Combined_Synopsis-Solicitaiotn_Number_HSFE40-14-Q-0005.pdf

U.S. Department of Homeland Security Washington, DC 20472

August 14, 2014

Dear Federal Government Contractor:

The U.S. Federal Emergency Management Agency’s Office of the Chief Component Human Capital Officer (OCCHCO), requests that you submit technical and price quotations in response to this combined synopsis/solicitation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The purpose of this requirement is to provide a broad spectrum of human resources (HR) support services to OCCHCO. Contract performance shall primarily occur on Government facilities located in Washington DC and occasionally Winchester, Virginia. The duration of the Blanket Purchase Agreements (BPA) resulting from this solicitation shall be 12 months from the date of award. The solicitation number for this procurement is HSFE40-14-Q-0005.

The solicitation is issued as a request for quotation (RFQ) in accordance with Federal Acquisition Regulation Part 13. The incorporated provisions and clauses within the solicitation document are those in effect through Federal Acquisition Circular 05-76. The NAICS Code and small business size standard for procurement are 541612 and $15 million, respectively. This action is unrestricted; all responsible and responsive businesses may submit an offer for consideration. It is anticipated that one or more BPAs will be award as a result of this solicitation. The award of the BPAs will be made on a best value basis, using the procedures prescribed in the attached evaluation criteria.

Questions regarding this solicitation must be submitted to the contracting officer no later than 12:00 pm EST on August 20, 2014. Responses to questions shall be posted in a solicitation amendment. No telephone inquiries will be accepted. Contractors are cautioned to check the website periodically for amendments.

An electronic copy of the quotation shall be received no later than 12:00 p.m. EST on September 5, 2014 to Christopher Jenson, at christopher.jenson@fema.dhs.gov.

Very Respectfully, Christopher Jenson Contracting Officer

Attachments:

1. Terms and Conditions

2. Quotation Requirements

3. Evaluation Criteria

4. Statement of Work

Attachment 1: Terms and Conditions

1. Description of agreement. The contractor shall furnish Human Resources Support Services, as described in the Statement of Work, if and when requested by the contracting officer (or the authorized representative of the contracting officer) during the period of performance and within a stipulated aggregate amount, if any.

2. Extent of obligation. The Government is obligated only to the extent of authorized purchases actually made under this BPA. This agreement may be terminated upon 30 days written notice by either party.

3. Funds Obligation. This BPA does not obligate any funds. Funds will be obligated on each call order.

4. BPA Term. The period of performance shall not exceed 12 months from the award date, unless modified by the contracting officer pursuant to an extension clause.

5. Purchase limitation. In accordance with Federal Acquisition Regulation 13.303-5, individual purchases shall not exceed $6.5 million.

6. Individuals authorized to purchase under the BPA. Only contracting officers within FEMA’s Office of the Chief Procurement Officer are authorized to place orders under this agreement.

7. Receiving Reports. All services provided under this agreement, shall be affirmed by a receiving report that contains the following minimum information:

i. Name of contractor.

ii. BPA number.

iii. Call Order award date.

iv. Call Order Number.

v. Itemized list of services furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

vii. Date(s) of service.

6. Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all services provided during a billing period, identifying the receiving report covered therein, stating their total dollar value, and supported by signed receiving reports.

7. Quality Assurance Surveillance Plans (QASP). The Government may either prepare the QASP or require the contractor to submit a proposed QASP for the Government’s consideration. QASP requirements will be established upon issuance of each call order.

8. Pricing. Only rates incorporated into the schedule of services are authorized for billing. The prices or rates shall not escalate and is not subject to the upward adjustment during the term of the BPA or any resulting call order unless required by statute. The Service Contract Act is applicable to this requirement. Applicable wage determinations can be found at http://www.wdol.gov/.

9. Most Favored Customer Prices. The prices under this BPA shall be at least as low as the prices that

(enter vendor name) has under any other contract instrument under like terms and conditions. If at http://www.wdol.gov/ any time the prices under any other contract instrument become lower than the prices in this BPA, this BPA will be modified to include the lower prices.

10. BPA Points of Contact.

a. Contracting Officer: Christopher Jenson Phone: 404-394-5262 Email: christopher.jenson@fema.dhs.gov

b. Project Manager: Breese Eddy

Phone: 202-646-3639 Email: breese.eddy@fema.dhs.gov

c. Contractor: (To be specified upon award)

11. Ordering. Service requirements and administration shall be stipulated on each call order issued under this BPA. This is a multiple award BPA, established competitively under FAR 13. Therefore, issuance of all call orders shall seek to ensure maximum practicable competition amongst all BPA holders. The contracting officer shall incorporate into the call order any regulatory and statutory requirements that are applicable, if pertinent requirements are not already included in this BPA.

12. Federal and Agency Clauses (By Reference). The following provisions and clauses are hereby incorporated by reference into the subject solicitation and resulting BPAs. Full text of these provisions can be viewed electronically at www.acquistion.gov.

a. FAR 52.212-1 Instructions to Offeror-Commercial Items (Apr 2014)

b. FAR 52.212-3 Offeror Representation and Certifications – Commercial Items (May

2014)

c. FAR 52.212-4 Contract Terms and Conditions – Commercial Items (May 2014)

d. FAR 52.243-7 Notification of Changes (Apr 1984)

13. Federal and Agency Clauses (Full Text). The following provisions and clauses are hereby incorporated by full text into the subject solicitation and resulting BPAs.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items.

As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jul 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

mailto:christopher.jenson@fema.dhs.gov mailto:breese.eddy@fema.dhs.gov http://www.acquistion.gov/ http://www.acquisition.gov/Far/current/html/Subpart%2012_3.html#wp1084399 http://www.acquisition.gov/Far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_222.html#wp1151848 http://uscode.house.gov/

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_x_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

_x_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_x_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

_x_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

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__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_x_ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

_x_ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

_x_ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

_x_ (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

_x_ (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

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__ (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

_x_ (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_x_ (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_x_ (32) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

_x_ (33) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

_x_ (34) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

__ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_x_ (36) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Jun 2014) (E.O.

13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_x_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

__ (43) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (44)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C.

chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

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103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (45) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ (46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (47) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (48) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (49) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (50) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (51) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_x_ (52) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (53) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (54) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

_x_ (55) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (56)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] http://www.acquisition.gov/Far/current/html/52_223_226.html#wp1169038 http://www.acquisition.gov/Far/current/html/52_223_226.html#wp1169038 http://www.acquisition.gov/Far/current/html/52_223_226.html#wp1169038 http://www.acquisition.gov/Far/current/html/52_223_226.html#wp1169151 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t17t20+1727+50++%2819%29%20%20AND%20%28%2819%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t17t20+1727+50++%2819%29%20%20AND%20%28%2819%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/Far/current/html/52_223_226.html#wp1169608 http://www.acquisition.gov/Far/current/html/52_223_226.html#wp1192524 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+1445+65++%2810%20U.S.C.%202302%20Note%29%20%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+1445+65++%2810%20U.S.C.%202302%20Note%29%20%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/Far/current/html/52_223_226.html#wp1173773 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+250+1286++%2842%29%20%20AND%20%28%2842%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/Far/current/html/52_223_226.html#wp1173393 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+250+1286++%2842%29%20%20AND%20%28%2842%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/Far/current/html/52_232.html#wp1153230 http://uscode.house.gov/ http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_232.html#wp1153252 http://uscode.house.gov/ http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_232.html#wp1153351 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/Far/current/html/52_232.html#wp1153375 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/Far/current/html/52_232.html#wp1153445 http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_233_240.html#wp1113650 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t05t08+2+3++%285%29%20%20AND http://www.acquisition.gov/Far/current/html/52_247.html#wp1156217 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t45t48+351+1++%2846%29%20%20AND%20%28%2846%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 http://www.acquisition.gov/Far/current/html/52_247.html#wp1156217

_x_ (1) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

_x_ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O.13495).

__ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C.

1792).

__ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

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(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

(vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212)

(viii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(ix) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(x) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(xi) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiii) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xiv) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

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(xvi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of Blanket Purchase Agreement Expiration.

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Attachment 2: Quotation Requirements

The contractor’s response must be submitted in two parts (separate PDF Files): a technical quotation and a price quotation. Each of the parts shall be separate and complete so that evaluation of each may be accomplished independently. Both the technical quotation and price quotation shall be submitted via email to the Contracting Officer. Omit all pricing details from the Technical Quotation.

Requirements for Technical Quotation

Contractors are required to submit a comprehensive and complete technical quotation that demonstrates their ability to perform the tasks described in the subject Statement of Work. Contractors must be responsive to all the requirements of this notice and provide sufficient information to allow evaluation of the technical quotation per the evaluation criteria. The technical quotation is expected to contain written and visual material. It must be succinct, well written and presented in a clear straightforward manner. In addition, the technical quotation shall include a fully executed copy of FAR provision 52.212-3 Offeror Representations and Certifications–Commercial Items. The technical quotation shall be prepared using the following guidance:

The maximum length of the submitted technical quotation shall be limited to fifteen (15) single-sided pages including all tables and figures. The technical quotation shall be submitted on 8 ½" x 11" pages, using no less than ten (10) point character size and no less than an average of 3/4" around each page for margins. Page numbers shall have no less than a 3/8" margin from the page edge. Tables and figures shall use no smaller than ten (10) point character size and must be clear and readable. The following items are excluded from the above stated page limitation: letters of transmittal, cover page, table of contents, resumes, representation and certification information and blank pages. Contractors are required to adhere to all of the aforementioned page limitations. Information found on pages that exceed any page limitation will not be considered.

Requirements for Price Quotation

The contractor shall submit fully loaded labor rates for all labor categories that it determines necessary for successful technical performance. The proposed fully loaded labor rates shall be in effect for the entire 12 month period of performance of the BPA and all resulting call orders.

For proposal purposes, the contractor shall submit a total estimated price based on their proposed labor rates and the estimated hours provided below. The total estimated price shall reflect a reasonable mix of labor categories and level of effort required to perform the services described in the statement of work.

The contractor may assume work will be equally distributed throughout the 12 month performance period and all tasks in the Statement of Work, unless specified otherwise.

The contractor’s price quotation shall include a standalone table that clearly identifies all labor categories, descriptions and rates proposed for the subject requirement. The table shall be similar to the following example:

Labor Category Rate (effective dates) Description of Labor Category

The price quotation shall be submitted on 8 ½" x 11" pages, using no less than ten (10) point character size and no less than an average of 3/4" around each page for margins. Page numbers shall have no less than a 3/8" margin from the page edge. Tables and figures shall use no smaller than ten (10) point character size and must be clear and readable. The page limitation does not apply to price quotation information.

For price proposal preparation purposes, contractors may assume level of effort and distribution of effort as listed below. The Government’s estimated hours as stated below includes both prime and subcontracted hours. The probable start date for the resulting order is expected to be October 1, 2014.

Performance Period Est. Level of Effort (hours) Est. ODCs 12 months 30,890 $40,000

Statement of Work Task Percentage of Work All Tasks Equally Distributed

Attachment 3: Evaluation Criteria

Award will be made to the responsive, responsible contractor who provides the best-valued solution to the Government. Each quotation will be evaluated according to the following price and non-price criteria.

Technical Approach: The contractor’s quotation shall be evaluated on its demonstrated technical approach and understanding of the requirements set forth in the subject Statement of Work. Particularly relevant for this requirement is a demonstrated ability to provide qualified personnel upon short notice requests and satisfy all compliance requirements. Emphasis is also placed on a demonstrated understanding of policies and procedures applicable to Federal Employees.

Past Performance: The contractor’s quotation shall be evaluated on its demonstrated corporate experience and performance record providing human resources support activities similar to those outlined in the Statement of Work. Emphasis is placed on demonstrated experience with projects similar in magnitude and complexity for this requirement completed within the last three years. Emphasis is also placed on demonstrated experience with (1) Program Management; (2) Recruiting and Hiring; (3) Staffing; (4) Workforce Restructuring/Realignment; and (5) Learning and Development.

Personnel: The contractor’s quotation shall be evaluated on its demonstrated ability to propose key personnel with the background and expertise appropriate to satisfy the Government’s requirement as set forth in the Statement of Work. The mix of personnel should reflect the high level (and range) of expertise needed to accomplish the tasks outlined in the Statement of Work. Each quotation should specify intent and approach for using subcontractors.

Price: The contractor’s proposed pricing shall be evaluated for reasonableness. Evaluation of the total proposed price shall consider proposed level of effort and mix of labor.

Attachment 4: Statement of Work

HUMAN RESOURCES SUPPORT SERVICES

1.0 GENERAL

1.1 BACKGROUND

Purpose

This Statement of Work (SOW) provides the Department of Homeland Security (DHS) Federal Emergency Management Agency’s Office of the Chief Component Human Capital Officer (OCCHCO) a broad spectrum of human resources (HR) support services.

Overview

The services will be for the use of OCCHCO only to address immediate HR needs. The Federal Emergency Management Agency’s (FEMA) mission is to “support our citizens and first responders to ensure that as a nation we work together to build, sustain and improve our capability to prepare for, protect against, respond to, recover from and mitigate all hazards.” It is critical that FEMA put appropriate personnel in place to fulfill the important mission of the agency. As part of the effort to ensure FEMA has the capability to identify best qualified applicants for positions across the agency, FEMA is seeking to establish this BPA.

1.2 SCOPE

Contractor support is needed to perform the full range of HR services for OCHCO (primarily HR operations) as described in Section 2.0, “Specific Requirements/Tasks.”

The Contractor shall provide services that comply with the policies and procedures applicable to Federal Employees as declared in Title 5 of the U.S. Code, Title 5 Code of Federal Regulations, Office of Personnel Guides and Policy, Guide to Processing Personnel Actions, Federal Register documents, and The Homeland Security Act of 2002, codified in Title 6 of the U. S. Code, Public Law 107-296/Statutory Merit System Principals and Prohibited Personnel Practices, as well as DHS/FEMA human capital policies, DHS/FEMA management directives, requirements of excepted and competitive service appointments, Veterans preferences, and the Rehabilitation Act programs, procedures and practices.

Additionally, the Contractor shall provide services that comply with the Excepted Service hiring policies and procedures applicable to the Stafford Act as of April 2013.

1.3 OBJECTIVE

The objective of this BPA is to obtain contractor support to meet OCCHCO’s HR immediate mission requirements and to support day-to-day HR operations for its employees.

1.4 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, or guidelines that shall be complied with in order to meet the requirements of this contract:

• OPM’s Guide to Processing Personnel Actions (GPPA)

• The CSRS and FERS Handbook for Personnel and Payroll Offices

• Title 5 C.F.R. Chapter 1, Part 1-1199

• Title 5 U.S.C.

• The Federal Employees’ Health Benefits Handbook for Personnel and Payroll Offices

• NFC Bulletins and Guidance

• The Federal Employee’s Group Life Insurance Program – A Handbook for Employees, Annuitants, Compensation and Employing Offices

• Supplemental guidance, policies, procedures, rules provided by OCCHCO

• DHSMD 11042.1 Safeguarding Sensitive But Unclassified (For Official Use Only) Information

(http://www.dhs.gov/xlibrary/assets/foia/mgmt_directive_110421_safeguarding_sensitive_but_un classified_information.pdf

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE: PROGRAM MANAGEMENT

2.1.1 OCCHCO requires expert program management skills and abilities to seamlessly direct and deliver the full range of human capital operations with integrated processes that provide the human capital service needs of the OCCHCO. To support these requirements, the Contractor shall:

• Leverage end-to-end cross functional human capital dependencies;

• Support technical compliance and timely service in all functional areas;

• Develop and implement quality control and quality assurance measures for all areas of program performance;

• Analyze descriptive and inferential data;

• Provide quantitative and qualitative program evaluation and analysis, including tracking and reporting of progress;

• Deliver continuous process improvement;

• Develop and deliver business continuity of operations;

• Respond promptly to technical questions;

• Provide evolutionary consulting expertise;

• Verify and validate personnel actions;

• Report program status and trending information;

• Maintain effective internal and external communication processes and systems;

• Rapidly respond to changing and emerging requirements and mandates;

• Support periodic spikes in personnel action volume;

• Assist in the communication of programs, projects, information and improvements;

• Monitor and track incurred and invoiced program costs;

• Report timely program financial status; and

• Provide prompt, thorough, responses to, and resolution of program financial inquires and issues.

2.2 TASK TWO. RECRUITING AND HIRING

2.2.1 OCCHCO plans, coordinates, executes, and evaluates an integrated multi-component approach to recruiting top talent for occupations that are critical to the FEMA mission. To support these requirements, the Contractor shall:

• Comply with all applicable Federal requirements and DHS/FEMA policies, regulations, procedures for Recruiting and Hiring,

• Provide a process to track and monitor issues and report back to DHS/FEMA for program reviews, training and consultation.

• Establish teams for assisting with developing recruitment strategies with a concentrated effort on a variety of hiring and recruiting HR issues.

• Possess the flexibility to pull teams together for concentrated efforts on a variety of hiring and recruiting and HR issues.

• Consult with on appropriate recruitment sources, as necessary to increase pool of quality candidates.

• Perform internal audit of files to ensure compliance with requirements set forth in the SOW.

• Provide FEMA staff with access to pull data, as needed for recordkeeping and reporting purposes, e.g., EEO complaints, FOIAs, Congressional inquiries, etc.

• Compile applicant information and make it available electronically to FEMA. The compilation of applicant information shall meet:

o All provisions, standards, and policies as contained in the following OPM manuals and guides as modified by FEMA and OCCHCO including the OPM Operation Manual: Qualification Standards for General Schedule Positions to govern qualification determinations;

o OPM’s Guide to Processing Request for Personnel Actions to govern personnel action processing;

o OPM’s Guide to Personnel Recordkeeping;

o OPM’s Guide to Personnel Data Standards;

o Delegated Examining Unit (DEU) Guide; and o Federal classification and qualification standards.

• Meet all DEU and merit principles, excepted service appointments, veterans’ preference and the Rehabilitation Act for recruiting and hiring

• Comply with FEMA recruiting, classification, and qualification policies, regulations and requirements.

• Possess a thorough knowledge of federal hiring requirements.

• Survey agency customers regarding critical skills needed and candidate quality. For use in enhancing recruitment programs and assessment tools.

• Maintain effective communication to obtain hiring planning information, analyze and assess work force planning needs (such as projected separations and lead time to replace, surge hiring demand for specific job series) and plan vacancy announcements and subsequent recruitment activities.

• Contribute to the development of recruitment activities.

• Develop and maintain a…