR 52.212-3. Offeror Representations and Certifications – Commercial Items (Feb 2012)

Certification Regarding Responsibility Matters. See Sub-Section E-4, FAR 52.209-5, Certification Regarding Responsibility Matters

Information Regarding Responsibility Matters. Completed certification. See Sub-Section E-4, FAR Clause 52.209-7, Provide a certified statement of current Secret Facility Clearance

September 2012 revision