Combined_Synopsis_RFQ_HSHQDC-16-Q-00335.pdf

HSHQDC-16-Q-00335

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/10/2016 ROHW-16-00029

1 29

Office of Procurement Operations OHA Acquisition Division 245 Murray Lane, SW, #0115

U.S. Dept. of Homeland Security

Glenda Smith Washington DC 20528-0115

202 447-0287Glenda Smith

08/19/2016 1600 ES

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a Combined Synopsis/Request for Quotation (RFQ) to acquire Peer Support Training Services for the Department of Homeland Security (DHS) Office of Health Affairs (OHA) DHS component agencies and offices in accordance to the attached Performance Work Statement(PWS).

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; Quotations are being requested for this RFQ. The Government intends to award a Firm Fixed Priced (FFP) Purchase Order.

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 29

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQDC-16-Q-00335

(ii) This RFQ and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2005-83.

(iii) This solicitation is set aside for small business. The associated North American Industry

Classification System (NAICS) code is 621112, Offices of Physicians, Mental Health Specialists.

(iv) The Contract Line Item Numbers, Items, Quantities, and Units of Measure (including options) are listed in Section B - Price

Schedule.

(v) The Purchase Order shall provide for Peer Training Services in accordance with Attachment C

– Performance Work Statement (PWS).

(vi) The period of performance: 12 months from date of award

(vii) The place of performance will be at the

Government facility: Orlando, Florida

RFQ Enclosures:

Attachment C - Performance Work Statement

Attachment 1 - Instructions to Offerors

Attachment 2 - Basic Topic Areas

Attachment 3 - Past Performance Questionnaires

All Responsible parties may respond to this RFQ.

DO/DPAS Rating: NONE

0001 Peer Support Training including travel in 5 EA accordance with the attached Performance Work

Statement (PWS) dated August 5, 2016.

Trainer(s) for Peer Support classes; each class runs for 5 days; minimum of 8 hours per day.

Product/Service Code: U099

Product/Service Description: EDUCATION/TRAINING-

OTHER

Period of Performance: 09/15/2016 to 09/14/2017

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Attachment C- Performance Work Statement (PWS) Request for Quotation (RFQ) HSHQDC-16-Q-00335

DEPARTMENT OF HOMELAND SECURITY (DHS)

PERFORMANCE WORK STATEMENT (PWS)

FOR

PEER SUPPORT TRAINER

1.0 GENERAL

1.1 BACKGROUND

The U.S. Department of Homeland Security (DHS) secures the nation’s borders, maintains infrastructure resilience, and responds to natural disasters. Ensuring the psychological well-being and resilience of DHS employees is a critical part of the Department’s mission. DHS employs approximately 191,000 federal employees in twenty-one components and offices.

The DHS Office of Health Affairs (OHA), Workforce Health and Medical Support (WHMS) Division, DHSTogether (DHST) program supports this effort by building resilience within the workforce to help ensure that employees are psychologically healthy and ready to perform their critical missions. DHST accomplishes this by promoting peer support programs and resilience capacity building throughout the department. The purpose of this Contract is to procure training for new peer supporters. DHS peer support programs exist within some law enforcement areas but there are currently no programs within the non-law enforcement offices. This Contract will provide training to new peer supporters from non-law enforcement offices and will give the components enough time to establish their peer support program infrastructure to deliver their own training.

1.2 SCOPE

The scope of this PWS encompasses peer support training services for DHS non-law enforcement component agencies and offices. The Contractor shall furnish the necessary personnel, equipment, and materials to do all things necessary for the performance of work set forth in the PWS.

1.3 OBJECTIVE

To conduct five peer support training classes during the 12-month period of performance resulting in approximately 115 trained peer supporters for non-law enforcement component(s).

1.4 REFERENCE DOCUMENTS

Basic peer support topic areas to be addressed in peer support training are found in Attachment One.

1.5 PERFORMANCE REQUIREMENTS SUMMARY

file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

This Contract includes a Performance Requirements Summary (PRS) at PWS 10.0. The PRS plays an integral role in the administration of the Contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the Contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the Contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor shall determine the project organization, coordination, management oversight, and plan to accomplish the requirements under this Contract.

2.1 Five classes shall be held during the Period of Performance (POP).

2.2 Classes shall run for 5 days. Total training hours are expected to be no less than 32 hours.

2.3 There shall be at least one instructor per class. A mental health professional shall teach or be present during class instruction. Class size shall not exceed 25 participants.

2.4 The Contractor shall provide the curriculum to include scenarios for role plays.

Contractor curriculum includes, at a minimum, the topic areas listed in attachment 1.

Curriculum content shall be cleared by the COR prior to instruction.

2.5 The Contractor shall provider student notebooks containing material covered in class.

Content of notebook shall be cleared by the COR prior to instruction.

2.6 The class is knowledge and skill based. The Contractor shall provide and administer both written and practical tests. Test content and practical test scenarios shall be cleared by the COR prior to class start date.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this PWS. A qualified mental health professional with experience in training peer support, psychological resilience, psychological first aid, organizational behavior, and building psychological capital in Federal agencies is needed for this Contract. Resumes are required in response to this solicitation.

3.3 Employee Identification

Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.5 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.6 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the Contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this PWS.

NonContractor personnel performing work under this contract must obtain a contractor suitability screening. DHS Form 11000.25 Contractor Suitability Screening Request will be initiated at time of award.

4.2 PERIOD OF PERFORMANCE

The period of performance for this Contract is one year from the date of award. There are no option years for this Contract.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be a DHS facility located in Orlando, Florida There may be five (5) visits to the said place of performance:

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 8am and 5pm EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this PWS. Any work outside of normal business hours and on weekends and Federal holidays must be approved by the COR prior to any work being performed.

Federal Holidays include the following:

- New Year's Day - 1 January

- Martin Luther King's Birthday - Third Monday in January

- President's Day - Third Monday in February

- Memorial Day - Last Monday in May

- Independence Day - 4 July

- Labor Day - First Monday in September

- Columbus Day - Second Monday in October

- Veterans Day - 11 November

- Thanksgiving Day - 4th Thursday in November

- Christmas Day - 25 December

- Any day specifically declared by the President of the United States of America as a national holiday.

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S.

Government agencies.

No work shall be performed by Contractor personnel on Government facilities on Federal holidays or other non-work days, or in the case of a pandemic or other emergency/unforeseen situation, such as an epidemic, natural disaster, early closing or delayed opening of the government, as well as a government shut down without prior written approval of the COR.

4.5 TRAVEL

Contractor travel shall be required to support this requirement. All travel related expense are included in the firm-fixed price. The number of traveling visits are as follow:

Orlando, FL – Five (5) traveling visits

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and Contracting objectives of this Contract and review the Contractor's draft project plan. The Post

Award Conference will be held at the Government’s facility, located at 1120 Vermont Avenue, Washington DC or via teleconference.

4.7 PROGRESS REPORTS

The Project Manager shall provide a report within one-week following each class. This report shall include a summary of the Contractor work performed during the class and any highlights or issues identified by students, and a compilation of student feedback.

4.10 PROGRESS MEETINGS

The Trainer shall be available to meet with the COR upon request to present class curriculum and materials, exchange information, and resolve emergent issues. These meetings shall take place telephonically. The trainer and COR will meet two weeks before each class to review material and any pertinent class issues.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.13 PROTECTION OF INFORMATION

Contractor may hear information protected under the Privacy Act in the course of classroom discussion. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

Contractor access to information protected under the Privacy Act is required under this PWS. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

Contractor access to proprietary information is required under this PWS. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive But Unclassified (For Official Use Only) Information. The Contractor shall ensure that all Contractor personnel having access to business or procurement sensitive information sign a non-disclosure agreement (DHS Form 11000-6).

5.0 GOVERNMENT ACRONYMS

5.1 COR - Contracting Officer’s Representative

5.2 DHS - Department of Homeland Security

5.3 DHST - DHSTogether

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will furnish the classroom facility to the Contractor in support of this Contract.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of this Contract. Training material shall be provided to the Government for future DHS use. Training material includes curriculum, student notebooks, instructor guides and audio/visual materials.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.2 The COR will have 3 business days to review deliverables and make comments. The Contractor shall have 3 business days to make corrections and redeliver.

9.0 DELIVERABLES

DELIVERABLE TITLE DUE DATE/ FREQUENCY RECEIVING PARTY(s) Class Dates / Locations DHST COR will deliver

NLT 30 days prior to class start date

Contract Manager

Curriculum (electronic and paper copy)

NLT two weeks before class date

COR

Written test and practical test scenarios

NLT two weeks before class date

COR

Classroom Training/Instruction

Five sessions during the POP DHST Project Officer/COR or Component Designee

Test scores and evaluation of practical skills

Day after class concludes DHST Project Officer /

COR

Training Session Report NLT 15 days after class concludes

DHST Project Officer/COR

Any additional Contract supplied teaching material

NLT 24 hours before class start date

COR

10.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS).

The PRS establishes key elements of Contractor performance that represent “mission essential” service requirements, which are identified in the table below in the “Service Output” column.

The “Performance Objective” column represents the standard against which Contractor performance will be measured in relation to accomplishment of the corresponding service output.

The performance objective or “standard” describes the minimum acceptable level of service by the Contractor for satisfactory performance. The “Acceptable Quality Level (AQL)” column displays the maximum allowable deviation from the performance objective, which, if exceeded, evokes the negative incentive specified in the table below.

11.0 CONTRACT ADMINISTRATION

11.1 POINTS OF CONTACTS AND RESPONSIBILITIES

The following describe the roles and responsibility of individuals who will be the primary points of contact for the government on matters regarding task order administration as well as other administrative

Service Output Standard AQL Method of Inspection

Trainer will arrive and have the room and materials ready in advance of class start time

Classes are organized in advance and start and end on time.

100% 100% Inspection by Component PS Coordinator or COR

Trainer thoroughly understands and fluent with the curriculum material.

Trainer can demonstrate practical skills using different examples.

Trainer is knowledgeable and experienced in teaching peer support, psych first aid and resilience capacity building.

100% 100% Inspection by Component PS Coordinator or COR

Trainer’s end of class evaluation form completed by students is acceptable.

Class average evaluation of trainer should not be below 85%

Trainer’s presentation/ teaching skills and rapport with students is acceptable.

85% 100% Inspection by Component PS

Coordinator or COR information. The government reserves the right to unilaterally change any of these individual assignments at any time.

Contracting Officer (CO) Danielle H. Richardson DHS, Office of Procurement Operations Office of Health Affairs Acquisition Division Tel: 202-254-5306 E-mail: danielle.richardson1@hq.dhs.gov

Contract Specialist (CS) Glenda Smith DHS, Office of Procurement Operations Office of Health Affairs Acquisition Division Tel: 202-254-8792 E-mail: glenda.smith@hq.dhs.gov

Contracting Officer Representative (COR)

TBD

Tel: TBD E-mail: TBD

The CO within its authority may designate in writing one or more government employees, by name and position title, to take action for the contracting officer under this task order. Each designee shall be identified as a COR.

The COR will represent the CO in the administration of technical details within the scope of the task order. The COR is also responsible for the final inspection and acceptance of all task order deliverables and reports, and such other responsibilities as may be specified in the task order. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the CO or the government. The COR does not have authority to alter the contractor’s obligations or to change the task order specifications, price, terms, or conditions. If, as a result of technical discussions, it is desirable to modify task order obligations or the specification, changes will be issued in writing and signed by the CO. The COR will be assigned in writing by issuing a formal appointment letter from the CO.

mailto:danielle.richardson1@hq.dhs.gov mailto:glenda.smith@hq.dhs.gov

12.0 APPLICABLE PROVISIONS AND CLAUSES

12.1 FEDERAL ACQUISITIONS REGULATIONS (FAR) PROVISIONS

FAR 52.217-8, Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the Contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days.

The requirement contains FAR Subpart 52.217-8. The Government will evaluate this option by considering the prices proposed for the base period and the option periods with the understanding that should the Government elect to utilize the FAR Subpart 52.217-8 clause, the scope of work and price will be exactly the same, other than period of performance, as the base period or option period being extended.

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2015), applies to this acquisition (Refer to Attachment 1 –Instruction to Offerors).

Quoter's submission must include the following information: Dun & Bradstreet Number (DUNS);

Northern American Industrial Classification System (NAICS) Code; Contact Name; Contact Email Address; Contact Telephone and Fax Number; Complete Business Mailing Address, A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b).

The provision at 52.212-2, Evaluation – Commercial Items (Oct 2014) applies to this acquisition (Refer to Attachment 1 – Instruction to Offerors).

The provision at FAR 52.212-3 Offeror Representations and Certifications—Commercial Items (Jul 2016), applies to this acquisition. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

12. 2 HOMELAND SECURITY ACQUISITION REGULATION CLAUSES

Homeland Security Acquisition Regulation (HSAR) Clauses Incorporated by Reference (http://farsite.hill.af.mil/vfhsara.htm)

HSAR Clause No.

Title Date

3052.205-70 Advertisements, Publicizing Awards, and Releases, Alt I SEP 2012 3052.215-70 Key Personnel or Facilities Dec 2003 3052.222-70 Strikes or Picketing Affecting Timely Completion of the Contract

Work Dec 2003

3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility Dec 2003 3052.242-72 Contracting Officer Technical Representative Dec 2003 http://www.sam.gov/portal http://farsite.hill.af.mil/vfhsara.htm

HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (JUN 2012)

(a) Sensitive Information, as used in this Chapter, means any information, the loss, misuse, disclosure, or unauthorized access to or modification of which could adversely affect the national or homeland security interest, or the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(a.1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Public Law 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, Part

29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the PCII Program Manager or his/her designee);

(a.2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, Part 1520, as amended, “Policies and Procedures of Safeguarding and Control of SSI,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee);

(a.3) Information designated as “For Official Use Only,” which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person’s privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and, (a.4) Any information that is designated “sensitive” or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

(b) “Information Technology Resources” include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability.

Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the contractor to prohibit individuals from working on the contract if the government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to sensitive information. Therefore, the Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those contractor employees authorized access to sensitive information, the contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance.

(f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources.

(End of clause)

ALTERNATE Ending I (JUN 2006)

When the contract will require contractor employees to have access to Information Technology (IT) resources, add the following paragraphs:

(g) Before receiving access to IT resources under this contract the individual must receive a security briefing, which the Contracting Officer’s Technical Representative (COTR) will arrange, and complete any nondisclosure agreement furnished by DHS.

(h) The contractor shall have access only to those areas of DHS information technology resources explicitly stated in this contract or approved by the COTR in writing as necessary for performance of the work under this contract. Any attempts by contractor personnel to gain access to any information technology resources not expressly authorized by the statement of work, other terms and conditions in this contract, or as approved in writing by the COTR, is strictly prohibited. In the event of violation of this provision, DHS will take appropriate actions with regard to the contract and the individual(s) involved.

(i) Contractor access to DHS networks from a remote location is a temporary privilege for mutual convenience while the contractor performs business for the DHS Component. It is not a right, a guarantee of access, a condition of the contract, or Government Furnished Equipment (GFE).

(j) Contractor access will be terminated for unauthorized use. The contractor agrees to hold and save DHS harmless from any unauthorized use and agrees not to request additional time or money under the contract for any delays resulting from unauthorized use or access.

(k) Non-U.S. citizens shall not be authorized to access or assist in the development, operation, management or maintenance of Department IT systems under the contract, unless a waiver has been granted by the Head of the Component or designee, with the concurrence of both the Department’s Chief Security Officer (CSO) and the Chief Information Officer (CIO) or their designees. Within DHS Headquarters, the waiver may be granted only with the approval of both the CSO and the CIO or their designees. In order for a waiver to be granted:

(k.1) The individual must be a legal permanent resident of the U.S. or a citizen of Ireland, Israel, the Republic of the Philippines, or any nation on the Allied Nations List maintained by the Department of State;

(k.2) There must be a compelling reason for using this individual as opposed to a U.S. citizen; and

(k.3) The waiver must be in the best interest of the Government.

(l) Contractors shall identify in their proposals the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the contracting officer.

HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES

(JUN 2006)

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity.

The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain Stock Disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) stock of such entity which is sold in a public offering related to the acquisition described in subsection (b)(1) of Section 835 of the Homeland Security Act, 6 U.S.C. 395(b)(1).

(2) Plan Deemed In Certain Cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain Transfers Disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special Rule for Related Partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The offeror under this solicitation represents that [Check one]:

__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73;

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it has submitted a request for waiver pursuant to 3009.104-74, which has not been denied; or

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it plans to submit a request for waiver pursuant to 3009.104-74.

(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal.

(End of provision)

13.0 POST-AWARD INSTRUCTIONS REGARDING SECURITY REQUIREMENTS FOR NON-

CLASSIFIED CONTRACTS/ORDERS

1. The procedures outlined below shall be followed for the DHS Office of the Chief Security

Officer (OCSO), Personnel Security Division (PSD) to process background investigations, Entry on Duty determinations, and Fitness determinations, as required, in a timely and efficient manner.

2. Carefully read the security clauses in the contract. Compliance with the security clauses in the contract is not optional.

3. Contractor employees (to include applicants, temporaries, part-time and replacement employees) under the contract, requiring access to sensitive information, shall undergo a position-sensitivity analysis based on the duties each individual will perform on the contract.

The results of the position sensitivity analysis shall identify the appropriate background investigation to be conducted. All background investigations will be processed through the DHS OCSO/PSD. Prospective contractor employees shall submit the below completed forms to the DHS OCSO/PSD. The Standard Form (SF) 85-P must be completed electronically through the Office of Personnel Management’s e-QIP SYSTEM. The SF-85P signature pages and other completed forms must be given to the OSCO/PSD no less than thirty (30) days before the start date of the contract or thirty (30) days prior to the requested entry on duty date, for all contractor employees whether a replacement, addition, subcontractor employee, or vendor:

a. Standard Form (SF) 85-P, “Questionnaire for Public Trust Positions”

b. SF-85P Certification

c. SF-85P Authorization for Release of Information

d. FD Form 258, “Fingerprint Card” (2 copies)

e. DHS Form 11000-6 “Conditional Access To Sensitive But Unclassified

Information Non-Disclosure Agreement”

f. DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer

Reports Pursuant to the Fair Credit Reporting Act”

Only complete packages will be accepted by the DHS OCSO/PSD. Specific instructions on submission of packages will be provided upon award of the contract.

4. The DHS OCSO/PSD may, as it deems appropriate, authorize and grant a favorable Entry on Duty (EOD) decision based on preliminary checks. A favorable EOD decision allows a contractor employee to commence work temporarily prior to the completion of the full background investigation. The granting of a favorable EOD decision shall not be considered as assurance that a favorable Fitness determination will follow. In addition, a favorable EOD or Fitness determination shall in no way prevent, preclude, or bar DHS from withdrawing or terminating access to government facilities or information, at any time during the term of the contract. No employee of the Contractor shall be allowed unescorted access to a Government facility without a favorable EOD or Fitness determination by the DHS

OCSO/PSD.

Limited access to Government buildings is allowable without an EOD decision if the Contractor is escorted by a Government employee and the purpose of the visit is to attend a limited number of required briefings or nonrecurring meetings in order to facilitate the transition of a contract. The intent of this statement is to allow a minimum amount of meeting / transition attendances to prepare for the new contract.

5. The DHS OCSO/PSD shall be notified of all terminations/resignations within five (5) days of occurrence. The Contractor shall return to the Contracting Officer’s Technical Representative (COTR) all DHS issued identification cards and building passes that have either expired or have been collected from terminated employees. If an identification card or building pass is not available to be returned, a report shall be submitted to the COTR, referencing the pass or card number, name of individual to whom it was issued and the last known location and disposition of the pass or card.

6. When sensitive Government information is processed on Department telecommunications and automated information systems, the Contractor shall provide for the administrative control of sensitive data being processed. Contractor personnel must have a favorable Entry on Duty or Fitness determination by the DHS Office of the Chief Security Officer (OCSO), Personnel Security Division (PSD), to access this information.

Contractors who fail to comply with Department security policy are subject to having their access to Department IT systems and facilities terminated, whether or not the failure results in criminal prosecution. Any person who improperly discloses sensitive information is subject to criminal and civil penalties and sanctions under a variety of laws (e.g., Privacy Act).

7. Failure to follow these instructions may delay the completion of background investigations, EOD and Fitness determinations. Note that any delays in this process, which are not caused by the Government, do not relieve a contractor from performing under the terms of the contract.

8. Your POC at the Security Office is:

DHS OCSO/PSD Security Customer Service Center Telephone: (202) 447-5010 E-mailbox: officeofsecurity@hq.dhs.gov.

14.0 INVOICE

All invoices shall include reference of the Purchase Order Number and associated contract line items numbers (CLINS), requiring payment.

All Original invoices shall be e-mailed to the following parties: Finance Office with a courtesy going to the Contracting Officer’s Technical Representative, Contracting Officer, and Contract Specialist.

mailto:officeofsecurity@hq.dhs.gov

Attachment 1- Instructions to Offeror

The following solicitation provisions are incorporated by reference.

FAR 52.212-1 Instructions to Offerors – Commercial Items (FEB 2012) FAR 52.212-2 Evaluation – Commercial Items (FEB 2012) FAR 52.212-3 Representations, Certifications, and Other Statements of Bidders (FEB 2012)

Addendum to FAR 52.212-1 and 52.212-2

The Government contemplates award of a single firm-fixed price contract with a one year base period resulting from this solicitation.

Offerors shall submit an electronic copy of your quotation to the Contracting Officer, Danielle H.

Richardson, at danielle.richardson1@hq.dhs.gov and the Contract Specialist Glenda Smith at glenda.smith@hq.dhs.gov using WinZip software no later than 4 PM on August 19, 2016.

Quotations received after the deadline will be deemed late and will not be considered for award.

All submissions shall include HSHQDC-16-Q-00335 in the subject line of the email. The WinZip password shall be submitted under a separate email by the aforementioned date and time.

Please Note: There is not a character length or mixed case requirement imposed on your password. These submission instructions will also apply to any future correspondence, as applicable, in response to this solicitation.

Questions in response to this solicitation are due no later than 10 AM on August 11, 2016 to the Contracting Officer and Contract Specialist at the email addresses above.

1.0 QUOTATION INSTRUCTIONS

Offerors shall submit quotations in response to this RFQ in two separate volumes, detailed below. Each volume shall be within the page limitations set forth below. The pages of each volume shall be single sided with one-inch margins on all sides. The font of the body content of each volume shall be 12-point Times New Roman. Each volume shall be submitted as a zipped PDF file.

Technical and Price quotations shall be separate documents and consist of the information specified for each volume below. NOTE: The technical quotation must not contain any reference to price or resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.).

1.1 Volume I – Technical Quotation

This volume shall address the Offeror’s capability to perform the requirements of the Performance Work Statement (PWS). Volume 1 shall be limited to ten (10) pages. This page limitation excludes resumes, past performance questionnaires, the cover letter, title page, executive summary, and table of contents. At a minimum, this volume must contain information addressing the following evaluation factors and sub-factors:

1. Technical Approach and Understanding

• Curriculum outline, presentation and student material

• Sample of scenarios for role play

• Written knowledge test and practical test

2. Past Performance

3. Management Approach and Capabilities

The “Evaluation Criteria” identify specific information that will be used to evaluate quotations.

The technical quotation shall be submitted in a format that is organized and corresponds to the evaluation factors, including appropriate PWS references and other references to facilitate the Government’s evaluation of the quotation.

1.1.1 Factor 1: Technical Approach and Understanding

The quotation shall address the Offeror’s technical approach and understanding for accomplishing the requirements of the PWS. The quotation shall include a description of proposed tools, processes, and methodologies to be used.

The Offeror shall provide a detailed description of its proposed approach which clearly outlines how the requirements identified in the PWS will be accomplished. The description shall explain how the requirements will be met and identify any additional parameters that will be needed.

The Offerors shall address the following specific items in the quotation:

• Curriculum outline, presentation and student material to assess understanding of the basic topic areas. Basic topic areas (PWS attachment C) should be clearly addressed. Focus is on non-law enforcement components.

• Sample of scenarios for role plays. Reference any video materials.

• Written knowledge test and practical test (process of delivery and sample test scenario).

1.1.2 Past Performance

Past performance may cite federal, state, local government, commercial sources, or not for profit sources, and should highlight the company’s key role in the past performance being documented.

This information shall consist of a one (1) page introductory matrix listing the offeror’s and its critical subcontractors’ past performance references. The offeror shall provide a minimum of (3) references. In addition, the offeror may submit a minimum of (3) references for subcontractors who are expected to perform aspects of this effort that the offeror considers critical to overall successful performance. The offeror should include rationale supporting the assertion of relevance for each reference. These references should also be from different contracts. To be considered, past performance data may not be older than (3) years from the date of the proposal, and may include active contracts. Further, offerors should include a list of all relevant DHS on-going contracts or contracts completed for the specified period.

Past performance references shall be as a prime contractor or first-tier subcontractor on previous or current projects/tasks that are similar in size, scope, and complexity to the work identified in the Performance Work Statement. Past performance does not necessarily have to be

Government-related; but it is important to demonstrate and provide evidence of past performance for work similar in size, scope and complexity to that described in the Request for Quotation.

The offeror is required to identify any performance problems/issues/challenges arising out of the contract and clearly describe management actions implemented to overcome problems and the effects of those actions, in terms of improvements achieved or problems solved. Evidence of performance-based methodologies in past performance shall be provided where available.

The offeror shall forward the Past Performance Questionnaires, Attachment 3, to their references. The references shall forward their completed questionnaires directly to the contracting officer, NOT BACK TO THE OFFEROR by 4 PM EST on August 19, 2016. It is the responsibility of the offeror to ensure its customer references return the surveys directly to the contracting officer on time. Surveys received late may be accepted and reviewed at the discretion of the contracting officer if the contracting officer determines that it will not cause undue delay to the procurement process. Surveys that are returned late that the contracting officer determines will not be reviewed and surveys that are not returned at all may not be evaluated favorably or unfavorably on the past performance evaluation. The questionnaires shall be delivered via email directly from the offeror’s references to danielle.richardson1@hq.dhs.gov and glenda.smith@hq.dhs.gov.

The Government reserves the right to use publicly available reports and data from the Past Performance Information Retrieval System (PPIRS) found on the web at http://www.ppirs.gov.

The Government may also use present and/or past performance data obtained from a variety of sources, not just those contracts identified by offerors. For each reference, provide:

a. Reference Name (Company or Entity)

b. Program Title

c. Contracting Agency/Private Company

d. Contract Number/Task Order Number (if applicable)

e. Brief description of the contract effort, including results and successes

f. Type of Contract

g. Period of Performance

h. Original contract dollar value and current or actual dollar value

i. Actual completion date

j. Contact names, addresses, telephone numbers, Fax numbers and e-mail addresses of current, or last (if contract completed) Program Director/Manager and/or Contract Manager.

1.1.3 Management Approach and Capabilities

The offeror shall provide a management plan that demonstrates how the offeror will plan and manage the requirements of the PWS.