SOW_USCG_IT_Closet_Relocation_(002).pdf

SOW – USCG – 7th Floor Telecommunication Closet Relocation Robert A. Young Federal Building

SENSITIVE BUT UNCLASSIFIED (SBU). PROPERTY OF THE UNITED STATES GOVERNMENT FOR OFFICIAL

USE ONLY. Do not remove this notice. Properly destroy or return documents when no longer needed.

STATEMENT OF WORK

USCG – 7th Floor Telecommunication Closet Relocation

SECTION: SUMMARY OF WORK

The Contractor shall furnish all necessary labor, material, equipment, and supervision to relocate all IT cabling from the telecommunication closet located in the Southwest corner of the seventh floor within the United States Coast Guard (USCG) space, at the Robert A. Young Federal

Building (RAY) located on 1222 Spruce St., St. Louis, MO 63103. All cabling will be moved to the Coast Guard Sector Command Center telecommunication room located on the seventh floor within the United States Coast Guard (USCG) space, Robert A. Young Federal Building (RAY) located on 1222 Spruce St., St. Louis, MO 63103.

SECTION: CONTRACT AUTHORITY

A. Contracting Officer (KO). The KO has the responsibility for the administration of this contract. The KO alone, without delegation, is authorized to take action on behalf of the

Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the KO may delegate certain other responsibilities to authorized Government representatives.

B. Contracting Officer's Representative (COR). The COR shall be appointed by letter from the KO. The KO uses CORs are the primary Government representatives for the administration of the contract. CORs shall have proper training and experience in inspecting contracts, but do not have the authority to modify the contract.

SECTION: REQUIREMENTS

Contractors shall visit the site and perform a thorough survey. The contractor shall inspect the site to become familiar with the existing conditions, and the challenges and restrictions associated with the performance of work. The contractor shall notify the KO/COR of any conditions that prevent the suitable completion of these requirements.

The work includes, but is not limited to the following:

1. The contractor shall relocate all IT cabling from the existing 7th floor telecommunication closet to the 7th floor command center telecommunication room.

2. The contractor shall use existing racks located in the 7th floor command center telecommunication room to house all relocated hardware and cabling.

3. The contractor shall terminate all cables in a rack mounted patch panel.

4. The contractor shall terminate cabling using the TIA/EIA-568a standard.

5. The contractor shall coordinate a cutover strategy with Coast Guard IT support personnel.

6. The contractor shall remove and dispose of all old cabling.

7. The contractor shall remove all carpeting and floor panels to facilitate cable installation.

8. The contractor shall re-install all carpeting and floor panels that were removed to facilitate cable installation.

9. The contractor shall ensure that open floor panels are clearly identifiable by placement of barriers, cones, or other measures to maintain a safe environment throughout the duration of the project.

10. The contractor shall supply all equipment and supplies needed to complete the project.

11. The contractor shall verify that all cabling is tested per industry standard upon completion.

SECTION: SUPPLIES, MATERIALS AND EQUIPMENT.

Materials, supplies and equipment shall be commercially available products of reputable manufacturer or suppliers and shall be approved by the COR prior to starting the work.

The contractor shall not use any material which the COR determines would be unsuitable for any purpose.

SECTION: WORK RESTRICTIONS

CONTRACTOR USE OF PREMISES: During the construction period the Contractor shall limit use of the premises to the work area indicated, to allow for Government occupancy and public use. The following guidance shall be adhered to:

1. Prior to construction, provide a written list of employees and subcontractor employees that will be working within the building during the contract period to the COR.

2. Keep entrances serving the premises clear and available at all times to the Government, Government employees, and visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time required for storage of materials and equipment on site.

4. Take precautions to protect the building, its occupants, and the public during the construction period. The Contractor is responsible to provide all labor and materials for dust control, provide adequate barriers to prevent Government Employees or the public from entering the construction area, all signage indicating necessary requirements for entering the construction area, and any other precaution necessary to provide a safe environment for Contractor personnel, Government employees and the public.

5. Space on the premises will be made available for the Contractor’s storage and related activities, provided that its use will not interfere with the operation of the Government.

Arrange and gain approval for the use of this space through the COR.

6. Daily issuance of keys and / or key cards will be provided by an on-site GSA field office representative. Keys will only be issued to the General Contractor unless the General

Contractor provides a list of sub’s authorized to sign for keys. Keys will only be issued to people that have received a favorable HSPD-12 security clearance. Keys must be returned to the GSA office daily.

7. Use of the loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis.

8. No apparatus with an open flame, grinding that creates sparks, or grinding that creates excessive dust is allowed to be used within the facility without prior receipt of a burn permit. Burn permits are required for each separate occurrence. Burn permits will be issued on a daily basis by a GSA representative and must be returned at close of business each day.

CONTRACT PERIOD: All work shall be completed within (30) calendar days of notice to proceed.

WORKING HOURS: Execution of work shall not impede Coast Guard operations. If a suitable strategy can’t be executed during normal work hours, then all work shall be completed after normal working hours - from 5 p.m. to 6 a.m. Monday through Friday, or during the weekend.

All work that creates excessive noise or vibration, including;

1. Hammer-drilling into the existing structure

2. Grinding or cutting into the existing masonry

3. Installing power-driven fasteners into existing structure

4. Chop saw to cut metal studs

5. Core drilling shall be scheduled through the COR at a minimum of two weeks in advance.

SECTION: SECURITY CLEARANCE

All personnel performing work under the Contract on the Project site must obtain an Enter on

Duty (EOD) determination before they will be granted access to the site. Refer to the

Construction Contract Agreement Section III, Terms and Conditions, for HSPD-12 suitability investigation requirements for Contract employees requiring access to the facility. Contractor will be required to provide a designated point of contact for all security related processing. It is encouraged that the designated point of contact to attend clearance processing online meeting

(1.5hrs) for instructions on processing clearances.

SECTION: SUBMITTALS AND SUBSTITUTIONS

SUBMITTALS: Contractor shall provide submittals to the COR for approval within 10 days after receiving notice to proceed. No work shall proceed until submittals are approved by the

COR. The Contractor shall submit for review to the COR prior to demolition, purchase, fabrication, or installation of materials.

1. Construction Schedule, including:

a. Lead time for materials

b. Task with start, stop & duration

c. Description of work

d. Impact to tenants (work area access)

2. Contractor Approval List

PRODUCT SUBSTITUTIONS: For all items listed with a Brand Name or Equal, refer to

FAR 52.211-6 Brand Name or Equal. An Offeror who proposes to submit a quote based on an alternate or substitute construction material shall provide a sample of the alternate material with cut sheets, warranty, maintenance data, and sufficient technical information to ensure the material meets all salient characteristics of the building materials specified in this specification with their quote. The alternate or “equal” material information and material sample must be provided on or before the due date of the Request for Quote (RFQ).

SECTION: QUALITY REQUIREMENT

All work performed to accomplish the work specified herein shall be in strict compliance with the manufacturers’ written recommendations and all nationally or locally recognized governing bodies. Qualified installers shall install each category of work. Contractor shall without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes and regulations applicable to the performance of this work. If two codes are in conflict, the most stringent will be applied.

All work to be performed under this contract shall be executed in a careful and orderly manner by workmen skilled in their respective trades or class of work. The work shall consist of furnishing and installing all new work and doing all necessary removing, patching, filling-in, repairing, and altering of existing work specified to be performed. The materials and methods of application for new work and for patching, filling-in, and repairing shall be similar and equal quality in its new state and shall be installed in compliance with standard trade practices.

All work shall be completed in compliance with Building Standards. Lists of Building Standards are available in the Field Office upon request.

SECTION: TEMPORARY FACILTIES AND CONTROLS

UTILITY SHUTDOWN: All utility (electrical, water, sanitary, sprinkler, or HVAC) shutdowns must be scheduled with the COR, at a minimum of seventy-two (72) hours in advance, and may be required to be completed after hours.

SECTION: EXECUTION REQUIREMENTS

All work must be performed by the Contractor unless noted otherwise.

WORKMANSHIP STANDARDS: The Contractor shall ensure that personnel performing tasks required under this contract are skilled and knowledgeable in the methods and craftsmanship needed to produce journeymen level of workmanship. Remove and replace work that does not comply with workmanship specified and standards recognized in the construction industry for the applications indicated. Any work performed by the Contractor that is found to be faulty or fails to meet acceptable construction standards shall be removed and replaced by the Contractor at no additional cost to the Government.

1. Manufacturer's Instructions: Where installations include manufactured products, comply with manufacturer's applicable installation instructions and recommendations to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in the Contract Documents.

2. Specialists: Where the individual sections of the specifications require specialists to perform the work, comply with the requirements specified. The assignment of a specialist shall not relieve the Contractor of installation in accordance with all manufacturers’ written instructions and all nationally or locally recognized governing bodies.

3. Measurement Verification: It is the Contractor’s responsibility to verify all dimensions and job site conditions and to order sufficient material to perform the job. Contractor shall be responsible for the accuracy of the measurements of total square footage.

CLEAN-UP: The Contractor shall be responsible for removal and legal disposal of all debris created by the work specified herein from the premises. The Contractor shall clean up the immediate area on a daily basis and must keep the area safe at all times.

DISPOSAL OF WASTE: Except for items or materials to be salvaged, recycled, or otherwise reused, remove waste materials from Project site and legally dispose of them in a landfill or incinerator acceptable to authorities having jurisdiction.

SECTION: CLOSEOUT

SUBSTANTAL COMPLETION is defined as that state when the Contractor has complied with the Contract Requirements, except for minor deviations, and the project is sufficiently complete and capable of being occupied and used by the Government for the intended purpose.

INSPECTION PROCEDURES: On receipt of the Contractor’s request for inspection, the COR will either proceed with the inspection or advise the Contractor of unfilled requirements. If the

Contractor is aware of any unfilled requirements prior to the inspection, the Contractor shall provide a list of incomplete items with a reason work is not complete. The COR will notify the

Contractor once the project is substantially complete. This does not relieve the Contractor from correcting all punch list items. The Government may withhold funds until all items included in the Contract have been successfully completed.

SECTION: RECORD DOCUMENTS

1. Warranty, including all labor and material, dated one year from substantial completion.

2. Waste Diversion Report. Only Include for construction projects over $25K

FINAL CLEANING: Employ experienced workers or professional cleaners for final cleaning.

Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Comply with the manufacturer’s instructions. Remove all temporary protection or facilities installed for the protection of new work and all barriers erected around the construction area for dust control, noise, fall protection, or any other barrier that was required for construction.

SECTION: SUSTAINABLE PURCHASING AND SUBMITTALS

To simplify compliance with the Federal sustainable purchasing requirements set forth in FAR

Parts 11 and 23, and GSAM 523, PBS has identified those products (“Key Sustainable Products” or “KSPs”) that are used most frequently in its contracts and developed sustainability standards for those products that meet all Federal requirements. The Contractor must show compliance with the KSP standards, where KSPs are furnished by the Contractor in performance of the work.

If the Contractor cannot meet the requirements of this section due to price, performance or availability, the Contractor must supply the Contracting Officer with justification and documentation (i.e. price comparisons) and must have Contracting Officer’s approval prior to beginning work , i.e. using existing stock, cannot match product, document any cost difference, etc.

Where KSPs are provided by the Contractor, the Contractor must submit specific documentation of compliance with all applicable sustainable attributes. Acceptable documentation includes:

manufacturer specification sheets; technical data sheets; product data sheets; environmental product declarations; manufacturer submittal sheets; and manufacturer letters.

Key Sustainable Products are listed in the Green Procurement Compilation at https://sftool.gov/green-products/1037/key-sustainable-products?agency=9 and have been pre-certified. For these products, correctly-dated screenshots showing each applicable product on the list are sufficient. All non-KSP products must comply with baseline Federal standards, which are all listed in the “Green Procurement Compilation” at sftool.gov”.

The Contractor must submit compliance documentation to the Contracting Officer at the time designated in this Contract for submittals generally. If no other submittals are required as part of this Contract, the Contractor shall submit proof of KSP compliance at least 10 business days before the start of work. The Contractor shall send KSP submittals electronically where possible and the words “KSP product submittal” included in filenames.

https://sftool.gov/green-products/1037/key-sustainable-products?agency=9 https://sftool.gov/greenprocurement