RFP HSCG38-11-R-H00003 Logistic Support Services for Selex Radar System.doc

PAGE

Solicitation HSCG38-11-R-H00003

NOTICE FOR FILING AGENCY PROTESTS

It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe that a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security

United States Coast Guard (CG-9131)

Ombudsman Program for Agency Protests

1900 Half Street, SW, Room 11-0602

Washington, D.C. 20593-0001

FAX: 202.475.3904

The Ombudsman Hotline telephone number is 202.372.3695

The Government intends to negotiate and award on a sole source basis with Selex Galileo, Ltd of Edinburgh, United Kingdom, a single Requirements contract for Logistic Support Services in order to maintain and keep all Seaspray 7500E Sea Search Radar System installed on U.S. Coast Guard (USCG) HC-130H mission aircraft in a fully mission capable status. The term of the contract will be for a one-year base period and four (4) one-year option periods for a total duration not exceeding five years.

The Government intends to use the policies and procedures of FAR Part 12 – Acquisition of Commercial Items in conjunction with FAR Part 15 – Contracting By Negotiation with the Contract Format set forth in FAR 12.303. The NAICS Code is 334511 and the Small Business Size Standard is 750 employees. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-51 In accordance with FAR 5.207(c)(15)(ii) all responsible sources may submit a capability statement or proposal which shall be considered by the agency.

Quantities listed in the Schedule of Supplies/Services are estimates for the specific periods of performance. Failure of the Government to order any of the line items ore quantities described as estimated or maximum will not entitle the contractor to an equitable adjustment in price.

All orders for the contract shall be placed by individually funded Task Orders .

Rest of page intentionally blank

LIST OF ACRONYMS

ALC

Aviation Logistics Center

AMMIS

Aviation Maintenance Management Information System

BER

Beyond Economical Repair

CLIN

Contract Line Item Number

COC

Certificate of Conformance

COTR

Contracting Officers Technical Representative

CRDL

Contract Data Requirements List

CRR

Component Repair Record

ECP

Engineering Change Proposal

EST

Eastern Standard Time

ETI

Elapsed Time Indicator

GFE

Government Furnished Equipment

GFP

Government Furnished Property

LRU

Line Replaceable Unit

MTBCF

Mean Time Between Critical Failures

MTBF

Mean Time Between Failures

MTBMA Mean Time Between Maintenance Action

NFF

No Fault Found

NRFI

Not Ready For Issue

OEM

Original Equipment Manufacturer

OTI/SB

Optional Technical Information/Service Bulletins

PBS

Performance Based Services

PC

Personal Computer

PM

Program Manager

PMA

Performance Metric Agreement

PMR

Program Management Review

RFI

Ready for Issue

RTAT

Repair Turn-around Time

SR

Service Representative

SRU

Shop Replaceable Unit

TI/SB

Technical Information/Service Bulletins

TR

Technical Representative

TSR

Technical Service Representative

USCG

United States Coast Guard

Explanation of Contract Line Item Pricing Fixed price Contract Line Item Numbers (CLINs) *The CLIN numbers are shown as listed in the Base period and each Option period, respectively.

CLINs 1001, 2001, 3001, 4001 and 5001 for Logistic Support Services.

The Government anticipates a fixed monthly rate for performance of Logistic Support Services described in this PWS.

Base year and option period one’s pricing must take into account the current warranty provided by the vendor when calculating the Fixed Monthly Rate and not priced separately. All shipping costs for items going to and from the Contractor's designated depot facilities shall be borne by the Contractor. Shipping costs for items going to USCG facilities from USCG facilities will be paid by the Government. Pricing for the fixed monthly rate must include all USCG owned assets identified in Attachment C.

The USCG anticipates the issuance of one (1) yearly Task Order that will provide funding for logistic support services at the fixed monthly rate and the associated Incentive Fee. The contractor may invoice on a monthly basis for logistic support services rendered or for administrative convenience may invoice quarterly in conjunction with the incentive fee payment schedule in arrears.

CLINs 1002, 2002, 3002, 4002 and 5002 Incentive Fee.

Incentive Fee Payments will be made in accordance with the payment schedule set forth in this PWS. Earned Incentive Payments will be payable quarterly in arrears.

The following are Time and Material and/or Labor Hour CLINs in which the contractor must propose fully burdened fixed hourly labor rates. CLINs with set monetary ceilings may not be exceeded. The intent is to establish mutually agreed to hourly rates which will be used to issue task orders as needs arise. The aggregate value of task orders issued under time and material and/or labor hour CLINs may not exceed the CLINs ceiling amount(s).

CLINs 1003, 2003, 3003, 4003 and 5003 for full time on site Technical Representative.

This is a Labor Hour CLIN for a full time Technical Representative to be located on site at the Long Range Surveillance Product Line, Elizabeth City NC. The 1920 quantity of hours established in the schedule of supplies/services is based on a forty (40) hour work week less holidays and vacation. The Government anticipates issuing task orders for Technical Representative services for 12-month periods to the maximum extent practicable. The contractor shall propose a fully burdened fixed Hourly Rate. Government directed travel associated with performance under these CLINS will be reimbursable in accordance with the cost principles of FAR 31 and payable under the travel expense CLIN established in the schedule of supplies/services.

CLINs 1004, 2004, 3004, 4004 and 5004 for on site Technical Representative overtime hours if required.

These CLINS are established for possible overtime hours that may be worked by the full time on site Technical Representative. The contractor shall propose a fully burdened fixed hourly rate to be charged to the Government in the event over time hours are required. These CLINs have an established ceiling and the aggregate value of funds obligated during the specified contract period may not be exceeded.

CLINs 1005, 2005, 3005, 4005 and 5005 for Technical and Repair Support.

These CLINS are established in the event technical and repair support services are required that are not covered under the monthly Logistic Support Services (i.e., Service Representative for on-site field maintenance or support, repair of equipment from accidental damage (exclusions) etc.). The Contractor shall propose fully burdened, fixed Hourly Labor Rates for Technical and Repair Support services and identify the Labor Category for each under these CLINs in the schedule of supplies/services for each contract period. These CLINs have an established ceiling and the aggregate value of funds obligated, including material costs for repair work, during the specified contract period may not be exceeded.

CLINS 1006, 2006, 3006, 4006 and 5006 for Engineering Services.

These CLINS are established in the event Engineering Services are required that are not covered under the monthly Logistic Support Service.

The Contractor shall propose a fully burdened fixed Hourly Labor Rate for Engineering Services for each contract period. If these services are required by the Coast Guard the contractor will be requested to provide a quote using the proposed fixed hourly rates. Should more than one (1) labor category be needed the contractor may tailor these CLINS to specify the applicable labor categories and their fixed hourly labor rates. These CLINs have an established ceiling and the aggregate value of funds obligated during the specified contract period may not be exceeded.

Schedule of Supplies or Services

BASE PERIOD

12- months from time of Award (Contract Year 1)

CLIN

Description EST Qty Unit of Issue Unit Price Extended Amount

1001 Logistic Support Services 12 MO

IAW Para 1.1 of PWS Fixed Monthly Rate

1002 Incentive Payments

4 QT $25,000.00 $100,000.00

IAW Para 1.2.1 through 1.3 of PWS 1003 Technical Representative 1920 HR $___________ $_______________ Full Time, On-site at LRS Fixed Hourly Rate Product Line Elizabeth City NC 1004 Technical Representative TBD HR $___________ Ceiling $10,000.00 Overtime Hourly Rate Fixed Hourly Rate

1005 Technical and Repair TBD HR See below Ceiling $100,000.00 Support Fully Burdened Hourly Labor Rate(s)

(Contractor Fill-in)

1006 Engineering Services Support TBD HR see below Ceiling $30,000.00 Fully Burdened Hourly Labor Rate (Contractor Fill-in)

1007 Monthly Reports

12 EA Not separately priced 1008 Quarterly Reports 4 QT Not separately priced

1009 Annual Government Property 1 EA Not separately priced

1010 Reimbursable Travel Expenses TBD EA Ceiling $20,000.00 Ceiling $20,000.00 for Government directed travel

IAW FAR 31

Estimated Value Base Period $____________________ Schedule of Supplies or Services Option Period One 12- months from Base Period (Contract Year 2)

CLIN

Description EST Qty Unit of Issue Unit Price Extended Amount

2001 Logistic Support Services 12 MO

IAW Para 1.1 of PWS Fixed Monthly Rate

2002 Incentive Payments

4 QT $25,000.00 $100,000.00

IAW Para 1.2.1 through 1.3 of PWS 2003 Technical Representative 1920 HR $___________ $_______________

Full Time, On-site at LRS Fixed Hourly Rate Product Line Elizabeth City NC

2004 Technical Representative TBD HR $___________ Ceiling $10,000.00

2005 Technical and Repair TBD HR See below Ceiling $100,000.00

2006 Engineering Services Support TBD HR see below Ceiling $30,000.00

(Contractor Fill-in)

2007 Monthly Reports

2008 Quarterly Reports 4 QT Not separately priced

2009 Annual Government Property 1 EA Not separately priced

2010 Reimbursable Travel Expenses TBD EA Ceiling $20,000.00 Ceiling $20,000.00 for Government directed travel

IAW FAR 31

Estimated Value Option Period One $___________________ Schedule of Supplies or Services Option Period Two 12- months from time Option Period One (Contract Year 3)

CLIN

Description EST Qty Unit of Issue Unit Price Extended Amount

3001 Logistic Support Services 12 MO

IAW Para 1.1 of PWS Fixed Monthly Rate

3002 Incentive Payments

4 QT $25,000.00 $100,000.00

IAW Para 1.2.1 through 1.3 of PWS 3003 Technical Representative 1920 HR $___________ $_______________

Full Time, On-site at LRS Fixed Hourly Rate Product Line Elizabeth City NC

3004 Technical Representative TBD HR $___________ Ceiling $10,000.00

3005 Technical and Repair TBD HR See below Ceiling $100,000.00

3006 Engineering Services Support TBD HR see below Ceiling $30,000.00

(Contractor Fill-in)

3007 Monthly Reports

3008 Quarterly Reports 4 QT Not separately priced

3009 Annual Government Property 1 EA Not separately priced

3010 Reimbursable Travel Expenses TBD EA Ceiling $20,000.00 Ceiling $20,000.00 for Government directed travel

IAW FAR 31

Estimated Value Option Period Two $_____________________ Schedule of Supplies or Services Option Period Three 12- months from Option Period Two (Contract Year 4)

CLIN

Description EST Qty Unit of Issue Unit Price Extended Amount

4001 Logistic Support Services 12 MO

IAW Para 1.1 of PWS Fixed Monthly Rate

4002 Incentive Payments

4 QT $25,000.00 $100,000.00

IAW Para 1.2.1 through 1.3 of PWS 4003 Technical Representative 1920 HR $___________ $_______________

Full Time, On-site at LRS Fixed Hourly Rate Product Line Elizabeth City NC

4004 Technical Representative TBD HR $___________ Ceiling $10,000.00

4005 Technical and Repair TBD HR See below Ceiling $100,000.00

4006 Engineering Services Support TBD HR see below Ceiling $30,000.00

(Contractor Fill-in)

4007 Monthly Reports

4008 Quarterly Reports 4 QT Not separately priced

4009 Annual Government Property 1 EA Not separately priced

4010 Reimbursable Travel Expenses TBD EA Ceiling $20,000.00 Ceiling $20,000.00 for Government directed travel

IAW FAR 31

Estimated Value Option Period Three $_____________________

Schedule of Supplies or Services Option Period Four 12- months from Option Period Three (Contract Year 5)

CLIN

Description EST Qty Unit of Issue Unit Price Extended Amount

5001 Logistic Support Services 12 MO

IAW Para 1.1 of PWS Fixed Monthly Rate

5002 Incentive Payments

4 QT $25,000.00 $100,000.00

IAW Para 1.2.1 through 1.3 of PWS 5003 Technical Representative 1920 HR $___________ $_______________

Full Time, On-site at LRS Fixed Hourly Rate Product Line Elizabeth City NC

5004 Technical Representative TBD HR $___________ Ceiling $10,000.00

5005 Technical and Repair TBD HR See below Ceiling $100,000.00

5006 Engineering Services Support TBD HR see below Ceiling $30,000.00

(Contractor Fill-in)

5007 Monthly Reports

5008 Quarterly Reports 4 QT Not separately priced

5009 Annual Government Property 1 EA Not separately priced

5010 Reimbursable Travel Expenses TBD EA Ceiling $20,000.00 Ceiling $20,000.00 for Government directed travel

IAW FAR 31

Estimated Value Option Period Four $_________________

Estimated Total Contract Value $_____________________ Performance Work Statement Table of Contents 1.0 Scope

1.1 Logistic Support Services 1.2 Performance Objective and Incentive Payments 1.2.1 Incentive 1.2.2 “A” Kit Material

1.2.3 “B” Kit Material 1.2.4 Requisition Fill Time 1.3 Incentive Payments and Incentive Payment Table 1.3.1 Disincentive 2.0 Applicable Documents

2.1 Specifications and Standards

2.2 Order of Precedence

2.3 U.S. Federal Specifications and Standards

3.0 Government Furnished and Contractor Acquired Data

3.1 Government Furnished Equipment

3.2 Government Furnished Data

3.3 Government System Access

3.3.1 Background Check 4.0 Requirements

4.1 Asset Management

4.2 Inventory Levels 4.3 Repair and Piece Parts Inventory

4.4 Obsolescence

4.5 Reliability

4.6 Traceability of Parts

4.7 Initial Inventory Spares and Sparing 4.8 Contractor Owned Material 4.9 Troubleshooting Process

4.10 Return Material Authorization (RMA) Process

5.0 Storage of USCG Owned Assets

5.1 Secure Storage Area

6.0 Shipment of Assets

6.1 USCG Direct Shipments

6.2 USCG Shipping of Reparable Units

6.3 Shipping RFI Assets from Repair Facilities

6.4 Asset Computerized Maintenance System (ACMS)

6.5 Component Repair Record (CCR) 6.6 Shipping Response Times

6.7 Customs and Export Documents

7.0 Cannibalization

7.1 Cannibalization of Line Replaceable Units (LRU) 7.2 Shop Replaceable Units and Component Level Cannibalization

7.3 Beyond Economical Repair

7.4 Residual Property

8.0 Maintenance

8.1 Repair and/or Modification of USCG Assets

8.2 Repair Turn-around Time

8.3 No Fault Found

8.4 Changes to Equipment

8.5 Configuration Control

9.0 Program Management 9.1 Point of Contact Contractor Program Manager

9.2 Program Management Review (PMR)

9.3 Contract Changes

10.0 Government Provided Information 10.1 Data to be Provided 11.0 Report Requirements

11.1 Monthly Reports

11.2 Failure Analysis Report

11.3 Quarterly Status Report

11.4 Annual Government Property Report 12.0 Full Time Technical Representative (TR) at the USCG ALC LRS Product Line

12.1 TR Hours

12.2 Security Clearances and Non-disclosure Agreements 12.3 Compliance with Local Regulations, Instructions, and Directives 12.4 Financial/Criminal Background Checks 12.5 Observance of Legal Holidays

13.0 Technical and Repair Support

13.1 Service Representative

14.0 Technical Information/Service Bulletins

15.0 Crash-Damaged Components

16.0 Exclusions

16.1 Teardown/Evaluation Report for Exclusions

17.0 Engineering Change Proposal

18.0 Engineering Services

19.0 Travel

20.0 Packaging, Packing and Marking

20.1 Display of Certificates 21.0 Inspection and Acceptance 22.0 Shipping Instructions 22.8 Ordering/Payment Information

23.0 Contract Administration Data 24.0 Address of Correspondence 25.0 Invoicing Instructions

25.1 Contractor Payment Remittance Address

26.0 Ordering Office 27.0 Contracting Officer’s Technical Representative (COTR) 28.0 Estimated Quantities (Government Property) 29.0 Value of Government Property

30.0 Additional Coverage

31.0 Deliverables

Performance Work Statement

1.0 SCOPE

1.1 Logistic Support Services. The Logistic Support Services provided through this contract shall be designed to increase the availability of the Seaspray 7500E Radar for the U.S. Coast Guard (USCG) H-130H aircraft fleet. The contractor shall provide the full range of Logistic Support Services to support the Selex Seaspray 7500E Radar System. The contractor shall provide all facilities, tools, test benches, supervision of contractor personnel, and shall submit all data requirements specified herein. Logistic Support Services include inventory management of USCG owned assets, filling requisitions submitted by the USCG field units in Attachment A, performing repairs and/or modification to equipment, and providing technical and engineering support. The contractor shall maintain configuration control of all listed components. The contractor shall continually review the reliability of each component managed through this contract with the goal of reducing current Mean Time Between Failures (MTBF).

1.2 Performance Objective and Incentive Payments. The Top Level Performance Objective is to have Fully Mission Capable Seaspray 7500E Radar Systems. A fully mission capable radar system is directly tied to the system’s component availability. Component availability is directly tied to the availability of spares within the supply pipe line. If the spares are not available, it creates a void in the aircraft thus leading to down time of that radar system.

This requirement is for the contractor to provide the full range of Logistic Support Services to keep all Selex Seaspray 7500E Sea Search Radar Systems fully mission capable for all USCG mission aircraft. The USCG currently operates twenty-three (23) aircraft equipped with the Seaspray 7500E Sea Search Radar. Of the twenty-three (23) aircraft, the USCG anticipates flying nineteen operational aircraft during the base period and potentially reducing the fleet size to sixteen (16) operational aircraft during Option Period Three through Four. This is an estimate only and is subject to change based on the needs of the USCG. The USCG anticipates using between 15,200 flight hours per year based on nineteen (19) operational aircraft and 12,800 flight hours per year based on sixteen (16) operational aircraft flying over the life of the contract. Each operational aircraft is expected to fly 800 hours per year. Of the twenty-three (23) aircraft ,between four (4) and five (5) aircraft will be in programmed depot maintenance (PDM) at any given time.

Due to the complexity of the system and the limited number of spares, this contracts approach must be to measure the requisition fill time or backorder time to provide an incentive to perform. This approach ensures that the contractor takes every possible means to ensure that the components of the radar system are available to the customer, thus increasing component availability and ultimately ensure the system is fully mission capable.

The definition of an “operational aircraft” is an aircraft fully equipped with the Seaspray 7500E “A” Kit and “B” Kit components. Due to the limited number of “B” Kit spares, not all USCG HC-130H aircraft are capable of being equipped with the “B” Kit components. In every case, aircraft in the PDM cycle will have its “B” Kit components removed and placed back into the supply pipe line. This will increase the “B” Kit sparing levels and ensure that all operational aircraft are fully equipped with both “A” and “B” Kit components.

The number of “A” Kit components is considered adequate for the PWS’s objective, but due to the limited number of “B” kit sparing, the “B” kit will be used to establish the incentive payments.

The measurement (metrics) to be used to assess the Performance Objective is Requisition Fill Time for B Kit Material. Requisition Fill Time is the period of time from the initial demand on a B Kit Item ( the requisition being placed in AMMIS), to the time the demand is satisfied by the material being received at the Coast Guard Unit.

The requisition fill time requirement to include shipping is seventy-two (72) hours.

1.2.1 INCENTIVE: If the contractor fills every requisition for B Kit Material for that quarter within the required fill time, the contractor will receive 100% of the incentive. For each event that a requisition is not filled, the clock will start seventy-two (72) hours after receipt of a requisition. Once the order is filled, the clock will stop and that event will be closed. All events captured during the quarter will be cumulative and used to determine the final incentive payment. (See paragraph 1.3 titled Incentive Payments for the Quarterly Incentive Fee Payment Schedule).

As long as there is “B” Kit material available on the shelf, time being accumulated on repairs must not be included in the incentive calculations. Only requisition fill time for “B” Kit material is calculated.

1.2.2 “A” KIT MATERIAL. The following table identifies the “A” Kit material.

1.2.3 “B” KIT MATERIAL. The following table identifies the “B” Kit material.

The Contractor must report the Requisition Fill Time(s) that have been captured and report this information to the COTR in the Monthly Report. Once a quarter, the contractor shall provide a compilation of the reports to the COTR and the cumulative requisition fill time hours must be reported to determine the incentive payment.

1.2.4 Requisition Fill Time. Requisition Fill Time will be used to determine contract performance incentive payments. The contractor must issue material based on the AMMIS requisition submitted from the operational USCG unit. The RFI asset is expected to be shipped no later than twenty-four (24) hours after receipt of an AMMIS requisition. The shipping method is at the discretion of the contractor. The requisition fill time will start accruing seventy-two (72) hours after the requisition is placed.

The shipping method used to satisfy requisition fill time items is at the discretion of the contractor; however shipping time is included in the total requisition fill time. The determination of requisition fill time status and total requisition fill time will be verified via the shipper’s tracking information.

Each requisition fill time must be tracked by the contractor for compliance with the shipping response times identified in Paragraph 6.6. The total cumulated requisition fill times must be tracked and provided to the USCG on a monthly basis and reported to USCG in the monthly report. Once a quarter, a compilation of the reports will be provided to the USCG and the cumulative requisition fill time hours must be reported to determine the incentive payment.

1.3 Incentive Payments. An incentive payment of $25,000.00 per quarter or $100,000.00 per year can be earned if 100% of deliveries are achieved within the seventy-two (72) hour response times. Requisition fill time(s) will be cumulative and the incentive paid quarterly based on Table 1.

Only requisition fill time for “B” Kit material is calculated.

Quarterly Incentive Fee Payment Schedule

TABLE 1

Example:

On Jan 5th at 0800, a Scanner requisition is placed for Air Station Sacramento. There is none on the shelf and one will be ready to ship on Jan 15th. The scanner arrives on the dock of Sacramento on Jan 17th at 1200, 292 hours after the requisition was placed. If you subtract 72 hours from 292 you get 220 hours for the first event. Then on Feb 10th at 1500 a processor requisition is placed for Air Station Clearwater. There is none on the shelf, but one will be available to ship on Feb 13th. The processor arrives on the dock at Clearwater on Feb 14th at 1000, 91 hours after the requisition was placed. If you subtract 72 hours from 91 you get 19 hours for the second event. No additional requisitions are placed during that quarter. At the end of the quarter, a total of 239 hours of Fill Rate time will have accumulated (220 + 19). Per the incentive Payment Schedule, the contractor will receive 90% of the quarterly incentive payment amount ($25,000) which is $22,500.00.

1.3.1 Disincentive. In the event that a “B” Kit component must be purchased by the USCG to support failing Mean Time Between Failures (MTBFs), the contractor will forfeit Incentive Payments for four (4) consecutive Quarters. If the contractor decides to provide contractor owned equipment to support failing MTBF’s, Incentive Payments will not be effected.

Quarterly requisition fill time reporting remains a firm requirement should Incentive Payments be forfeited. Actual requisition fill times and contractor performance will be entered into the Contractor Performance Appraisal Reporting System (CPARS) for the four (4) affected quarters.

2.0 APPLICABLE DOCUMENTS

2.1 Specifications and Standards.

ANSI/ISO/ASQC Quality Systems – Model for Quality Assurance in Design/Q9001: 1994

ANSI/EIA-649-1998 National Consensus Standard for Configuration Management

ASTM D3951 Standard Practice for Commercial Packaging

2.2 Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document supersedes applicable U.S. Federal, State, or Local Laws and regulations unless a specific exemption has been obtained.

2.3 U.S. Federal Specifications and Standards. U.S. Government specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094. Other Government activities, contractors, and other private concerns must procure copies from the American Society for Testing and Materials, 100 Barr Harbor Dr., West Consohocken, PA 19428-2959.

3.0 GOVERNMENT FURNISHED AND CONTRACTOR ACQUIRED DATA.

3.1 Government Furnished Equipment. Items currently covered and identified in Attachment C as Government Furnished Property (GFP) or Government Furnished Equipment (GFE) under the current contract will transfer to this contract upon issuance of the first Task Order that funds and authorizes start of Logistic Support Services. In the event that the assets identified in Attachment C are not in the possession of the contractor, the USCG will ensure delivery no later than sixty (60) calendar days following contract award.

3.2 Government Furnished Data. Reserved

3.3 Government System Access. Performance under this contract will require the contractor to interface with the USCG Aviation Maintenance Management Information System (AMMIS). AMMIS may be accessed from any standard personnel computer (PC). The Remote Access Software required is PROCOM PLUS, Version 2.11 or greater. To ensure Hardware/Software compatibility between Selex Galileo, Ltd. and the Aviation Logistics Center (ALC), a modem from the PROCOM PLUS list must be used. Changes in hardware or software requirements which occur over the course of this contract may result in an equitable adjustment to the contract.

The contractor will not be penalized for actions resulting from the inability to access the AMMIS system for more than five hours due to USCG delays or AMMIS system problems. The contractor must notify the Contracting Officer's Technical Representative (COTR) no later than one hour after encountering problems with the accessibility to the USCG’s AMMIS system. The USCG will provide instructions necessary for the Contractor to access the USCG’s AMMIS system no later than thirty (30) days following the date of contract award.

The USCG will provide the necessary data for the contractor to access and operate the Aviation Maintenance Management Information System (AMMIS). All data entered and tracked in AMMIS will be traced by serial number and serial numbers will be linked to equipment being returned to the Contractor and back to the USCG respectively.

AMMIS access must be established within the continental United States preferably co-located with the GFE bonded storage. All employees using AMMIS require a background check.

3.3.1 Financial/Criminal Background Checks. All contractor employees that have access to AMMIS/ALMIS or other Coast Guard systems are required to perform an initial financial and criminal background check for each proposed employee. The contractor must then certify on company letterhead that the background checks have been conducted and there are no negative financial situations or criminal offenses in that employee’s background. The certification is to be submitted to the Contracting Officer before any contractor employee can be granted access to the Coast Guard systems. Any adverse information acquired by the contractor on a proposed employee must be reported immediately to the Contracting Officer.

4.0 REQUIREMENTS.

The contractor must provide all labor, parts and material, tools, test equipment and facilities necessary to perform the requirements set forth herein.

4.1. Asset Management. The contractor must manage all USCG owned and contractor owned radar system assets covered under this contract. The contractor's responsibilities include, but are not limited to:

The Contractor must provide all program management, asset tracking, and logistical support to include: component repair, component and system upgrade(s), technical and engineering support for the USCG-owned assets identified in Attachment A.

The Contractor must support all on-site requests for maintenance assistance to include: system and component troubleshooting for the Seaspray 7500E sea search radar systems located at various USCG locations as listed in Attachment B.

The Contractor must be responsible for repairing each Line Replaceable Unit (LRU) to the Shop Replaceable Unit (SRU) or component level. All additional SRUs and consumables required to support this contract are the responsibility of the Contractor unless otherwise noted. The Contractor must maintain all inventory records and provide the reports as outlined herein.

For items covered under Logistical Support, USCG operational units will be responsible for troubleshooting and fault diagnosis, with the help of the contractor, as required. USCG personnel will make a good faith effort for up to five hours to troubleshoot the Seaspray 7500E radar system before contacting the LRS Product Line USCG COTR. The USCG COTR will contact the Contractor for support when required. This applies to Contractor support via telephone or electronic means. The Contractor must provide troubleshooting assistance, replacement of LRUs or temporary on-site assistance, after 5 hours of troubleshooting assistance.

Once determined that a failed item must be returned to the contractor for repair, USCG personnel will contact the USCG COTR to request a Return Material Authorization (RMA) number using a Failure Notification Form (FNF)

Once the Contractor has issued the RMA, the operational unit will submit a requisition via the AMMIS computer system.

The Contractor must respond to the USCG COTR with a recommended course of action within 24 hours of receipt of FNF during the workweek (Monday – Friday).

The Contractor must receipt for, update material status, and issue components using the USCG inventory control database known as AMMIS. All data entries will be cross-checked by serial number and AMMIS requisition number.

If the part(s) are available when an AMMIS requisition is placed, the contractor must issue material to fill the requisition(s). Regardless of the priority requisition, it is expected the RFI asset(s) will be shipped no later than twenty-four (24) hours after the requisition is placed in AMMIS. This applies to both A Kit AND B Kit material.

Except for exclusions outlined in paragraph 16, all shipping costs for items going to and from the Contractor's designated depot facilities will be paid by the Contractor. Shipping costs for items going to USCG facilities from USCG facilities will be paid by the Government.

4.2 Inventory Levels. The contractor must maintain all assets required to support USCG missions at each location specified in Attachment B. The Contractor must maintain a quantity of RFI pipeline assets at the contractor’s facility and at the locations specified in Attachment B. The contractor shall determine the inventory locations and inventory levels at the locations necessary to provide the most effective and efficient support to the USCG. Status and distribution of the inventory identified in Attachment C must continually be evaluated by both USCG and contractor personnel.

The USCG will advise the contractor within fifteen (15) calendar days when there is a change in the mission status or operational sites being supported. The contractor may suggest changes to the inventory locations and/or inventory levels that will improve the effectiveness and efficiency of the support provided to USCG. The recommended changes are dependent upon the continuing operational requirements for the services provided herein and the availability of funding. No change in inventory levels must be made without USCG approval via contract modification. The balance of assets not required at USCG sites will be maintained at the Contractor's facilities.

It is possible that the Seaspray 7500E Sea Search Radar will undergo configuration changes during the life of this contract due to obsolescence and/or other issues. If this occurs, the Contractor must notify the Contracting Officer in writing, requesting the disposition of any obsolete material within thirty (30) calendar days of the completion of each modification. The Contracting Officer will issue a modification amending the contract to provide disposition instructions for this material.

4.3 Repair and Piece Parts Inventory. The Contractor must maintain an inventory of repair and piece parts to meet the shipping response times of this contract. All parts used for the repair, and/or modification of the assets listed in Attachments C must meet or exceed the Original Equipment Manufacturer's (OEM) specifications and be either from USCG GFE inventory or the Contractor’s rotable spares pool. The Contractor may replace piece parts that have become obsolete or can no longer be procured. Component changes which do not change the form, fit, and function of the component do not require USCG approval and may be incorporated at no additional cost to the Government via technical information/service bulletins. Component changes which change form, fit, or function must be documented via Engineering Change Proposals and must be provided to the USCG for approval prior to incorporation. Incorporation of Engineering Change Proposals is addressed in paragraph 17. Incorporation of Technical Information/Service Bulletins and optional technical information/service bulletins are addressed in paragraph 14.

4.4 Obsolescence. The Contractor shall continually review and/or analyze and recommend to the USCG upgrade requirements to address obsolescence, increased capability possibilities, or refurbishment of equipment needs to ensure obsolescence issues are being addressed in a timely manner.

The USCG will evaluate the recommendations and approve or disapprove the recommendation based upon continuing operational requirements for the services herein and the availability of funding. Material with obsolete components that change form fit or function must be addressed using the Engineering Change Proposals process.

4.5 Reliability. The Contractor may implement reliability improvements to the Seaspray 7500E sea search radar and associated system components as required to meet Operational Availability, reduce LRU Mean Time Between Maintenance Action (MTBMA) requirements and reduce Mean Time Between Failures (MTBF). These shall be accomplished at no charge to the Government.

4.6 Traceability of Parts. All parts used in the repair or servicing of the LRU’s and SRU’s must meet or exceed the OEM manuals, specifications, and drawings unless otherwise stated in this Performance Work Statement.

4.7 Initial Inventory Spares and Sparing. The initial inventory spares were previously determined and are included in Attachment C. The USCG has purchased additional sparing and these are included in Attachment C. Based on current inventory levels the USCG does not intend to procure additional sparing during this contract period or any of its option periods. In the event the Government purchases, at USCG discretion, additional sparing for the Seaspray 7500E radar system, the Contractor agrees to support material under the Logistics Support Services fixed monthly rates established in the schedule of supplies/services. There will be no renegotiated pricing due to an increase of sparing. It is expected that any increase in sparing will improve the overall radar’s availability and thus directly improve the contractor performance ratings.

4.8 Contractor Owned Material. The contractor may (as deemed necessary by the contractor for successful performance) provide contractor owned radar system equipment at no additional cost to the USCG, in order to improve failing MTBFs and/or improve the effectiveness of the logistics support being provided under this contract. In the event contractor owned material is used on USCG aircraft and the equipment fails through no fault of the USCG, the contractor shall bear all responsibility for returning the equipment to a useable condition. Accidental damages or occurrences classified as an Exclusion will be handled in accordance with the procedures set forth in the Exclusion terms of the contract. All contractor owned material will be returned to the contractor when either the performance issue is resolved or at contract completion, whichever occurs first.

4.9 Troubleshooting Process. For items covered under Logistic Support, USCG Units will be responsible for troubleshooting and fault diagnosis, with help from the Contractor, as required. USCG personnel will not be required to spend more than five (5) hours troubleshooting the radar system before contacting the USCG COTR. The USCG COTR will contact the Contractor for support when required. This applies to Contractor support via telephone or electronic means. Contractor must provide troubleshooting assistance, replacement of LRUs, or on-site assistance (if required) after five (5) hours of troubleshooting by the USCG.

4.10 Return Material Authorization (RMA) Process. Once determined that a failed item must be returned to the contractor for repair, USCG personnel will contact the USCG COTR to request a Return Material Authorization (RMA) number using a Failure Notification Form (FNF). The Contractor must respond to the USCG COTR with a recommended course of action within 24 hours of receipt of an FNF (Monday through Friday) and inform the COTR if further troubleshooting is required or with the applicable RMA. Once the Contractor has issued the RMA, the operational unit will submit a requisition via the AMMIS computer system. An AMMIS requisition will not be generated prior to issuance of the RMA and equipment cannot be shipped from the USCG Unit without the RMA.

5.0 STORAGE OF USCG OWNED ASSETS

5.1 Secure Storage Area. USCG owned assets must be maintained by the contractor within a secure storage facility in accordance with Government-approved property procedures. USCG assets do not need to be kept in a dedicated area but must be kept separate from other assets in the contractor’s possession and in a controlled access area. Responsibility for loss or damage of Government Property in the contractor's facility will be in accordance with FAR 52.245-1 Government Property (Aug 2010) Alt I. Losses or damaged property must be reported to the COTR and the Contracting Officer no later than ten (10) calendar days after event is noted. Control and storage of both RFI and non-RFI (NRFI) assets must be in accordance with Government property regulation at FAR 52.245-1 Government Property (Aug 2010), Alt 1.

No later than thirty (30) calendar days following contract completion, all Government property must be returned to the USCG at Elizabeth City or to other locations designated by the USCG at USCG expense.

6.0 SHIPMENT OF ASSETS.

All material requiring shipment to the contractor must be shipped to a location within the continental United States designated by the contractor. Any international shipping requirements for the repair of material must be the responsibility of the Contractor.

6.1 USCG Directed Shipments. The USCG will provide the contractor with a shipping notice advising the contractor of any USCG-directed shipments between air stations to support urgent mission requirements or for cannibalized components. The contractor’s management responsibility includes updating the applicable data files and inventory records. The contractor will not be held liable for information that has not been provided for by the USCG.

6.2 USCG Shipping of Reparable Assets. The USCG will ship reparable assets from USCG air station sites directly to continental United States location designated by the contractor. All components will be shipped from the USCG facility within seven (7) calendar days from the date of removal from the aircraft, with the exception of items coming from the USCG’s Aviation Logistics Center (ALC), Progressive Structural Inspection (PSI) Line. Such items will be shipped within seven (7) calendar days from the Julian date designated on the applicable AMMIS requisition. NRFI assets shipped from USCG sites to the contractor's facility must be shipped prepaid by the contractor. The USCG will provide the following information for each NRFI asset returned for maintenance:

A failed component will include a DD Form 1577-2 or “265 Tag” consisting of:

(a) Date and time of failure

(b) Failure symptoms

(c) Reason for removal

(d) National Stock Number (NSN), part number, serial number of failed asset

(e) Aircraft tail number the item is removed from

A Significant Component History Report or “SCHR” will accompany each component. An SCHR is a separate report identifying repair and installation history.

For aircraft which are deployed or away from their home Air Station the NRFI component must be returned as expeditiously as possible to the home Air Station. These components must be shipped within seven days of receipt at home Air Station.

6.3 Shipping RFI Assets From Repair Facilities. The Contractor must ship ready-for-issue (RFI) assets as necessary to maintain the USCG fleet and any minimum sparing levels required at each unit. The determination for minimum sparing level requirements at each unit shall be determined by the Contractor. A DD Form 1149 must be used to document the shipment.

Each RFI asset shipped by the contractor to the USCG must have an individual contractor RFI tag, certificate of conformance or acceptable alternative either attached to the item or to each individual package. All parts serviced, repaired, or modified under the provisions of this contract must be certified “flight worthy” for installation on USCG aircraft.

6.4 Asset Computerized Maintenance Systems (ACMS) Documents. The Asset Computerized Maintenance System (ACMS) is the management information system used by the USCG to schedule and record all USCG aircraft maintenance for tracked components. The contractor’s responsibility is to mail Component Repair Records (CRR) to the USCG ACMS office within five (5) working days of completion of work on tracked components and ensure the Significant Component History Report (SCHR) remains with the component. Tracked components will be shipped to the contractor with a Significant Component History Report (SCHR) and a blank Component Repair Record (CRR) for each tracked component.

6.4.1 Component Repair Record (CRR): records the maintenance performed on a serial number tracked component by a contractor. (Attachment H) In the event that a CRR does not accompany the LRU, the contractor must ensure that blank copies of the CRR are made available to its maintenance section.

The contractor is responsible for the following disposition of CRR’s for each component repaired or scrapped.

Mail one completed copy within five (5) working days of completion of the repair to the following address:

USCG, Aviation Logistics Center

Attn: ACMS – Bldg 78

1664 Weeksville Road

Elizabeth City, NC 27909-5001

The original CRR must be packed with the component at completion of repair or returned to the USCG for scrap.

6.4.2 Significant Component History Report (SCHR): the document which contains the maintenance history of the serial numbered tracked component. It remains with the component until reinstalled on an aircraft or annotated “scrapped” or returned to ACMS.

6.5 Shipping Response Times. The shipping method is at the discretion of the contractor, however, the requisition fill time requirement, including shipping, is seventy-two (72) hours after receipt of a requisition. If the contractor is unable to meet this delivery time, the contractor must immediately notify the Contracting Officer's Technical Representative (COTR) and provide the reason(s) for the delay, positive actions for overcoming the situation, and a date when the RFI asset will be shipped.

6.6 Customs and Export Documents. U.S. Government controlled items (e.g. Scanner, Processor) will be accompanied by an annotated DD Form 1149, Shippers Export Document, and any additional forms required by the U.S. Customs to ensure shipment from the U.S. and Scottish border are not delayed. The Contractor will ensure all U.S. Customs and Scottish Customs shipping requirements are met throughout the life of this contract to prevent any undue delays. USCG will ensure that information is provided to the Contractor as required.

7. 0 CANNIBALIZATION.

7.1 Cannibalization of Line Replaceable Units (LRU). The USCG reserves the right to cannibalize system LRUs between air stations to support urgent mission requirements as deemed necessary by the COTR and coordinated with the Contracting Officer. The USCG will notify the contractor of the cannibalization as soon as practicable. Any shipping cost associated with cannibalization between USCG units will be the responsibility of the USCG.

7.2 Shop Replaceable Units (SRU) and component…