JA_TCAS_Processor_1.doc

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Sole Source Justification

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

2017195-DC03

PROJECT/TASK NUMBER

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the Simplified Acquisition Threshold

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Short Range Recovery (SRR) Division has a requirement on a sole source basis for the repair of the TCAS Processor 1 (P/N 805-10001-026) utilized on the MH-65 helicopter.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

The parts repaired under this acquisition are highly specialized parts, designed and manufactured by a non-Government activity and the technical data required for acquisition by other than the Original Equipment Manufacturer (OEM) or an OEM approved source is not available. The Original Equipment Manufacturer (OEM) for this part is L-3 Communications Avionics Systems (25583) and they own all the proprietary data for these parts.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

L-3 Communications Avionics Systems (25583) is the only known certified and authorized repair source for the TCAS Processor 1 (P/N 805-10001-026).

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

L-3 Communications Avionics Systems (25583) is the OEM for the parts on this requirement and they own the exclusive data rights and blueprint specifications. The parts to be repaired are complex and must meet critical operational and reliability requirements, the achievement of which required unique production techniques and extensive and/or sophisticated testing, and the Government has not yet acquired or developed the technical data, nor are there any plans to do so.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED The USCG does not have complete specifications and drawings or the authority to provide Data rights for these repairs. The USCG does not possess technical expertise to recreate the drawings. As the Primary Inventory Control Point, ALC is tasked with supporting systems that have been deployed for use in the aviation community. Ensuring the right parts are available is crucial to not only the mission readiness, but also the safety of the flight crews. For these reasons, these parts must be repaired/overhauled by an OEM authorized repair center; this prevents the agency from taking actions to overcome barriers.

SIGNATURE AND TITLE OF CUSTOMER

CODE

DV

TELEPHONE NUMBER

252 384-7106

DATE

SIGNATURE OF CONTRACTING OFFICER