15-Q-301309_SOW_54H60_Prop_Assy.doc

STATEMENT OF WORK (SOW)

1.0 SCOPE

1.1 The United States Coast Guard (USCG) Aviation Logistics Center (ALC) requires depot level maintenance through the award of one (1) Firm-Fixed Price Contract for the overhaul of 54H60-117 Propeller Assemblies and related components identified in the Schedule of Supplies/Services. The original equipment manufacturer of the 54H60-117 Propeller Assembly and related components is Hamilton Sundstrand. The USCG will ship all of the equipment listed in the Schedule of Supplies/Services Contract Line Item Number (CLIN) structure to be overhauled and returned to the USCG in accordance with the Delivery Schedule under section 7.0 of this Statement of Work (SOW). The Contract Line Item Numbers (CLINs) shown in the Schedule of Supplies/Services represents the Government’s estimated quantities for the contract period.

1.2 The technical requirements in this SOW are identified as the minimum acceptable standards of performance to define an operationally effective system. The Contractor must have access to the version of the Air Force Technical Orders (TOs) specified to ensure the items identified in the Schedule of Supplies/Services are overhauled, calibrated, and operating in accordance with the applicable TO specifications. The Contractor is solely responsible for obtaining all technical data, manuals and specifications for overhaul of the items identified in the Schedule of Supplies/Services. The USCG does not maintain nor release the technical documents required to overhaul these components.

1.3 The information contained in this section is not intended to be all-inclusive or to detract from the procedures outlined in the TOs, except where specifically noted herein. All replacement parts shall conform to standards and specifications stipulated in the TOs and any supplemental directives and/or instructions for items identified in the Schedule of Supplies/Services. Parts replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified.

1.4 Applicable Part Numbers (P/Ns), National Stock Numbers (NSNs) and quantities are shown in the Schedule of Supplies/Services CLIN Structure.

1.5 Contract Line Item Numbers (CLIN) 0011 through 0025 are CLINs that will be activated by contract modification on a case-by-case basis. Teardown, Test and Evaluation (TT&E) Fee CLINs are in the event equipment is determined to be in a No Fault Found (NFF) or Beyond Economical Repair (BER) condition; if so, the Contractor shall be entitled to only the TT&E Fee once material is returned and accepted by the USCG (reference 6.3.2).

2.0 LIST OF ACRONYMS AND DEFINITIONS

2.1 List of Acronyms

ACMS

Asset Computerized Maintenance System

ALC

Aviation Logistics Center

AMMIS

Aviation Maintenance Management Information System

AOG

Aircraft on Ground

ARM

After Receipt of Material

BER

Beyond Economical Repair

CLIN

Contract Line Item Number

CMM

Component Maintenance Manual (OEM)

COC

Certificate of Conformance

CRR

Component Repair Record

DOD

Department of Defense

FOB

Free on Board

GFM

Government Furnished Material

IAW

In Accordance With

IPB

Illustrated Parts Breakdown

LPB

Low Plasticity Burnishing

LRS

Long Range Surveillance

MIRR

Material Inspection and Receiving Report

NFF

No Fault Found

NSN

National Stock Number

OEM

Original Equipment Manufacturer

PQDR

Product Quality Deficiency Report

QA

Quality Assurance

RFI

Ready for Issue

SCHR

Significant Component History Report

SOW

Statement of Work

TAT

Turn-Around-Time

TO

Technical Order

TTE

Teardown, Test and Evaluation

USCG

United States Coast Guard

2.2 Definitions

Aircraft on the Ground (AOG) – Condition indicating that an otherwise operational aircraft is temporarily grounded awaiting overhaul and return of the part or component. This condition requires that the component be handled as a high priority and that the return be expedited.

Asset Computerized Maintenance System (ACMS) – USCG owned component tracking program.

Beyond Economical Repair (BER) – Condition of a part deeming replacement with a new part more cost effective than repair.

Cannibalize – Items covered in this contract in which integral parts are missing when the component is provided to the Contractor for overhaul. Items covered in this contract, which are received by the Contractor missing consumable items, are not considered to be cannibalized.

Component Repair Record (CRR) - The CRR records the maintenance performed on a serial number tracked component; information from the CRR is used to update the SCHR. The Contractor must complete this form in order to record and document the maintenance performed on the component including any Test and Inspection with No Fault Found results.

Modification – A change in the basic structure of the part or component parts thereof.

New Replacement Parts – Defined as parts having never been used, having traceability to the Original Equipment Manufacturer. All replacement part(s) used in the overhaul must be: (1) approved by the Original Equipment Manufacturer (OEM), Hamilton Sundstrand, or (2) approved by a Federal Aviation Administration (FAA) certified source of supply for the specific part, or (3) approved alternate part(s) under the North Atlantic Treaty Organization (NATO) Cataloging System. Only parts that have traceability to the manufacturer of those specific part(s) or alternate part(s) shall be used. Alternate parts must satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the assembly.

No Fault Found – An item which meets performance specifications set forth in the resulting contract during and after the item has been brought up to full operating temperature and requires no parts or labor other than that which is necessary to perform this testing and/or minor alignment.

Overhaul – To tear down, carefully inspect, clean, replace time limited components, and components out of tolerance/broken and return the item to “Zero Time Since Overhaul” Status according to the current specifications and test in accordance with applicable AFTO.

Scrap – To render an item unusable for its intended purpose, this applies to items that have been determined to be beyond economical repair (BER).

Significant Component History Report (SCHR) - The SCHR contains the maintenance history of the serial numbered tracked component. It remains with its corresponding part until reinstalled on an aircraft or annotated “scrapped” or returned to ACMS. No action is required by the Contractor except to ensure the SCHR remains with the component.

Technical Order (TO) – Defined in reference to the United States Air Force Overhaul specifications, and shall include the latest changes.

Unusual Damage – Items which have been diagnosed with severe damage or crash damage or in which repairable assemblies have been removed or swapped out. Components, which are missing consumable items, are not considered to be unusually damaged.

3.0 APPLICABLE DOCUMENTS

3.1 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in the document supersedes applicable U.S. Federal, State or Local laws and regulations unless a specific exemption has been obtained. In addition, the information contained in the Statement of Work (SOW) is not intended to be all-inclusive nor to distract from the procedures outlined in the manufacturer’s specifications or technical orders except where specifically noted herein.

3.2 References

Unless otherwise specified by a Request for Deviation or Waiver, the following documents in effect as of 01 Oct 2009, are applicable.

· DOD Standard Practice for Military Packaging, MIL-STD-2073-1D

· Quality Systems – Model for Quality Assurance in Design/Q9001:1994, ANSI/ISO/ASQC

· Standard Practice for Commercial Packaging, ASTM D3951

3.3 Component Maintenance Manuals

The following Air Force Technical Orders are required to overhaul the 54H60-117 Propeller Assembly and related components:

· 3H1-18-3 Overhaul Instructions, Variable Pitch Aircraft Propeller

1 Nov 2014

· 3H1-18-4 Illustrated Parts Breakdown, Variable Pitch Aircraft Propeller

15 Dec 2013

· 3HA2-7-3

Overhaul Instructions, Valve Housing, Pump Housing, 15 Feb 2015 Control Drive Bracket, Engine Negative Torque Bracket, Speed Bias Servo Assembly

· 3HA2-7-4

Illustrated Parts Breakdown, Valve Housing, Pump

15 Apr 2014 Housing, Control Drive Bracket, Engine Negative Torque Bracket

· 3HA6-4-3

Overhaul Instructions, Propeller Spinner and Anti-Icing, 1 Nov 2014 Spinner and Afterbody

· 3HA6-4-4

Illustrated Parts Breakdown, Propeller Spinner and Anti-

1 May 2013 Icing, Spinner and Afterbody

· 3HA7-4-1

Operation and Maintenance Instructions, Depot Solid

28 Feb 2003 State Synchrophaser, Propeller

· 3HA7-4-3

Overhaul Instructions, Depot Solid State Synchrophaser, 15 Oct 2011 Propeller

· 3HA7-4-4

Illustrated Parts Breakdown, Depot Solid State

1 Nov 2008 Synchrophaser, Propeller

3.4 Source of Technical Documents

The USAF Technical Orders (TOs) listed in paragraph 3.3 are releasable per the terms of Air Force Instruction 61-204, dated 30 August 2002. To obtain the necessary technical order, Contractors must first be registered as a certified U.S. Contractor with the Defense Logistics Information Service (DLIS). Contractors desiring certifications must submit a DD Form 2345, “Export Controlled DOD Technical Data Agreement” to DLIS. Upon request, the U.S. Air Force provides current TOs to vendors with the requisite certifications and classification. The source for these technical orders is AFLCMC/WIUEG, Robins AFB, GA 31098. The USCG does not control the USAF Technical Order process, therefore, contract award will not be delayed pending Contractor registration for documents.

3.5 Availability of Documents

Overhaul work is required to be in accordance with the TOs listed in section 3.3. Therefore, at the time of proposal submission, the Contractor must possess current editions of all TOs, applicable service bulletins, and must be able to obtain TO updates/changes for each. The USCG does not own nor can it provide the TOs. In the event that access to any document specified by this Statement of Work is restricted by security requirements, the Contractor is solely responsible for all efforts and costs necessary to secure background investigation, clearances, and authorizations from the maintenance organization.

3.6 U.S. Government Federal Specifications and Standards

U.S. Government federal specifications, standards and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094. Other Government activities, Contractors, and other private companies must procure copies from the American Society for Testing and Materials (ASTM), 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.

4.0 PROJECT MANAGEMENT

4.1 Overhaul Scope

The USCG Aviation Logistics Center requires depot level overhaul of 54H60-117 Propeller Assemblies and related components shown in the Schedule of Supplies/Services. The Contractor must possess the necessary data, tools, parts, test equipment, facilities, skills, labor, TOs, and quality control systems particular to the overhaul of these components. In all cases, inspection, overhauls, and test procedures must meet or exceed the TO specifications. Components delivered to the Government shall be certified to be airworthy and ready for field level (USCG Air Station) installation on a USCG aircraft, including final paint. Overhaul of a component shall include overhaul of all the component’s related parts and subassemblies. Overhaul of the propeller assembly and related components shall include all processes required including but not limited to taper bore inspection, thrust washer repair, blade bending, re-twisting, re-shot peening, cold rolling, chrome or HVOF plating process, low plasticity burnishing and any other processes required by specifications in the technical order. Contractors are required to have the capability to perform cold rolling of individual blades and low plasticity burnishing as specified in TO 3H1-18-3 or to obtain such in a timely manner to meet the required delivery schedule. Authorized cold rolling facilities are listed in TO 3H1-18-3. Overhaul work shall also include incorporation of applicable Hamilton Sundstrand Alert Service Bulletins. It is the responsibility of the Contractor to obtain all relevant Service Bulletins, as they will not be provided by the USCG. In addition, individual blades will typically be overhauled as part of their respective propeller assembly but are also listed as a separate Contract Line Item Number (CLIN) to provide for Replacement Blade Assemblies either replaced by the Contractor or provided to the Contractor as Government Furnished Material (GFM).

4.2 Subcontracting

Subcontracting shall be limited to Contractors certified by the Federal Aviation Administration (FAA), or European Aviation Safety Agency (EASA) Approved Maintenance Organization, or a Transport Canada Civil Aviation Directorate (TCCA) Approved Maintenance Organization. Possession of at least one (1) of these three (3) certifications is a minimum requirement. In addition, subcontractors must be in possession of the requisite classification for the overhaul specific to the 54H60 Propeller assemblies and related components. The Contractor shall provide evidence of an existing formal agreement between the Offeror and subcontractor prior to the commencement of subcontractor work during performance of the contract.

5.0 CONFIGURATION MANAGEMENT

5.1 Asset Computerized Maintenance System (ACMS)

ACMS (Asset Computerized Maintenance System) is the management information system used to schedule and record all USCG aircraft maintenance. The Contractor’s responsibility within ACMS shall include submission of the Component Repair Record (CRR) within five (5) working days of completion of work. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR) and a blank Component Repair Record (CRR) for each tracked component. The USCG will provide the appropriate forms with each component as follows:

Significant Component History Report (SCHR): the document which contains the maintenance history of the serial numbered tracked component. It remains with its corresponding part until reinstalled on an aircraft, annotated “scrapped”, or returned to ACMS.

Component Repair Record (CRR): records the maintenance performed on a serial number tracked component by the Contractor.

5.2 Component Repair Record (CRR)

The Contractor must complete the Component Repair Record (Attachment 1) for each tracked component overhauled to ensure the maintenance performed on the component is documented. The Contractor shall comply with the following completed CRR disposition instructions:

1) The Original shall be packed with the component at completion of overhaul and/or modification for return to the USCG.

2) Mail one (1) completed copy of the CRR within five (5) working days of acceptance by the Government inspector/authorized representative to the following address:

Commanding Officer

USCG Aviation Logistics Center

Bldg. 78 / ACMS

Elizabeth City, NC 27909-5001

3) The Contractor shall maintain a copy of each completed CRR for a period of ninety (90) days.

5.3 Service Bulletins, Modification, Engineering Change Proposal Items may require incorporation of a new or previously released Service Bulletin, a Modification, or an Engineering Change Proposal. Either the Contractor or the Government may receive notice from the OEM or other source of a required change. In the event the Contractor receives notice of a Service Bulletin, Modification, or Engineering Change Proposal, the Contractor shall immediately notify the Contracting Officer in writing and submit a firm-fixed price proposal for Over & Above charges containing a breakdown of material, labor hours, and labor rates necessary to incorporate the changes.

In the event the Government receives notice of a Service Bulletin or Modification, the Contracting Officer will notify the Contractor in writing. Upon receiving notice of a Service Bulletin or Modification in writing from the Contracting Officer, the Contractor shall submit within fifteen (15) calendar days, a firm-fixed priced proposal containing a breakdown of material and labor hours. The labor rate used shall be the rate established under CLIN 0019. The Contractor shall update the component’s data plate, if applicable, denoting the new part number and/or modification number when a Service Bulletin or Modification incorporation changes the component’s part number. The Contractor shall not incorporate Service Bulletins, Modifications, and/or Engineering Change Proposals prior to notifying the Contracting Officer and receiving disposition via a modification to the contract.

5.4 Traceability of Parts

The items are flight critical; therefore, replacement parts used during overhaul shall be in new condition. A list of 100% replacement parts is provided as Attachment 2. There are multiple manufacturers associated with the individual parts (listed in Attachment 2) and there are acceptable alternate part numbers for many of these parts that may be used. All replacement part(s) used in the overhaul must be: (1) approved by the Original Equipment Manufacturer (OEM), Hamilton Sundstrand, or (2) approved by a Federal Aviation Administration (FAA) certified source of supply for the specific part, or (3) approved alternate part(s) under the North Atlantic Treaty Organization (NATO) Cataloging System. Only parts that have traceability to the manufacturer of those specific part(s) or alternate part(s) shall be used. Alternate parts must satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the assembly. Installation of new surplus, including military new surplus, and overhauled replacement parts is not permitted. Parts replaced during overhaul shall be disposed of as scrap, which means to render those items unusable for their intended purpose.

5.5 Obsolete Parts

In the event certain parts or processes become obsolete, the Contractor shall notify the Contracting Officer in writing and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required to complete the overhaul. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and labor hours. The labor rate shall be the rate established under CLIN 0025. Disposition instructions for the component will be provided via a contract modification.

6.0 TECHNICAL REQUIREMENTS – OVERHAUL

6.1 Overhaul Requirements

6.1.1 Overhaul Procedures

The components identified in Schedule of Supplies/Services, shall be overhauled IAW applicable Air Force TOs.

6.1.2 USCG Overhaul Specific Requirements

a) After receipt of propeller assemblies, the Contractor shall notify the Contracting Officer, in writing, of any discrepancies noted in the “JR” dimension measurements taken versus those on the blades.

b) TO 3H1-18-3, 2.9.8.9, paragraph F, requires the overhaul/repair facility to “seal outboard edge with a fillet of PR1750B 1/2 between the boot seam and the spinner seal (approximately ½ inch wide)”. The Contractor shall also seal the inboard area as well to prevent fluid incursion and increase the bonding surface area.

c) In lieu of Blade Bushing Repair and Rework referenced in TO 3H1-18-3, 2.9.5.2, 100% replacement of Bushing Part Number 548942 is required.

d) Seals, front and rear, reference TO 3HA2-7-4, Figure 29, Items 18 and 62, Part Number CR535164-60 or 802316-1 shall be used exclusively for Item 18, and Part Number CR535163-60 or 802347-1 shall be used exclusively for Item 62.

e) Blade Assembly Replacement: If the Contractor determines that replacement blades are required for the overhaul of a Propeller Assembly, the Contractor will notify the Contracting Officer in writing. The USCG reserves the option to furnish the replacement propeller blades as Government Furnished Material (GFM). Replacement blades supplied by the USCG as GFM may be new or will require inspection and overhaul, as well as incorporation of Hamilton Sundstrand “SB134” Service Bulletin. Therefore, if GFM replacement blades require inspection, repair and/or overhaul and incorporation of the Service Bulletin there will be no change in the firm-fixed overhaul price for the Propeller Assembly (P/N 54H60-117) as blades are required to be repaired and/or overhauled as part of the Propeller Assembly overhaul process.

New condition replacement blades furnished as GFM will reduce the firm-fixed overhaul price of the Propeller Assembly by the Blade Assembly Overhaul Price established in CLIN 0011.

Should new condition replacement blades be provided as GFM the overhaul price for the applicable propeller assembly will be reduced accordingly via a contract modification.

If a Blade Assembly Replacement cannot be provided by the Government as GFM and the Government requests the Contractor replace the Blade Assembly, the Contractor will be entitled to a price adjustment at the firm-fixed price established in CLIN 0012. Blade Assembly Replacements will be authorized and funded via a contract modification. The Contractor shall not proceed with Blade Assembly Replacement without written authorization and the additional funding via a contract modification.

f) Barrel Assembly Replacement: If the Contractor determines that a barrel assembly is non-repairable per the specifications of the applicable Technical Orders, the Contractor shall notify the Contracting Officer in writing. The USCG reserves the right to furnish new barrel assemblies as GFM. If a Barrel Assembly Replacement cannot be provided by the Government and the Government requests the Contractor replace the Barrel Assembly the Contractor will be entitled to a price adjustment at the firm-fixed price established in CLIN 0013. In the absence of a GFM barrel assembly, the firm-fixed price specified in CLIN 0013 shall apply. Barrel Assembly Replacement will be authorized and funded via a contract modification. The Contractor shall not execute a Barrel Replacement on any Propeller Assembly without the written authorization from the Contracting Officer via a contract modification.

g) Propeller Assemblies received with Pitch Lock Regulator P/N 733895-1 requiring incorporation of Hamilton Sundstrand Service Bulletin (SB) 96: It is possible that a Propeller Assembly received for overhaul will have a Pitch Lock Regulator (P/N 733895-1) installed which will require removal and modification to P/N 767999-1 via incorporation of Hamilton Sundstrand Service Bulletin 96. If the Contractor discovers a Pitch Lock Regulator (P/N 733895-1) installed on a Propeller Assembly, the Contractor shall immediately provide written notice to the Contracting Officer and identify the applicable Propeller Assembly(s) serial number and CLIN. If the Government determines the Pitch Lock Regulator requires modification by the Contractor with incorporation of Hamilton Sundstrand Service Bulletin 96 the contract will be modified accordingly to provide authorization of the modification work and provide additional funds using the firm-fixed price established in CLIN 0014.

6.1.3 Inspection

The Contractor shall perform a visual inspection and correct deficiencies found for all components. This shall include replacement of missing or broken parts, and the removal of any foreign matter or corrosion.

6.2 Corrosion

6.2.1 Inspection

USCG aircraft operate primarily around salt water, at low altitude, and are therefore subject to corrosion. During inspection and functional test, the presence of corrosion in any item or part thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove all corrosion or replace the part or parts affected. Corroded parts will be replaced except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part.

6.2.2 Removal and Treatment

Corrosion removal and treatment of affected areas shall be accomplished in accordance with the technical order specifications or drawings, or shall meet the Contracting Officer’s approval when specifications do not exist or are not clear. The presence of corrosion that does not exceed the tolerance stated in the overhaul directives will NOT be considered as “Over & Above” and will NOT necessitate re-negotiation of the overhaul price.

6.2.3 Serviceable Parts

Overhaul pricing shall include all replacement parts. Parts that are considered “high cost” by the Contractor may need to be replaced and firm-fixed prices for overhaul should take into consideration this possibility. High cost replacement parts will NOT be considered as “Over & Above” and will not necessitate re-negotiation of the overhaul price. A list of 100% Replacement Parts is provided as Attachment 2. With the exception of parts listed on Attachment 2, parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be re-used. Parts replaced during overhaul shall be rendered unusable for their intended purpose and disposed of as scrap. Missing parts or parts found to be defective shall be replaced with new parts as described in 5.4.

6.3 Scrap Procedures

6.3.1 Non-repairable items

All non-repairable parts replaced during overhaul shall be disposed of as scrap and rendered unusable for its intended purpose.

6.3.2 Beyond Economic Repair (BER)

In the event an entire assembly is determined to be BER, the Contractor shall provide written notification to the Contracting Officer. The notification shall list the Contract Number, Line Item Number, National Stock Number, Part Number and Serial Number with a brief description supporting the determination. The Contracting Officer shall provide disposition instructions via a modification to the contract. When the Contracting Officer has made the determination that the assembly shall be scrapped, the part and the accompanying paperwork must be clearly marked BER and returned to the USCG ALC for proper disposal. Contract Line Item Numbers (CLIN) 0015 through 0024 will be activated by contract modification on a case-by-case basis. Teardown, Test and Evaluation (TT&E) Fee CLINs are in the event equipment is determined to be in a No Fault Found (NFF) or Beyond Economical Repair (BER) condition; if so, the Contractor shall be entitled to only the TT&E Fee once material is returned and accepted by the USCG.

6.4 Exclusions – Unusual Damage

6.4.1 General

Occasionally, components may be received in a condition outside the confines of the applicable technical directives; those components may be determined a candidate for Exclusion

- Unusual Damage. In order to be determined an Exclusion candidate, a component must be received for routine overhaul and upon evaluation any one of the following conditions are discovered:

Only components meeting one or more of the above criteria may be considered as an Exclusion candidate.

6.4.2 Pricing Exclusions – Unusual Damage

Prices established in the Schedule of Supplies/Services for overhaul do not include components that have been cannibalized of repairable parts or that are severely damaged due to mishandling, crash damage or Acts of God. Because the Long Range Surveillance HC-130H aircraft operates primarily around salt water and at low altitudes, corrosion is to be anticipated and is considered normal for the aircraft. Corrosion does not constitute unusual damage.

If the Contractor considers a component to be a candidate for exclusion, the Contracting Officer shall be given written notification within 15 days of receipt of the component. This notification shall include:

· Identification of the reason for a pricing exclusion (such as mishandling)

· A price proposal that includes the number of labor hours, total labor costs using the labor rate established under CLIN 0025, and all materials needed to return the component to satisfactory condition that meets all applicable technical order specifications. The proposal shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified in the schedule of requirements.

Within 30 calendar days, the Contracting Officer will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, a contract modification will be issued to authorize and fund the additional work at the agreed upon terms.

If the additional work is not desired, the Contracting Officer will provide the Contractor with disposition instructions for the un-repaired item. In the event an item is returned to the USCG, the Contractor shall be entitled only to compensation for the Teardown and Evaluation Fee plus any applicable shipping charges for return of the component to ALC.

The delivery obligation will be specified in the contract modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to delivery of all other components not individually addressed by the modification under the original delivery date specified on the contract.

The Government will not be liable for any amount expended by the Contractor in excess of the applicable firm-fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

7.0 DELIVERY SCHEDULE/OVERHAUL TURN-AROUND-TIME (TAT)

7.1 Delivery Schedule/Turn-Around-Time

Overhaul services will be requisitioned by issuance of individually funded fixed price task orders as the need arises and funding permits. Upon issuance of a funded task order, the Government’s desired Turn-Around-Time (TAT) for overhaul of material is 60 calendar days After Receipt of Material (ARM) at the Contractor’s facility. TAT is defined as beginning at the time of receipt of repairables and ending at the time of delivery to the address specified on individual task orders. In no case shall delivery exceed sixty (60) calendar days ARM unless otherwise provided for by a Task Order Modification signed by a Contracting Officer. Offerors shall provide a detailed process flow chart outlining the complete overhaul process including days required to complete each step including cold rolling, chrome or High Velocity Oxygen/Fuel (HVOF) plating process and Low Plasticity Burnishing (LPB) showing ability to meet the proposed delivery schedule, including subcontracting if utilized. The Contractor must be capable of meeting the 60 calendar day turn-around-time for a minimum of five (5) each Propeller Assemblies ARM at the Contractor’s facility. Earlier delivery is desired if there are no extra costs incurred by the Government. The Contractor may be required to ship equipment to a USCG field unit; Any such action will be assigned through a modification to the Task Order.

7.2 Accelerated Turn-Around-Time and Delivery

Only the Contracting Officer may request and authorize an accelerated turn-around-time and delivery to the U.S. Coast Guard Aviation Logistics Center, Receiving Department, 1664 Weeksville Rd., Elizabeth City, NC 27909. After receiving a written request from the Contracting Officer for an accelerated turn-around-time and delivery the Contractor shall provide a written response within two (2) business days advising if an accelerated turn-around-time and delivery can be accomplished and include any additional costs necessary for the accelerated performance. Accelerated performance will be authorized in writing via a contract modification. If the Contractor accelerates turn-around-time and delivery on its own initiative in order to meet the delivery schedule established in the contract the additional costs are not recoverable from the Government.

7.3 Aircraft on Ground (AOG) Requirements

An Aircraft on the Ground (AOG) situation necessitates a special schedule and requires accelerated overhaul completion and expedited delivery to the applicable USCG Air Station. In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor will be notified by the Government in writing of the AOG situation and applicable U.S. Coast Guard Air Station and will be requested to provide a written response within twenty-four (24) hours of the request. The Contractor’s response shall provide 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for overhaul are closest to completion under normal working conditions and 2) an estimate of any labor hours needed to accelerate overhaul completion. The accelerated overhaul work will be authorized via a contract modification in conjunction with mutually agreed upon prices, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG Air Station.

In the event of an AOG situation, the contract and applicable CLIN will be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

8.0 USCG FURNISHED PROPERTY AND INFORMATION

8.1 USCG Furnished Data

8.1.1 Technical information and drawings

The Contractor is solely responsible for obtaining all technical data, manuals and specifications for the overhaul of the items specified in Schedule of Supplies/Services. The USCG does not maintain nor release the technical documents required to overhaul these components.

8.2 Government Furnished Property

The propeller assembly is disassembled, stored and shipped in container P/N BS220110117PRH1K (Attachment 5). The parts contained are the barrel, dome cap housing, blade cam, bearings, rings, oil transfer tube, pitch lock regulator, prop nut and blades.

The USCG shall not provide any tooling, labor, parts, test equipment, or facility to affect overhaul IAW this SOW. The Contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to overhaul U.S. Coast Guard components listed in the Schedule.

Government Furnished Material (GFM) will not be routinely provided for this requirement. The USCG reserves the right to provide to the Contractor GFM should it be determined to be in the best interest of the Government.

9.0 PACKAGING AND MARKING

9.1 Marking of Shipments

The Contractor shall mark all shipments under this contract with the contract number. Further, the shipments shall be marked in accordance with the current edition of MIL-STD-129, “Marking for Shipping and Storage”. Failure to mark all packages, boxes, etc. may result in return of shipment at the Contractor’s expense.

9.2 Preservation, Packaging and Packing

The Contractor shall preserve, pack, and package in USCG containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling or storage. Packaging, handling, shipping and transportation of material shall be in accordance with MIL-STD-2073-1D. In addition, because ALC is a supply depot, material will be stored and transshipped to various users; therefore, material must be packed and labeled suitable for shipment via land, air or sea. The following requirements apply:

· Only Bar Coding of the National Stock Number is necessary. There is no specification for the bar code type and size.

· The propeller assemblies will be shipped to the Contractor’s facility disassembled and stored in container P/N BS220110117PRH1K. Completed propeller assemblies shall be returned to the USCG disassembled in the same container, reference Attachment 5. The transportation container is a GFM reusable container suitable for air freight/sea freight.

· Each individual container shall be labeled on the outside with National Stock Number (NSN), Part Number, Serial Number, Quantity, Nomenclature, Contract Number and Contract Line Item Number.

· The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

· Packaging material shall NOT consist of the following: popcorn, shredded paper, styrofoam of any type or peanut style packaging.

· The Contractor shall remove the unserviceable tag, DD Form 1577-2, from the RFI components.

· The Contractor shall contact the Contracting Officer for repair or replacement should a shipping container not meet standards upon delivery of components to Contractor’s facility. The USCG will either furnish another container or request the Contractor obtain a replacement container. New shipping containers shall not be purchased unless authorized by the Contracting Officer via a modification to the contract.

· At the time of each delivery for supplies or services under this contract, the Contractor shall prepare and furnish to the Government a properly completed packaging slip. The packaging slip shall include the following information: (1) National Stock Number, (2) Part Number, (3) Nomenclature, (4) Serial Number, (5) Contract Number, (6) Line Item Number, and (7) Quantity. One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton; and one copy shall be attached to the original invoice when submitted to the payment office.

9.3 Marking of Warranted Items

Pursuant to the requirements of FAR 46.706 (b)(5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) The duration of the warranty.

d) Who to notify if the supplies are found to be defective.

For commercial items, the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

10.0 INSPECTION AND ACCEPTANCE

Inspection and Acceptance shall be in accordance with FAR 52.212-4(a) and will be performed at the U.S. Coast Guard, Aviation Logistics Center by the Quality Assurance Branch. A copy of both, the Certificate of Conformance and the Airworthiness Certificate is required to be with all overhauled 54H60-117 Propeller Assemblies and related components.

10.1 Material Inspection and Receiving Report

At the time of each delivery for equipment under this contract, the Contractor shall prepare and furnish to the Government a properly completed commercial packaging slip. The packaging slip shall include the following information: (1) National Stock Number, (2) Part Number, (3) Nomenclature, (4) Serial Number, (5) Contract Number, (6) Line Item Number, and (7) Quantity. One (1) copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton.

10.2 Required Certificates

The Contractor shall furnish two (2) separate Certificates: (1) a Certificate of Conformance using the exact verbiage stated in FAR 52-246-15(d) for each overhauled component and (2) an Airworthiness Certificate for each overhauled component.

10.2.1 Airworthiness Certificate

The 54H60-117 Propeller Assembly and related components are considered to be Flight Critical and an Airworthiness Certification is required for all items that are overhauled. The Contractor may use the FAA 8130 Certification; however use of this form is not required. The Contractor may choose to use an "equivalent" Airworthiness Certificate to certify the airworthiness of an overhauled component. An equivalent Airworthiness Certification can be the same as used for other Government agencies such as an Air Force Airworthiness Certificate or a contractor developed Airworthiness Certificate that is equivalent to the FAA 8130 form. If an FAA 8130 "equivalent" is used, the Contractor shall provide written evidence with the Airworthiness Certificate that the Certification was performed by a qualified individual and include the individual’s name and title. At the request of the Contracting Officer, the Contractor shall provide proof of his/her qualification. Proposals shall state the Airworthiness Certificate the contractor intends to use, the FAA 8130 Form or an Equivalent. If an Equivalent Certificate is proposed, Offerors shall include a copy of the Equivalent Certificate in their proposal which will be used during proposal evaluation and also describe the qualifications of the individual that will perform the Airworthiness Certification. (A Certificate of Conformance with the verbiage of FAR 52-246-15(d) is not acceptable for use to certify the overhauled component’s airworthiness.)

10.2.2 Displaying of Certificates

The Certificate of Conformance (CoC) shall be affixed to the outside of the shipping container and one (1) copy shall be included with submission of the Contractor’s invoice to the USCG ALC Fiscal Branch. Failure to submit the CoC with the invoice will constitute an improper invoice and will result in rejection of the invoice.

10.2.3 Component Repair Record

The Contractor will receive a Component Repair Record (CRR) with each tracked component received. The Contractor will be responsible for filling out this form and returning it to the USCG ALC as per paragraph 5.1 and 5.2.

11.0 QUALITY STANDARDS

11.1 Certifications

As a measure of quality the Contractor and subcontractors shall be either a Federal Aviation Administration (FAA) Certified Repair Station, a European Aviation Safety Agency (EASA) Approved Maintenance Organisation (sic), or a Transport Canada Civil Aviation Directorate (TCCA) Approved Maintenance Organization for propeller overhaul work (appropriate classification for the 54H60 series Propeller assembly and related components for all certifications).

11.2 Quality Control System

The Contractor shall have a Quality Control System in place that documents an Inspection Program and describes inspection procedures, quality assurance, inspections personnel and responsibilities, traceability of replacements parts to the original equipment manufacturer, and addresses work performed by any subcontractors.

11.3 Warranty

The Contractor shall submit their standard commercial warranty terms and conditions for consideration and approval.

11.4 Product Quality Deficiency Report (PDQR)

Overhauled components found to have deficiencies will be reported to the Contractor on Standard Form SF386, Product Quality Deficiency Report (PQDR), and components shall be returned to the Contractor for investigation under a no-cost purchase order. The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contractor Officer. If agreed upon between parties that the component’s deficiencies are not related to previous work, the Contractor’s report of findings shall include a detailed proposal that includes a breakdown of parts and labor necessary to return the component to a Ready-for-Issue (RFI) status. The breakdown shall be in accordance with the firm-fixed hourly rate established in the Schedule of Supplies/Services. The Contracting Officer will either initiate negotiations for the work or accept the Contractor’s proposal and issue a Task order modification.The standard terms and conditions, specifically for delivery obligations, of the contract shall apply to items submitted for PQDR evaluation.

12.0 SHIPPING

12.1 Free On Board (FOB) Point

Delivery terms shall be FOB Destination from Contractor facility to USCG Aviation Logistics Center, Elizabeth City, NC under routine conditions.

12.2 Shipping Destination

Unless otherwise directed by contract modification, the Contractor shall ship overhauled components to the following address:

Commanding Officer

USCG Aviation Logistics Center

1664 Weeksville Road

Receiving Section, Bldg. 63

Elizabeth City, NC 27909-5001

13.0 CONTRACT ADMINISTRATION DATA

Contract administration will be performed by the USCG Aviation Logistics Center, Long Range Surveillance Product Line, Procurement Branch, 1060 Consolidated Road, Elizabeth City, NC 27909-5001.

13.1 Address of Correspondence

All correspondence, except as otherwise specified, shall be directed to the USCG Aviation Logistics Center, Long Range Surveillance Product Line, Procurement Branch, 1060 Consolidated Road, Elizabeth City, NC 27909-5001.

13.2 Invoicing Instructions

The USCG Aviation Logistics Center, Fiscal Branch, 1664 Weeksville Rd., Elizabeth City, NC 27909-5007 will process invoice payments. Invoices shall be submitted electronically to ALC-Fiscal@uscg.mil and must include a copy of the Certificate of Conformance.

14.0 SPECIAL CONTRACT REQUIREMENTS

14.1 Monthly Production Report

The Contractor shall submit to the Contracting Officer, no later than the tenth day of the following month, a production report that provides the component status during the monthly reporting period. The report shall be electronically submitted in Microsoft Excel format. The report shall contain the following data elements: nomenclature, National Stock Number (NSN), part number, serial number, delivery order number, receipt date, estimated completion date/completion date, number of days since receipt and comments pertaining to overhaul status and any other factors concerning the unit under overhaul, for each component at the vendor’s facility during that month. The report shall not contain information on any items that were not at the vendor’s facility during the monthly reporting period.

14.2 Failure Data Report

The contractor completed and submitted CRR (IAW Section 5.0 of this SOW) will be considered the failure data report.

14.3 Material Tracking Systems Requirements

See Section 5.0 of this SOW.

15.0 SPECIAL CONTRACT REQUIREMENTS

15.1 Contractor Verification of Repairable(s)

Upon receipt of components, the Contractor shall notify the Contracting Officer in writing and provide the following information: (1) date the component(s) received at the Contractor’s facility and (2) confirmation of Part Numbers and Serial Numbers on the equipment received and advise if any of this information does not exactly match the contract. The Contractor shall NOT start work on equipment received that have Part Numbers or Serial Numbers different than what is shown on the contract unless a contract modification has been issued correcting the discrepancy. The Government reserves the right to have “discrepant equipment” returned “as is”. The Contractor’s failure to confirm the equipment received may result in the Government’s assumption that the components were received at the Contractor’s facility within seven (7) calendar days of the date on the contract and the Part Number and Serial Number information on the equipment matches exactly the information on the contract for the equipment.

16.0 ENVIRONMENTAL REQUIREMENTS

All parts must be thoroughly cleaned IAW applicable Component Maintenance Manuals or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information of these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavelent Chromium) and 1910.1027 (Cadmium).

LIST OF ATTACHMENTS

Attachment 1 Component Repair Record Attachment 2 100% Replacement Parts Attachment 3 Propeller Container Packing Instructions

ATTACHMENT 1

THIS FORM IS USED TO REPORT MAINTENANCE ACTIONS PERFORMED ON COAST GUARD

COMPONENTS BY OVERHAUL/REPAIR FACILITIES.

PART NAME CEI NUMBER SERIAL NUMBER

PROPELLER 30-6100-001

PART NUMBER: NSN:

THE COMPLETED FORM TO BE PROVIDED TO:

ORIGINAL TO:

COPY 1:

ACMS - BLDG 78

PACKAGED WITH THE

USCG AVIATION LOGISTICS CENTER

OVERHAULED/REPAIRED

ELIZABETH CITY, NC 27909-5001

COMPONENT

OVERHAUL/REPAIR FACILITY TO COMPLETE ALL INFORMATION IN DESIGNATED AREA

MANUFACTURER:

TSO : DATE OF MANUFACTURE:

HRS :

THE FOLLOWING NARRATIVE SUMMARIZES THE WORK PERFORMED ON THIS COMPONENT

DURING THE COURSE OF THIS OVERHAUL/REPAIR.

OVERHAUL/REPAIR FACILITY: WORK ORDER NO:

DATE WORK COMPLETED: ITEM BEYOND ECONOMICAL REPAIR: YES NO

THE FOLLOWING MAINTENANCE ACTIONS WERE COMPLIED WITH DURING THE COURSE OF

THIS OVERHAUL/REPAIR.

[ ]611201 PROP FEATHER VALVE CHECK

[ ]611101 PROP FEATHERING CHECK

[ ]611300 PROP ASSY/COMPONENTS INSP/CHK

[ ]611350 PROP BRUSH/SLIP RING INSP/CHK

[ ]612021 PROP CONTROL LINKAGE INSP/CHK

[ ]611001 PROPELLER BLADE ANGLE INSP/CHK

[ ]611200 PROP SUPPLY/STAND-BY FLTR INSP/CLN

[ ]610020 INVNTRY PROP SHIPMENT INSPECT

U.S. COAST GUARD

COMPONENT REPAIR RECORD

THIS FORM IS USED TO REPORT MAINTENANCE ACTIONS PERFORMED ON COAST GUARD

COMPONENTS BY OVERHAUL/REPAIR FACILITIES.

PART NAME CEI NUMBER SERIAL NUMBER

PROPELLER 30-6100-001

PART NUMBER: 54H60-117 NSN:

[ ]610030 PROPELLER ASSEMBLY BUILDUP INSPECT

[ ]961000 PROPS FOR ID OF S/N BLADE INSPECT

[ ]610010 PROPELLER ASSEMBLY OVERHAUL

[ ]611013 PROPELLER DOME SEAL REPLACE

[ ]611044 PROP BALANCE NOT REQUIRED SERVICE

[ ]611042 PROPELLER BALANCE SERVICE

[ ]611033 PROPELLER OIL LEVEL SERVICE

[ ]055055 PROPELLER (SUDDEN STOP) SPCL/INSP

AUTHORIZED SIGNATURE OR QUALITY ASSURANCE STAMP:

** FOR ACMS CONTRACTOR: DISENROLLED DATA ENTRY DATE **

U.S. COAST GUARD

COMPONENT REPAIR RECORD

THIS FORM IS USED TO REPORT MAINTENANCE ACTIONS PERFORMED ON COAST GUARD

COMPONENTS BY OVERHAUL/REPAIR FACILITIES.

PART NAME CEI NUMBER…