Gnd_Maint_SOW.docx

PERFORMANCE WORK STATEMENT

For GROUNDS MAINTENANCE SERVICES at BRTHSS

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, fuel, herbicides, safety equipment, supervision, and other items and services necessary to ensure that grounds maintenance is performed at the Baton Rouge Temporary Housing Staging Site (BRTHSS) in a manner that will maintain healthy grass and smooth, drivable roads, and present a clean, neat, and professional appearance.

1.1. MOW SEMI-IMPROVED GROUNDS. Grass cutting shall be accomplished on approximately 125 acres of semi-improved grounds as indicated in Appendix B. Contractor shall mow areas defined as semi-improved grounds at 2-week (12-16 day) intervals during the months of April through and including – October and at 4-week (25-31 day) intervals, from November through and including- March. Grass shall be cut to 1 ½ – 2 inches in height.

1.2. GENERAL MOWING AND TRIMMING OF SEMI-IMPROVED GROUNDS. Grass and weeds shall be mowed, trimmed or controlled with herbicides around and under the edges of THUs. Grass shall be mowed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, and other fixed obstacles sufficient to allow safe personnel movement and visibility. This task involves all semi-improved grounds as shown in Appendix B. Damage to trees and shrubs shall be repaired by the contractor at the discretion of the government.

1.3. IRRIGATION. The contractor is not responsible for any irrigation or watering.

1.4. REMOVE DEBRIS / POLICE GROUNDS. The contractor shall perform general litter patrol concurrent with mowing so as not to mow over litter or debris in all areas identified in Appendix B. Responsibilities shall include, but not be limited to, the removal of man-made debris and natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.). There is no requirement to remove or control fallen leaves. Man-made debris will be placed in dumpsters on the site, except for metal debris which will be relocated to a salvage area on the site.

1.5. REPAIR DAMAGED AREAS. The contractor is not responsible for repair of areas damaged by vehicles, erosion, drought or insects/diseases. The contractor shall be responsible to repair any damage caused by the contractor’s negligence. The contractor shall report damage to facilities or grounds caused by the contractor within 24 hours of occurrence to the COR (Contracting Officer Representative) by telephone and email.

1.6. ROAD INSPECTIONS AND MINOR GRADING The Contractor shall insure, at least monthly, that the roadways are maintained in a smooth drivable condition free of potholes, and additional gravel shall be added to maintain said condition. This additional gravel and aggregate for patchwork of minor potholes will be provided by the government.

1.7. FERTILIZER AND / OR LIME APPLICATION. The contractor shall not be responsible for application of any fertilizer or lime.

1.8. PEST CONTROL. The contractor shall not be responsible for pest control.

1.9. MAINTANANCE OF TREES / SHRUBS / HEDGES.

1.9.1. TRIMMING / PRUNING. The contractor shall not be required to conduct any pruning or trimming of trees, shrubs or hedges. Contractor will perform cutting and trimming of fence line to remove all vegetation growth from the site’s perimeter fence and maintain such condition to within four (4) inches of the fence and overhead vegetation to assure a ten (10) foot clearance over the perimeter roads.

1.9.2. BEDDING AND PLANTED AREAS. The contractor shall not be required to fertilize, water, edge, eliminate weeds, maintain mulch, or repair or replace damaged plants in shrub and plant beds.

1.10. IRRIGATION SYSTEM: The contractor shall not be responsible for the management, operation or maintenance of any watering or irrigation systems.

1.11. COMPLIANCE WITH ENVIRONMENTAL AND SAFETY REGULATIONS: The contractor is expected to comply with all applicable environmental and safety regulations. Nothing in this contract shall be implied to request or excuse non-compliance. The contractor shall advise the government if any requested work (e.g., use of herbicides) is inconsistent with any law or regulation or industry best practice.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government shall not provide any equipment or personnel for the work under this contract. The government will provide a dumpster for debris disposal. The government will provide a potable water point. The government will maintain primary first aid supplies which contractor personnel may require. The government has a designated area on site for all metal debris collected on the yard. The government will provide gravel and other crushed aggregate necessary to perform road maintenance/repair.

2.1. The government may provide on-site storage for the contractor’s equipment in the form of a 40 foot container (connex box). The government will allow the contractor to lock the connex to secure contractor’s equipment from theft or vandalism but the contractor accepts all risks associated with using on-site storage. The government may also provide covered storage for equipment which is too large for connex storage. The covered storage is not lockable space.

The contractor shall be responsible for contractor’s property brought onto the site.

3. GENERAL INFORMATION.

3.1. QUALITY ASSURANCE. The government will inspect and accept the contractor’s work for each cycle of performance.

4.1. HOURS OF OPERATION. All work shall be completed during the site’s normal operating hours of 7:00 AM to 3:30 PM Monday thru Friday. Weekend work may be arranged in advance at the discretion of the government. The contractor shall advise the Site Manager of their intended dates and times of performance under this contract. Due to the acreage involved, it is expected that each mowing cycle will take several days. The contractor may choose to use a small team over several days or a large team over fewer days, at their discretion, as long as all areas are mowed at the prescribed interval(s).

4.2. SECURITY REQUIREMENTS. The security for each site is provided and covers entrance and exit gates and buildings. The purpose of the security force is to protect government property and assets. The contractor will comply with all security requirements (e.g., no weapons, cameras, alcohol or contraband allowed on the property, etc). Contractor will provide the BRTHSS site manager a list of all personnel who will work in the site and contact information for the Contractor, the Site Supervisor, etc. Contractor will also provide the BRTHSS site manager a Point Of Contact for emergency contact.

5. PERIOD OF PERFORMANCE. The period of performance for this contract is March 1st, 2015 thru September 30, 2015. This contract may be renewed at the option of the Government for three consecutive 6 month periods, for a total of 18 months.

6. APPENDICES.

A. Estimated Workload Data B. Maps and/or Site Plans 5

APPENDIX A

improved Grounds.

SHERWOOD FOREST

BATON ROUGE TEMPORARY HOUSING STAGING SITE

Site Data

1. SHERWOOD STAGING AREA SITE – Total acres utilized - 125 acres

0. GSA (under agreement) – 127.3 acres

1. Warehouse/Depot Office – BLDG 74 WHSE 6 – 18,781 usf

1. 7,851 usf of OFFICE

1. 10,930 usf of Warehouse Space

1. Total SF of Lot w/ Parking – 156,800

1. Acres on Lot – 3.6

1. LOT 16 is the CONNEX Storage Yard

2. Total SF of Lot – 493,250

2. Acres on Lot – 11.323

2. Dimensions of concrete pad – 990’ X 108’

2. Acres covered by pad – 2.455

2. SQ FT of concrete pad – 106,920

1. LOT 15 is one of two lots that have Burn & Lit units stored and the lot is fenced. A Warehouse is on this lot as well

3. Total SF of Lot – 406,000

3. Acres on Lot – 9.32

3. Dimension of concrete pad behind warehouse – 1,146’ X 171’

3. SQ FT of concrete pad – 195,966

3. Acres covered by concrete Pad – 4.499

3. Dimension of concrete pad on North side of Whse – 200’ X 33’

3. SQ FT of concrete pad – 6,600

3. Acres covered by concrete Pad – 0.152

3. Dimension of Metal Whse – 200’ X 100’

3. SQ FT of Metal Whse – 20,000

3. Acres covered by Metal Whse – 0.459

1. LOT 14 is a grass lot which is used to store the balance of the Burn and Lit units.

4. Acres on Lot – 3.662

4. Dimension of Lot – 110’ X 1,450

4. SQ FT of Lot – 159,500

1. LOT 6 is a concrete pad (old warehouse site) that runs from LOT 15 to Sherwood Forest Blvd. It is elevated approximately 5 feet and has a ramp entrance between LOT 15 and LOT 6. It also has a two Truck docks for load/unload between LOT 15 and LOT 6

5. Total SF of Lot – 437,360

5. Acres covered – 10.04

5. Dimension of concrete pad – 1430’ X 211’

5. SQ FT of concrete pad – 301,730

5. Acres covered by concrete Pad – 6.327 image1.jpeg