Attachment_1_-TARP_SOW.pdf

Department of Homeland Security

Federal Emergency Management Agency

Statement of Work (SOW)

Tarp 20x25

GENERAL INFORMATION

REQUIREMENT:

The Federal Emergency Management Agency (FEMA) request procurement of Tarps size 20x25 according to the specification listed below. Request that 600K TARPS be delivered beginning within the next week with final delivery within the next three weeks (NLT 15 Oct 17) and delivered as followed: 500K to Puerto Rico, 50K each to St. Thomas and St. Croix, US Virgin

Islands. Also, request that vendor options remain open to provide for any future request within the next ninety days.

This procurement uses detailed tarp specifications (attached), taking into consideration all specifications used in the past under similar procurements;

Specification Requirements:

The tarps provided by the contractor(s) shall meet all requirements of Attachment 1, “Self Help

Tarp Specifications for Federal Emergency Management Agency.”

Period of Performance:

Period of performance is three months from date of award with the option for an additional 3 months.

Production/Delivery Schedule Requirements:

Purchase order will be classified as Critical Disaster Support Deliveries with delivery locations in Puerto Rico, St. Croix and St. Thomas, VI.

Critical Disaster Deliveries may need to be diverted from the original intended location, after award. If a diversion is required, the Contracting Officer Representative (COR) will notify the vendor via email. The locations where the deliveries may be diverted are listed below:

DC Ft Worth DC Atlanta

Fort Worth Federal Center 3780 South Side

501 W Felix St Industrial CT

Warehouse # 12 Atlanta, GA 30354

Ft. Worth, TX 76115

DC Moffett DC Frederick

NASA Ames Research Center (ARC) 4420 Buckeystown Pike

Building 144, Door #7 FEDAAC Code 703230

Moffett Field, CA 94035 Frederick, MD 21704

Incident Support Branch (ISB)

TBD

The Government reserves the right to require delivery of diverted Critical Disaster Delivery orders to locations other than those listed above. However, it is anticipated that the above

DC’s/ISB’s will be the alternate delivery destinations of the majority of the diverted Critical

Disaster Delivery orders.

Packaging, Packing, Marking, and Labeling Requirements:

The contractor shall pack, wrap, mark, and label all tarps in accordance with the requirements outlined in the Specification.

Tracking:

The Contractor must have the capability to track shipments (i.e. Global Positioning System GPS) and provide updates on a 24/7 basis. For example: FEMA may request diversion of shipment during response to disaster and would need to know current location of shipment in order to calculate accurate arrival time to diverted location.

Upon invoicing, the contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum the electronic spreadsheet must provide these details: Load number, BOL number, nomenclature and units shipped, carrier, truck number, trailer number, place of origin, and destination.

Drop Trailer:

The Contractor must be able to accommodate request where delivery of commodities are dropped at the delivery destination and the tractor and driver are released for up to 30 days.

Attachment 1

SELF HELP TARP SPECIFICATIONS FOR

FEDERAL EMERGENCY MANAGEMENT AGENCY

Self-Help Tarp to be used for small areas of roof damage

Size - 20’ x 25’

Woven polyethylene 8 x 8 (10 x 10 or 14 x14 acceptable), 800 Denier

Thickness: Preferred thickness is 5-6 mil. However, various thicknesses from 5-10 mil are still acceptable.

UV Resistance - 80% after 200 hr per ASTM D7238-06

FR Tested - IAW Class A ASTM E84-11 Standard

Non-corrosive grommets at corners and minimum of 3’ on center on edges

Hems folded over

Corners reinforced

Color - Medium blue.

Each Tarp must be packaged in a cardboard box with two (2) 100’ lengths of 550 pound test parachute cord.

Each package shall be clearly marked with a label indicating the size and number of tarps

Boxes to be palletized in the contractor’s standard commercial casing which shall be shipped on industry standard size pallets (20 inches by 25 inches). Shrink wrap shall be fully over all sides (excluding the top and bottom) with a minimum of (10) layer of shrink-wrap to ensure the capability to double stack pallets without comprising the sturdiness of load. The finished product will be placed onto a 48 inch by 40 inch 4 way wooden pallet. The over-all height of the pallet will not exceed 55 inches.