COMBINED_SYNOPSIS_SOLICITATION_NUMBER_HSCG40-16-Q-11006.pdf

COMBINED SYNOPSIS/SOLICITATION NUMBER

HSCG40-16-Q-11006 – 87’ PATROL BOAT PROPELLERS

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative

Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the

Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the

U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the

Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting

Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

RFQ HSCG40-16-Q-11006

COMBINED SYNOPSIS/SOLICITATION NUMBER

HSCG40-16-Q-11006 – 87’ PATROL BOAT PROPELLERS

REQUEST FOR QUOTES

HSCG40-16-Q-11006

Period of Performance: September 2016 - September 2021

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. This requirement will be satisfied using FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items.

II. This solicitation is a request for quotations (RFQ). Solicitation Number HSCG40-16-Q-11006 is assigned to this procurement for tracking purposes only.

III. The incorporated clauses and provisions are those in effect through Federal Acquisition Circular

(FAC) 2005-89.

IV. This requirement is a small business set-aside. The North American Industry Classification

System (NAICS) Code is 331529, with a small business size standard of 500 employees.

V. A list of the contract line item numbers (CLINs), items, estimated quantities and units of measure to be acquired for the base year and four (4) option years can be found in Attachment I: Schedule of Supplies and Prices. Insert unit and total price in U.S. Dollars for all CLINs listed in the

Schedule. Unit prices shall include shipping costs, free on board (F.O.B.) Destination and the cost of packaging, marking and bar-coding. (Note: the Extended Price column and Extended Total should automatically calculate and populate.)

See Attachment I: Schedule of Supplies and Prices

ITEM DESCRIPTION NSN P/N QTY

Propeller Left Hand 2010-01-459-0421 LH 706-3350.00 Per Contract

Propeller Right Hand 2010-01-457-0573 RH 706-3351.00 Per Contract

Shipping Crate Reusable N/A N/A Per Contract

VI. DESCRIPTION OF THE REQUIREMENT

The United States Coast Guard Surface Forces Logistics Center Patrol Boat Product Line has a requirement to manufacture propellers for the 87’ Coastal Patrol Boats. Each vessel has one (1) right hand (RH) propeller and one (1) left hand (LH) propeller. The Coast Guard intends to order approximately twelve (12) right hand and twelve (12) left hand propellers per year for a total of twenty-four (24) propellers. This requirement will require the offeror to provide all equipment, labor and materials necessary to manufacture, test, inspect, preserve, package, pack, mark, bar-code right and ship (RH) and (LH) marine monobloc propellers applicable to the U.S. Coast Guard 87’ WPB

Coastal Patrol Boats in accordance with applicable drawings and other specifications.

Failure to read the specifications in its entirety will not relieve the offeror from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror’s risk. All quotes submitted in response to this solicitation shall stand firm for 120 calendar days from the date specified in this solicitation for receipt of quotes.

The propellers are to be Manufactured, Packaged, Marked, and Shipped F.O.B. Destination in according with USCG Specification P-245-0489 Rev. B, dated 02/01/2016 and Coast Guard

Drawing 87 WPB 245-003, Revision A (Available Upon Request, Company must be listed in the

Defense Logistics Agency Joint Certification Program database in order to receive drawing).

Contract Type: The USCG, Surface Forces Logistics Center (SFLC) intends to award a single firm fixed-price, requirements contract. Under this contract, the USCG will issue delivery orders to the contractor. Delivery orders may be issued by mail, e-mail, facsimile and orally (followed-up in writing).

Period of Performance: The performance period for this requirement includes one (1) base year and four (4) option years. The base period of this requirements contract will begin on the date of award and continue for twelve months thereafter. The first year option period, if exercised by the

Government, is a 12-month period that will occur consecutively following the base year. The second year option period, if exercised by the Government, is a 12-month period that will occur consecutively following the first option period. The third year option period, if exercised by the

Government, is a 12-month period that will occur consecutively following the second option year.

The fourth year option period, if exercised by the Government, is a 12-month period that will occur consecutively following the third option year.

Place of Performance: Contractor’s facility.

Extent of Obligation: The Government is obligated only to the extent of authorized purchases actually made under this contract. The quantities specified on this solicitation are only an estimate.

The Government may order more or less depending on actual needs.

Ordering: The U.S. Coast Guard will issue individual delivery/task order(s) for the services outlined in the CLINs attached as authorized by the Contracting Officer or the authorized representative of the Contracting Officer. Orders may be issued by mail, e-mail, facsimile, and orally (followed up in writing).

Individuals Authorized to Place Orders: The U.S. Coast Guard, Surface Forces Logistics Center, CPD C&P1, Patrol Boat Product Line is the only contracting office authorized to place orders against this Contract.

Inspection and Acceptance: The Contractor shall submit a detail inspection report of the dimensional inspection and test results to the Contract Specialist to request an inspection by the

Quality Assurance Representative. The inspection shall be conducted in accordance with the

Specification Number P-245-0489 Rev. B, dated 02/01/2016 and Coast Guard Drawing 87 WPB

245-003, Revision A (Available Upon Request, Company must be listed in the Defense Logistics

Agency Joint Certification Program database in order to receive drawing).

Inspection shall take place at origin by a Government Quality Assurance (QA) representative.

Contractor shall furnish to the Contracting Officer advance notification when the supplies or services furnished in accordance with this contract are ready for Government inspection. This advance notification may be made by e-mail and shall not be less than ten (10) working days within the

United States and not less than forty-five (45) days if outside of the United States, prior to inspection. The contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, prior to QA Inspection.

Final acceptance shall be made by a Government representative at destination. Acceptance shall be contingent upon verification of no damage in transit, correctness and completeness of the order, and conformance to the preservation, packaging, and marking requirements of Specification Number P-

245-0489 Rev. B, dated 02/01/2016

Plant Inspection: Government Personnel as designated by SFLC Quality Assurance Branch will perform Inspection at Contractor's Plant located at (Enter your information here):

Contractor shall provide and maintain an inspection system acceptable to the Government.

VII. FAR 52.211-8 TIME OF DELIVERY (JUN 1997)

a) The Government REQUIRES delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

CLINs DESCRIPTION

EST.

QTY/UNIT

WITHIN DAYS

AFTER DATE OF

CONTRACT

0001 -

Parts to be provided in accordance with Contract As required

145 days after issuance of delivery order

1001-

Parts to be provided in accordance with Contract As required

145 days after issuance of delivery order

2001-

Parts to be provided in accordance with Contract As required

145 days after issuance of delivery order

3001-

Parts to be provided in accordance with Contract As required

145 days after issuance of delivery order

4001-

Parts to be provided in accordance with Contract As required

145 days after issuance

**NOTE: PARTIAL SHIPMENTS SHALL BE ACCEPTED**

The Government will evaluate quotes that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the required delivery period specified above may be considered unacceptable and may be rejected. The

Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

OFFEROR’S PROPOSED DELIVERY SCHEDULE

CLINs DESCRIPTION

EST.

QTY/UNIT

WITHIN DAYS

AFTER DATE OF

CONTRACT

0001 -

Parts to be provided in accordance with Contract As required

_____days after issuance of delivery order

1001-

Parts to be provided in accordance with Contract As required

_____days after issuance of delivery order

2001-

Parts to be provided in accordance with Contract As required

_____days after issuance of delivery order

3001-

Parts to be provided in accordance with Contract As required

_____days after issuance of delivery order

4001-

Parts to be provided in accordance with Contract As required

_____days after issuance

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the

Government will evaluate an offer that proposes delivery based on the Contractor’s date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term “working day” excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date; the offer will be considered nonresponsive and rejected.

(End of Clause)

PLACE OF DELIVERY – DESTINATION

Upon receipt of authorization from the Contracting Officer to ship the items, all items shall be shipped F.O.B. Destination.

(a) Destination delivery addresses will be provided on each individually funded delivery order. At times, parts may be required to be direct delivered to a Coast Guard Cutter’s homeport, or shipped to the U.S. Coast Guard, Surface Force Logistics Center, Warehouse (address provided below):

U.S. Coast Guard Surface Forces Logistics Center

Contracting and Procurement Branch 1

2401 Hawkins Point Rd

Receiving Room, Bldg. 88

Baltimore MD, 21226-5000

M/F: Contract Number/Delivery Order Number: {To be furnished at the time of award}

Inspection will occur at the offerors facility. These items require 100% quality assurance inspection at the offerors location. Acceptance and authorization to ship will be provided by the Contracting

Officer or authorized representative.

VIII. FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT

2015) APPLIES TO THIS ACQUISITION AND IS INCORPORATED BY REFERENCE.

(ADDENDUM)

A. To ensure timely and equitable evaluation of the quotation, vendors must follow the instructions contained herein. The quotation must be complete, self-sufficient and respond directly to the requirements of this solicitation.

B. The contracting officer has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost and pricing data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Quote Submission Requirements: Submit signed and dated quotes via email or U.S. Postal

Service (Fed Ex is acceptable as well) to Micha Wisniewski at;

COMMANDING OFFICER

ATTN: MICHA WISNIEWSKI

USCG SURFACE FORCES LOGISTICS CENTER

(CPD-C&P1-PBPL)

2401 HAWKINS POINT ROAD, BLDG 31 LL

BALTIMORE, MD 21226

Micha.A.Wisniewski@uscg.mil

Offerors are required to submit quotes as follows:

mailto:Micha.A.Wisniewski@uscg.mil

Volume I Administrative/Price Submission

At a minimum, quotations must include:

1) Completed Schedule of Supplies and Prices

2) The Company Name, Company Address

3) Point of Contact Name, Telephone Number and E-mail Address

4) DUNS Number

5) Acknowledgment of Solicitation Amendments

6) Certifications 52.212-3, Offeror Representations and Certifications Commercial

Items

Volume II Technical Submissions (Maximum of 20 pages)

1) Technical Plan that provides a clear understanding and certification that their proposed solution complies with the technical requirements as stated in the specification and the

Request for Quote. Offeror shall demonstrate a professional approach to the logistics required to manufacture, test, package, pack, mark, bar-code and ship Right Hand and

Left Hand propellers in various amounts as required per Coast Guard specification P-

245-0489 Rev. B, dated 2/01/2016.

2) Past Performance (Qualifications and Experience)

3) Delivery Schedule

4) Warranty Information - Standard Manufacturer’s Warranty, see Warranty section of this solicitation on page 44

Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer.

Questions are due no later than 12 August 2016, by 2:00 EST. All submissions shall include the

Solicitation Number, HSCG40-16-Q-11006, in the subject line of the email.

All vendors submitting quotations must be registered and active in the System for Award

Management (SAM), website location https://www.sam.gov, at time of submittal. If you are not actively registered in SAM, your quotation may not be considered.

Late submissions will not be accepted.

QUOTE SUBMITTAL INSTRUCTIONS

The Quote shall be submitted in two separate files or envelopes as follows:

(a) One file or envelope shall contain Volume I Administrative/Price Submission as described in paragraph titled Quote Submission Requirements and must be clearly marked

“Administrative/Price Submission Price Submission, RFQ # HSCG40-16-Q-11006”

(b) The second file or envelope shall contain Volume II Technical as described in paragraph titled Quote Submission Requirements and must be clearly marked " Technical

Submissions, RFQ # HSCG40-16-Q-11006” https://www.sam.gov/

DHS NOTICE TO OFFERORS

It is DHS policy that pricing for competitive negotiations should be based on adequate price competition. However, in the event only one responsible offeror is obtained as a result of this solicitation, that offeror may be required to submit either Certified Cost or Pricing Data (FAR

5.4003-4) or Data Other Than Certified Cost or Pricing Data (FAR 15.403-3) to support price negotiations.

IX. FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014) (ADDENDUM)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical Plan for 87’ WPB Propulsion Shaft Manufacture

Factor 2 – Past Performance

Factor 3 – Cost/Price

Technical and past performance when combined, are more important when compared to price.

Proposed Evaluation Criteria: The evaluation will be based on a complete assessment of the

Offerors’ quote, which includes a Technical Plan, Past Performance, and Cost/Price, in this order.

The combination of non-price factors, Technical Plan and Past Performance, are more important than Cost/Price. The evaluation factors and sub factors are listed below in descending order of importance. All other factors or sub factors are of equal importance.

The Government intends to evaluate quotations and award a contract without discussions.

Therefore, the initial quotation should contain the vendor’s best terms from a cost standpoint and all other factors being considered. The Government reserves the right to seek information clarifying any element of a quotation prior to award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines it necessary.

Factor 1: Technical Plan:

The Offeror shall provide a written plan with a clear understanding and certification that their proposed solution complies with the technical requirements as stated in the specification and the

Request for Quote. Offeror shall demonstrate a professional approach to the logistics required to manufacture, test, package, pack, mark, bar-code and ship Right Hand and Left Hand propellers in various amounts as required per Coast Guard specification P-245-0489 Rev. B, dated 2/01/2016.

Since the Technical Plan will primarily indicate the capability of your organization, it should be specific and complete in every detail and demonstrate an understanding of objectives to be achieved.

The quote shall not merely offer to perform work in accordance with specifications but shall outline the actual work proposed as specifically as possible. This includes but is not limited to the following:

Guidance to Contractors

Functional Requirements

Performance and Delivery

Contract Administration

Quality Assurance Plan

Safety Plan

The technical evaluation will take into consideration the important elements as required in

Specification P-245-0489, listed below:

a. Paragraph 1.2.1 Deliverables – Offeror has the ability to ship all deliverables to a designated

Coast Guard facility per contract requirements. Please detail your shipping plan.

b. Paragraph 2.0 Applicable Documents – Offeror demonstrates that they are legally able to procure or possess all required drawings and technical publications or have updated copies available at their facility.

c. Paragraph 3.1 Propeller Manufacture – Offeror has the ability through previous experience to demonstrate the required personnel skill and posses the required machinery to manufacture, inspect and test the Right Hand and Left propellers in this requirement.

d. Paragraph 3.1.2 Manufacturer’s Certificate – Offeror understands and has the ability to provide a Manufacturer’s Certificate per ABS 7, Part 10.

e. Paragraph 3.1.3 Material – Offeror has a foundry or subcontractor able to manufacture propellers to meet the material and casting requirements.

f. Paragraph 3.2 Qualification and Welding Procedures – Offeror has the ability through previous experience to demonstrate they have certified welders to meet the requirements.

Provide current welder’s certifications for review.

g. Paragraph 3.3 Propeller Finishing – Offeror has the ability through previous experience to demonstrate they have skill and machinery required to finish machine the propellers IAW requirements. Please provide a description of propeller finishing equipment and methods.

h. Paragraph 3.4 Inspections – Offeror has the ability through previous experience to demonstrate they have the proper machinery and skill to meet the requirements of this section. Please provide a description of propeller inspection equipment that will be used.

i. Paragraph 3.5 Finished Hub Bore Inspection – Offeror has the ability to demonstrate they can meet the finished bore requirements of this section. Please acknowledge the contractor will be required to provide a certified/calibrated plug gauge to complete this requirement.

j. Paragraph 3.6 Surface Finish– Offeror has the ability through previous experience to demonstrate they have skill and machinery required to maintain the proper surface finish

IAW requirements.

k. Paragraph 3.7 Balancing– Offeror has the ability through previous experience to demonstrate they have skill and machinery required to properly balance the propellers IAW requirements.

l. Paragraph 3.8 Surface Inspections – Offeror has the ability through previous experience to demonstrate they have skill and machinery required to conduct surface inspections IAW requirements. Please confirm whether you have a Level II Technician or will subcontract this requirement.

m. Paragraph 3.10 Preservation– Offeror has the ability through previous experience to demonstrate they have skill and machinery required to preserve the propellers IAW requirements. Please confirm you understand the preservation requirement and have the ability to complete the preservation as described.

n. Paragraph 3.11 Final Test and Inspection Report – Offeror has the ability through previous experience to demonstrate they have skill, tooling and machinery required to prepare a final inspection report IAW requirements.

o. Paragraph 3.15 Warranty – Offeror shall detail their standard warranty as it pertains to this requirement.

p. Paragraph 4.2Inspections – Offeror demonstrates they have an internal inspection system that meets the requirements of specification P-245-0489.

q. Paragraph 4.3 Records – Offer shall explain their record keeping system and how it will meet the requirements of specification P-245-0489.

r. Paragraph 4.4 Calibration System– Offeror maintains an equipment calibration process traceable to National Standards as required per specification P-245-0489.

s. Paragraph 4.7 Inspections & Tests (Completed Units) – Offeror will explain how they will conduct quality assurance inspection with Coast Guard personnel including the number of contractor personnel expected to assist with final quality assurance inspections. Does the

Offeror have the ability to conduct quality assurance inspection and testing separate from normal shop work activities with Coast Guard QA personnel?

t. Paragraph 5.0 Packing, Packaging, Marking and Delivery– Offeror shall explain their ability to preserve, pack, package, mark and bar-code GFP as required or will they be sub-contracting to a separate facility.

u. Paragraph 5.2 New Reusable Shipping Container, Propeller– Offeror has the ability to provide a new shipping crate if required that meets the requirements of the specification.

v. Paragraph 5.3 Wood Packing Material (WPM) Requirements– Offeror shall explain how they will meet the Phytosanitary Requirements for WPM in accordance with DOD 4140.01-M-1, Compliance for Defense Packaging Ref. 2 paragraph C2.1.1 for the shipping crate manufacture.

w. Paragraph 5.8 Shipping– Offeror shall explain their shipping process to get the finished propellers to a designated Coast Guard facility or unit worldwide as required.

Factor 2: Past Performance:

Quotations shall list at least two (2) contracts completed within the last three (3) years from the posting date of this solicitation as evidence of experience successfully manufacturing and shipping the parts listed in Attachment I Schedule of Supplies and Prices.

Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, foreign governments and commercial customers. References other than those provided by the vendor may be contacted by the Government to obtain additional information that shall be used in the evaluation of the vendor’s past performance. The Government may waive the submission of past performance information by the vendor if adequate data already exists on file within this office.

1. Contract Number and Project Location

2. Type and Size of Facility

3. Total Contract Value (Original and Final)

4. Contracting Officer Name and Phone Number

5. Contract Description

6. Contract Type (Firm Fixed-Price, IDIQ, Requirements, Cost Type)

7. Required Completion Date for the Contract/Delivery or Task Orders

8. Date the Contract/Delivery or Task Orders were Actually Completed

9. Project Manager

10. Quality Assurance Manager

11. Percent Performed by Subs

Each offerors past performance will be evaluated according to the following factors

-Quality of Product or Service

Did the customer get what was specified?

Did the customer consider the final product high in quality?

If warranty issues arose, were they promptly corrected?

-Schedule

Was the contract completed on time? If not, reason why not (growth work, Contractor delayed, government delayed?)

-Business Relations

How was the customer service? Was the Contractor committed to customer satisfaction?

Would you use this company again (Why/Why not)?

-Management of Key Personnel

Were subcontracts involved? Comments?

In evaluating offerors past performance, the government intends to review U.S. Coast Guard

Contractor Performance Assessment Reports and other existing past performance rating on relevant contracts. General trends in an offerors performance will also be considered.

The offerors shall include past performance information for any teaming partners to be utilized during performance and must be relevant to the scope of work they may perform under the

Requirements Contract resulting from this solicitation.

References other than those provided by the Offeror may be provided by the Government to obtain additional information that will be used in the evaluation of the offeror’s past performance such as government databases and internal organization.

Offerors lacking relevant past performance history will receive a Neutral Rating for past performance. The offeror will be evaluated neither favorably nor unfavorably on past performance.

Relevant Past Performance history will be rated higher than Neutral past performance.

Factor 3 – Cost/Price:

The price shall represent the best price in response to the request for quote. The price shall be evaluated to determine fairness and reasonableness. Vendors are required to provide prices for all items/CLINs for the Base and all Option years. All prices on CLINs (Attachment I Schedule of

Supplies and Prices) shall be firm fixed-price with the cost of packaging, marking and bar-coding along with shipping, F.O.B. Destination, included in the cost of the parts. The total of all CLINs will be added together to arrive at an aggregate total. (Note that the Extended Price column and

Extended Total should automatically calculate and populate if entering the amounts directly into the spreadsheets.)

Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer.

The Government intends to evaluate quotations and award a contract without discussions.

Therefore, the initial quotation should contain the vendor’s best terms from a cost standpoint and all other factors being considered. The Government reserves the right to seek information clarifying any element of a quotation prior to award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines it necessary.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

BASIS FOR AWARD

The Government will award one (1) Requirements contract to the Offeror’s determined to provide the best value on the basis of all non-price and price related factors. The evaluation of quotes submitted in response to this solicitation shall be conducted on a source selection basis utilizing a

"tradeoff" process to obtain the best value to the Government. As part of the tradeoff determination, the relative strengths, weaknesses and risks of each quote shall be considered in selecting the offer that is most advantageous and represents the best overall value to the Government. A trade off will be made between cost and non-cost factors permitting acceptance of other than the lowest price offer. In determining best value, the total cost/price, including options and other cost factors is considered to be less important than technical merit. Past performance is considered to be of equal importance to technical merit. However, the closer the merits of the combination of the Technical

Plan and Past Performance are to one another, the greater will be the importance of price in making the award determination. In the event that two or more technical plan and past performance reports are determined equivalent, award may be made to the lower price quote provided the price is reasonable and realistic.

The Government intends to award contracts based on the initial offers and without discussions, although clarifications (as defined in FAR 15.306(a)) may be needed. If discussions are held, the

Government will conduct discussions with all firms that have been found to be responsive and request final proposal revisions.

X. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS (JULY 2016)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management

(SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs

(c) through (r) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB

Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-

9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

http://www.sam.gov/portal

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-

174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets

Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education;

or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding

$750,000 after taking into account the applicable exclusions set forth at 13 CFR

124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at

13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term

“successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38

U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women;

and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this https://www.acquisition.gov/ offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

____________. [Offeror to identify the applicable paragraphs at (c) through (r) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is to be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it [_] is, [_] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it

[_] is, [_] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it

[_] is, [_] is not a women-owned small business concern.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It [_] is, [_] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [_] is, [_] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: _________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern.

[Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB

Program in (c)(6) of this provision.] The offeror represents that—

(i) It [_] is, [_] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [_] is, [_] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: _____________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [_] is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It [_] is, [_] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126; and

(ii) It [_] is, [_] is not a HUBZone joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: __________.] Each

HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Representations required to implement provisions of Executive Order 11246 --

(1) Previous contracts and compliance. The offeror represents that --

(i) It [_] has, [_] has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and

(ii) It [_] has, [_] has not, filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that --

(i) It [_] has developed and has on file, [_] has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR parts 60-1 and 60-2), or

(ii) It [_] has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a

Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract.