Attachment_C_to_combined_soli-synop.docx

Combined Synopsis Solicitation No. HSHQDC-15-R-00169

ATTACHMENT C

INSTRUCTIONS, CONDITIONS, AND NOTICES

1.0 SUBMISSION REQUIREMENTS

Offerors shall submit their proposals electronically through the DHS Electronic Proposal Submission Portal. The URL for the DHS Electronic Proposal Submission Portal is http://www.dhs.gov/dhs-electronic-proposal-submision-portal. The DHS Electronic Proposal Submission Portal URL will provide direct access to FedBizOpps. Offerors shall follow FedBizOpps submission instructions once the FedBizOpps website is accessed.

Proposals submitted electronically will be considered late unless the offeror completes the entire transmission of the proposal before the closing date and time for receipt of proposals under this solicitation. Proposal transmission must be completed by Wednesday, September 9, 2015 at 10:00 a.m. Please Note: As applicable, these submission instructions will also apply to any future correspondence related to this solicitation.

Your submissions must include the following information (the Government prefers this information be provided in the cover letter):

A. Dun & Bradstreet Number (DUNS) B. BPA Number and expiration date C. Contact Name D. Contact Email address E. Contact telephone and fax number F. Complete business mailing address

2.0 TECHNICAL PROPOSAL

The Offeror’s technical submission should demonstrate the firm’s capability to perform the requirements outlined in the solicitation. The Offeror shall provide a technical proposal that includes the following three (3) general areas:

A. Technical Capability B. Past Performance C. Price

2.1 Technical Capability

The contractor shall provide for unreserved and handicap reserved parking spaces for mobility disabled individuals from which access for egress/ingress is wheelchair-accessible in accordance with the Americans with Disability Act (ADA) in a covered and fully secured structure that is well lit, kept cleaned, maintained and secured 24 hours a day, seven (7) days a week. The facility shall be monitored by a garage attendant, at a minimum, between the hours of 7:00am and 7:00pm.

The contract is limited to 2 garages within the prescribed limits of consideration shown on Map A, attached. Proximity to the ( ) is preferred.

Contractor shall provide 24/7 operational elevator access to ALL levels of the garage for which the contract provides parking spaces.

Reserved spaces should be single-spaced with no stacking; i.e., not blocked or be part of a tandem space.

Unreserved parking spaces may be individual or tandem spaces (with no more than 2 vehicles stacked per space).

Permit holders shall have access to the parking facility twenty-four (24) hours per day, seven (7) days a week (including holidays).

Parking structure shall have a clearance for two oversized vehicles, defined as overall height 77” x overall width 80” x overall length 249”.

Secure access to the facility shall be by key security card or a numbered pad. If key security card or fob is used, Contractor shall issue keys or fobs to DHS for all first time parking participants. Any lost or replacement hang tags/key access cards/fobs shall be replaced by contractor; however, employee(s) assigned to a lost or damaged hang tag/key access card/fob is fully responsible for the replacement fee at current retail rate. At no time, shall this fee be included onto contract. If numbered pad is used for access, DHS will control the numbers. Permit or vehicle hang tags shall be delivered monthly or yearly for distribution to parking participants.

Date of delivery and acceptance will be determined at time of contract award for a term of twelve (12) months. Contract shall cover two garage locations within one contract agreement for both DHS sites located at 1120 Vermont Ave, NW and 1125 – 15th Street NW, Washington, DC.

2.2 Past Performance

The Government will evaluate Past Performance of each Offeror. The Offeror shall identify two (2) contracts/task orders that demonstrate recent and relevant past performance. Recent is identified as within the last three (3) years. Please include the following information:

· Project Title

· Description of the Project

· Contract/Task Order Number

· Contract/Task Order Amount

· Government Agency/Organization

· COR’s name, address, phone number and email address

· Contracting Officer’s name, address, telephone number and email address

· Current status, e.g. completed and/or in progress, start and estimated completion dates

· A brief narrative of why your firm believes this reference is relevant to the proposed task.

Page Limitation: The technical submission shall be limited to no more than 15 one-sided pages.

Offerors shall not include price information in the technical proposal.

3.0 PRICE PROPOSAL

Each Offeror shall submit a Price Proposal separate from their Technical Proposal in accordance with the format provided in Attachment B, “CONTRACT LINE ITEM NUMBERS FOR SUPPLIES OR SERVICES AND PRICE/COSTS,” of this Request for Proposal.

The Price Proposal shall include the following:

· Firm-Fixed Price monthly rates shall include all costs and fees.

· Offeror’s are strongly encouraged to offer discounts to their commercial rates. Identify by percentage any discounts or price reductions offered.

· There is no limit on the number of pages.

EVALUATION FACTORS AND BASIS OF AWARD

1.0 EVALUATION CRITERIA AND BASIS FOR AWARD

EVALUATION AND AWARD: Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

Past Performance Assessment: The Offerors’ past performance will be evaluated on the basis of information contained in the offer and the information that the Government obtains through reference checks or other means. The past performance evaluation will assess the Offeror’s record of providing high quality services of a similar nature in a manner that ensures maximum accuracy, throughput, cost effectiveness and overall client satisfaction. Past performance includes relevance of experience and past performance quality. The Government reserves the right to perform customer surveys only for those contacts which are deemed by the Government to be most relevant to this procurement. An Offeror without a record of past performance or for whom information on relevant past performance is not available will not evaluated favorably or unfavorably. If the Offeror has no relevant past performance it should state that. If an Offeror provides past performance that is not relevant the government may take that as an indication that the Offeror does not understand the requirements of the solicitation.

1.1 Awards may also be made on the basis of initial proposals without discussions. Offerors are therefore cautioned that each initial proposal should contain the Offerors best price.

1.2 Price Analysis: The Government will conduct its price analysis using one or more of the techniques listed below:

1. Comparison of proposed prices received in response to the solicitation.

2. Comparison of proposed prices with independent government cost estimates.