HSFEEM-12-R-0008 Final 4-25-2012.docx

HSFEEM-12-R-0008 SECTION M

1. THIS CONTRACT IS A RATED ORDER

RATING

PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

4. TYPE OF SOLICITATION

5. DATE ISSUED

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

(If other than Item 7) NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in Until 11:00 am. Eastern /15/2012 local time 0000 (Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS

AREA CODE

NUMBER

EXT.

(X) X X X X X X X X

SEC.

DESCRIPTION

PAGE(S)

(X) X X X X X

SEC.

DESCRIPTION

PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A

SOLICITATION/CONTRACT FORM

I

CONTRACT CLAUSES

B

SUPPLIES OR SERVICES AND PRICES/COSTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C

DESCRIPTION/SPECS./WORK STATEMENT

J

LIST OF ATTACHMENTS

D

PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

INSPECTION AND ACCEPTANCE

F

DELIVERIES OR PERFORMANCE

G

CONTRACT ADMINISTRATION DATA

L

INSTR.,

CONDS.,

AND NOTICES TO OFFERORS

H

SPECIAL CONTRACT REQUIREMENTS

M

EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS (%)

20 CALENDAR DAYS (%)

30 CALENDAR DAYS (%)

CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS

AMENDMENT NO.

DATE

AMENDMENT NO.

DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER

17. SIGNATURE

18. OFFER DATE

AREA CODE

NUMBER

EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7)

25. PAYMENT WILL BE MADE BY

CODE

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror) AWARD (To be completed by Government) N/A 1 91

HSFEEM-12-R-0008 05/16/2012

X

NOT APPLICABLE

Department of Homeland Security FEMA/NETC Acquisition Section Building D, Room 104 16825 South Seton Avenue Emmitsburg MD 21727 Department of Homeland Security FEMA/NETC Acquisition Section Building D, Room 104 P.O. Box 9001 16825 South Seton Avenue Emmitsburg MD 21727 Department of Homeland Security FEMA Finance Center Winchester, VA 22604

Address in Block 7

Chance Caione Chance.Caione@dhs.gov 301 447-7281

G.3 SUBMISSION OF INVOICES OR VOUCHERS FOR PAYMENT FOR TIME AND

H.1 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH

H.10 EQUAL OPPORTUNITY IN FEDERALLY CONDUCTED EDUCATION

I.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

I.10 52.219-18 ALT I NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(A)

CONCERNS (JUNE 2003) I-9

I.11 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM

I.13 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

I.16 52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT –

PRICE ADJUSTMENT (MULTIPLE YEAR AND

OPTION CONTRACTS) (SEP 2009) I-17

I.17 52.222-44 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT-

I.20 52.232-7 PAYMENTS UNDER TIME-AND-MATERIALS AND

I.24 HSAR 3052.204-70 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES (JUN 2006) I-29

I.25 HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (JUN 2006)

ALTERNATE I (JUN 2006) I-30

I.26 HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE

K.2 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010………..K-4

K.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JAN 2011) K-5

K.4 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 SERVICES TO BE FURNISHED

The Contractor shall provide all labor, materials, and facilities, (except as may be expressly set forth in this contract as furnished by the Government) necessary to perform the effort in Section C – Performance Work Statement. The services shall be provided on a firm fixed price and/or time and material basis through the issuance of task orders against this contract. The period in which orders may be placed against this contract is set forth in Section I, the clause entitled "Ordering" FAR 52.216-18.

B.2 CONSIDERATION—FIXED-PRICE, TIME & MATERIAL, AND HYBRID TASK ORDERS

This is an ID/IQ type contract. Fixed hourly ceiling rates will be used to negotiate task orders. Firm-Fixed-Price (FFP) type task orders are contemplated; however, the agency retains the discretion to issue time and material (T&M) or hybrid type task orders.

Other direct costs (ODCs - i.e., travel, materials, subcontracting, consulting) shall not include indirect costs or profit. A fixed material handling rate may be applied to ODCs.

(1) For FFP task orders, any ODCs will be included in the firm-fixed-price.

(2) For T&M task orders, a ceiling amount will be established based on the negotiated skill mix (labor categories) and estimated number of labor hours utilizing fixed hourly ceiling rates specified below. Any ODCs (as defined in FAR 52.232-7(b), shall be a separate line item to which a fixed material handling rate may apply. If there are no ODCs, no fixed material handling rate will apply.

(3) For Hybrid task orders, the direct labor is established as a FFP line item and ODCs are established as a not-to-exceed (NTE) line item, with fixed handling rate applied to actual ODCs incurred/invoiced.

Travel costs shall not exceed the maximum rates established in the Federal Travel Regulation in accordance with the clause at G.2 TRAVEL COSTS.

The total amount of this contract will be the total of all task orders issued.

B.3 FIXED RATES FOR TASK ORDERS

The following fully burdened labor rates are established for use under this contract. The rates are established for full-time bonafide company employees as well as temporary help, subcontractors, and consultants. These rates are fully burdened with all indirect costs and profit included. Only the skills listed below are to be used during the performance of this contract. In the event a new skill is required, the Contracting Officer is to be informed, and if approved, a fully burdened rate will be negotiated and added under the contract by way of a modification. Except for orders issued in the last year of the contract ordering period, cost proposals for each task order should be prorated to incorporate and reflect those rates for the period in which the work will be performed.

YEAR 1 (______________________) THROUGH (____________________)

Project Manager $______________________

Instructional Designer $______________________

Editor $______________________

Word Processor $______________________

Secretarial/Clerical $______________________

Graphic Artist $______________________

Media Specialist $______________________

Desktop Publisher $______________________

Administrative Assistant $______________________

Quality Control Manager $______________________

Technical Writer $______________________

Logistics Coordinator $______________________

Facilitator $______________________

Programmer $______________________

Senior Analyst $______________________

Subject Matter Expert $______________________

Web-Based Courseware Developer $______________________

Quality Assurance and 504/508 Compliancy Expert $______________________

Fixed Material Handling Rate* _______________________%

The rates set forth above cover all expenses, inclusive of report preparation, salaries, fringe, overhead, general and administrative expenses, and profit.

*The fixed material handling rate shall be applied to all ODCs proposed by the contractor on Time and Material task orders to cover all indirect costs associated with providing said ODCs.

YEAR 2 (______________________) THROUGH (____________________)

Project Manager $______________________

Instructional Designer $______________________

Editor $______________________

Word Processor $______________________

Secretarial/Clerical $______________________

Graphic Artist $______________________

Media Specialist $______________________

Desktop Publisher $______________________

Administrative Assistant $______________________

Quality Control Manager $______________________

Technical Writer $______________________

Logistics Coordinator $______________________

Facilitator $______________________

Programmer $______________________

Senior Analyst $______________________

Subject Matter Expert $______________________

Web-Based Courseware Developer $______________________

Quality Assurance and 504/508 Compliancy Expert $______________________

Fixed Material Handling Rate* _______________________%

The rates set forth above cover all expenses, inclusive of report preparation, salaries, fringe, overhead, general and administrative expenses, and profit.

*The fixed material handling rate shall be applied to all ODCs proposed by the contractor on Time and Material task orders to cover all indirect costs associated with providing said ODCs.

YEAR 3 (______________________) THROUGH (____________________)

Project Manager $______________________

Instructional Designer $______________________

Editor $______________________

Word Processor $______________________

Secretarial/Clerical $______________________

Graphic Artist $______________________

Media Specialist $______________________

Desktop Publisher $______________________

Administrative Assistant $______________________

Quality Control Manager $______________________

Technical Writer $______________________

Logistics Coordinator $______________________

Facilitator $______________________

Programmer $______________________

Senior Analyst $______________________

Subject Matter Expert $______________________

Web-Based Courseware Developer $______________________

Quality Assurance and 504/508 Compliancy Expert $______________________

Fixed Material Handling Rate* _______________________%

The rates set forth above cover all expenses, inclusive of report preparation, salaries, fringe, overhead, general and administrative expenses, and profit.

*The fixed material handling rate shall be applied to all ODCs proposed by the contractor on Time and Material task orders to cover all indirect costs associated with providing said ODCs.

YEAR 4 (______________________) THROUGH (____________________)

Project Manager $______________________

Instructional Designer $______________________

Editor $______________________

Word Processor $______________________

Secretarial/Clerical $______________________

Graphic Artist $______________________

Media Specialist $______________________

Desktop Publisher $______________________

Administrative Assistant $______________________

Quality Control Manager $______________________

Technical Writer $______________________

Logistics Coordinator $______________________

Facilitator $______________________

Programmer $______________________

Senior Analyst $______________________

Subject Matter Expert $______________________

Web-Based Courseware Developer $______________________

Quality Assurance and 504/508 Compliancy Expert $______________________

Fixed Material Handling Rate* _______________________%

The rates set forth above cover all expenses, inclusive of report preparation, salaries, fringe, overhead, general and administrative expenses, and profit.

*The fixed material handling rate shall be applied to all ODCs proposed by the contractor on Time and Material task orders to cover all indirect costs associated with providing said ODCs.

YEAR 5 (______________________) THROUGH (____________________)

Project Manager $______________________

Instructional Designer $______________________

Editor $______________________

Word Processor $______________________

Secretarial/Clerical $______________________

Graphic Artist $______________________

Media Specialist $______________________

Desktop Publisher $______________________

Administrative Assistant $______________________

Quality Control Manager $______________________

Technical Writer $______________________

Logistics Coordinator $______________________

Facilitator $______________________

Programmer $______________________

Senior Analyst $______________________

Subject Matter Expert $______________________

Web-Based Courseware Developer $______________________

Quality Assurance and 504/508 Compliancy Expert $______________________

Fixed Material Handling Rate* _______________________%

The rates set forth above cover all expenses, inclusive of report preparation, salaries, fringe, overhead, general and administrative expenses, and profit.

*The fixed material handling rate shall be applied to all ODCs proposed by the contractor on Time and Material task orders to cover all indirect costs associated with providing said ODCs.

B.4 CONTRACT MINIMUMS/MAXIMUMS

The guaranteed minimum amount for each contract is $5,000.00.

The maximum ceiling amount for each contract is to be determined based on the actual number of contracts awarded.

HSFEEM-12-R-0008 SECTION B

B-1

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

C.1 PERFORMANCE WORK STATEMENT

The Performance Work Statement is attached as Attachment A and is listed in Section J.

HSFEEM-12-R-0008 SECTION C

C-1

SECTION D - PACKAGING AND MARKING

D.1 PRESERVATION, PACKING AND PACKAGING – NON-COMMERCIAL

Preservation, packing, and packaging for shipment of all items ordered hereunder shall be in accordance with non-commercial practice and adequate to insure both acceptance by common carrier and safe transportation at the most economical rate(s).

HSFEEM-12-R-0008 SECTION D

D-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

E.2 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at:

Acceptance: (Same as inspection address)

E.3 PERFORMANCE EVALUATION

During performance of this contract, the Contractor shall be evaluated by the Contracting Officer’s Representative (COR), or other designated personnel in accordance with the Quality Assurance Surveillance Plan (QASP) provided by the Contractor. Evaluation will be performed to determine overall level of compliance with the contract and the demonstrated quality and timeliness of the services provided in the Selection Service Performance Areas (SSPAs) contained in the QASP. The Government, however, reserves the right to request that the contractor submit a QASP as deemed necessary under individual task orders when other SSPAs are identified as being critical to the successful completion of a task order(s). The Government and the contractor may mutually adjust the standards of existing SSPAs, and/or identify additional performance elements as may be necessary to ensure that the Government's QASP adequately evaluates the contract requirements.

E.4 CONTRACT QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the terms of the contract and the QASP. Government quality assurance will be performed routinely by the COR, however, other activities may be called upon to support this effort as required. The QASP will be used by the Government to evaluate the contractor's performance over the life of the contract in order to assess both positive and negative aspects of the contractor's performance. This will allow the COR to communicate to the contractor those aspects that are strengths of their performance, and those aspects considered to be deficiencies/weaknesses in need of resolution. For those performance elements listed in the QASP, the COR or designated quality assurance evaluators will follow the methods of surveillance specified in the QASP. The COR or designated quality assurance evaluators will record all surveillance observations and maintain a file of all inspection results. Government surveillance of performance areas not listed in the QASP may, at the Government's discretion, occur during the performance of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Successive months of unsatisfactory performance for any Selection Service Performance Areas (SSPA) item as contained in the QASP may result in other appropriate actions(s) by the Contracting Officer in accordance with the Inspection of Services clause, including Termination for Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms and conditions of the contract.

E.5 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the contractor's performance in accordance with the QASP. These can include, but are not limited to, 100% inspection of deliverables, periodic surveillance of the contractor's quality control program, and validated customer complaints.

E.6 PERFORMANCE OF GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS

HSFEEM-12-R-0008 SECTION E

In accordance with the Inspection of Services clause of this contract, the Government intends to perform the quality assurance functions listed in the QASP.

E-2

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address for electronic access to the full text of a clause.

NUMBER TITLE DATE

F.2 ORDERING PERIOD

The ordering period for this contract shall be from the effective date of the contract through (60) months. The period of performance for task orders shall not extend beyond 1 year from the last day of the ordering period of the contract.

F.3 PRINCIPAL PLACE OF PERFORMANCE

The effort required under this contract shall be performed at the contractor’s facility and

Department of Homeland Security/FEMA National Emergency Training Center 16825 South Seton Avenue Emmitsburg, MD 21727

F.4 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the Contracting Officer written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer. When notice is so required, the Contracting Officer may extend the time specified in the Schedule for such period as deemed advisable.

F.5 DELIVERY SCHEDULE

All services under this contract shall be delivered in accordance with the terms and conditions set forth in this contract and/or as contained in properly executed task orders pursuant to the provisions of this contract. Types of services required along with specific delivery/performance parameters, milestones, invoicing schedules, dates and locations will be specified in each Task Order issued.

F.6 REPORTS OF WORK

MONTHLY PROGRESS REPORTS

The Contractor shall submit separate monthly progress reports for each task order of all work accomplished during each month of contract performance. Reports shall be in narrative form and brief and informal in content. Monthly reports shall be submitted in one copy. The report is to be prepared on a calendar month basis and submitted by the 15th day of the following month. Monthly reports shall include--

(1) A quantitative description of overall progress.

(2) A description of any current problems which may impede performance and proposed corrective action.

(3) A discussion of the work to be performed during the next monthly reporting period, including an estimated completion time for each deliverable.

SUBMISSION

The quantities of reports specified in the above paragraphs shall be submitted to the Contracting Officer's Representative (COR). In addition, one copy shall be submitted to the Contract Specialist at:

Department of Homeland Security/FEMA OCPO/Acquisitions Operations Division Preparedness Branch/NETC/D-104 16825 S. Seton Avenue Emmitsburg, MD 21727

HSFEEM-12-R-0008 SECTION F

F-1

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Contracting Officer:

Name: Kimberly A. Logue

Phone: 301-447-1266

Fax: 301-447-1092

Contracting Officer’s Representative:

Name: Susan Hernandez

Phone: 301-447-1240

Fax: 301-447-1178

Contract Specialist:

Name: Chance Caione

Phone: 301-447-7281

Fax: 301-447-1092

G.2 TRAVEL COSTS

Costs for transportation, lodging, meals and incidental expenses incurred by contractor personnel on official company business are allowable subject to FAR 31.205-46, Travel Costs. These costs will be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations.

Round-trip coach airfares for out-of-town travel shall be scheduled sufficiently in advance to take advantage of offered discounted rates. Lodging and per diem expenses shall be billed at the actual government per diem rate set for the location. Receipts for actual allowable travel costs incurred must be submitted with invoices for reimbursement for all T&M and hybrid task orders.

G.3 SUBMISSION OF INVOICES OR VOUCHERS FOR PAYMENT FOR TIME AND MATERIAL AND/OR HYBRID TASK ORDERS

Payment of invoices or vouchers submitted under this contract shall be made in accordance with the Prompt Payment clause of this contract and in accordance with the provisions of other clauses in this contract. An invoice or voucher must include the following:

a. GENERAL

Invoices or vouchers and any required supporting statements or certificates properly identifiable with the contract number and task order number, shall be submitted to the following address:

INVOICE OR INTERIM VOUCHERS:

Original Department of Homeland Security FEMA Finance Center P.O. Box 9001 Winchester, VA 22604 Email: fema-finance-vendor-payments@fema.gov

One Copy Contract Specialist Department of Homeland Security/FEMA OCPO/Acquisition Operations Division Preparedness Branch/NETC/D-104 16825 S. Seton Avenue Emmitsburg, MD 21727 Email: Chance.Caione@fema.dhs.gov

FINAL INVOICE OR VOUCHER:

Number Distribution Original Contract Specialist Department of Homeland Security/FEMA OCPO/Acquisition Operations Division Preparedness Branch/NETC/D-104 16825 S. Seton Avenue Emmitsburg, MD 21727 Email: Chance.Caione@fema.dhs.gov

Payments of invoices or vouchers shall be subject to the withholding provisions (if any) of the contract. In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate invoice for the amount withheld will be required before payment for that amount may be made.

Invoices or vouchers for payment of costs and fee(s), if any, shall include the total cumulative cost and fee(s), if any, previously invoiced. Each invoice or voucher for reimbursement shall include sufficient detail to identify costs properly chargeable to the contract. In addition, each invoice or voucher for reimbursement of costs shall detail the total vouchered charges by showing current and cumulative costs in the following manner:

Element of cost

Total Direct Labor $__________ $____________

Travel $__________ $____________

Other Direct Costs $__________ $____________

Handling Fee $__________ $____________

TOTAL $__________ $____________

The above is the precise format to follow. In the event no charges exist for any one of the items, such shall be so indicated by entering $0 (zero dollars). Inability to reconcile the entries with recorded Contracting Officer approved estimates, particularly in the areas of computer (IT acquisitions), facilities, and special test equipment, may result in the voucher being returned for correction and resubmission.

b. ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION

1. As mandated by the Debt Collection Improvement Act (DCIA) of 1996 and in accordance with FAR Clause 52.232-33, Payment By Electronic Funds Transfer--Central Contractor Registration (CCR), payments shall be made in accordance with this clause utilizing the vendor's information as contained in the CCR.

G.4 INVOICES FOR PAYMENT FOR FIRM FIXED PRICE TASK ORDERS

NOTE: This clause pertains only to the fixed-price task orders issued under the contract.

An invoice is a written request for payment under this contract for supplies delivered or for services rendered. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause and in accordance with the provisions of other clauses in this contract. Failure or refusal to provide the following information on all invoices submitted under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment clause. In order to be proper, an invoice must include, as applicable, the following:

a. GENERAL INFORMATION

1. Name of Contractor

2. Invoice date

3. Contract number (including order number, if any), contract line item number, contract description of supplies or services, quantity, contract unit of measure and unit price, and extended total.

4. Shipment number and date of shipment (bill-of-lading number and weight of shipment will be shown for shipments on Government bills of lading).

5. Name, title, phone number and complete mailing address of responsible Official who can be contacted in the event of an improper invoice, if there are questions, or additional information is needed by this agency to process payment.

6. Any other information or documentation required by other provisions of the Contract (such as evidence of shipment).

7. Invoices shall be prepared and submitted to the following address:

Email one copy to: fema-finance-vendor-payments@fema.gov

Mail one copy to:

FEMA Finance Center PO Box 9001 Winchester VA 22604

b. ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION

1. The information contained in the Central Contractor Registration (CCR) database will be used for payment purposes.

If at any time during the term of this contract, the vendor’s EFT information changes, (i.e. financial agent, RTN, account number, etc.) the vendor must edit their CCR information to reflect these changes.

G.5 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the Contracting Officer's Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in Section C of this contract.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Performance Work Statement;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the specifications of the contract;

(c) All technical directions shall be issued in writing by the COR;

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor's Letter that:

(1) the technical direction is rescinded in its entirety

(2) the technical direction is within the scope of the contract, does not constitute a change under the "Changes" clause of the contract and that the Contractor should continue with the performance of the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the "Disputes" clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the COR whom the Contracting Officer shall appoint shall be at the Contractor's risk.

HSFEEM-12-R-0008 SECTION G

G-3

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH DISABILITIES (JAN 1989)

The Contractor agrees as follows:

(a) Planning. The Contractor will develop a plan to assure that any meeting, conference, or seminar held pursuant to this contract will meet or exceed the minimum accessibility standards set forth below. This plan shall include a provision for ascertaining the number and types of disabled individuals planning to attend the meeting, conference, or seminar. The plan shall be submitted to the Contracting Officer for approval prior to initiating action. A consolidated or master plan for contracts requiring numerous meetings, conferences, or seminars may be submitted in lieu of separate plans.

(b) Facilities. Any facility to be utilized for meetings, conferences, or seminars in performance of this contract shall be accessible to persons with disabilities. The Contractor shall determine, by an on-site inspection if necessary, that the following minimum accessibility requirements are met, or suitable modifications are made to meet these requirements, before the meeting:

(1) Parking.

(i) Where parking is available on or adjacent to the site one 12' wide space must be set aside for the car of each mobility impaired attendee. The space need not be permanently striped but may be temporarily marked by signs, ropes, or other means satisfactory to carry out this provision.

(ii) Where parking is not available on or adjacent to the site, valet parking or other alternative means must be available to assist disabled attendees. Alternate means must be satisfactory in the judgment of the Contracting Officer.

(2) Entrances.

(i) ``Entrances'' shall include at least one accessible entrance from the street/sidewalk level, and at least one accessible entrance from any available parking facility.

(ii) The entrance shall be level or accessible by ramp with an incline that allows independent negotiation by a person in a wheelchair. In general, the slope of the incline shall be no more than 1" rise per foot of ramp length (1:12).

(iii) Entrance doorways shall be at least 30" in clear width and capable of operation by persons with disabilities. Revolving doors, regardless of foldback capability, will not meet this requirement.

(3) Meeting Rooms.

(i) Meeting room access from the main entrance area must be level or at an independently negotiable incline (approximately 1:12) and/or served by elevators from the main entrance level. All elevators shall be capable of accommodating a wheelchair 29" wide by 45" long.

(ii) Meeting rooms shall be on one level or, if on different levels, capable of being reached by elevators or by ramps that can be independently negotiated by a person in a wheelchair. Doorways to all meeting rooms shall be at least 30" in clear width.

(iii) The interior of the meeting room shall be on one level or ramped so as to be independently negotiable for a person in a wheelchair.

(iv) Stages, speaker platforms, etc. which are to be used by persons in wheelchairs must be accessible by ramps or lifts. When used, the ramps may not necessarily be independently negotiable if space does not permit. However, any slope over 1:12 must be approved by the Contracting Officer. Each case is to be judged on its own merits.

(v) If a meeting room with fixed seating is utilized, seating arrangements for persons in wheelchairs shall be made so that these persons are incorporated into the group rather than isolated on the perimeter of the group.

(4) Restrooms.

(i) Restrooms shall have level access, signs indicating accessibility, and doorways at least 30" in clear width.

(ii) Sufficient turning space within restrooms shall be provided for independent use by a person in a wheelchair 29" wide by 45" long. A space 60" by 60" or 63" by 56" of unobstructed floor space as measured 12" above the floor is acceptable by standard; other layout will be accepted if it can be demonstrated that they are usable as indicated.

(iii) There will be a restroom for each sex or a unisex restroom with at least one toilet stall capable of accommodating a wheelchair 29" wide by 45" long (by standard, the minimum is 3'-0" by 43'- 83"), with outswinging door or private curtains. Wall mounted grab bars are required.

(iv) When separate restrooms have been set up for mobility impaired persons, they shall be located adjacent to the regular restrooms and shall be fully accessible.

(5) Eating Facilities.

(i) Eating facilities in the meeting facility must be accessible under the same general guidelines as are applied to meeting rooms.

(ii) If the eating facility is a cafeteria, the food service area (cafeteria line) must allow sufficient room for independent wheelchair movement and accessibility to food for persons in wheelchairs, and cafeteria staff shall be available to assist disabled persons.

(6) Overnight Facilities. If overnight accommodations are required:

(i) Sufficient accessible guest rooms to accommodate each attendee who is disabled shall be located in the facility where the meeting, conference, or seminar is held, or in a facility housing the attendees which is conveniently located hereby, whichever is satisfactory to the Contracting Officer.

(ii) Overnight facilities shall provide for the same minimum accessibility requirements as the facility utilized for guest room access from the main entrance area shall be level, ramped at an independently negotiable incline (1:12), and/or served by elevators capable of accommodating a wheelchair 29" wide by 45" long.

(iii) Doorways to guest rooms, including the doorway to the bathroom, shall be at least 30" in clear width.

(iv) Bathrooms shall have wall mounted grab bars at the tub and water closet.

(v) Guest rooms for persons with a disability shall be provided at the same rate as a guest room for other attendees.

(7) Water Fountains. Water fountains shall be accessible to disabled persons, or have cup dispensers for use by persons in wheelchairs.

(c) Provisions of Services for Sensory Impaired Attendees.

(1) The Contractor, in planning the meeting, conference, or seminar shall include in all announcements and other materials pertaining to the meeting, conference, or seminar a notice indicating that services will be made available to sensory impaired persons attending the meeting, if requested within five (5) days of the date of the meeting, conference, or seminar. The announcement(s) and other material(s) shall indicate that sensory impaired persons may contact a specific person(s), at a specific address and phone number(s), to make their service requirements known. The phone number(s) shall include a teletype number for the hearing impaired.

(2) The Contractor shall provide, at no cost to the individual, those services required by persons with sensory impairments to insure their complete participation in the meeting, conference, or seminar.

(3) As a minimum, when requested in advance, the Contractor shall provide the following services:

(i) For hearing impaired persons, qualified interpreters. Provisions will also be made for volume controlled phone lines and, if necessary, transportation to local teletype equipment to enable hearing impaired individuals to receive and send meeting related calls. If local teletype equipment is not available, the Contractor shall provide on-site teletype equipment. Also, the meeting rooms will be adequately illuminated so signing by interpreters can be easily seen.

(ii) For vision impaired persons, readers and/or cassette materials, as necessary, to enable full participation. Also, meeting rooms will be adequately illuminated.

(iii) Agenda and other conference material(s) shall be translated into a usable form for the visually and hearing impaired. Readers, braille translations, and/or tape recordings are all acceptable. These materials shall be available to sensory impaired individuals upon their arrival.

(4) The Contractor is responsible for making every effort to ascertain the number of sensory impaired individuals who plan to attend the meeting, conference, or seminar. However, if it can be determined that there will be no sensory impaired person (deaf and/or blind) in attendance, the provision of those services under paragraph (c) for the non-represented group, or groups, is not required.

H.2 TASK ORDER PROCEDURES

H.2.1. Fair Opportunity For Consideration.

H.2.1.1. One or more Task Orders will be issued during the performance period of the contract. The Government will provide all awardees a fair opportunity for consideration. In accordance with FAR 16.505(b), the Contracting Officer will give each awardee a "fair opportunity" to be considered for each order in excess of $3,000 unless one of the conditions in paragraph H.2.1.2 below applies.

H.2.1.2. Exceptions to Fair Opportunity for Consideration. Awardees will not be given a fair opportunity to be considered for Task Orders which are expected to exceed $3,000 when the Contracting Officer determines one of the following conditions apply:

H.2.1.2.1. The agency need for services is of such urgency that providing such an opportunity would result in unacceptable delays;

H.2.1.2.2. Only one awardee is capable of providing the services required at the level of quality required because the services ordered are unique or highly specialized;

H.2.1.2.3. The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to a Task Order already issued under this contract, provided that all awardees were given fair opportunity to be considered for the original order. For the purposes of this solicitation the contracting officer may negotiate a sole source logical follow-on Task Order with the current contractor providing previously competed services. In the event an increase in the amount of previously competed services is required by the Government, the Contracting Officer may negotiate a sole source logical follow-on Task Order with the current contractor provided the required additional services do not represent more than one full time equivalent position or 20% of the total competed labor hours on the entire Task Order, whichever is greater. When deciding whether to negotiate a sole source logical follow-on Task Order with the current contractor, consideration will be given to the contractor's Past Performance, continuity of services, and price.

H.2.1.2.4. It is necessary to place an order to satisfy a minimum guarantee. All successful contract awardees are guaranteed a minimum award of a Task Order(s) totaling $5,000.00.

H.2.2. The Contracting Officer has broad discretion in determining which awardee should receive a Task Order. Each Task Order award decision will consider the following three factors (i.e., H.2.2.1., H.2.2.2., and H.2.2.3.). Factors four, five, and six (i.e., H.2.2.4., H.2.2.5., and H.2.2.6.) may be considered as described in the Task Order Proposal Request (TOPR).

H.2.2.1. The price of the Task Order. The factors to be considered in evaluating prices proposed are:

H.2.2.1.1. COMPLETENESS. All price information required by the Task Order proposal request has been submitted and supplemental price worksheets have been completed for the base period and any option periods.

H.2.2.1.2. REASONABLENESS. The degree to which the proposed prices (base period and any option periods) compare to the prices a reasonable prudent person would expect to incur for the same or similar services.

H.2.2.1.3. REALISM. The offeror’s Line Item prices and information provided on the Supplemental Pricing Worksheets, if any, will be used in the evaluation of the offeror's proposal. The Contracting Officer will use the minimum compensation information to determine the price realism of the proposed compensation and may use the minimum and average compensation information for best value determinations. The offeror’s Line Item prices and the Supplemental Pricing Worksheets will be examined to identify unusually low price estimates, understatements of costs, inconsistent pricing patterns, potential misunderstandings of the solicitation requirements, and the risk of personnel recruitment and retention problems during contract performance. The realism examination will be performed for the base period and any option periods.

H.2.2.2. Timeliness of submission of Task Order proposal. Task Order proposals which are submitted late may not be considered for award.

H.2.2.3. The Past Performance and management record of the awardee in previous Task Orders and Task Order proposals under this contract will be evaluated. Performance within the past 5 years on other contracts for the facilities covered by this contract may also be considered. This Past Performance evaluation will include a review of all aspects of contract performance, both positive and negative, including but not limited to performance enhancements or problems, management enhancements or problems, timeliness of proposal submission, continuity of services, and quality of Subject Matter Experts (SMEs) provided.

H.2.2.4. Quality of the SMEs proposed under the Task Order. General ranking factors of SMEs will be detailed in each Task Order Proposal Request (TOPR).

H.2.2.4.1. The quality and characteristics of the proposed personnel mix in relationship to the labor mix requirements specified in the Task Order.

H.2.2.4.2. Quality and quantity of qualifications, including education, training, and experience, as they relate to the duties in the Task Order. Prior experience in a FEMA training setting may enhance the candidate’s ranking.

H.2.2.4.3. Management plan for accomplishment of the Task Order requirements.

H.2.2.4.4. Additional…