SFLC-Std-Spec-0000.pdf

SFLC STANDARD SPECIFICATION 0000

2014 1 0000

GENERAL REQUIREMENTS

1. SCOPE

1.1 Intent. This standard specification invokes general requirements for conducting ship repair availabilities for Coast Guard vessels.

1.2 Appendices.

PROCESS STANDARD APPENDIX

Requirements For Environmental Protection At Contractor Operated (Non USCG) Facilities

A

Requirements For Environmental Protection At USCG Facilities B

1.3 Acronyms and term definitions. Below are definitions of various acronyms and terms that are used in this standard or may be encountered in work item specifications.

“AFFF”: Aqueous Film Forming Foam.

“Additional safety measure”: An impediment to the release of energy or the energization or startup of the machinery, equipment, or system being serviced. Examples of additional safety measures include, but are not limited to, removing an isolated circuit element, blocking a controlling switch, blocking, blanking or bleeding lines, removing a valve handle or wiring it in place, or securing an extra disconnecting device or valve.

“ACM”: Asbestos and Asbestos Containing Material. Asbestos means actinolite, amosite, antophyllite, chrysotile, crocidolite, and tremolite. Asbestos material means asbestos or any material containing asbestos such as asbestos waste, scrap, debris bags, containers, equipment, and asbestos-contaminated clothing consigned for disposal. Friable asbestos material means any material that contains more than one percent asbestos by weight and that can be crumbled, pulverized, or reduced to powder, when dry, by hand pressure. OSHA defines ACM as any material containing greater than one percent asbestos.

“As directed”, “as required”, “as permitted”, “approved”, “acceptance”: Expressions referring to the direction, requirements, permission, approval, or acceptance by the Contracting Officer or a properly designated Contracting Officer’s Representative.

“As shown”, “as indicated”, “as detailed”: Expressions used to refer to particular specified reference documents/drawings/sketches.

“ATON”: Aids To Navigation.

“Barge”: A flat-bottomed vessel built mainly for river and canal transport of heavy goods.

CG barges are not self-propelled and need to be pushed by tenders or tugboats.

“Blank/Blanking”: The act of precluding the entry of foreign material, protecting exposed threads or flanges, and removing blanks before reinstalling a system or component(s).

Specific requirements of blanking equipment will be as called out in individual work item.

“Boat”: A Coast Guard ship less than 65 feet in length, with no permanent crew assigned.

“CAUTION”: Highlights an essential operating or maintenance procedure, practice, condition, statement, etc, which if not strictly observed, could result in damage to, or destruction of, equipment or loss of mission effectiveness.

“CDR”: Contractor Deficiency Report.

2014 2 0000

“Certify”: Produce a printed certificate.

“Chemical Waste”: Includes salts, acids, alkalis, herbicides, pesticides, and organic chemicals.

“CFE“: Contractor-Furnished Equipment.

“CFR”: Condition-Found Report - Report submitted to the Contracting Officer’s Representative, either in written or electronic format, describing the condition(s) found while performing a task specified in the work item, such as an inspection.

“CG”: Coast Guard.

“CIR”: Critical Inspection Report. - Report submitted to the COR within the first 25 percent of the availability contract period, either in written or electronic format, describing the condition(s) found while performing a task specified in the work item, such as an inspection.

“CLIN”: Contract Line Item Number.

“CO/OIC: Commanding Officer/Officer-In-Charge - The commanding officer or senior officer/officer in charge, or the senior petty officer of a vessel.

“COC”: Certificate of Compliance.

“Coast Guard Inspector/CG Inspector”: All work items within the contract will be assigned to a Coast Guard Inspector, who is appointed by the Contracting Officer’s Representative. The Contracting Officer’s Representative will identify the inspector to the Contractor and the inspector or an authorized alternate will be the point of contact for that work item. The inspector's duties are to monitor the assigned work items, to keep informed of how work is progressing, and to ensure that the specifications are being followed. The inspector will witness all tests, measurements and inspections as required.

“Coast Guard PA”: Designated Coast Guard Property Administrator.

“COR”: Contracting Officer’s Representative – the person delegated by the KO as the on-scene representative for matters concerning performance of work; this includes correctness, timeliness, and quality of the Contractor’s work.

“COTR”: Contracting Officer’s Technical Representative- See COR.

“Critical-coated surfaces”: Areas where premature failure of the coating system cannot be detected by routine observation due to inaccessibility, or areas where restoration of a failed system cannot be undertaken without laying up the ship at an industrial facility or a forward repair site; or areas where restoration of a failed system may subject a vessel to a loss of operational days, in addition to resulting in avoidable repair costs. The following list of “Critical- coated surfaces” will always be treated as critical-coated surfaces as set forth in the applicable sections of this standard and SFLC Std Spec 6310. Individual work items may place a critical-coated surface designation on additional surfaces. The absence of a critical-coated surfaces list or designation in work items does NOT downgrade, diminish, or relax the critical-coated surface protocols established for the following list;

o Underwater (u/w) body surfaces, including u/w appendages (rudders, struts, stabilizing fins).

o Freeboard, superstructure, masts, and stacks.

o All weather decks, including buoy and helicopter (flight) decks.

o Stern ramp, wet notch and door (for patrol class boats).

o All tanks and voids.

o Bilges.

o Chain lockers.

2014 3 0000 o Sea bays.

o Forepeak compartments.

o Vent plenum ducts and trunks.

o Shaft alleys.

o AFFF Stations.

o Deck machinery.

“Cutter”: A Coast Guard ship 65 feet in length or greater, with permanent crew assigned.

“Debris”: Includes combustible and noncombustible wastes, such as waste materials that result from construction or maintenance and repair work.

“Discard”: Remove and dispose of as scrap.

“DFT”: Dry Film Thickness.

“EDG”: Emergency Diesel Generator.

“EO/EPO”: Engineering Officer/Engineering Petty Officer.

“EPA”: Environmental Protection Agency.

“Fabricate”: Construct or make according to a plan or stated guide.

“Fastener”: Includes all components for securing. For example, for bolting, the term fastener shall include bolts, nuts, threaded studs, washers, and where applicable, locking devices such as cotter pins and safety wire.

“FT”: Foot/Linear foot, or feet/linear feet.

“Garbage”: Refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food.

"GFCI": Ground Fault Circuit Interrupter.

“GFE”: Government-Furnished Equipment.

“GFM”: Government-Furnished Material.

“GFP”: Government-Furnished Property.

“Hazardous Material (HM)”: Chemicals defined by 29 CFR 1915.1200 or 49 CFR, Parts 100 through 199.

“Hazardous Substance”: Substances defined under the Clean Water Act (33 USC. 1251 – 1376) and CERCLA (42 USC 9601 to 9675).

“Hazardous Waste/HAZWASTE (HW)”: Substances which are defined as hazardous, in accordance with 40 CFR Part 261.

“HM/HW Coordinator”: The HM/HW Coordinator at any particular Coast Guard facility.

“Host Employer”: An employer (the prime contractor) who is in charge of coordinating the shipyard-employment work of other employers, or who hires other employers to perform shipyard-employment work or to provide shipyard employment-related services at a multi-employer worksite. Examples:

o When a cutter or boat is in maintenance period at a shipyard, the contractor is responsible for adhering to the policy and procedures in accordance with 29 CFR § 1915.

o When a cutter or boat is in a homeport maintenance period where work is being performed by non-uniformed military personnel or contractors, the cutter crew is responsible for managing the tag-out lockout procedures in accordance with 29 CFR § 1915.

2014 4 0000

“Hotwork”: Any activity involving riveting, welding, burning, the use of power-actuated tools or similar fire-producing operations. Grinding, drilling, abrasive blasting, or similar spark-producing operations are also considered hot work, except when such operations are isolated physically from any atmosphere containing more than 10 percent of the Lower Explosive Limit (LEL) of a flammable or combustible substance.

“HVAC”: Heating, Ventilation, and Air Conditioning.

“Inspect”: Examine an object/component or a space for defects, abnormalities, or deviations from a prescribed standard.

“Install”: Permanently place in position, for example, by bolting or welding. When used without the term “Government-furnished”, “install” implies that the Contractor must furnish what is to be installed.

“Interferences”: Any part of a vessel, whether permanently installed or portable, that must be moved, isolated or disturbed, to accomplish work specified in a work item; this may include machinery, piping, ducts, wiring, insulation, structure, and anything else which interferes with proper accomplishment of a work item.

“ISC”: Integrated Support Command.

“IN”: Inch (es).

“KO”: Contracting Officer - a Federal employee with the authority to enter into, administer and/or terminate contracts; make related determinations and findings; and appoint COR. This individual is also authorized, by virtue of position or by appointment, to perform the functions defined by the Federal Acquisition Regulation and the Homeland Security Acquisition Regulation. The KO will make the final decision in all disputes.

“Licensed Tech Rep”: An individual who is technically qualified and a trained employee of the OEM or OEM representative providing assistance in the installation, operation, and maintenance of the applicable equipment or system, with unrestricted access to the OEM current proprietary information, software, and tools. “OEM Authorized Tech Rep” is an interchangeable term with “Licensed Tech Rep”.

“Lockout/ Tags-plus Coordinator”: An employee designated by the employer (prime contractor) to coordinate all lockout and tags-plus applications on vessels or vessel sections and at landside facilities when employees are performing multiple servicing operations on the same equipment at the same time, or on vessels and vessel sections when employees are servicing multiple machines, equipment or systems at the same time. The coordinator is responsible for maintaining a lockout/ tag out log for each worksite.

“MDE”: Main Diesel Engine.

“MDFT”: Minimum Dry Film Thickness.

“MSDS”: Material Safety Data Sheet

“MGT”: Main Gas Turbine.

“NDE”: Nondestructive examination. The act of determining the suitability of a material or a component for its intended purpose using techniques not affecting its serviceability.

Nondestructive inspection (NDI), nondestructive testing (NDT), and nondestructive evaluation are interchangeable terms for NDE.

“NOTE”: Highlights an essential operating or maintenance procedure, practice, condition or statement.

"OEM": Original Equipment Manufacturer.

"OEM Authorized Tech Rep": See “Licensed Tech Rep”.

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“Oily Waste”: Includes petroleum products and bituminous materials.

“Open”: To gain access or enter.

“OSHA”: Occupational Safety and Health Administration.

“PA”: Property Administrator.

“PCL (Paint Containing Lead)”: Any paint or coating containing lead in excess of 0.009 percent by weight (0.018 mg/cm2, or 90 ppm). Lead Based Paint (LBP) is an interchangeable term with PCL.

“PCB (Polychlorinated Biphenyls)”: Toxic and non-biodegradable materials used extensively under trade names, such as Pyranol or Askarel, as insulating cooling fluids in capacitors and transformers. PCBs (which are known to be hazardous to human health) may be present in various locations on board Coast Guard vessels. These locations include those which contain non-armored electrical cable manufactured prior to 1982 (typically grey PVC jacketed cable), and in “Chromelock Tape” which may be used with some soft patches, sheathing, pipe hangers and lap-riveted joints. All material with results above 50 ppm and not totally enclosed are considered PCB containing for regulatory purposes.

“Port Engineer (PE)”: The duties of the Port Engineer are to assist the COR in technical aspects of the contract, assist in estimating the price, cost, and time needed for any recommended changes, and keep the COR informed of any potential or actual delays.

“Post-Consumer Material”: A material or finished product that has served its intended use and has been diverted or recovered from waste destined for disposal, having completed its life as a consumer item. Post-consumer material is a part of the broader category of “recovered material.”

“PDM”: Program Depot Maintenance.

“Preserve/Preservation”: When used in context of painting, refers to surface preparation and paint/coating application.

“QA”: Quality Assurance.

“QC”: Quality Control.

"Qualified Tech Rep": An individual who has provided a résumé demonstrating qualification, training, and prior experience in the installation, operation, and maintenance of the applicable equipment or system; including a list of prior contracts as a OEM Authorized Tech Rep or Qualified Tech Rep with the equipment or system. Additional qualifications may be defined in the applicable requiring Work Item.

“Recovered Material”: Waste materials and byproducts which have been recovered or diverted from solid waste including post-consumer material, but such term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process.

“Reinstall”: Place back in original condition and location, after temporary removal.

“Renew”: Permanently remove an item and install, in its place, a new and unused item which is identical in material, form, fit, and function; the new item must:

o Have the same shape, size, dimensions, and other physical parameters.

o Have the same ability as the old item, to physically interface or interconnect with or become an integral part of another item.

o Perform the same action or actions original item was designed to perform.

“Repair”: To correct an identified discrepancy to a given standard of performance.

“Replace”: To remove the original item and to install in its place a different item, as

2014 6 0000 described in the specification.

“RPDM”: Regional Program Depot Maintenance.

“Residual fluids/Residues”: Liquid, dirt, and other substance remaining after drainage or removal, such as in a tank after loss of suction by installed equipment.

“Restore”: To bring back to the former, original, or normal condition before alteration or removal.

“Restricted interferences”: Restricted interferences are systems, components of systems, and vessel components that are vital to the health, well-being, and feeding of the vessel’s crew that, if removed, will result in a dangerous or hazardous condition to the vessel or the environment.

“Rubbish”: A variety of combustible and noncombustible wastes such as paper, boxes, glass, crockery, metal, lumber, cans, and bones.

“Sewage”: Waste characterized as domestic sanitary sewage.

“SCBA”: Self Contained Breathing Apparatus.

“SDS”: Safety Data Sheet

“Solid Waste”: Solid waste is any waste as described in 40 CFR Section 260.

“SQIN“: Square Inch (es).

“SQFT”: Square Foot/ Feet.

“SSDG”: Ship’s service diesel generator.

“SSMEB”: Ship's Structure and Machinery Evaluation Board.

“Tags-Plus System”: A system for controlling hazardous energy that is compromised of: an energy isolating device with a tag affixed to it and an additional safety measure. When an energy isolating device is capable of being danger tagged and padlocked in the required position, such shall normally be done to isolate the work area; tags-plus measures are implemented in all other cases. Commonly used additional safety measures under the tags-plus system include lock wiring, fuse or hand wheel removal, and blank flange installation.

“Tech Rep”: Technical Representative.

“Ungrounded”: A power system where all of the current-carrying conductors and windings (including any neutral connection) are insulated from ground. In contrast, a generator or transformer in which at least one conductor or point (usually the midpoint or corner of a delta winding or the common center of a wyes winding) is intentionally grounded, either solidly or through an impedance, is considered grounded. Note that the distinction concerns only current-carrying conductors; for both ungrounded and grounded power systems, non-current carrying metal parts and equipment grounding conductors are always bonded to earth ground for personnel safety. At non-Governmental facilities, dockside wye connected transformer secondary windings are almost always grounded and are generally not suitable for connection to a Coast Guard cutter without a separate Contractor furnished isolation transformer.

“Upgrade”: To improve a system or component to a higher grade, quality, or standard.

“U/W”: Under Water.

“Vessel”: Vessel is defined as a Coast Guard ships cutter, tender, boat, or barge.

“WARNING”: Highlights an essential operating or maintenance procedure, practice, condition, statement, etc, which, if not strictly observed, could result in injury to, or death of, personnel or long term health hazards.

“WFT”: Wet Film Thickness.

2014 7 0000

“XO”: Executive Officer.

2. REFERENCES

COAST GUARD DRAWINGS

Coast Guard Fleet Drawing FL 6701-110, Rev F, EM and RFI Bonding and Grounding, Installation Details and Radiation Hazard Signs, Topside-Main Deck and Above

NAVSEA Drawing 804-5773931, Rev A, Acoustic & Thermal Insulation For Compartments Installation Details

COAST GUARD PUBLICATIONS

Coast Guard Commandant Instruction (COMDTINST) M9077.1 (Series), Equipment Tag-Out Procedures

Surface Forces Logistics Center Standard Specification 0450 (SFLC Std Spec 0450), 2014, Electrical Power for Contractor's Tools and Equipment

Surface Forces Logistics Center Standard Specification 0740 (SFLC Std Spec 0740), 2014, Welding and Allied Processes

Surface Forces Logistics Center Standard Specification 6310 (SFLC Std Spec 6310), 2014, Requirements for Preservation of Ship Structures

Surface Forces Logistics Center Standard Specification 6341 (SFLC Std Spec 6341), 2014, Install New Deck Covering Systems

Surface Forces Logistics Center Standard Specification 8635 (SFLC Std Spec 8635), 2014, Temporary Services

OTHER REFERENCES

American National Standards Institute /American Society Heating Refrigeration and Air Conditioning (ANSI/ASHRAE) 62.1, 2013, Ventilation for Acceptable Indoor Air Quality, Section 6.1 (Ventilation Rate Procedure)

American Society for Heating Refrigeration and Air Conditioning (ASHRAE) Standard 26, 2010, Mechanical Refrigeration and Air-Conditioning Installations aboard Ship, Paragraph 4.9 (Ventilation)

ASTM International (ASTM) D3951, 2010, Standard Practice for Commercial Packaging

ASTM International (ASTM) F992, R2011, Standard Specification for Valve Label Plates

Code of Federal Regulations (CFR) Title 16, Part 1303, Jan 2014, Ban of Lead-Containing Paint And Certain Consumer Products Bearing Lead-Containing Paints

Code of Federal Regulations (CFR) Title 29, Part 1910, Jul 2013, Occupational Safety and Health Standards

Code of Federal Regulations (CFR) Title 29, Part 1915, Jul 2013, Occupational Safety and Health Standards for Shipyard Employment

Code of Federal Regulations (CFR) Title 29, Part 1926, Jul 2013, Safety and Health Regulations for Construction

Code of Federal Regulations (CFR) Title 33, Jul 2013, Navigation and Navigable Waters

Code of Federal Regulations (CFR) Title 40, Jul 2013, Protection of the Environment

Code of Federal Regulations (CFR) Title 49, Oct 2013, Transportation

MIL-A-22262, Mar 1996, Abrasive Blasting Media Ship Hull Blast Cleaning

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MIL-STD-1310, Sep 2009, Standard Practice for Shipboard Bonding, Grounding and other Techniques for Electromagnetic Compatibility and Safety

National Fire Protection Association (NFPA) 51, 2012, Standard for the Design and Installation of Oxygen-Fuel Gas Systems for Welding, Cutting, and Allied Processes

National Fire Protection Association (NFPA) 70, 2014, National Electrical Code (NEC)

National Fire Protection Association (NFPA) 312, 2011, Standard for Fire Protection of Vessels During Construction, Conversion, Repair, and Lay-Up, Chapter 2 (Construction, Conversion, and Repair)

US Code, Title 15, (15 USC), Jan 2012, Commerce and Trade

US Code, Title 33 (33 USC), Jan 2012, Navigation and Navigable Waters

US Code, Title 42 (42 USC), Jan 2012, the Public Health and Welfare

3. REQUIREMENTS

3.1 General conformance applicability. The Contractor shall be aware that the “General Requirements” are a part of the contract specifications, and that the requirements specified herein are an amplification of, or are in addition to, the solicitation provisions and contract clauses; consequently, the Contractor shall be responsible for understanding and complying with all requirements specified herein, and in addition to, the texts of all work items included in the specification package.

3.2 Administrative and work support requirements.

3.2.1 Applicable references and regulations. The Contractor shall be aware that:

All references and regulations applicable to the contract shall be of the issue date or revision indicated in the “Consolidated List of Applicable References” section of the specification package.

The statutes and regulations listed herein form a part of this specification to the extent referenced.

The publications are referred to in the text by the basic designation only.

3.2.1.1 Order of precedence. In the event of a conflict between the text of the specifications and applicable references, hierarchy, priority, or order of precedence of requirements shall be as follows:

1. The text of the specification work items.

2. The text of the “General Requirements” specifications.

3. Coast Guard Drawings.

4. Coast Guard Technical Publications.

5. Commercial Drawings.

6. Commercial Technical Manuals.

7. Coast Guard Standards and Instructions.

8. Commercial or Industrial Standards.

9. Commercial Practices.

10. Federal and Military Specifications and Standards.

NOTE

Nothing in the above-listed documents, however, shall supersede applicable laws and regulations unless a specific exemption has been obtained.

3.2.1.2 Drawing deficiencies. Although detailed and dimensioned drawings for precision equipment are generally accurate, and provide sufficient information for estimating, the Contractor shall take into

2014 9 0000 consideration allowance for changes in dimensions, due to changes of equipment and to the structure and arrangement of the vessel. Ensure that all actual installations conform to the specifications.

3.2.2 Arrival conference. After contract award and prior to the start of contract work, the Contractor shall attend an Arrival Conference, scheduled by the KO or a designated representative of the KO, at either the Contractor’s conference facilities near the vessel, or onboard the vessel (time and location of meeting to be at the sole discretion of the KO). Refer to the Arrival Conference Agenda.

NOTE

The Arrival Conference Agenda will be sent to the Contractor by the KO via letter.

3.2.3 Severe weather plan. The Contractor shall have a written Severe Weather Plan that will be put in effect in the event of gales, storms, hurricanes, and destructive weather. The plan shall contain specific responsibilities and detailed actions to be taken during the conditions listed in Table I (Weather Conditions).

TABLE I - WEATHER CONDITIONS

WEATHER

CONDITIONS

WINDS

(hours)

ACTION

GALE

STORM/HURRICANE

/TYPHOON

IV 74

Review hazardous/destructive weather implementation plan.

III 48 Take preliminary precautions.

II 24

Take precautions to permit establishing an appropriate state of readiness on short notice.

I 12 Take appropriate precautions to minimize damage.

THUNDERSTORM/

TORNADO

(Lightning and thunder are also anticipated)

II 6

Take precautions to permit establishing an appropriate state of readiness on short notice.

I 0* Take appropriate precautions to minimize damage.

Trend indicates a possible threat of destructive winds within the number of hours shown.

Destructive winds accompanying the phenomenon indicated are reported or expected in the general area within the number of hours shown.

*IMMINENT

**NOTICE: The Vessel CO will set all conditions.

3.2.3.1 Minimum inclusions. Ensure the plan contains, at a minimum, the following information as dictated by conditions listed in Table I (Weather Conditions):

Steps to be taken to remove or secure staging items or equipment on vessel decks, pier or dry dock, including cranes that could become windborne.

Protection of vessels from damage from other floating equipment, such as barges, doughnuts, work floats and other vessels.

Provisions for security, emergency fire and flooding protection, emergency shipboard dewatering and firemain capability, electrical power generation, and communication.

Steps to be taken, to secure the vessel to the Contractor's pier or drydock, including the following:

2014 10 0000

Size, type, and number of lines to be used to secure the vessel.

Sketch, showing location of all securing devices, including fenders, bumpers, and camels.

Method to be used to check tension and slack in lines during heavy weather.

Steps to be taken to assure that all openings are made watertight.

Steps to be taken to secure floating piers during high winds or high tides.

The name and telephone number (business and residential) of the Contractor’s single point of contact, who has the authority to commit the contractor to take necessary actions as requested by the vessel’s CO.

Steps to be taken to secure and safeguard all other Government properties, including, but not limited to removed interferences, GFP, and MTI items.

3.2.3.2 Plan submission. Submit a copy of the plan to both the KO and COR at the Arrival Conference.

3.2.4 QC/ QA Program.

3.2.4.1 General. The Contractor shall be aware that QC/QA is the sole responsibility of the Contractor;

consequently, the Contractor shall implement a QC/QA Program, to ensure that Contractor work meets the requirements of the specifications, without undue delay and re-work. Be aware that:

The COR may delegate inspection responsibilities to members of the vessel’s crew, to monitor the progress and quality of work done by the Contractor.

If, during the performance of work the Coast Guard Inspectors witness work that fails to meet the specifications, work that is otherwise unsatisfactory, or conditions which may lead to an unsatisfactory end product, the inspectors will alert the KO, who will then advise the Contractor informally of the deficiency. If the deficient work is not corrected within a reasonable period of time (as approved by the KO), the KO will officially alert the Contractor via a CDR.

3.2.4.2 In-process QC measures for “critical-coated surfaces”. The Contractor shall abide by the below-specified in-process QC measures during preservation of “critical-coated surfaces” (see the definition of “critical-coated surfaces” in paragraph 1.3 (Acronym and term definitions)).

3.2.4.2.1 Painting contractor certification program requirement. Be aware that a “QP 1 Certification”, in accordance with the SSPC QP 1 Certification Programs, is required for all Contractors or sub-Contractors who engage in preservation (excluding touch-ups) of “critical-coated surfaces”. Ensure that the QP 1- Certification is in effect prior to contract award, and remains so during any surface preparation or painting of said surfaces. Notify the KO of any change in contractor certification status. In addition, be aware that:

If the certification expires during the performance period, preservation tasks will not be allowed to continue, until said certification has been reissued.

Requests for extension of time for any delay to the completion of the project due to an inactive certification will not be considered.

NOTE

Information on the SSPC certification programs can be found at www.sspc.org

3.2.4.2.2 Coating tech rep. In lieu of meeting the “QP 1 Certification” requirements, the Contractor may opt to provide the services of a coating Tech Rep, in accordance with the following guidelines:

3.2.4.2.2.1 Qualifications. The Tech Rep shall be a Certified Coating Inspector, having successfully completed the NACE-International Coating Inspector Program (CIP), Level 3 - Peer Review.

2014 11 0000

NOTE

Information regarding the CIP may be obtained at the following URL address: www.nace.org

3.2.4.2.2.2 Professional independence. The Tech Rep shall neither be an employee of the Contractor, nor of any coating system manufacturer.

3.2.4.2.2.3 Certification document submission. The Contractor shall submit, to the KO, the QP 1 Certificate or the name of the NACE-Certified Tech Rep, along with Certificate Number, during the pre-award phase of the contract.

3.2.4.2.3 QP 1 inspector or tech rep duties. The Coating Inspector for the “QP 1-certified” Contractor or the Contractor-provided NACE-certified Tech Rep shall remain on site, to perform the following duties, as applicable, for each work item that involves preservation of “critical-coated surfaces”:

Verify inspection instrument calibration.

Verify and approve the suitability of ambient conditions before surface preparation is begun, and before each coat of paint is applied.

Verify all aspects of surface preparation – including, but not limited to:

o Cleanliness of compressed air.

o Adequacy of solvent cleaning.

o Proper handling of blast media.

o Actual surface preparation procedure.

Inspect and approve final surface preparation, before application of primer coat.

Supervise and approve coating system preparation and application procedures, including but not limited to: mixing and thinning, stripe coating application, spray techniques, and film thickness measurements and recordings.

Determine when applied coats have sufficiently cured for overcoating or for system service resumption (see paragraph 3.1.19 of SFLC Std Spec 6310 (Critical drying time requirements)).

Complete and sign the quality assurance (QA) inspection forms, provided in Appendix E of SFLC Std Spec 6310 (Coatings QA Forms/QA-1 thru QA-5).

Submit all completed QA inspection forms to the KO (through the Contractor), upon completion of work.

3.2.4.2.4 The Contractor shall ensure the NACE Inspector is formally informed - via suitable subcontract documentation- and is willing and able to perform all duties listed in above paragraph (QP 1 Inspector or Tech Rep duties). Submit documentation of this contract and assumption of duties to the KO at the Arrival Conference.

NOTE

The NACE Inspector must remain onsite, to fulfill the tasked duties listed above - unless otherwise approved by the KO.

3.2.5 Planning document. The Contractor shall generate a legible Planning Document (PD) with the following characteristics:

Graphical in format (see Fig. 1 (Sample Planning Document Submittal)).

Shows overall period of performance for each CLIN, with start and stop dates of major sub-tasks.

2014 12 0000

Contains due dates for Critical Inspection Reports (CIR) and any events requiring Coast Guard Inspector presence.

Identifies all work item time periods that require OEM Tech Rep assistance.

Identifies the “critical paths” for the project.

Shows calculations for the “float” along the critical paths and labels the critical paths with the number of delay days the critical paths can absorb without affecting the final delivery date.

NOTE

Float is the number of days that the critical paths can be delayed without affecting the final delivery date.

3.2.5.1 Ensure that the PD also includes the names, contact information, and written commitment from all Tech Reps required by the Contract - indicating they are available for work during the proposed time period.

3.2.5.2 Submit a preliminary electronic copy of the PD to the KO - for Government review - no later than one week after contract award.

3.2.5.3 Submit 3 copies of the PD to the KO, 15 days prior to the start of the performance period, and at all weekly Progress Meetings.

NOTE

A separate document, specifically prepared for the Government is not desired or required. A copy or summary of the Contractor’s internal scheduling document is preferred.

FIG. 1 - SAMPLE PLANNING DOCUMENT SUBMITTAL

3.2.5.4 When the critical path extends beyond or encroaches upon the final delivery date, provide a resource constraint and scheduling evaluation of the critical path before any request for extension will be entertained. Submit the resource constraint and scheduling evaluation via a CFR.

NOTE

The intent of the resource constraint and scheduling evaluation is to identify the resources necessary to ‘crash’ the critical path or make adjustments to the production schedule to meet the delivery date in lieu of a project extension.”

3.2.6 Inspection requirements.

3.2.6.1 Time of performance. The Contractor shall ensure that all required readings and inspections are performed within 24 hours after machinery and systems have been tagged-out and opened.

3.2.6.1.1 Advance notice for CG inspector verification. The Contractor shall notify the COR of the time and location of inspections requiring Coast Guard verification 24 hours prior to the inspections, unless such inspections need to be conducted more than 50 road miles from the primary place of contract

ID Task Name

1 Overhaul Anchors & Anchor Chains

2 Remove from Cutter

3 Inspect & Measure Chains

4 Submit Critical Inspection Report

5 Preserve Anchors & Chains

6 Reinstall to Cutter

W T F S S M T W T F S S M T W T F S S M T W T F S S M Mar 18, '01 Mar 25, '01 Apr 1, '01 Apr 8

2014 13 0000 performance - in which case three working day notice shall be required, in order to make travel arrangements for the CG Inspectors.

3.2.6.1.2 Instrument/tooling calibration. The Contractor shall ensure that all measurements and readings are taken with calibrated measurement and test instruments/equipment. Submit to the COR a list of all instruments to be used for specified inspections and tests, complete with date of calibration (for each instrument) at the Arrival Conference.

3.2.6.1.3 Submission forms. The Contractor shall submit all reports of readings, operational tests, and inspections required by the specifications to the COR, in writing, using a CFR.

NOTE

A sample inspection report form will be provided by the Coast Guard, upon request by the Contractor. The Contractor is encouraged to generate and submit all inspection reports in electronic format.

3.2.6.1.4 Inspection report particulars. The Contractor shall do the following:

3.2.6.1.4.1 Time of submission. Submit all CIRs and CFRs for routine inspections and tests within 24 hours after completing the specified inspections and tests. Submit CFRs for unexpected conditions within 24 hours of discovery.

3.2.6.1.4.2 Report contents. Include the following details, at a minimum, in each report, to facilitate the contract-change process:

Sequential number to indicate order of submission.

CLIN and title to which the condition-found report relates - for example: CLIN 19-D, Propeller Shaft Remove, Inspect, and Reinstall or CLIN 25-O, Propeller Shaft Covering Renew (where “D” and “O” stand for “Definite” and “Option”, respectively).

A clear statement, definition, and description of the condition found, including but not limited to frame numbers, part numbers, materials, and dimensions as appropriate.

A proposed or recommended repair to correct the defective condition, including but not limited to frame numbers, part numbers, materials, and dimensions as appropriate.

When measurements are taken the Contractor shall, at a minimum, list the measurements taken, list the allowable tolerances and dimensions, and perform the required calculations (e.g., running clearances, interference fit tolerance, etc…), and provide a PASS/FAIL determination for each measurement along with a repair recommendation.

Indication whether the report requires Coast Guard action or if it is provided “For Information Only”. If action is required, indicate the time and date when the Coast Guard response is required in order to complete the action within the specified contract performance period. If the action cannot be completed within the specified contract period, so state.

When Coast Guard action is required, indicate the response time needed to avoid a contract extension and how many additional days past the scheduled completion date the added work will require.

Space on the form for the Coast Guard designated representative to make comments.

Signature of the Contractor Ship Superintendent, including date of signature and condition-found report submission.

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NOTE

The Contractor is encouraged to generate and submit all inspection reports in electronic format. Promptness in taking and reporting readings is particularly important – for example, in underbody work items such as shaft bearing or rudder bearing clearances. Often during the progress of a work item, conditions are discovered by the Contractor which are considered abnormal for reasons of safety, expected reliability, health, or habitability;

these conditions must be brought to the attention of the Coast Guard using a CFR. Details provided by the Contractor in a CFR are important because the CFR may result in a contract change.

3.2.7 Contractor-furnished properties and services. The Contractor shall furnish all necessary labor, equipment, materials, staging, fittings, and tools, for proper completion of each item of work, unless otherwise specified as Government-furnished in particular work items. Provide all services which include, but are not limited to the below-listed, as required, for completion of Contractor-work, unless otherwise specified in a work item:

Electrical power (see SFLC Std Spec 0450).

Compressed air.

Steam.

Crane services.

Garbage and refuse disposal.

Phones.

Office space.

NOTE

These services are for the Contractor’s use only; services required by the vessel will be listed in the “Provide Temporary Logistics” item of the specification package, when required.

3.2.8 GFP. The Contractor shall refer to the Government-furnished property clauses in the Master Solicitation document for guidance on handling of GFP.

NOTE

The term GFP may be used interchangeably for GFE and GFM.

3.2.9 Government-loaned equipment. The Contractor shall return all Government-loaned equipment in a same condition as when received, excluding the normal wear and tear. Repair or renew all equipment that are damaged due to improper use, when requested by the COR.

3.2.10 Mandatory turn-in items. For each removed equipment/component that is identified as a MTI item in the specification package, the Contractor shall accomplish the following tasks:

3.2.10.1 Package the item in accordance with ASTM D3951; ensure that all surfaces subject to corrosion, including internal hollow spaces, are coated with a thin film of corrosion preventative compound, as applicable. Install all blanks or securing hardware provided with the replacement item. In addition, wrap and seal all weather-exposed surfaces with heavy duty, weather/water-proofed, barrier material.

2014 15 0000

NOTE

The Contractor may use the original crate or shipping box, if all previous shipping information is permanently covered or removed.

3.2.10.2 Temporarily store the item, to prevent damage, prior to shipping; work with the Coast Guard PA, to ensure that all necessary turn-in documents are properly completed and enclosed with the item.

Provide heavy lifting services, as applicable, to load item onto a Government-provided vehicle.

3.2.11 Temporary sanitary and sewage facilities.

3.2.11.1 Sanitary facilities for vessel-personnel – due to disruption of grey water and sewage systems.

When the shipboard grey water and sewage systems are disrupted due to repairs required by contract work, the Contractor shall provide vessel-personnel with a sanitary facility, within a five minute walking distance from the vessel, to include the amenities listed in Table II (Sanitary Facility Amenities). Ensure the following:

Shower stalls are equipped with privacy screens.

Sinks are provided with fresh hot and cold water.

Electrical convenience GFI receptacles, in accordance with NFPA 70, National Electric Code (NEC), are located in vicinity of sinks.

Toilets have doors or privacy dividers.

Lockers are capable of being locked.

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TABLE II - SANITARY FACILITY AMENITIES

VESSEL

LENGTH

(FEET) TYPE

SHOWER

STALL TOILET SINK CHAIR LOCKER

BUS 1 1 1 2 2

WLI 1 1 1 2 2

WLR 2 2 2 4 4

WYTL 1 1 1 2 2

WLIC 2 2 2 4 4

WLR 2 2 2 4 4

87 WPB 2 2 2 4 4

WLI 2 2 2 4 4

WLIC 2 2 2 4 4

110 WPB 2 2 2 4 4

140 WTGB 2 2 2 4 4

154 WPC 2 2 2 4 4

160 WLIC 2 2 2 4 4

175 WLM 2 2 2 4 4

179 WPC 2 2 2 4 4

210 WMEC 2 2 2 4 4

225 WLB 2 2 2 4 4

240 WAGB 2 2 2 4 4

270 WMEC 2 2 2 4 4

282 WMEC 2 2 2 4 4

295 WIX 2 2 2 4 4

378 WHEC 4 4 4 4 4

400 WAGB 4 4 4 4 4

418 WMSL 4 4 4 4 4

420 WAGB 4 4 4 4 4

3.2.11.2 HVAC system. Ensure that the facility is equipped with heating, filtered ventilation, and air conditioning to maintain interior temperatures in the 65 to 78 degree Fahrenheit range, and has local climate control for the user.

3.2.11.3 Janitorial services. Ensure that the facility is cleaned at least once a day, and cleaning shall include, but not be limited to:

Trash removal.

Restocking of consumables (toilet paper, soap, etc.).

Cleaning of toilets, showers and sinks.

NOTE

All plumbing repairs such as unclogging of toilets and shower and sinks drains shall be the responsibility of the Contractor.

2014 17 0000

3.2.11.4 Security. Ensure that the facility is capable of being locked from the outside and is also equipped, on the inside, with a suitable locking mechanism such as a sliding latch. Provide the COR with two keys for each lock.

3.2.11.5 Additional sanitary facility for mixed gender crew. If the vessel consists of a mixed gender crew, provide an additional equal facility that is completely separate, with its own entrance.

3.2.11.6 Sewage facilities for vessel personnel – due to disruption of sewage system. When the shipboard toilets are unavailable due to contract work, and no permanent shore side facilities are available, the Contractor shall provide vessel-personnel with portable toilets as specified in Table III (Portable Toilets). Ensure that the toilets are:

Located as close as possible to the vessel, at a distance not to exceed 100 yards.

Cleaned and emptied daily, and restocked with consumables.

TABLE III - PORTABLE TOILETS

VESSEL PORTABLE

TOILETS

(QTY)

LENGTH

(FEET)

TYPE

BUS 1

WLI 2

WLR 2

WYTL 1

WLIC 2

WLR 2

87 WPB 2

WLI 2

WLIC 2

110 WPB 2

140 WTGB 2

154 WPC 2

160 WLIC 2

175 WLM 3

179 WPC 3

210 WMEC 5

225 WLB 4

240 WAGB 4

270 WMEC 5

282 WMEC 5

295 WIX 3

378 WHEC 6

400 WAGB 6

418 WMSL 6

420 WAGB 6

3.2.12 Sanitary facilities for contractor-personnel. The Contractor shall be responsible for providing sanitary facilities for all Contractor-personnel, ensuring that such facilities are distinct and separate from facilities used by vessel personnel.

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3.3 Work control requirements.

3.3.1 Personnel safety and property protection - general. The Contractor shall comply with all OSHA safety and health regulations for ship repairing, and any other applicable Federal, state, and local laws, codes, ordinances, and regulations, for the protection of both personnel and property. Be aware of the following safety practices, which are often overlooked:

Work isolation shall include the hazardous energy controls (lock-out/tags-plus) of 29 CFR

1915.89. The Contractor serves as the host employer, providing the services of a lock-out/tags-plus coordinator along with all logs, locks, and other materials necessary to comply.

Anti-backflash control valves are required on all welding rigs (NFPA 51).

Suitable scaffolding and/or lifelines are required when working above five feet (29 CFR 1910 and 1915).

Gear and equipment for rigging and lifting shall be in good working condition and operated according to regulations set forth in 29 CFR 1915.111-116 and 29 CFR 1910.184. Proper safety precautions shall be practiced in the use of tag lines, mousing of hooks, and moving loads. In addition to the above requirements, all cranes used for work on the vessel or for handling GFP shall have a current weight handling certification, in accordance with Federal, state, and local regulations. Weight handling certification shall be submitted to the KO at the Arrival Conference.

All shore supplied power circuits shall be protected in accordance with 29 CFR 1915 Subpart H, and have a grounding circuit back to shore. In addition, all power tools shall be approved by Underwriters’ Laboratories (UL), or by other testing laboratories approved by the KO, and either shall be double insulated or have a grounded circuit.

Personnel protective equipment must be maintained and used (29 CFR 1915.151-160).

Where personnel exposures cannot be maintained below the personnel exposure level (PEL) using appropriate engineering controls, provide all Contractor personnel with appropriate respiratory protective equipment or other protective equipment specified by the manufacture;

where the Contractor/Contractor’s industrial hygienist has determined that exposures could exceed the PEL, ensure personnel are properly protected from sensitizing agents/conditions reported by the manufacturer in the Safety Data Sheet (SDS)/ Material Safety Data Sheet

(MSDS).

WARNING

Operations which may lead to personnel sensitization include, but are not limited to spray painting and grinding.

Selection of respiratory protective equipment shall be based on sound industrial hygiene sampling data for the material being worked. Airline hose masks or SCBA shall be provided to all personnel conducting abrasive blasting or in confined space operations, unless an industrial hygienist has determined that exposures can be maintained below the PEL. In addition, respiratory protection for all work which could be immediately dangerous to life and health must consist of either an Self Contained Breathing Apparatus (SCBA) or an airline hose mask with an escape bottle as a designed component of the mask assembly.

Air line respirators shall be fitted with a pressure regulating valve, a filter which will remove oil, water, and rust particles, and a carbon monoxide alarm. The air intake shall be from a source free from all contaminants, such as the exhaust from internal combustion engines, and shall meet at least the requirements of the specification for Grade D breathing air, as

2014 19 0000 described in accordance with 29 CFR 1910.134.

Safety harnesses shall be equipped with lifelines which are secured with a minimum of slack when in use. Lifelines must not permit a drop of greater than six feet or contact with any lower level.

SDS/ MSDS, for all hazardous materials (including, but not limited to: all petroleum products, paints, solvents, cleaners, and abrasive blasting grits) used under this contract, shall be provided to the COR at least two working days prior to their use.

Each fuel and gas system supplied from shore shall be arranged to be secured by a valve located off the ship and marked to show its purpose. When not in use, fuel and gas hose valves shall be secured at the manifolds and the hoses pulled back to the open deck. Unused manifold valves shall be capped (29 CFR 1915.55).

Paints, solvents, etc., used in, on or around the vessel are to be used in a manner which prevents personnel exposure to concentrations of vapors exceeding the PELs, or Threshold Limit Values (TLVs) for chemicals for which PELs are not listed in OSHA standards.

Abrasive blast grit (MIL-A-22262) shall not contain free-silica, and dust generated by abrasive-blasting shall be sufficiently controlled, to prevent exposure to personnel at or greater than Permissible Exposure Limits (as defined by OSHA).

Diving operations must be accomplished in accordance with the requirements of 29 CFR

1910.401 to 440, including appendices. No one person may be assigned to complete more than one task during emergency response or any other incident that may require complete dedication to one of the tasks.

NFPA 312, Section 4.5.8 standard requiring the welding cables hoses to be safeguarded from heavy machinery traffic.

All hose carrying acetylene, oxygen, natural or manufactured fuel gas, or any gas or substance which may ignite or enter into combustion or be in any way harmful to employees, shall be inspected at the beginning of each shift. Defective hose shall be removed from service (29CFR 1915.55(f) (3)).

Torches shall be inspected at the beginning of each shift for leaking shutoff valves, hose couplings, and tip connections. Defective torches shall not be used (29CFR 1915.55(g) (2)).

3.3.1.1 Temporary ventilation. The Contractor shall provide all equipment and services necessary, to ensure continuous positive ventilation in all spaces/compartments (affected directly and indirectly by contract work). Ventilate compartments in accordance with 29 CFR 1910.94, 1926.57, or 1926.353, as applicable; ANSI/ASHRAE 62.1, Section 6.1, and ASHRAE Std 26, Paragraph 4.9. When ventilation is shut down due to contract work, provide ventilation to manned compartments equivalent to the normal zonal ventilation rating for that space. Provide additional exhaust ventilation to spaces contaminated by fumes caused by contract work (welding, preservation, cleaning, adhesive application, etc…). For work areas contaminated with or laden by fumes, the ventilation shall be set up in a “net exhaust” condition so as to create slightly negative pressure in the compartment as compared to adjacent compartments.

3.3.1.2 Confined or enclosed space entry and hot work.

3.3.1.2.1 Precaution for safe entry. Before entering a tank, void, and any other confined or enclosed space; and before performing manual cleaning and other cold work, the Contractor shall ensure that the space is tested and certified “SAFE FOR WORKERS”, in…