Statement of Work.doc

Statement of Work

August 2008

Introduction: The U.S. Coast Guard Training Center (TRACEN) Police Department Cape May N.J is the primary line of defense for any and all visitors, contractors or military members. Visitors are required to show proper state and/or federal credentials to enter the facility and will be given a visitors badge and parking pass if they are not in possession of a Department of Defense (DOD)/Homeland Security identification card and a DOD or Coast Guard vehicle decal.

Scope of work:

ITEM #1:

The Contractor shall furnish all required labor, tools, material, equipment, training and supervision necessary to perform such tasks to include but not limited to install a system that will accurately identify and quickly process all visitors requesting access to TRACEN Cape May with the following technology:

· Print visitor badges on demand or prior to arrival (for pre-registered guest)

· Sign in visitors quickly and easily

· Pre-register individuals or groups

· Store data for as long as needed

· Import employee directory information or use live directory inking

· Automatically announce visitors via-e-mail

· Sort and search by field

· Print, preview or export standard and custom reports

· Use a printer that has a Windows driver

· Selection from a number of template designs or the ability to design our own badge

· Produce self expiring badges

· Able to scan a driver’s license, military Identification, or other State and Non-State identification cards with the ability to tell if the identification is authentic

· Photo capture with any camera that has a TWAIN driver

· Capture signatures

· Have a hand held scanner with the ability to read front and back of card sized documents with 1D and 2D bar codes and magnetic stripes

· Dual sided PVC printer with magnetic strip encoding

· Able to cross check against National lookout and local self produced “banned” list for the purpose of producing a badge that can expire, be reusable and electronically scanned

ITEM #2:

The contractor shall install magnetic locks for 8 doors located in the medical building that will require a swipe card for access which will be controlled operated and centrally managed with the above system located in the security building that is located on Training Center Cape May NJ. The following is the scope of work for these doors:

· Contractor shall install a card reader at each door that is able to read the PVC cards issued by Security with magnetic strip encoding

· Contractor shall install a “Request to Exit” button that secures power to the reader to engage fail safe open condition at all doors.

· The entire system shall be tied into a minimum of a four hour uninterrupted power supply (UPS)

· Contractor to install all materials needed to complete the installation

· Contractor shall be responsible for user training and shall demonstrate through qualitative testing or trainee administration that authorized personnel have received the necessary instruction to operate, administer the new system and properly diagnose minor malfunctions

· The contractor shall be responsible for all damages of existing utilities infrastructure, and personal injuries that occur as a result of its own negligence.

· The USCG TRACEN Cape May on site representative /supervisor (or its delegated authority) shall inspect and approve/reject the work performed; the contract is not complete until USCG TRACEN Cape May on site representative/supervisor (or its delegated authority) accepts all work performed.

Door Locations/Current Status/Customer User Requirements:

· Door #1 Urgent Care:

Current status: Door is comprised of a steel frame with glass with a dead bolt for locking process.

Customer requirements:

· Use existing door and retain dead bolt

· Install new MagLock strike system in existing door jamb to secure door

· Entrance card reader shall meet HSPD-12 requirements

· Equip strike, readers and controller with UPS

· Interior exit of controlled space will use motion detection to engage MagLock for normal egress

· Interior exit requires a request to exit button to disengage power to strike in emergency egress.

· Access control system must be networked to one central control console located in the security building with the ability to program the door to disable the lock during the normal work day.

· Door #2 Side entrance Recruit Processing:

Current status: Doors are comprised of a steel frame with glass, one dead bolt with panic bar on inside of doors, these doors are double doors that have a right hinge on one door and a left hinge on the other that both swing out.

Customer requirements:

· Use existing door and retain dead bolt

· Install new MagLock strike system in existing door jamb to secure door

· Entrance card reader shall meet HSPD-12 requirements

· Equip strike, readers and controller with UPS

· Interior exit of controlled space will use motion detection to engage MagLock for normal egress

· Interior exit requires a request to exit button to disengage power to strike in emergency egress.

· Access control system must be networked to one central control console located in the Security building with the ability to program the door to disable the lock during the normal work day.

· Door #3 Dental Entrance:

Current status: Doors are comprised of a steel frame with glass, one dead bolt with panic bar on inside of doors; these doors are double doors that have a right hinge on one door and a left hinge on the other that both swing out.

Customer requirements:

· Use existing door and retain dead bolt

· Install new MagLock strike system in existing door jamb to secure door

· Entrance card reader shall meet HSPD-12 requirements

· Equip strike, readers and controller with UPS

· Interior exit of controlled space will use motion detection to engage MagLock for normal egress

· Interior exit requires a request to exit button to disengage power to strike in emergency egress.

· Access control system must be networked to one central control console located in the security building with the ability to program the door to disable the lock during the normal work day.

· Door #4 Entrance D (south facing door):

Current status: Doors are comprised of a steel frame with glass, one dead bolt with panic bar on inside of doors; these doors are double doors that have a right hinge on one door and a left hinge on the other that both swing out.

Customer requirements:

· Use existing door and retain dead bolt

· Install new MagLock strike system in existing door jamb to secure door

· Entrance card reader shall meet HSPD-12 requirements

· Equip strike, readers and controller with UPS

· Interior exit of controlled space will use motion detection to engage MagLock for normal egress

· Interior exit requires a request to exit button to disengage power to strike in emergency egress.

· Access control system must be networked to one central control console located in the security building with the ability to program the door to disable the lock during the normal work day

· Door #5 Entrance E (East facing door):

Current status: Doors are comprised of a steel frame with glass, one dead bolt with panic bar on inside of doors; these doors are double doors that have a right hinge on one door and a left hinge on the other that both swing out.

Customer requirements:

· Use existing door and retain dead bolt

· Install new MagLock strike system in existing door jamb to secure door

· Entrance card reader shall meet HSPD-12 requirements

· Equip strike, readers and controller with UPS

· Interior exit of controlled space will use motion detection to engage MagLock for normal egress

· Interior exit requires a request to exit button to disengage power to strike in emergency egress.

· Access control system must be networked to one central control console located in the security building with the ability to program the door to disable the lock during the normal work day

· Door # 6 Entrance A (north facing door) Current status: Doors are comprised of a steel frame with glass, one dead bolt with panic bar on inside of doors; these doors are double doors that have a right hinge on one door and a left hinge on the other that both swing out.

Customer requirements:

· Use existing door and retain dead bolt

· Install new MagLock strike system in existing door jamb to secure door

· Entrance card reader shall meet HSPD-12 requirements

· Equip strike, readers and controller with UPS

· Interior exit of controlled space will use motion detection to engage MagLock for normal egress

· Interior exit requires a request to exit button to disengage power to strike in emergency egress.

· Access control system must be networked to one central control console located in the security building with the ability to program the door to disable the lock during the normal work day

· Door #7 Entrance B (West facing door):

Current status: Doors are comprised of a steel frame with glass, one dead bolt with panic bar on inside of doors; these doors are double doors that have a right hinge on one door and a left hinge on the other that both swing out.

Customer requirements:

· Use existing door and retain dead bolt

· Install new MagLock strike system in existing door jamb to secure door

· Entrance card reader shall meet HSPD-12 requirements

· Equip strike, readers and controller with UPS

· Interior exit of controlled space will use motion detection to engage MagLock for normal egress

· Interior exit requires a request to exit button to disengage power to strike in emergency egress.

· Access control system must be networked to one central control console located in the security building with the ability to program the door to disable the lock during the normal work day

· Door #8 Interior door to Urgent care:

Current status: Door is comprised of wood that has one dead bolt; left hinged that swing in.

Customer requirements:

· Use existing door and retain dead bolt

· Install new MagLock strike system in existing door jamb to secure door

· Entrance card reader shall meet HSPD-12 requirements

· Equip strike, readers and controller with UPS

· Interior exit of controlled space will use motion detection to engage MagLock for normal egress

· Access control system must be networked to one central control console located in the security building with the ability to program the door to disable the lock when required.

General Requirements:

The contractor is responsible to confirm/validate all existing conditions and requirements of this SOW prior to start of work. The contractor shall take every precaution to avoid interruption of telecommunications and power service during construction.

· Work covered by contract: Contract work shall encompass the following items of work as described in these specifications. This summary is not all inclusive and delineates only those work items deemed as major to the contract. . Ancillary work items not listed below, through necessary to attain the completed project, shall be included in the contract.

· Work included: Contractor shall provide all labor, materials, equipment, tools, transportation and supervision necessary to perform the work as described herein. All work shall be conducted per this scope of work and all applicable Federal, State and Local laws, regulations, codes and directives. Work of an incidental nature not expressly described in this scope; although necessary to complete the project shall be included.

· Site Visit: All bidders shall visit the site to gather site-specific data required to develop an installation design package (IDP) for review. The purpose of this visit is to become familiar with the site and to discover any area not adequately addressed within the Statement of Work.

· Military Regulations: The contractor and his employees and sub-contractors shall become familiar with and obey all base regulations. All personnel employed on the project shall keep within the limits of work and avenues of ingress and egress, and shall not enter any other areas outside the site of work unless required to do so in the performance of their duties. The contractor equipment shall be conspicuously marked for identification. There shall be no smoking in any Coast Guard building.

· Performance: All work shall be completed within 30 days of notice to proceed.

· Cleanup of work area: The contractor shall remove and properly dispose of all trash, and debris incident to the contract work from the limits of government property, as well as all adjacent affected areas. Disposal shall be in accordance with Local, State and Federal regulations. Any floor, wall or ceiling surfaces that may have been stained or soiled by the contract work shall be restored to pre-construction condition.

· Acceptance of work: Prior to acceptance of work by the Coast Guard, the Contractor shall arrange a finial inspection of the work site to ensure compliance with all contract requirements and to identify necessary corrective work.

· Equipment: Electrical power, water and sanitary facilities are available at site. Use of electrical power is limited to tools that can operate on 120V AC single phase. Power requirements may need additional visits between the bases Facilities Engineer, and designated ESU representatives.

· Warranty: Contractor shall provide a warranty for one (1) year following acceptance by the government. Equipment and labor shall be warranted for a period of one (1) year beginning after system turnover and acceptance. Contractor obligations under this warranty shall be to repair or replace defective equipment, parts and associated labor thereto at its expense, all components to include hardware and labor shall be included.

· Contract Delays: Only in the event of an unforeseeable natural event, such as a hurricane or tornado activity that unarguably disrupts/affects the contracted work site, that the contract may be delayed until a safe working environment exist. Coordination with ESD representative is required to start or resume the contract work and is expected to commence as soon as the work environment is safe.

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