Sound_System_SOW.pdf

05/01/2014

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to upgrade the sound systems in Hangar 1 at CGAS San Francisco.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT 3 days after notice to proceed and work diligently to complete the entire work ready for use by 22 May 2014.

3. SCOPE OF WORK: Install an improved sound system in our hangar. The system must be installed and operational by May 22, 2014. The facility is located at SFO Airport: 1020 North

Access Road, San Francisco, CA, 94128. The space is appx 120'x130' with ceilings appx 45-50' high. There are beams at appx 30' where the speakers would be mounted. This industrial space has a lot of reverb. We hold many important events in the space and it is critical that guests hear the speech when we have presentations. When the space is being used for industrial work, we make important announcements over the system also. Our current system is awful for speech intelligibility and is insufficient for both purposes. The ambient sound level is ~60db (measured) with a 4db SPL variation. The system needs to have multiple overhead zones, with beam-mounted, directed-energy speakers that are geared and adjusted for maximum speech intelligibility. It must also have the ability for an operator to mute specific speaker zones to allow for microphone placement in the sound zone. Considerations include accommodation for our overhead crane system (some beams cannot support speaker mounts due to moving cranes).

The system also needs an improved portable PA system with two mikes that will be geared and adjusted towards speech intelligibility and allow for aux input (like CD player or iPod) for music playback during ceremonies and two simultaneously operating microphones. The system also must possess the ability to mute music whenever an announcement comes over our phone-integrated PA system (An amplifier tie-in is located in our control room).

4. SITE VISIT: A coordinated site visit for interested parties will be held on May 9th at 0900 at the facility. All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with LCDR

Smith - Phone: (650) 808-2970, email david.g.smith@uscg.mil. This will be the only site visit allowed.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of

Contact for this project is LCDR David G. Smith @ (650) 808-2970. Inquiries concerning any phase of the specification before or after award shall be made to LCDR David G. Smith.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents mailto:david.g.smith@uscg.mil prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on

Saturday, Sunday, holidays or outside the unit’s regular hours, must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE

Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative three (3) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The CGAS San Francisco Security

Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on CGAS San Francisco shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29

CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the DCC Jonathan Lusk prior to starting work.

b. Written notification must be provided to LCDR David G. Smith of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes.

Inclusion of this information in the contract constitutes written notification.

c. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on CGAS San Francisco. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on CGAS San Francisco has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CGAS San Francisco shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40

CFR (series).

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on CGAS San Francisco.

Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Contractors should consider all water drained after the chemical cleaning to be considered hazardous waste and disposal must be in accordance with federal, state, and local guidelines. The shipping manifest must be provided for all hazardous waste exiting the base.