Attachment_1_PWS.pdf

Fire Protection System Maintenance Services HSCG84-16-R-LAS020 Air Station Sacramento

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

Description Page Table of Contents

1.0 General

2.0 Background

2.1 Mission

2.2 Place of Performance

2.3 Hours of Operation

2.4 Recognized Holidays

2.5 Location of Work

2.6 Commonly Referred to Acronyms

3.0 Scope

4.0 Contractor Responsibilities

4.1 Licensing

4.2 Planned Work Schedule

4.3 Monthly Schedule

4.4 Required For Use

4.5 Compliance with NFPA Codes

4.6 Air Discharge Permit

4.7 Spare Parts & Removal of Unserviceable Parts

4.8 Re-Work

4.9 Drawings and As-Built

4.10 Fire Department Notification

4.11 Safety

4.11.1 Safety Requirements

4.11.2 Accident Reporting

4.11.3 Hazardous Conditions Reporting

4.11.4 Hazardous Material

4.12 Materials

4.13 Storage Area

5.0 Applicable Documents

6.0 Technical Requirements

6.1 Description of Services

6.2 Automatic Sprinkler and Deluge Services

6.3 Fire Alarm and Detection Services

6.4 Portable Fire Extinguishers

6.5 Fire Pumps and Water Tanks

6.6 Recurring Reports

6.6.1 Inspection Reports

6.6.2 Monthly Reports

6.7 Inspections

6.7.1 Five and Ten Year Inspections

6.7.2 Recurring Inspections

6.8 Operational Testing

HSCG84-16-R-LAS020 GENERAL MISHAP INVESTIGATION REPORT

Technical Exhibit #1

1. Employee Name: 2. Military/Civilian (Circle one)

3. Command:

5. Job Title:

4. Department

6. Rank/Rate/Grade:

7. SSN: 8. Age: 9. M / F (Circle one)

10. Date of Mishap: 11. Time of Mishap: 12. Injured Body Part:

13. Describe Mishap Location: 14. Number of Lost Workdays/ Excluding Date of Mishap: 15. If Applicable, Describe First Aid Measures:

16. Was Medical Treatment Sought? Describe:

17. Which OWCP Forms were Submitted? Date(s):

18. Describe the specific job or task and physical activity that the individual was engaged in at the time of the mishap:

19. If applicable, describe the Personal Protective Equipment (PPE) that was worn at the time of the mishap:

20. Was the PPE required for the job being performed?

21. Was the PPE that was used or should have been used available, adequate, and properly used?

22. Describe the injury or illness (burn, laceration, sprain, etc.):

23. Environmental Causal Factors: (Describe the environmental conditions at the time and location of the mishap (dim lights, rain, etc.):

24. Personnel Causal Factors: (Describe the personnel error(s) that contributed to the injury/illness. Who was responsible? What did the involved fail to do? Why was there a failure? Was the worker qualified to perform the task? Did the worker receive adequate training?):

25. Procedure Causal Factors: (Describe the procedure or method that contributed to the injury/illness. What was the procedure? What was wrong with the procedure? Why did the procedure fail? Was there an SOP or JSA associated with the task?):

26. Equipment Causal Factors: (Describe the piece of equipment/material that failed, that may have contributed to the injury/illness? Why did the equipment malfunction and how did the equipment cause the injury?):

27. Describe other factors that may have contributed to the mishap?

PERSONNEL_//////////////////////////////////////////////////////////////

MISHAP_DESCRIPTION_//////////////////////////////////////////////////////

CAUSAL_FACTORS /////////////////////////////////////////////////////////

HSCG84-16-R-LAS020 Page 2 of 3

28. Loss Potential

• Estimated # of lost man hours of the injured:

• Estimated # of man hours of personnel conducting the mishap investigation:

• Describe the jobs or tasks that will either not be accomplished or will have to be delegated to someone else because either the injured individual is not at work or is at work on light duty:

• Estimate the cost of the damaged equipment/property/material.

• Estimate the cost of replacing the damaged equipment/property/material.

• Estimate the manhours involved with replacing/repairing the damaged equipment/property/ material.

• Describe other real or potential losses.

29. List all the possible corrective actions that may prevent the injury/illness from recurring.

30. List recommended corrective actions, due dates, and responsibilities.

LOSS DESCRIPTION_////////////////////////////////////////////////////////

CORRECTIVE ACTIONS_/////////////////////////////////////////////////////

HSCG84-16-R-LAS020 Page 3 of 3

31. Describe the chain of events leading up to, through and subsequent to the mishap.

32. Date of investigation:

33. Names, Departments, Phone #’s of Mishap Investigation Team.

NAME DEPARTMENT PHONE NUMBER

34. Describe areas requiring further investigation or areas of concern where more facts are needed, the individuals responsible for the further investigation and completion dates.

35. Name, signature, date of the individual submitting the investigation report if different from the supervisor.

NAME

SIGNATURE/DATE

36. Name, signature, date of the supervisor.

37. Name, signature, date of the department head.

38. Corrective actions approved by DH? YES/NO (Circle One) If NO, provide justification.

MISCELLANEOUS_//////////////////////////////////////////////////////////

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

6.9 Additional Inspection/Test Services

6.10 Defective Equipment

6.11 Preventative Maintenance

6.12 Alarm Monitoring and Emergency Services

7.0 Optional Requirements

7.1 Corrective Maintenance

7.2 Emergency Services

7.3 Materials

8.0 Deliverables

9.0 Personnel Requirements

9.1 General

9.2 Personnel Access

9.3 Contractor/Technician Permits, License and Certifications

9.4 Language Requirement

9.5 Uniform/Appearance

9.6 Standards of Conduct

9.7 Employee Removal

9.8 Safety

10.0 Government Furnished Services

10.1 General

10.2 Utilities

11.0 Contractor Quality Control (QC) Requirements

11.1 General

11.2 Contractor Quality Control Plan (QCP)

11.3 QC Program/Inspection System

11.4 Contents of QC Program

11.5 Performance Evaluation Meetings

11.6 Contract Discrepancy Report (CDR)

12.0 Government Quality Assurance Surveillance Program

12.1 General

12.2 General Monitoring Functions

12.3 Specific Monitoring Functions

Technical Exhibit 1 Mishap Report

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

1.0 GENERAL

The U.S. Coast Guard Shore Infrastructure Logistics Command (SILC) is procuring for the Inspection, Testing, and Corrective action for both non-emergency and emergency situations and all required Preventive Maintenance of all Installed Automatic Fire Alarm Systems, Water Based Fire Protection Systems and Pumps, and Fixed System for the U.S. Coast Guard (USCG) Air Station Sacramento, McClellan, CA. This Performance Work Statement (PWS) describes the attributes for a measureable and results oriented performance standard. The purpose of the PWS is to define the work and scope of the requirement so that the Contractor can identify and provide Fire Protection Systems Maintenance services for USCG Air Station Sacramento, McClellan, CA.

2.0 BACKGROUND

2.1 Mission: The mission of the USCG Air Station Sacramento is to provide fixed wing aviation assets to the operational commander 24 hrs per day /365 days per year in support of a variety of Coast Guard missions as well as maintain a safe, clean and healthy environment for all the military, civilian personnel, and members of the public who work on or visit the Air Station.

2.2. Place of Performance Services performed hereunder by the Contractor shall be performed at the U. S. Coast Air Station Sacramento, McClellan, CA. The Air Station is composed of approximately 39 acres of land and contains buildings 1032, 1033, 1100, 1102, 1103, 1105, 1106, 1107, 1108, and facility 7525 (wash rack), adjacent operational airfield ramp space, and parking lots.

2.3. Hours of Operation Non-emergency work and routine maintenance will be conducted during normal work hours (0730-1500, Monday through Friday). No non-emergency work will be performed on recognized Government holidays. Work that involves setting off alarms after 1700 or weekends will be coordinated with the COR.

2.4. Recognized Holidays The Contractor is not required to provide services on the following recognized Government holidays: New Year’s Day, President’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving, and Christmas.

2.5 Location of Work The main hangar, building 1106, contains 99,714 square feet of space.

Buildings 1107 and 1108 are smaller hangars that contain 12,073 square feet of space each. The remaining buildings contain between 384 and 8,000 square feet of space.

2.6 Commonly Referred-to Acronyms

CO – Commanding Officer KO – Contracting Officer COR – Contracting Officer’s Representative ODO – Operation Duty Officer- An individual on duty 24 hours/day, 7 days/week at USCG Air Station Sacramento

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

3.0 SCOPE

The Contractor shall supply all labor, parts, supervision, licenses, insurances, materials, transportation, storage, installation and removal, disposal, required forms, expertise, certificates, tools, test equipment, and other items, materials and skills necessary to complete the work as required by the Performance Work Statement and as required by all references as noted herein.

The Contractor shall manage the total work effort associated with the services required in this PWS to assure fully adequate and timely completion of these services. The Contractor shall provide qualified technicians with the necessary expertise to assure performance requirements are met.

Tasks include the repair service, maintenance and periodic recurrent inspection and tests required to keep the fire protection systems and all their components in an operative condition at all times, together with replacement of the system or its components when they become unreliable or inoperative. Accompanying this work is the planning, scheduling, work execution and remedies, report preparation, establishing and maintaining records and quality control.

In addition to the firm fixed portion of the contract, corrective or emergency work shall be issued by modification under Optional work on an as needed basis.

4.0 CONTRACTOR RESPONSIBILITIES

4.1 Licensing. The Contractor shall be responsible for obtaining and maintaining all necessary licenses and permits, giving all notices, and complying with any applicable federal, state, municipal laws, codes, ordinances and regulations in connection with the services required under this contract (see 8.0, Deliverables).

The Contractor shall provide California State Certified and Licensed Fire Suppression System technicians to perform and certify all services in accordance with (IAW) National Fire Protection Association (NFPA) Standards, to provide fire preventive services. A current license is required.

4.2. Planned Work Schedule The Contractor shall submit a planned work schedule to the COR for approval within fifteen (15) calendar days after contract start date for the inspection, testing and maintenance of all installed automatic fire alarm systems (connected to deluge systems, fire pumps, sprinkler systems, fixed systems, call boxes, pull stations and electronic signaling devices, etc.) included in this contract. The approved schedule shall be adhered to and when changes are necessary the COR shall be notified within three (3) days of the changes (see 8.0, Deliverables).

4.3. Monthly Schedule

The Contractor is required to provide a monthly schedule to the COR indicating when each inspection and/or preventive corrective maintenance is to be performed for that month. The schedule shall be provided to the COR on the 22nd day of each month for the following month’s schedule. If the 22nd falls on a Government holiday or weekend, the next business day is acceptable. The COR will use this schedule to perform quality assurance inspections.

Inspections will be performed as soon as possible after completion of the work.

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

4.4. Required Form Use The Contractor shall furnish and use the required “Inspection Report” form as specified in applicable NFPA codes. The latest version of this form shall be used for reporting all work and tests as applicable for each building and each inspection and test results.

A completed and signed copy of each inspection or event shall be furnished to the COR within five (5) calendar days of completion of any inspection.

4.4.1. The Contractor shall submit a documented report to the COR on all installed automatic fire alarm system’s inspection, test or maintenance work, noting discrepancies, system impairments and recommendations, within five (5) calendar days after inspection.

4.5. Compliance with NFPA Codes All work shall meet the requirements of the National Fire Protection Association (NFPA and all other related NFPA codes, Manufacturer’s instructions and Authority Having Jurisdiction (AHJ).The Contractor shall comply explicitly with the most current NFPA codes to include but not limited to those listed in 5.0, Applicable Documents.

4.6 Air Discharge Permit The Contractor shall be responsible for renewing the annual air-discharge permit for the engine-generators and ensure its operation is in compliance with requirements of the permit.

4.7. Spare Parts & Removal of Unserviceable Parts No parts or materials shall be stored on site, unless approved by the COR. The Contractor shall remove and properly dispose of all parts, debris, lubricants, and other materials no longer usable under this contract. Upon removal, all Federal, State, Department of Environmental Protection (MADEP) and United States Environmental Protection Agency (USEPA) regulations shall be complied with.

4.8. Re-Work All work completed under this contract shall be subject to inspection by the COR during and after the completion of each task. Unsatisfactory work shall be corrected at no additional cost to the Government.

4.9. Drawings and As-Built The Government will make available to the contractor drawings if available. Not all buildings will have drawings or current as-built drawings. All drawings are to be considered as guidelines and shall not be considered accurate.

4.10. Fire Department Notification The Contractor shall notify the airport fire department whenever disconnects, testing or other work that tests, enables or disables, activates or inactivates any fire alarm notification or suppression system including any maintenance work, draining or filling, replacement or other work that has either a direct or indirect affect on the system in whole or part.

4.11 Safety Plan

4.11.1 Safety Requirements. All work shall be conducted in a safe manner and shall comply with all applicable federal, state and local safety standards and requirements. The Government reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall develop and submit a Safety Plan, as a part of the Quality Control Plan in accordance with paragraph 10.0 of this PWS outlining the methods the Contractor will use to meet all the contract required safety requirements stated above and to assure the proper methods

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020 are use in the performance of this contract to promote a high standard of safety. The Contractor's safety plan shall comply with all Federal and State laws, including OSHA and regulations set forth in 29 CFR 1910 and 29 CFR 1926 and in Commandant Instructions M5100.47 and M11000.11. The Safety Program shall include, but not limited to, the following:

4.11.2 Accident Reporting The Contractor shall maintain an accurate record of accidents in the manner and on the forms prescribed by the COR, including exposure data and all accidents that result in employee or other personnel injury, trauma, or occupational disease and/or property damage. The Contractor shall report all accidents to the COR within one (1) hour of its occurrence, and in writing to the Contracting Officer within 24 hours after the occurrence. The Contractor shall report damage, fires, or accidents to the Contracting Officer in accordance with Homeland Security Acquisition Regulation Clause HSAR 3052.223-90 (DEC 2003). The Contractor shall comply with mishap reporting procedures found in the latest edition of COMDTINST M5100. The Government will supply the Contractor with the necessary forms and instructions for completion of the forms. Additionally, all reports required by the Federal, State and Local regulations and the time schedule shall be reported to the COR (see 8.0, Deliverables).

The Contractor shall be responsible for restoring any damaged government property or equipment caused by contractor operations or due to the negligence, abuse, or misuse of his/her employees. The restoration shall be to its original condition at no additional cost to the Government. In addition to addressing the following, the Contractor shall maintain a record of property damage, accidents, and fires caused by the Contractor or sub-Contractor employees.

4.11.3 Hazardous Conditions Reporting Should the Contractor discover a hazardous condition during the normal course of the contract, the Contractor shall notify the COR and call (916) 643- 7659 or 911 if it is life threatening.

4.11.4 Hazardous Material The Contractor shall be solely responsible for any and all contractor generated or owned hazardous materials. A copy of the Safety Data Sheets (SDS)for each hazardous material to be used shall be provided to the COR prior to bringing materials onsite and commencement of work (see 8.0, Deliverables). While performing work specific herein, if potentially hazardous materials are utilized the COR should be notified prior to its use.

14.11.4.1 If the hazardous materials are encountered, the contractor shall notify the COR immediately. The Contractor’s responsibility for handling hazardous material is incidental to work performed, i.e., the Contractor shall handle, remove, and properly dispose of only those hazardous materials necessary to complete the contract work.

14.11.4.2. The Contractor shall adhere to all safety requirements as specified by Federal, State, USEPA, and OSHA regulations pertaining to the handling of hazardous materials.

4.12. Materials The Contractor shall furnish, install, remove and dispose of all materials required for testing of water and foam systems.

4.12.1. The Contractor shall protect all walls, windows, office spaces, electrical systems, alarms; aircraft support equipment, furnishing and other equipment or supplies from damage due to testing, maintenance, repairs and replacements of existing components. The Contractor shall

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020 notify the COR and the Aviation Engineering Department prior to maintenance of the hangar fire protection systems to allow for the removal of aircraft and equipment from the hangar.

4.13. Storage Area. The Contractor is responsible for all materials and equipment required for the performance of the contract. No enclosed storage area will be provided to the Contractor by the Government.

5.0 APPLICABLE DOCUMENTS

5.1. The Contractor shall comply with all federal, state and local environmental protection statutes and regulations, as well as applicable USCG, directives, attachments and exhibits listed in the table below applicable to the performance of the contract herein and to the conduct and qualifications of personnel in performance of this contract. The Contractor shall instruct and guide its employees regarding any directives provided by the USCG. The Contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all are in compliance with Environmental Protection Agency (EPA) and Occupational Safety Hazard Administration (OSHA) regulations. The Contractor shall comply with the most current NFPA codes to include but not limited to those listed below.

5.2. The Government will provide all publications listed upon request. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change in the contract price. Supplements or amendments to listed publications may be issued during the life of the contract, however, all Government owned NFPA Codes will ONLY be used on-site and will not be taken off base by the Contractor. The Contractor shall immediately implement any changes to the appropriate regulations being used at no change in the contract price. Upon completion of the contract, the Contractor shall return to the Government all issued publications and unused forms.

Publication Number Title Date COMDTINST M4500.5D Personal Property Management Manual 02/2013 COMDTINST M5100.47A Safety and Environmental Health Manual 08/2014 COMDTINST M6000.1F Medical Manual, Chapter 7 08/2014 COMDTINST M16478.1B Hazardous Waste Management Manual 03/1992 COMDTINST M11000.7 Facilities Energy Manual 02/1999 COMDTINST M5530.lC Physical Security and Force Protection 03/2004

SILC-TCTO-36-11 55 13 25-

01A

Hangar Fire Suppression System Maintenance 12/2015

COMDTINST M11000.11B Civil Engineering Manual 05/2014 COMTINST M11320.1 Fire Safety, Prevention And Emergency

Response Services Manual 01/2012

USCG Hangar Fire Protection Impairment/Out-Of-Service Mitigation Plan

01/2016

Miscellaneous Forms

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

CODE

NO. DESCRIPTION

NFPA 10 Standard for Portable Fire Extinguishers NFPA 12 Standard on Carbon Dioxide Extinguishing Systems NFPA 12A Standard on Halon 1301 Fire Extinguishing Systems NFPA 13 Standard for the Installation of Sprinkler Systems NFPA 15 Standard for Water Spray Fixed Systems for Fire Protection NFPA 16 Standard for the Installation of Foam-Water Sprinkler and Foam-Water Spray

Systems NFPA 17 Standard for Dry Chemical Extinguishing Systems NFPA 17A Standard for Wet Chemical Extinguishing Systems NFPA 20 Standard for the Installation of Stationary Pumps for Fire Protection NFPA 25 Standard for the Inspection, Testing and Maintenance of Water-Based Fire

Protection Systems NFPA 70 National Electrical Code NFPA 72 National Fire Alarm and Signaling Code NFPA 409 Standard on Aircraft Hangars

6.0 TECHNICAL REQUIREMENTS

The Contractor shall supply all labor, parts, labor, supervision, licenses, insurances, materials, transportation, storage, installation and removal, disposal, required forms, expertise, certificates, tools, test equipment, and other items, materials and skills necessary to necessary to operate, repair, inspect, test, monitor (on a 24 hour/365 day basis), and maintain existing contractor-owned fire protection systems as required by the Performance Work Statement, applicable documents and codes and as set forth in the Quality Control Plan.

6.1.Description of Services

The Contractor shall inspect and test all installed fire protection systems in accordance with applicable NFPA Codes and Manufacturer’s instructions. The fire protection system includes;

deluge systems, wet pipe sprinkler systems, foam water-dry pipe pre-action systems, fire pumps and associated diesel engine generators, and automatic fire alarm and alarm systems that service U. S. Coast Guard (USCG) Buildings 1106, 1032, and 1033 and contractor-owned buildings:

1071, 1020, 1021, 1022, 1023, 1027 and 1028. Fire protection systems include deluge systems in USCG Building 1106 and foam water-dry pipe pre-action system in Building 1032. Building 1033 is currently not serviced by the deluge system. Additionally, water fire sprinkler systems in Buildings 1100, 1102, 1107, and 1108 and the fixed carbon dioxide (CO2) system in Building 1032 are included as systems covered by this Performance Work Statement.

The Contractor shall maintain and operate all existing external components that service the system, including: 500,000 gallon water tanks, four (4) engine-driven fire pumps located in Building 1075, and all water distribution piping from the fire to ensure serviceability and operations. For sprinkler systems fed off the city-owned distribution system, Contractor shall maintain pipes servicing the sprinkler systems from the meter up to and including the sprinkler system, or from the control valves up to and including the sprinkler systems where there is no

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020 meter. Contractor shall provide fire and trouble monitoring response services and emergency on-call services.

6.2 Automatic Sprinkler and Deluge Systems The Contractor shall inspect, test, and maintain the automatic sprinkler & deluge systems in accordance with applicable NFPA standards.

6.3 Fire Alarm and Detection Systems The Contractor shall inspect, test, and maintain the fire alarm and detection systems in accordance with applicable NFPA standards. The Contractor shall provide continuous monitoring of all fire and system trouble alarms. Upon any system alarm, the Contractor shall notify the fire department and the Air Station ODO.

6.4 Portable Fire Extinguishers The Contractor shall inspect, test, and tag all portable fire extinguishing systems within all the buildings occupied by the USCG for operational readiness in accordance with requirements of NFPA 10, Standard for Portable Fire Extinguishers.

6.4.1. The Contractor shall complete all NFPA required inspections of the existing fire alarm systems, fixed fire protection systems, portable fire extinguishing systems, and fire pumps to include weekly, monthly, quarterly, semi-annual, annual, 5 year, and 10 year inspections in accordance with section 6 of this PWS. This is to include all automatic detection and notification devices and automatic fire alarm panels in all buildings occupied by the USCG at Air Station Sacramento.

6.5 Fire Pumps and Water Tanks The Contractor shall maintain and operate all existing external components that service the system, including: 500,000 gallon water tanks, four (4) engine-driven fire pumps located in Building 1075, and all water distribution piping from the fire pumps to ensure serviceability and operations. For sprinkler systems fed off the city-owned distribution system, the Contractor shall maintain pipes servicing the sprinkler systems from the meter up to and including the sprinkler system, or from the control valves up to and including the sprinkler systems where there is no meter.

6.6 Recurring Reports

6.6.1. Inspection Reports The Contractor shall submit inspection reports to the COR detailing any condition failing to meet the requirements of NFPA standards within five (5) calendar days after each required inspection.

6.6.2. Monthly Reports During each month, the Contractor shall document recurring inspections of all installed fire extinguishing and automatic fire alarm systems, operational tests, preventative and corrective maintenance and repair work, noted discrepancies, and system impairments and recommendations. The monthly report shall be provided to the COR within five (5) calendar days after the last day of the reporting month.

Note: The final approval of the Inspection and Monthly report format will be made by the Contracting Officer in consonance with the COR (see 8.0, Deliverables).

6.7 Inspections. The following schedule of inspections will be followed and covered in the Contractors work plan. All required system interruptions must be approved by the COR or the Executive Officer at Air Station Sacramento five (5) calendar days prior to the interruption. The

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

Contractor shall also notify the Contracting Officer (via email) when this situation is contemplated.

6.7. 1 Five and Ten Year Inspections The Contractor shall perform all required 5 & 10 year inspections, maintenance and testing as required by applicable NFPA codes.

6.7.2. Recurring Inspections The Contractor shall inspect installed and portable fire extinguisher and automatic fire alarm systems in accordance with (IAW) NFPA 10, “Standard for Portable Fire Extinguishers,” NFPA 25, “Standard for the Inspection, Testing, and Maintenance of Water-based Fire Protection Systems”, NFPA 72, “National Fire Alarm Code,” “Standard on Aircraft Hangars,” NFPA 409, and all other applicable NFPA standards and manufacturers’ instructions. The Contractor shall, within five (5) calendar days, correct any discrepancies or impairments to the installed systems discovered during a scheduled inspection, or provide a bar chart schedule showing milestone dates to effect repairs. The schedule will be approved by the Contracting Officer in consonance with the COR for Weekly, Monthly, Quarterly, and Semi-Annual and Annual Inspections required by NFPA 25.

6.8 Operational Testing. The Contractor shall perform operational tests on installed fire extinguishing and automatic fire alarm systems IAW NFPA 25, NFPA 72, and other applicable NFPA standards and manufacturers’ instructions. The Contractor shall notify the appropriate fire department that the system test is to be conducted and that an emergency response is not desired. The U. S. Coast Guard ODO and QAE shall be notified that a test is to be conducted and instructed as to the sequence of operations. Installed fire extinguishing and automatic fire alarm systems located in areas that are inaccessible for safety considerations, such as continuous process operations, shall be tested during scheduled operations shutdowns at intervals approved by the OOD, COR, or Executive Officer at Air Station

6.9. Additional Inspection /Test Services In addition to the regularly scheduled inspections/tests, the contractor shall supply all material, and conduct the following tests as necessary:

a. Inspect and test after alterations to existing buildings.

b. Test following exposure to fire.

c. These inspections shall be scheduled and conducted in accordance with the procedures set forth under the Scheduled Maintenance Work Section of this contract.

6.10. Defective Equipment Equipment and material found to be defective during the required periodic testing portion of this specification shall be brought to the attention of the COR as soon as possible, and shall be repaired or replaced upon government approval.

1. The Contractor shall repair or replace this equipment or material as necessary, beginning work within three (3) working days after government notification and approval of said work.

2. The work will only be performed during normal working hours until the work is completed unless COR approves an alternate schedule.

3. The Contractor shall notify the COR of any potential delays.

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

4. Any equipment or material provided and installed by the Contractor shall be listed for use with the existing system components and approved of by the existing component manufacturers.

5. During the period that the equipment/system is out of commission, the Contractor shall abide by the requirements of the “USCG Hangar Fire Protection Impairment/Out-Of- Service Mitigation Plan” which includes but is not limited to posting warning signs at entryways stating the impairment of the equipment/system.

6.11 Preventive Maintenance The Contractor shall perform recurring preventive maintenance on installed/portable fire extinguishing and automatic fire alarm systems in accordance with applicable NFPA Standards and manufacturer’s instructions. The Contractor shall implement a planned preventive maintenance program, as approved by the COR, to help prevent and correct deficiencies with installed/portable fire extinguishing and automatic fire alarm system components, thus minimizing breakdowns and service interruptions, extending component life, and maximizing operating efficiency. Preventative Maintenance shall include the repair and replacement of any and all components, parts, piping, mechanical and electrical devices, controls, controllers, valves, wiring, and any other part required for operations of the system to maintain compliance with the governing rules and regulations. The Contractor shall render services during normal work hours. The Contractor shall include a Preventative Maintenance Plan in the Quality Control Plan (see 8.0, Deliverables).

6.11.1. The Contractor shall notify the Airport Fire Department, ODO and COR and facility occupants before proceeding with any preventive maintenance on installed fire extinguishing and automatic fire alarm systems. At the conclusion of preventive maintenance, those previously notified shall be further notified that the maintenance work is completed.

6.11.2. The Contractor shall notify the Government of any condition that fails to meet the requirements of the NFPA standard for protective signaling systems and note such on the applicable inspection forms in addiction to verbal notice to the COR.

6.12 Alarm Monitoring and Emergency Services. The Contractor shall provide continuous monitoring of all fire and system trouble alarms. Upon any system alarm, the Contractor shall notify the fire department and the Air Station ODO. The Contractor shall provide emergency services within two (2) hours of an alarm to either repair or secure from further damage to the installed automatic fire alarm system. If the required repair requires more than two (2) hours of repair time, the Contractor shall provide the Contracting Officer, ODO, and COR a written plan, schedule, and the number of labor hours to complete the repairs. This plan shall be provided within two (2) calendar days. The Contracting Officer, in consonance with the COR, must approve the work prior to commencement.

7.0 OPTIONAL REQUIREMENTS Any additional corrective or emergency services that may be required beyond the scope of the firm-fixed- price schedule will be negotiated under the contract as authorized by the Contracting Officer. The Contracting Officer will issue a contract modification to establish the negotiated price which will be a firm- fixed-price written order of service.

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

7.1. Corrective Maintenance The Contractor shall perform corrective maintenance on installed fire extinguishing and automatic fire alarm systems, IAW applicable NFPA Standards and manufacturer’s instructions, to return a system or component to full operating condition. The Contractor shall notify the Airport Fire department, ODO, and COR and facility occupants through the COR if possible five (5) days before proceeding with any corrective maintenance on installed fire extinguishing and automatic fire alarm systems. At the conclusion of the corrective maintenance, those previously notified shall be further notified that the maintenance work is completed. The Contractor shall recharge and return to full service all installed fire-extinguishing systems after use or as indicated by an inspection, functional test, or maintenance work. Work should be preformed within the normal work hours (0730-1500, Monday through Friday). The Contractor shall notify the COR in writing that corrective maintenance has been completed and shall provide a list of work accomplished. These services will be fulfilled by modification following the guidelines under General Clauses for Modifications on an as needed basis.

7.2 Emergency Services The Contractor shall provide emergency services within four (4) hours to repair an installed fire protection systems. For purposes of this PWS, an emergency situation is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or restore essential services. All Emergency services shall be approved by the COR or if not available the ODO (916) 643-7659 prior to commencing work. The Contractor shall provide a proposal within three (3) days. These services will be fulfilled by modification following the guidelines under General Clauses for Modifications on an as needed basis.

7 3 Material Cost Materials and material cost associated with performing corrective and emergency services shall be pre-approved and a part of the negotiated modification. These materials shall be based on actual vendor prices when the cost of material is over $100.00, or when requested by the Government. If actual vendor quotes are not reasonably available, then the material cost may be based on RS Means, material catalogues, market surveys or other verifiable standards. Copies of all receipts for materials shall be submitted with the Contractor’s invoice to support cost.

8.0 DELIVERABLES The Contractor shall submit the following reports and other deliverables as identified below. Any electronic format shall be PC compatible.

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Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

Deliverable Reference Frequency No. of copies and To Whom

Date Required

Current California Fire Sprinkler Inspection Contractor License IAW California General Statue

4.1 As revised One- KO At time of award; as revised

Access List for Qualified Personnel

9.3 Annually –

Update as needed

One- COR Prior to commencing work;

requires prior COR approval

Personnel Certifications IAW with NFP

9.2 Annually –

Update as needed

One-COR Prior to commencing work;

requires prior COR review

Planned Work Schedule

4.2 Updated as

needed

Two- KO and

COR

Submit within fifteen (15) calendar days after contract award date

Quality Control Plan

(QCP)

11.0 Updated as

needed

Two- KO and

COR

Submit within ten (10) days of contract award date;

submit updates to COR/KO for approval

Safety Plan (include as a part of QCP)

4.11, 11.0 Updated as

Two- KO and

COR

Submit within ten (10) days of contract award date;

submit updates to COR/KO for approval

Inspection and Testing Procedures (include as a part of QCP)

11.0 Updated as

needed

Two- KO and

COR

Submit within ten (10) days of contract award date;

submit updates to COR for approval prior to use

Preventive Maintenance Plan (include as a part of

QCP)

6.12 Updated as

Two- KO and

COR

Submit within ten (10) days of contract award date;

submit updates to COR for approval prior to use

Copy of Inspection & Testing Forms to be used

6.7.1 Updated as

needed

Two- KO and

COR

Submit within ten (10) days of contract award date;

submit updates to COR for approval prior to use

List of Hazardous Material and MSDS sheets

4.11.4 Updates as

needed

One- COR Ten (10) calendar days after contract award

Reports 6.7 As required One- COR Five (5) days after completed inspection

Incident/Accident Report

4.11.2 As needed Two-

COR/KO

Within 24 hours of incident/accident

Contract Discrepancy Report

11.6 As needed One- KO Within five (5) days

of receipt

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

9.0 PERSONNEL REQUIREMENTS

The Contractor shall provide the supervision and labor necessary to operate, repair, inspect, test, monitor (on a 24 hour/365 cycle), and maintain existing contractor owned fire protection systems to include; deluge systems, wet pipe sprinkler systems, foam water-dry pipe pre-action systems, fire pumps and associated diesel engine generators, and automatic fire alarm and alarm systems that service U. S. Coast Guard (USCG) Buildings 1106, 1032, and 1033 and contractor-owned buildings.

The Contractor shall manage the total work effort required to assure fully adequate and timely completion of services. Such management includes, but is not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The Contractor shall also provide qualified personnel with the necessary certifications and expertise who meet established standards to effectively perform the services required and who exhibit capability to perform with minimum supervision. The Contractor shall be available to meet with the COR within three (3) days of the COR request.

9.1. General The Contractor shall provide personnel with the necessary expertise to assure the performance requirements are met. All contractor employees must be citizens of the United States. If aliens are hired, proof of legal residency in the U.S. shall be provided to the Contracting Officer prior to the commencement of work under this contract. The Contractor shall not hire any Coast Guard military and civilian personnel, even on a part-time basis.

9.2. Personnel Access The Contractor shall provide a list of all personnel who require access to the Air Station to the COR prior to any proposed work on this contract and the list shall be updated when changes occur (see 8.0, Deliverables). Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility.

Contractor personnel shall have photo identification at all times while working on Coast Guard facilities. The Contractor’s employee’s are subject to and shall observe and comply with all applicable Coast Guard Regulations, including security regulations, policies and procedures in effect during the term of the contract.

9.3 Contractor/Technician Permits, License, and Certifications Prior to starting work under this contract, the Contractor shall obtain the necessary license(s) in accordance with the requirements of the municipality, county, and state and shall maintain such licensing throughout the term of this contract. The Contractor shall employ qualified service personnel to perform all work, service and repairs in accordance with federal, state and local requirements. The Contractor shall provide California State certified and licensed technicians in accordance with the National Fire Protection Association (NFPA) for any technician performing work on this contract. If available, also provide any certifications from the National Institute for Certification in Engineering Technologies (NICET) or similar.

1. Fire Suppression and Fire Sprinkler Technicians. Certification in the field of inspection and testing of water based systems and special hazards suppression systems.

2. Fire Alarm Technician – Mechanic. Certification in fire alarms systems or Inspection and Testing of Fire Alarms.

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

3. Fire Extinguisher. Certification in portable fire extinguishers as a Fire Extinguisher Technician.

4. Diesel Engine Technician. Certification in the field of Diesel Engine Repair from the National Institute for Automotive Excellence (NIAISE) or equivalent.

9.4. Language Requirement The Contractor and their qualified personnel shall be able to read, write, speak, and understand English. They shall be able to fulfill, completely and clearly, the reporting requirements of the contract.

9.5. Uniform/Appearance Contractor personnel onsite during normal duty hours shall present a neat appearance, and shall wear distinctive clothing for ready identification bearing the name of their company. Personnel shall present a neat appearance and be easily recognized as Contractor employees. Shoes shall be of study construction and shall cover the foot to meet safety requirements.

9.6. Standards of Conduct: The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and for taking such disciplinary action against his/her employees, as necessary. Each Contractor employee is expected to adhere to standards of conduct so as to not discredit themselves, their employer, the United States of America, The Department of Homeland Security, or the United States Coast Guard.

Contractor shall maintain general standards of conduct at all times during contract performance.

If needed, contractor shall take appropriate action, including but not limited to counseling, enhanced, supervision, and disciplinary action, for any contractor employees that engage in criminal activities, fail to perform their job functions, or engage in other misconduct.

9.7. Employee Removal The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If any Government property is broken or damaged by the Contractor employees, the property will be replaced in kind or repaired. The Contractor shall ensure that all items of a personal nature or monetary value found by Contractor employees are turned in to the COR as soon as possible.

9.8. Safety Service technicians will be working on a Coast Guard military installation shall be familiar with and obey established fire, safety, environmental and security regulations. All employees utilize safety precaution when services are being performed. The technicians shall take necessary precautions to prevent safety hazards.

10.0 GOVERNMENT FURNISHED SERVICES

10.1 General. The Government will provide, without cost to the Contractor, the services listed below.

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

10.2 Utilities. Contractor shall have access to electricity and water as appropriate. The Contractor shall comply with all applicable Coast Guard energy conservation policies and regulations. In the event the Government determines that the Contractor is using an excessive amount of utility service, the Contracting Officer will notify the Contractor in writing of such determination. The Contractor shall respond, in writing within three (3) days, demonstrating to the satisfaction of the Contracting Officer why such excessive use was beyond the control of the Contractor, or if due to the fault.

11.0 CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

11.1. General In this contract the quality control program is the driver for product quality. The Contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a "self-correcting" contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success. Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

11.2. Contractor Quality Control Plan (QCP) The Contractor shall develop, maintain and submit with its quote for evaluation a complete QCP delineating the Contractor’s QC program/inspection system to monitor and control their performance of services so that they meet the contract requirements. The program/inspection system shall establish and explain in detail how the Contractor shall sustain the quality of providing the services required. The COR will approve any changes to the QCP prior to the Contractor implementing them. If the COR perceives such changes to be other than minor, approval by the Contracting Officer is necessary.

11.3. QC Program/Inspection System The QC system shall encompass all functions of the contract. It shall specify areas to be inspected on both a scheduled or unscheduled basis and list the title(s) of the individual(s) conducting the inspection. The contractor shall develop and implement quality control procedures addressing the areas identified in the PWS and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QC system shall be designed to keep the Contractor's management and the Coast Guard informed of all issues affecting quality, to include timely and effective corrective action for all deficiencies. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency and number of observations made, number and type of deficiencies found, and the nature of corrective action taken as appropriate.

11.4. Contents of the QC Program/Inspection System shall include, but are not limited to, the following:

a. Introduction to the Quality Control System:

1. Background and Rationale for the System

2. Objectives in using Quality Control

3. Successes with and updates for the System

b. Quality Control Process for the Various Tasks identified herein:

Fire Protection System Maintenance Services Performance Work Statement HSCG84-16-R-LAS020

1. Steps (includes a checklist used in inspecting contract performance during regularly scheduled/unscheduled inspections/testing; method of documenting and enforcing quality control operations)

2. Inspection and Testing Procedures in accordance with the NFPA requirements listed in the contents of the PWS (to include, but not limited to, checklists used by the contractor, identifying the procedures, schedule frequency, conformance indicators and actions taken if not met in the contract, emergency response procedures).

3. Preventive Maintenance procedures.

4. Means of Identifying and Resolving Problems

5. Roles and Responsibilities

c. Specific Quality Control Functions

1. Supervision of Services covering all the service requirements of this contract (to include schedules for all necessary staffing assignments for each area; submissions and completion reports; availability of supervisor/shift-leader and any substitutes/alternates; a training plan outlining names, topics, and completion dates; and, the name(s) of the individual(s) who will perform the inspections.

2. Compliance with Security, and Health and Sanitary requirements.

3. Contractor’s Safety Plan

4. Contractor Identified Service Work procedures

d. Contingencies

1. Special Events/Emergency Situations - procedures to be used;

2. Missed Scheduled Services/Service Call

11.5. Performance Evaluation Meetings The Contract Manager, or alternate, may be required to meet at least weekly with the COR during the first month of the contract. Meetings will be as often as necessary, thereafter, as determined by the COR.