GSE_PR_5037-NB01_SOW.docx

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Sole Source Justification

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

PROJECT/TASK NUMBER

HC27J

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the Simplified Acquisition Threshold) $10,700.00

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE. The United States Coast Guard, C27J Asset Project Office has a requirement on a sole source basis for the procurement of Ground Support Equipment utilized on the C27J aircraft. Part Number Es125219-1, Test Set Radar.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. The item(s) to procure under this solicitation can only be procured from the OEM. An alternate part from another vendor would not suffice at it could jeopardize the safety of the aircraft and its systems.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES. Lockheed Martin is the OEM for this item(s). Since traceability to the OEM and no alternate part numbers are acceptable, it is assumed that Lockheed Martin, being the only approved source for procurement, will be the only company able to provide these items. Since the C27J is a new aircraft in the USCG inventory procurement of spares will be made to the OEM’s listed in the C27J Illustrated Parts Catalog until it can be determined by the Engineering Officer that alternate part numbers and alternate sources of supply can meet the requirements for safe use on the C27J aircraft or if in the future the OEM provides a listing of authorized vendors/distributors to procure from.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE. The Coast Guard did not purchase data rights as part of the initial system acquisition of the C27J aircraft. Therefore, it would be difficult to take steps to foster competition as the manufacturing, performance, and acceptance data are proprietary to the OEM. The Coast Guard does not possess adequate technical descriptions to provide to potential new sources. Due to the relative newness of the C27J in the USCG inventory, the cost to procure data rights, presuming they would be made available, would be cost prohibitive at this point.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. The data rights to these components were not purchased with the aircraft nor are complete specifications and drawings for these components available to the Coast Guard. As a result of the above, it would be difficult to foster a competitive procurement effort. As the C27J Asset Project Office, APO is tasked with supporting new aircraft being inducted into the USCG inventory. Ensuring the right parts are available is crucial the Coast Guard's mission readiness and the safety of the flight crews. For these reasons, these parts must have traceability to the OEM which has prevented the agency from taking actions to overcome barriers to competition and will continue to do so in the future. In an effort to increase competition among affiliates and distributors, extensive internet database researches are conducted (i.e. FEDLOG research, Inventory Locator Service, Haystack). In addition, APO posts all solicitations for C27J spares with an estimated value greater than $25,000 on FEDBIZOPS. This has resulted in the identification of new sources for items in the past. APO will continue these practices.

SIGNATURE AND TITLE OF CUSTOMER

CODE

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER