PWS_-_SECTOR_GUAM_and_STATION_APRA_HARBOR_GROUNDS_MAINTENANCE_2017.docx

HSCG84-17-Q-4SG001

ATTACHMENT #1

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE SERVICES

U.S. COAST GUARD SECTOR GUAM

& U.S. COAST GUARD STATION APRA HARBOR

Revised

NOVEMBER 2016

1.0 INSTRUCTION.

The purpose of this Performance Work Statement (PWS) is to describe the needs and outcomes anticipated by the U.S. Coast Guard (USCG) for the full and complete deliverance of the required grounds maintenance services at the specified location to ensure consistent performance and to be result-oriented. The results anticipated by the USCG, as described in the subsequent sections, is the full and complete provision of GROUNDS MAINTENANCE SERVICES at:

Locations:

U.S. Coast Guard Sector Guam c/o U.S. Naval Base Marianas Victor Pier Santa Rita, Guam 96915

U.S. Coast Guard Station Apra HArbor c/o U.S. Naval Base Marianas Bldg. 3268 Santa Rita, Guam 96915

The Contractor shall ensure that these services are performed in a manner that ensures the health and safety of federal employees and members of the public; and, both the sanitary conditions and esthetic appearance of federal property as required by various federal, environmental, safety and health regulations. The services shall be furnished in a manner that provides superior customer service and well-maintained facilities that present a healthy, clean, neat and professional appearance in accordance with all the terms and conditions of the contract. The Contractor shall use the PWS, as well as any approved plans to accomplish the tasks generated for this effort and to achieve the desired quality of service.”

1.1 GENERAL REQUIREMENTS. The Contractor shall furnish all labor, supervision, equipment, and materials necessary to provide grounds maintenance services in accordance with the requirements specified herein. The services to be provided include cutting grass, trimming, edging, weeding, fertilization, collection and disposal of litter and trash, vegetation removal, shrub trimming, hedge pruning, palm tree fronds removal, coconut removal, and other miscellaneous services as described herein. The use of herbicides is prohibited.

1.2 DEFINITIONS – TECHNICAL. As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in the “DEFINITIONS” in Section.

a. Where “as shown, “as indicated”, as “as detailed”, or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

b. Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or words similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Contracting Officer or his/her designated representative is intended unless stated otherwise.

c. Contract Discrepancy Report (CDR). A report issued to the Contractor, by the Contracting Officer or his/her designated representative, when performance is unsatisfactory. The CDR requires Contractor to explain to the Contracting Officer, in writing, and with ten (10) calendar days, why performance is unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

d. Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the Government. The only person authorized to delegate, change, waive, or negotiate any of the technical requirements or other terms and conditions of the contract.

e. Contract Specialist (CS). A Government official responsible for the development, implementation, and administration of this contract. This person is the primary point of contact for the contracting officer.

f. Contracting Officer’s Representative (COR). The person(s) whom the Contracting Officer shall designate in writing by name and/or position title to conduct day-to-day liaison between the Contractor and the Contracting Officer on technical matters pertinent to this contract.

g. Contractor. The term Contractor, as used herein, refers to both the prime Contractor and any subcontractors. The Contractor shall be responsible for ensuring that the subcontractors comply with the provisions of this contract.

h. Contractor Representative. A foreman, superintendent, or manager assigned in accordance with the “CONTRACTOR EMPLOYEES” in the Section.

i. Debris. Debris includes, but is not limited to, paper, cans, bottles, limbs and branches not larger than three (3) inches in diameter and six (6) feet in length, pine straw and pinecones, leaves, palm fronds, rocks, coconuts, rotten fruits, and similar items.

j. Environmental Protection Agency (EPA). That Federal agency delegated authority to enforce the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA).

k. Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

l. Grass Cutting. Grass cutting shall include cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one (1) inch or less in diameter (at ground level).

m. Parcel. A given area of land. Each area shown on maps accompanying this specification is divided into various parcels.

n. Pruning. Pruning is selectively removing unwanted growth to make a plant, shrub, or hedge grow or respond in a desired manner. Pruning differs from “shearing”. Pruning involves selection and judgment. “Shearing” means clipping all growth on a plant at a uniform distance and shape.

o. Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received. It is emphasized that the Government’s quality Assurance Program is not a substitute for the Quality control Program implemented and administered by the Contractor.

p. Quality Control (QC). A method used by the Contractor to control the quality of goods and services provided.

q. Regular Working Hours. The Government’s regular (normal) working hours are from 7:30 A.M. to 4:00 P.M., Mondays through Fridays, except (a) Federal Holidays, and (be) other days specifically designated by the Contracting Officer.

r. Response Time. Response time is defined as the time allowed the Contractor, after initial notification of a work requirement, to be physically on the premises at the work site, with appropriate tools, equipment, and materials, ready to perform the work required. Response times are designated in the appropriate technical in this section.

1.3 GOVERNMENT-FURNISHED PROPERTY AND SERVICES. In accordance with the “GOVERNMENT-FURNISHED PROPERTY (FIXED-PRICE CONTRACTS)”, the Government will not provide Government-owned equipment and utilities for use only in connection with this contract. Although, the Government will be providing a lay down area and limited utility services only (see below). The use of Government telephones will not be authorized.

a. Government-Furnished Facilities. The Government will furnish or make available to the Contractor the facility (outdoor area) as provided by the Contracting Officer’s Representative (COR). The Contractor shall be responsible and accountable for such facility (area) accepted for use and shall take necessary and adequate precautions within his direct control to prevent fire hazards, odors, and vermin. The Contractor may temporarily store waste and debris at this area, but shall comply with the requirements herein before specified. The Contractor shall obtain written approval from the Contracting Officer prior to making any modifications or alterations to the facility. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, the facility (lay-down area) shall be returned to the Government in the same condition as originally received, except for reasonable wear and tear. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on the part of the Contractor or his/her employees.

b. Government-Furnished Equipment. The Government will not furnish any equipment to the Contractor for use on this contract.

c. Government-Furnished Material. The Government will not furnish any material to the Contractor for use on this contract.

d. Availability of Utilities. The Government will furnish reasonable amounts of the following utility services at existing outlets, for use at those facilities/areas provided by the Government, and as may be required for the work to be performed under the contract: Electricity, potable water, and non-potable water. Information concerning the location of existing outlets may be obtained from the Contracting Officer upon written request. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from the existing Government outlets to the site of work.

(1) Utilities specified above will be furnished at no cost to the Contractor.

1.4 CONTRACTOR-FURNISHED ITEMS. The Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract.

1.5 CITIZENSHIP. The contract provider must be a citizen of the United States, or otherwise authorized to work full time in the United States and be able to read, write, and speak English well enough to effectively communicate.

1.6 MANAGEMENT AND GENERAL WORK REQUIREMENTS. The Contractor shall manage the total work effort associated with the grounds maintenance services required herein to assure fully adequate and timely completion of these services. Included in the function are a full range of management duties including, but not limited to, planning, scheduling, report preparation, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

a. Supervision by Contractor. The Contractor shall provide an on-site Project Manager who shall ensure that each employee is familiar with their assigned equipment and duties. The Contractor’s Project Manager shall be the Government’s central point of contact concerning contract work performance, and shall be available during the Government’s regular working hours for discussion, and to receive and implement orders or special instructions form the Contracting Officer or his/her designated representative which affect the servicing, operation, protection, and/or security of assigned areas. The Project Manager shall be responsible for coordination, administration, and management of contract performance. Responsibilities will include employment, training, scheduling, payroll, discipline, and administration and management duties of the contract. A single local or toll-free telephone number shall be provided to the Contracting Officer or his/her designated representative for receipt of all calls. The Project Manager shall be able to read, speak, and write in the English language. Prior to contract start, the name of the individual designated as the Project Manager shall be provided to the Contracting Officer of his/her designated representative. Advance written notification is required prior to any change of Project Manager. Contractor shall also provide a telephone number, to both the Contracting Officer and his/her designated representative, whereby he/she may be reached in the event of an emergency during other than regular working hours.

b. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure labor, equipment, and material are available to complete the work requirements within the specified time limits and in conformance with the quality standards established herein. Report preparation, records maintenance, and quality control shall be performed by the Contractor as required by the contract documents. Written status reports shall be provided within one (1) workday, and verbal status reports shall be provided within one (1) hour, when requested by the Contracting Officer or his/her designated representative.

c. Scheduling of Work. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects. The Contractor shall submit to the COR a monthly work schedule for all areas within the contract five (5) days prior to the start of the 1st of the month. In no event will the Contracting carry on work outside of regular working hours without prior written approval of the Contracting Officer or his/her designated representative.

(1) Use of Leaf Blower. The Contractor is not restricted from using leaf blowers.

(2) Watering. The Contractor is not required to water the grounds and plants.

d. Working Outside Regular Hours. Except as may otherwise be specified, all work shall be performed during the Government’s regular work hours as defined in the “DEFINITIONS – TECHNICAL” paragraph. If the Contractor desires to carry on work after regular working hours, or on Saturdays, Sundays, or holidays, he/she must submit a written request to the Contracting Officer, or his/her designated representative, for approval. Federal Holidays are as follows:

New Years Day……..………………………………………January 1 Martin Luther King Day…………………………………….3rd Monday in January President’s Day……………………………….…………… 3rd Monday in February Memorial Day………………………………………………. Last Monday in May Independence Day………………………………………... July 4 Labor Day……………………………………………………1st Monday in September Columbus Day………………………………………………2nd Monday in October Veteran’s Day……………………………………………….November 11 Thanksgiving Day…………………………………………. 4th Thursday of November Christmas Day………………………………………………December 25

e. Herbicides. Herbicides will not be used in this contract.

f. Quality Control.

The Contractor shall develop and maintain a quality control plan to ensure ground maintenance services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified below.

The Contractor shall provide a description of the methods to be used for identifying and preventing defects n the quality of service performed.

The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

NOTE: Quality Control is a Contractor Function and Quality Assurance is a Government Function.

g. Quality Assurance.

Quality Assurance. The Government’s Quality Assurance Surveillance Plan (QASP) is not a substitute for Quality Control by the contractor. All findings of unsatisfactory or non-performed work will be administered under the terms and conditions of this contract. All costs associated with rework are the responsibility of the contractor. The Government reserves the right to choose the inspection methods to be used in implementing its Quality Assurance Program and to vary inspection methods utilized during the work, without notice to the contractor.

1.7 CG SECTOR GUAMPERFORMANCE WORK STATEMENT

· NOTE: Small Area - Front Gate all the way back to the Bldg No. 1 (See Attachment #2)

· NOTE: Large Area - Area behind the Volleyball Court and Bldg 3A (See Attachment #2)

· Rainy Season is between June thru December

1.7.1 Bi-weekly, monthly, quarterly and Semi-Annual Maintenance Requirements: The Contractor shall provide grounds maintenance services as specified for the Bi-weekly, monthly, quarterly and Semi-Annual Maintenance Requirements. Included in each semi-annual fixed price cost of performance shall be no more than additional four (4) hours of unscheduled maintenance on an “as needed” basis. These hours shall be made available to Sector Guam Logistics when requested via phone/email no later than seven (7) calendar days prior to the date and are to be used when additional clean-ups of grounds are needed for official functions and high profile visits. They shall consist of only trimming hedges, palm trees, (small) area grass edges, cutting immediate front entrance grass areas, and weeding all nautical, historic, front entrance sign, and building sides gravel areas on an as directed by Sector Guam Logistics.

1.7.2 Bi-weekly Maintenance Service (twice a month): Cut, trim all immediate front entrance grass areas (small) to a height of 1” not to exceed 2”. Fertilize and re-seed where necessary. Clean, weed, and maintain all nautical, historic, front entrance sign, and along Building 2 and 3 gravel areas. Police the entire compound for all debris (i.e. fallen coconuts, palm tree fronds, trash, etc.).

NOTE: If Coconuts are to be found on Palm Trees, schedule immediate removal and trimming of all large Palm Trees.

1.7.3 Monthly (once a month): Cut, trim all immediate front entrance grass areas (small) to a height of 1” not to exceed 2”. Cut and trim all (large) grass areas to a height not to exceed 2”. Fertilize and re-seed where necessary. Clean, weed, and maintain all nautical, historic, front entrance sign, and along Building 2 and 3 gravel areas. Police the entire compound for all debris (i.e. fallen coconuts, palm tree fronds, trash, etc.). Additionally, weed all cracks in designated parking lot areas, wharf, and drive ways.

NOTE: If Coconuts are to be found on Palm Trees, schedule immediate removal and trimming of all large Palm Trees.

1.7.4 Quarterly Maintenance Service (Every 3 month): Cut, trim all immediate front entrance grass areas (small) to a height of 1” not to exceed 2”. Cut and trim all (large) grass areas to a height not to exceed 2”. Fertilize and re-seed where necessary. Clean, weed, and maintain all nautical, historic, front entrance sign, and along Building 2 and 3 gravel areas. Police the entire compound for all debris (i.e. fallen coconuts, palm tree fronds, trash, etc.). Weed all cracks in designated parking lot areas, wharf, and drive ways. Additionally, cut lower fronds (hanging down) of all small coconut trees (32 each) within the facility. Edge grounds to the existing pavement or concrete (i.e. parking lot perimeter, drive ways, and volleyball court, etc.)

NOTE: If Coconuts are to be found on Palm Trees, schedule immediate removal and trimming of all large Palm Trees.

1.7.5 Semi-Annual Maintenance Service (Every 6 month): Cut, trim all immediate front entrance grass areas (small) to a height of 1” not to exceed 2”. Cut and trim all (large) grass areas to a height not to exceed 2”. Fertilize and re-seed where necessary. Clean, weed, and maintain all nautical, historic, front entrance sign, and along BLDG #1 / #2 gravel areas. Police the entire compound for all debris (i.e. fallen coconuts, palm tree fronds, trash, etc.). Weed all cracks in designated parking lot areas, wharf, and drive ways. Cut lower fronds (hanging down) of all small coconut trees (32 each) within the facility. Edge grounds to the existing pavement or concrete (i.e. parking lot perimeter, drive ways, and volleyball court, etc.) Additionally, prune and maintain all large Trees (5 each), and all coconut trees (32 each Small + 12 each Large) within the facility.

(a) Grass Cutting (Mowing). All large grassed areas, including adjacent to buildings, hydrants, parking lots, manholes, fences, trees (including Palms), hedges, and shrubs are integrated in mowing requirements, and may required hand mowing or use of weed trimmer, (approximately 174,000 square feet – see map) and shall be cut to a uniform height, not to exceed two (2) inches. Any bare ground within the limits of an individual parcel, up to twenty-five (25) square feet in area, shall be automatically reseeded and maintained as part of the basic contract. All small grass areas inside enclose areas of nautical, historic (including Flag Pole) display pieces shall be mowed via a lawn mower and kept trimmed to a max height of 1 inch, edges clean cut, weeds removed, and areas re-seeded and fertilized where needed. Contractor will not be held to this standard in the event the lawn remains too wet to mow for an extended period of time.

(1) Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut or present a safety hazard shall be removed. This shall include debris lodged in shrubs, hedges, fences, and along foundation and other walls. Debris shall be removed from the work site the same day, and shall be disposed of off the activity.

(2) Grass cutting shall be accomplished free of scalping, rutting, and uneven and rough cutting. Cutting equipment shall have a sharp cutting edge which produces a neat, clean, evened cut. Use of cutting equipment which is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil shall not be permitted. After cutting, grass shall have a uniform height. Grass clippings shall be uniformly distributed over the mowed area, and shall not be windrowed or allowed to be deposited in piles or clumps larger than two (2) inches in diameter. Lawn damage resulting from grass cutting (mowing) under wet conditions shall be repaired by the Contractor at no additional cost to the Government. Grass clippings and trimmings shall be removed from sidewalks and other paved areas the same day the grass is cut and shall e disposed of off the activity.

(3) Trimming around trees, palm trees, shrubs, flower/shrub beds, cultivated areas, poles, walls, valves, utility boxes, access boxes, fence lines (3,330 ft in total length) and other similar fixed objects. Trimming shall be done immediately after mowing by hand clipping, or by use of portable string trimmer equipment. Trimming shall be the same height as mowed areas. Trees, palm trees, shrubs, sign posts, and similar growth and fixed objects shall not be damaged by trimming operations. Grassed areas, trees, palm trees, shrubs, or fixed objects such as sign posts, which are killed or damaged as a result of the Contractor’s work, shall be repaired or replaced by the Contractor at no cost to the Government.

(b) Edging. All sidewalks, driveways, gardens, playgrounds, street edges, curbs, and other paved area located within Coast Guard Sector Guam premises (see attachment #2 location map), shall be edged. Edged lines shall be neat and clean, and shall be free of scalping and rutting, and uneven and rough cutting. A six-inch (6”) vegetation-free border shall be maintained around exterior walls of all buildings that do not have shrub beds and along each side of fences. Waste and vegetation resulting from edging services shall be removed from the work site on regularly and shall be disposed of off the activity.

(1) All edging shall be performed by manual or mechanical means, except where driveway and street pavement edges are not discernable due to grass encroachment. In these cases, Contractor shall maintain an edge line following the contour of the paved area, approximating the pavement edge. The contoured edge shall be established and maintained by mechanical means. Herbicides will not be used.

(2) In conjunction with the performance of edging, all vegetation shall be removed quarterly from expansion joints and cracks in all paved surfaces in the parcel being edged. Herbicides will not be used.

(3) Debris generated by edging operations which falls or is thrown on sidewalks, curbs, gutters, paved areas, or streets; or is thrown on nearby grass shall be removed from the work site the same day the edging is accomplished and shall be disposed of off the activity.

(c) Plant, Shrub, Hedge, Trees, and Small & Large Palm Trees Pruning. All clippings and debris shall be removed from the site the same day and shall be disposed of off the activity. Pruning shall be accomplished so as to maintain a neat appearance. Evenly from and balance the plant in order to shape it according to its natural growth habits. Small Palm trees are to be trimmed up with sagging fronds or seeding branches removed. Hedges shall be sheared or pruned evenly and below window height to maintain their established shape and appearance. Growth shall be maintained to prevent encroachment of passageways, walks, streets, fences, or view of signs.

(1) Remove vines, tree sprouts, ground cover, loose palm fronds, loose coconuts, or any other extraneous vegetative growth from under or on the plant.

(2) Prune or remove growth in front of windows, over entrance ways or walks, or where vision is obstructed at street intersections. Growth shall be trimmed to clear building walls by one (1) foot. Growth in front of windows shall be trimmed to three (3) inches below window sills.

(d) Fertilization. The Contractor shall furnish and apply fertilizer in strict accordance with the manufacturer’s written application instructions. Fertilizer shall conform to Federal Specification O-F-241, Type 1, Class 2. Fertilizer shall be delivered to the site in the original, unopened containers bearing the manufacturer’s chemical analysis, name, trade name, trade3mark, an indication of conformance to State and Federal laws. In lieu of containers, fertilizer may be furnished in bulk if accompanied by a certificate indicating the above information with each delivery. Fertilizer shall be applied only when grass blades are free of moisture. Ground cover plants and shrubbery beds shall be fertilized concurrently with lawn applications, at a rate no less than the manufactures specification. The Contracting Officer or his/her designated representative prior to any application thereof shall approve fertilizer intended for use on the contract.

(e) Trash and Litter Collection and Disposal. Trash and litter collection and disposal shall only consist of debris being collected during the course the ground maintenance. This includes fallen coconuts, fallen palm tree fronds, loose papers, plastics, and other non-natural debris. All trash and litter collected by the Contractor shall be removed the same day as collected, and shall be disposed of off the activity.

(f) Weeding. Weeds shall be removed from all curbs, gutters, along building sidewalks, parking lots, and walkways. Special attention needs to implement for the front entrance of Coast Guard Sector Guam Sign, gate, nautical, historic, and various stone circle. Weed root systems and surface growth shall be removed manually and mechanically. Debris generated by weeding shall be removed from each work site on a daily basis, and shall be disposed of off of the activity.

(g) Sweeping. Entrance walks and paved areas at the following buildings/sites shall be swept or mechanically blown and shall be maintained free of debris. Debris shall not be swept or blown into streets, lawns, or shrub beds.

(h) Tilling. Tilling of the volleyball sand lot shall be done using hand tools or mechanical means to loosen and remove all weeds, roots, and overgrowth. All weeds, roots, overgrowth, and any other non-natural debris shall be removed from the work site the same day, and shall be disposed of off the activity.

(i) Palm and Trees. Remove all ripe coconuts from coconut palm trees Trim and prune all palm fronds, which includes all coconut palms, fanning palms, and betel palms

(1) Remove all Ripe Coconuts. All ripe coconuts shall be removed from the large coconut palms. A safety zone shall be established around the perimeter (using cones or other visible means) of the coconuts palms when the task is being performed ensuring the safety of pedestrians. All removed coconuts shall be removed from the work site the same day, and shall be disposed of off the activity.

(2) Trim and Prune all Palm Fronds and rotten tree limbs. Trim and prune all dead or dying large and small palm trees (12 each Large, 32 Small, 5 Trees) fronds and tree branches. A safety zone shall be established around the perimeter (using cones or other visible means) of the palm and trees while the task is being performed ensuring the safety of pedestrians. All trimmed and pruned palm fronds and tree branches shall be removed from the work site the same day, and shall be disposed of off the activity.

1.8 DAMAGE TO GOVERNMENT PROPERTY

Any damage caused to Government property shall be corrected at the Contractor’s expense.

1.9 SAFETY AND SECURITY

The Contractor shall provide all necessary temporary barriers and shrouds to protect the work site area and occupant. All work shall be performed in accordance with O.S.H.A. safety standards to prevent injury to the building, occupants, or workforce. Contractor shall comply with Federal and Guam Safety and Health regulations. When standards differ, the more stringent standard shall apply. All accidents and property damage shall be reported to the COR.

The Contractor shall be responsible for the security of his material, tools and equipment. The government shall not be responsible for his loss.

1.10 FIRE REGULATIONS

The Contractor shall comply with all rules and regulations issued by the National Fire Protection Association covering the use and storage of flammable mixtures or material which might constitute a fire hazard. The Contractor shall comply with all pertinent fire prevention provisions of the EM 385-1-1.

1.11 APPLICABLE DOCUMENTS

The Contractor shall comply with all applicable Federal, State, local, and municipal laws, regulations and requirements; all industry standards/references; all Government and USCG Regulations, attachments and exhibits; and, all applicable instructions and directives, identified herein and/or listed in the table below pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The most recently published publication will be used as a reference.

edition

Latest edition

Environmental, Energy, and Transportation Management,”

The Government will provide publications listed upon request. The Government may issue supplements or amendments to the publications from any organizational level during the “life of the contract.”

1.12 BIOPREFERRED COMPLIANCE

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide bio-based products.

a. The Contractor shall utilize products and material made from bio-based materials (e.g., bio-based greases, bio-based hydraulic fluids, bio-based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

b. The following is an example list of products that may be used in this contract for grounds maintenance services for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

c. Bio-based products that are designated for preferred procurement under USDA’s Bio-Preferred program must meet the required minimum bio-based content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their bio-based products such as bio-based content.

d. In addition to the bio-based products designated by the U.S. Department of Agriculture in the Bio-Preferred Program, the Contractor is encouraged to use other bio-based products.

e. The Contractor shall submit with the initial proposal a complete list of bio-based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of bio-based products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

f. The Contractor shall comply with the provision at FAR 52.223-1, Bio-based Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Bio-based Products Under Service and Construction Contracts.

Within twenty (20) days after contract award, the Contractor shall submit an Operations and Maintenance Plan for Bio-based Products. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

ANNUAL BIO-BASED OPERATIONAL AND MAINTENANCE PLAN

The Plan originally submitted must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of bio-based products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of bio-based products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed bio-based grounds maintenance products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of bio-based products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

g. The Contractor shall provide data on the quantity and dollar values of bio-based products used in this contract. The data will be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some bio-based products that may function differently than a conventional product. Therefore the Contractor may be requested to 1) demonstrate products, and 2) when selected, offer any necessary training to all of the construction staff and 3) be available with technical assistance to trouble shoot problems.

2.0 GENERAL ADMINISTRATIVE REQUIREMENTS.

2.1 DIRECTIVES.

The Contractor shall comply with all Government directives, instructions, and regulations as specified in this contract and other regulations as may otherwise be applicable to the work being performed.

2.2 STATION REGULATIONS.

a. The Contractor and his employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer.

2.3 ENVIRONMENTAL PROTECTION.

The Contractor shall comply with all applicable Federal, State, and local laws, and with the regulations and standards. All environmental protection matters shall be coordinated with the Contracting Officer or his/her designated representative. Inspection of any of the facilities operated by the Contractor may be accomplished by the Activity Environmental Protection Coordinator, or authorized officials, on a no-notice basis during normal working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and any other associated costs. The Contractor shall also clean up any oil or related spills that result from the Contractor’s operations. Applicable regulations include the following:

2.4 SAFETY REQUIREMENTS.

2.4.1 All work shall be conducted in a safe manner in compliance with the Occupational Safety and Health Act (OSHA) and with activity requirements. Only emergency treatment for work-related injuries will be provided by Government response team (if available). Extended treatment for work-related injuries shall be provided at public or private medical facilities. Safety Plan shall be submitted within fifteen (15) calendar days after award.

2.4.2 Stop-Work Orders. The Contractor shall cease all work if the Contracting Officer issues a Stop-Work Order for failure to comply with safety requirements. Work shall continue when compliance with safety requirements has been achieved and the Contracting Officer has issued a Notice to Proceed. The Government will not allow time extensions or payments for excess costs to the Contractor caused by Stop-Work Orders.

2.4.3 Accident Reports. The Contractor shall report to the Contracting Officer or his/her designated representative, in the manner and on the forms prescribed in Attachment #4, exposure data and all incidents or accidents resulting in death, trauma, illness, or occupational disease. Dates, times, persons involved, exposure data, and description of accident shall be indicated in each typed report. All accidents must be reported to the Contracting Officer or his/her designated representative within twenty-four (24) hours of their occurrence. Activity Hazard Analysis Plan shall be submitted within fifteen (15) calendar days after award (IAW US Army Corp of Engineers Safety and Health Manual EM-385-1-1)

2.4.4 Damage Reports. The Contractor shall submit to the Contracting Officer or his/her designated representative, in the manner and on the forms prescribed in Attachment #5, a full report of damage to Government property and/or equipment caused by Contractor employees. Dates, times, persons involved, description of damage, and estimated cost of damage shall be indicated in each typed report. All damage reports shall be submitted to the Contracting Officer or his/her designated representative within twenty-four (24) hours of their occurrence. Reimbursement shall be made to the Government for damage that results from Contractor negligence.

2.4.5 PERSONNEL INFORMATION.

2.4.5.1 PASSES AND BADGES.

Contractor employees shall obtain any vehicle passes that may be required. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, patch, or badge which shall be furnished by the Contractor and shall be attached to and worn in a prominent place on the front of the outer garment. When an employee leaves the Contractor’s service, the employee’s pass and badge shall be returned to the Contractor within five (5) working days. Passes and badges issued to Contractor employees shall not negate the requirement for employee identification required in the paragraph entitled, “Identification of Contractor Employees”.

2.5 IDENTIFICATION OF CONTRACTOR EMPLOYEES.

2.5.1 The Contractor shall provide the Contracting Officer with the all employee names and responsible supervisory person or persons authorized to act for the Contractor. Information to be provided shall include the telephone numbers for the Contractor’s supervisors, employees and officers, and shall be submitted within fifteen (15) calendar days after contract award. An updated list shall be provided within ten (10) working days when names are either added or removed.

2.5.2 Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner.

2.5.3 The Contractor shall remove from the Government site any employee whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

2.5.4 No employee or representative of the Contractor will be admitted to the site of work unless he furnishes satisfactory proof that he is a citizen of the United Stated, or, if an alien, his residence within the United States is legal.

2.5.5 IDENTIFICATION OF CONTRACTOR VEHICLES.

The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and shall have valid registration and proper safety devices in compliance with State law, and shall be maintained in good repair.

2.5.6 PERMITS AND LICENSES.

The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of work under this contract. The Contractor shall comply with all applicable Federal, State, local, and Coast Guard laws. Copies of such licenses and permits shall be provided to the Contracting Officer prior to commencement of any work on this contract.

Contractor shall provide there C-27 Landscape Licenses, as issued by the State of California; Guam or any other state to the Contracting Officer within 15 calendar days after contract award.

2.5.7 MONTHLY REPORT.

A Monthly Report and Contractor Quality Control Report shall be submitted to the designated representative of the Contracting Officer on a Monthly Basis (on the first of each month no later than the fifth) when work is being performed.

2.5.8 PERFORMANCE EVALUATION MEETINGS.

2.5.8.1 The Contractor shall meet with the Government’s representatives on a monthly (one time per month) basis. Meetings may be held as often as necessary at the discretion of the Contracting Officer or his/her designated representative, but not less than one (1) time per month. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Government, shall be signed by the Contractor and/or his designated representative and the Government’s representative(s). Should the Contractor not concur with the minutes, the Contractor shall state, in writing, to the Contracting Officer or his/her designated representative, any areas of disagreement, within ten (10) calendar days after receiving the minutes.

2.5.8.2 The Government will periodically assess the Contractor’s overall performance on this contract by completing the form. The Government may use this form to evaluate the Contractor more frequently if it becomes necessary. The Contractor will be afforded an opportunity to comment on each evaluation performed when the Government uses the form to critique the contractor’s performance for the particular year. The Contractor will be allotted thirty (30) calendar days in which to submit written comments on unsatisfactory ratings.

2.5.8.3 COMMUNICATION REQUIREMENTS

The Contractor shall maintain a local telephone with recorder/answering machine. A supervisor shall be at the work site during work performance, shall carry a paging device, and shall respond by phone or in person within one (1) hour to calls from the Contracting Officer or his/her designated representative.

3.0 CG STATION APRA HARBOR PERFORMANCE WORK STATEMENT

3.1 Bi-weekly, monthly, quarterly and Semi-Annual Maintenance Requirements: The Contractor shall provide grounds maintenance services as specified for the Bi-weekly, monthly, quarterly and Semi-Annual Maintenance Requirements. Included in each semi-annual fixed price cost of performance shall be no more than additional four (4) hours of unscheduled maintenance on an “as needed” basis. These hours shall be made available to Sector Guam Logistics when requested via phone/email no later than seven (7) calendar days prior to the date and are to be used when additional clean-ups of grounds are needed for official functions and high profile visits. They shall consist of only trimming hedges, palm trees, area grass edges, cutting immediate front entrance grass areas, and weeding all nautical, historic, front entrance sign, and building sides gravel areas on an as directed by Sector Guam Logistics.

3.2 Bi-weekly Maintenance Service (twice a month): Cut and trim all grass areas to a height of 1” not to exceed 2”. Fertilize and re-seed where necessary. Clean, weed, and maintain all nautical, historic guns and along Building gravel areas. Police the entire compound for all debris (i.e. fallen coconuts, palm tree fronds, trash, etc.).

3.3 Monthly (once a month):. Cut and trim all grass areas to a height not to exceed 2”. Fertilize and re-seed where necessary. Clean, weed, and maintain all nautical, historic, front entrance sign, and along Building gravel areas. Trim and maintain all vegetation within station fence line. Trim all Palm Tree leaves that are hanging over the fence onto the CG Station Property. Police the entire compound for all debris (i.e. fallen coconuts, palm tree fronds, trash, etc.). Additionally, weed all cracks in designated parking lot areas and drive ways.

3.4 Exterior grass area is approximately 23,713 square feet minus concrete pads (see attached map).

3.5 Coast Guard Furnished Utilities: Water and electricity necessary for the work will be furnished.

3.6 Travel Requirements: All costs associated with travel to complete this task are included with Contractor's proposal.

3.7 Transportation of Equipment and Material: All costs associated are included within Contractor's proposal.

Data Deliverables: N/A

** END OF PWS **

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