HSFEHQ-10-Q-0007 0001.DOC

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO.

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT: X 1

CARNES THU MOWING/GROUNDS MAINTENANCE

SUBJECT AMENDMENT IS ISSUED FOR ATTENDEES OF THE MOWING/GROUNDS MAINTENANCE SITE VISIT. IN ACCORDANCE WITH THE SYNOPSIS/SOLICITATION, QUOTATIONS RECEIVED FROM CONRACTORS WHO DID NOT ATTEND THE SITE VISIT WILL NOT BE CONSIDERED.

SEE ATTACHED.

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required) (If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X) (X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 0001 11/20/09 Federal Emergency Management Agency Office of Acquisition Management 500 C Street, S.W., PP 5th Floor Washington DC 20472

HSFEHQ-10-Q-0007

X

CONTINUATION PAGE

SEE BLOCK E: The contractor shall sign and return via email, this solicitation form SF30.

SUBJECT AMENDMENT:

Provides the updated Performance Work Statement.

Provides Questions and Answers submitted in response to the site visit.

Provides the list of site visit attendees.

Area Information Request No. of pages Evaluation Criteria Importance Level – High = H Medium = M Low = L Technical (T.7) The offeror shall provide the security measures taken to address the PWS Section 6.4 and provide specific equipment that will be used for protective measures.

The Government will evaluate the offerors security measures for acceptability.

H Technical (T.8)

The offeror shall complete the Table T.9 below, including all contractors supporting the requirement, and provide in the Description of Work sufficient detail to support the requirements of FAR 52.219-3 Notice of Total HUBZone Set-Aside.

The Government will evaluate the offerors submission of Table T.9 for reasonableness of the offerors plan to meet the requirement of FAR 52.219-3 H Technical (T.9)

The following solicitations are similar in nature: HSFEHQ-10-Q-0004; HSFEHQ-10-Q-0005; HSFEHQ-10-Q-0006; HSFEHQ-10-Q-0007; HSFEHQ-10-Q-0008. Offerors proposing on more than one (1) of the above solicitations shall submit 1) the solicitation number(s) under which the offeror is proposing 2) a personnel and management strategy for successfully supporting multiple sites.

The Government will evaluate the offerors personnel and management strategy for reasonableness of the offerors approach to ensure the offeror is capable of supporting multiple sites simultaneously.

H

TABLE T.9

Prime/Sub Prime/Sub Contractor Name Prime/Sub Contractor Address

DUNS

Percentage of Work Performed Labor Positions/Description of Work

A.4 Evaluation of Simplified Commercial Service subparagraph (d) is revised to read: The Government will consider the importance of the above areas and ensure that offers are evaluated in an efficient manner as to award a contract which will be most advantageous to the Government. The government will complete an initial evaluation of T.1 through T.8. Upon completion of the initial evaluation, T.9 will be considered in awarding the contract to the apparently successful offeror, taking into account past performance and offeror responsibility.

A.10 52.216-19 Order Limitations subparagraph (a) is revised as follows: Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than three (3) mowings/ground maintenance services (applicable to Pooh Acres CLINs) or in an amount of less than one (1) year mowings/ground maintenance services(applicable to Selma enduring site and Craig Field), the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

PERFORMANCE WORK STATEMENT

For

GROUNDS MAINTENANCE SERVICES

HSFEHQ-10-Q-0005 AMENDMENT 001

Located at:

2000 Carnes Road Brooklyn, MS 39425

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, fuel, herbicides, safety equipment, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Carnes THU in a manner that will maintain healthy grass and present a clean, neat, and professional appearance.

1.1. Maintain Improved Grounds. The contractor shall cut grass between 1 and 1 ½ inches around all office areas, portable toilets, parking areas and storm shelters, on about 5 acres. During the months of March thru October this service shall be completed every 7 consecutive days. During the months of November thru February this service shall be completed every 14 consecutive days. (There will be exceptions for weather and federal holidays)

1.2. Maintain Semi-Improved Grounds. The contractor shall cut grass between 1 ½ and 3 inches in semi improved areas. (About 85 acres) The grass shall be maintained at a length no higher than 1 ½ inches, between and around every Temporary Housing Unit that is on the before mentioned acreage. During the months of March thru October this service shall be completed every 14 consecutive days. During the months of November thru February this service shall be completed every 28 consecutive days (There will be exceptions for weather and federal holidays). Areas where temporary housing units back up to a fence, woods, buildings, offices etc... The contractor shall maintain no less than a 2 foot area around the unit. Grass shall be maintained around ditches and areas of water on site to the extent that safety allows. Grass shall be maintained around ditches and areas of water on site to the extent that safety allows.

(As the sale of temporary housing units continue, the number of units that need grass and weeds controlled around and in-between them will greatly decrease.)

1.3. Herbicides. Herbicides may be used around and in-between parked temporary housing units, (not past the tongues or into the drive lanes) fence lines and any area on the site that has crush and run, black top and concrete . It will also include the piles of crush and run placed around the site. The herbicide used shall not exceed more than a 60 day growth inhibiter, and the manufactures recommendations shall be followed. The contractor shall maintain a current state and/or county license for herbicide. The contractor shall provide a copy of the current license to the COTR on a quarterly basis.

1.3.1 Herbicides Report. The contractor shall provide a bi weekly report to the Contracting Officers Technical Representative (COTR), detailing the lot where the herbicide was used, the amount of mixed herbicide used and the mixing ratio used. The report shall be certified by an authorized employee.

1.4. Irrigation. The contractor is not responsible for any irrigation or watering.

1.5. Remove Debris/Police Grounds. The contractor shall perform general litter patrol concurrent with mowing so as not to mow over litter or debris in all areas. Responsibilities shall include, but not be limited to, the removal of man made debris and natural debris, (tree limbs, dry brush, etc.). There is no requirement to remove or control fallen leaves.

1.6. Repair Damaged Areas. The contractor is not responsible for repair of areas damaged by erosion, drought, insects or diseases. The contractor shall be responsible to repair any damage caused by the contractor’s negligence. The contractor shall report damage to facilities grounds and government property caused by the contractor within 12 hours of occurrence. The report shall be in writing and shall be given to the COTR and Site Manager or Deputy Site Manager.

1.7. Application of Fertilizer and/or Lime. The contractor shall not be responsible for application of any fertilizer/lime on any grounds.

1.8. Pest Identification and Control. The contractor shall not be responsible for pest control on any grounds.

1.9. MAINTANANCE OF TREES/SHRUBS/HEDGES.

1.9.1. Trimming/Pruning. The contractor shall be required to conduct some pruning and/or trimming of trees, shrubs or hedges. (This will be a very minimal requirement, approximately once a month)

1.10. Bedding and Planted Areas. The contractor shall not be required to fertilize, water, edge, eliminate weeds, maintain mulch, or repair or replace damaged plants in shrub and plant beds.

1.11. IRRIGATION SYSTEM: The contractor shall not be responsible for the management, operation or maintenance of any watering or irrigation systems.

1.12. COMPLIANCE WITH ENVIRONMENTAL AND SAFETY REGULATIONS: The contractor is expected to comply with all applicable environmental and safety regulations. Nothing in this contract shall be implied to request or excuse non-compliance. The contractor shall advise the government if any requested work (e.g., use of herbicides) is inconsistent with any law or regulation or industry best practice.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government shall not provide any equipment or personnel for the work under this contract.

3. GENERAL INFORMATION.

3.1. The Government will supply about an acre of land on site for the contractor to store their equipment and park their vehicles. The government will not be responsible for any theft or damage to the contractor’s equipment or goods. The Contractor is permitted to place a conex within the allotted land.

3.2. COTR/Contractor meeting. The COTR and the Contractor will have a scheduled bi-weekly meeting to discuss the current work being preformed, how the contractor is meeting/not meeting the expectations of the government, any challenges the contractor is having with the requirements and any issues that are related to the contract.

4. QUALITY ASSURANCE. The Government will inspect and accept the contractor’s work based upon the performance criterion within the Performance Based Payment Schedule (reference FAR 52.232-32).

5. HOURS OF OPERATION. All work shall be completed during the site’s normal operating hours of, 7 am to 4 pm Monday thru Friday.

6.1. SECURITY REQUIREMENTS. The security for each site is provided and covers entrance and exit gates and buildings. The purpose of the security force is to protect government property and assets. The contractor will comply with all security requirements (e.g., no weapons, alcohol or contraband allowed on the property, etc). All personnel shall be able to pass a DHS background investigation, and meet the standards that are set forth in the HSPD-12 for the purpose of being badged as a contractor.

6.2 Contract personnel will not be allowed on the site unless they have passed all necessary back ground investigations and received their badge.

6.3 The contractor will be responsible for sending their employees to 220 Popps Ferry Rd Biloxi MS 39531 two times (prior to receiving their badge) to complete all the necessary fingerprints and paper work.

6.4 The contractor will be held responsible for ensuring all of his/her employees are working under the code of federal regulations 29, and abiding by OSHA regulations 1910 and 1926. The government will not be held liable for any PPE or safety monitoring for the contractors.