Final_Statement_of_Work_-BSX2__4.7.15..docx

PROFESSIONAL, TECHNICAL, AND MANAGEMENT SUPPORT SERVICES FOR THE U.S. COAST GUARD OFFICE OF AUXILIARY AND BOATING SAFETY

STATEMENT OF WORK

1.0 GENERAL.

1.1 SCOPE.

The purpose of this contract is to obtain Contractor professional, technical, and management support. Examples of Contractor’s tasks include: services relating to the national survey development, nonprofit grants grading assessments, and other analysis as needed for the enhancement of the administration of the Boating Safety Program.

1.2 BACKGROUND.

The Office of Auxiliary and Boating Safety’s Boating Safety Division (CG-BSX-2) of the U.S. Coast Guard’s (USCG) Assistant Commandant for Prevention Policy (CG-5P) and its Inspections & Compliance Directorate (CG-5PC) requires Contractors assistance in the development of studies, reports and regulations, as necessary, to help achieve the goals listed in the CG-5P business plan.

The State Recreational Boating Safety grant program was first established by The Federal Boat Safety Act of 1971(FBSA). The State Recreational Boating Safety (RBS) Grant Program provides federal funding to assist the states in providing their essential boating safety services to the public. The RBS grant program was established to “encourage greater State participation and uniformity in boating safety efforts, and particularly to permit the States to assume the greater share of boating safety education, assistance, and enforcement activities” (46 USC§131). Funds for the Recreational Boating Safety program are derived from the fuel taxes boaters pay.

Each year a portion of the trust fund is allocated to support recreational boating safety activities throughout the United States, the District of Columbia and Territories from the Sport Fish Restoration and Boating Trust Fund (SFRBTF) under the Sport Fishing and Recreational Boating Safety Act of 2005 (Subtitle A, Title X, Public Law 109-59), to fund the National RBS Program. Each year the Program may allocate not more than 5% of the amounts available for allocation and distribution for national boating safety activities of national nonprofit public service organizations.

1.3 CONTRACTOR PERSONNEL.

1.3.1 Project Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this contract. The Project Manager is further designated as Key by the Government (see SOW 1.4).

1.3.1.1 The Project Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer’s Representative. It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. Only one alternate shall have full authority to act on the Contractor’s behalf on all matters related to the work being performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English.

1.3.1.2 The Project Manager shall be available to the COR via telephone between the hours of 0800 and 1700 ET, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within two (2) hours of notification.

1.3.2 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this contract. All Contractor employees supporting this contract shall be citizens or legal residents of the United States.

1.3.2.1 The Contractor shall be familiar with the USCG National Recreational Boating Survey (NRBS) which can be found at http://www.uscgboating.org/statistics/national-recreational-boating-safety-survey.php, as well as experience in survey and marketing research for the boating industry.

1.3.3 Employee Identification

Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

1.3.3.1 For all Contractors working for the USCG, the Contractor shall utilize the Department of Defense (DoD) Contractor Verification System (CVS) to apply for a Common Access Card (CAC) for their employees that require access to a USCG or other Federally-controlled computer information system.

1.3.3.2 Contractor or subcontractor employees who are declined a CAC via the CVS are ineligible to perform work that requires a CAC under this contract. When an employee with a CAC is no longer performing work under this contract, the Contractor shall notify the COR on the same day the employee stops working and shall deliver the CAC to the COR within seven (7) calendar days after such notification.

1.3.4 Employee Conduct

Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States, the Department of Homeland Security, or the USCG.

1.3.5 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any contract awarded. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

1.3.6 Non-Personal Services

It is a matter of policy within the United States Government to rely on the private sector for needed commercial services. However, using Contractor support must be done in a way that does not interfere with the Government’s ability to effectively create Government policy, monitor Contractor performance, or maintain a competent and highly-skilled workforce. Information provided herein sets forth guidance stating the Government’s limitation on Contractors performing personal services and its’ restriction of Contractors performing inherently Governmental activities for Government requirements.

In accordance with Federal procurement policies and regulations, no personal services or inherently Governmental activities shall be performed under this Statement of Work (SOW). No Contractor employee will be directly supervised by a Government employee. All individual Contractor employee assignments, and daily work direction, shall be given by the applicable employee supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship and/or result in a Contractor performing inherently Governmental activities between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication, direction or action.

1.3.7 Conflict of Interest

The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest.

1.4 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not replace Key Contractor personnel without acknowledgment from the Contracting Officer. The Government may designate additional Contractor personnel as Key at the time of award.

1.5 SECURITY

Contractor access to Sensitive but Unclassified (SBU) information may be required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

2.0 REQUIREMENTS

2.1 Analysis and Recommendations of the NRBS conducted in FY 2012.

2.1.1 The contractor shall conduct statistical analyses of data collected in the 2012 NRBS and research the implications of the findings relative to boating safety and the National Recreational Boating Safety Program.

2.1.2 The Contractor shall provide support in drafting five NRBS Fact Sheets based on data collected in the USCG’s 2012 NRBS to include analyses, tables and charts,.

2.1.3 The contractor shall recommend topics for the Facts Sheets based on the analysis of the 2012 NRBS data,

2.1.4 The contractor shall provide CG-BSX-2 with a review draft of each Fact Sheet, and respond to editorial comments and edits.

2.1.5 The contractor shall prepare a Web-ready version of each of the Fact Sheet, CG-BSX-2 will provide photographs and graphic art to be used in the Fact Sheets.

2.2 Recommendations on Refining Boating Risk Data to Evaluate Exposure/Risk Ratios for the Current NRBS

2.2.1 The contractor shall conduct a literature review using various measures of risk exposure in other transportation related fields and provide CG-BSX-2 with the results of the review.

2.2.1.1 The literature review will include a description and calculations for recreational boating exposure/risk ratios from the 2012 NRBS.

2.2.1.2 Make recommendations for modifications and revisions to the current NRBS to measure risk data collected that will produce effective results based in whole or part to the data collected in the literature review.

2.3 Recommendations for the Current NRBS.

2.3.1 The contractor will provide support in designing the next NRBS. The methodology shall include:

2.3.1.1 Recommendations and modifications to questions for the current NRBS by reviewing previous survey instruments employed to conduct both the 2011 and 2012 NRBS as well as the data gathered from the responses to questions listed in prior NRBS.

2.3.1.2 The modifications should include how web-based survey questions should be formatted and programmed.

2.4 Web-Based System For Review of The National Nonprofit Organization Grant Submissions Each year the CG-BSX-2 receives 40-50 Non Profit grant applications. These applications are reviewed and scored by 6-8 independent Federal personnel reviewers to evaluate the applications to determine funding. The contractor shall develop a web based system that will enable nonprofit organization grant reviewers to remotely access and review grant submissions in order to rate them employing a pre-determined set of criteria, and submit their ratings to CG-BSX-2. The system shall also allow CG-BSX-2 to aggregate and statistically analyze the ratings and then objectively and statistically rank the grant submissions.

3.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the workspace, equipment and supplies at USCG HQ necessary to perform the on-site portion of Contractor services required in this contract, unless specifically stated otherwise in this work statement.

4.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all other property necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in the SOW 3.0 of this work statement.

5.0 REFERENCES

5.1 Federal Register Style Manual

5.2 U.S. Code Annotated (USCA), Title 46

5.3 Privacy and Freedom of Information Manual, COMDTINST M5260.3

5.4 Department of Homeland Security, Office of the Secretary, Policies and Federal Register Notices and Rules, MD Number 0490.1.

5.5 Small Business Regulatory Enforcement Fairness Act (SBREFA) of 1995

5.6 Public Law 109-59 Subtitle A, Title X Sport Fishing and Recreational Boating Safety Act of 2005 http://www.gpo.gov/fdsys/pkg/PLAW-109publ59/html/PLAW-109publ59.htm

5.7 46 United States Code §131.Recreational Boating Safety http://www.gpo.gov/fdsys/granule/USCODE-2011-title46/USCODE-2011-title46-subtitleII-partI-chap131/content-detail.html 46 U.S.C. § 43 Recreational Vessels);

46 U.S.C. § 61 Reporting Marine Casualties;

46 U.S.C. § 123 and, 46 U.S.C. 2101(36) and 2102(2) Numbering Undocumented Vessels http://www.ecfr.gov/cgi-bin/text-idx?&tpl=/ecfrbrowse/Title46/46tab_02.tpl

5.8 Code of Federal Regulations (CFR) Title 2 Grants and Agreements http://cfr.regstoday.com/2cfr.aspx

5.8 Office of Management and Budget (OMB) OMNI Circular, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards https://www.federalregister.gov/articles/2013/12/26/2013-30465/uniform-administrative-requirements-cost-principles-and-audit-requirements-for-federal-awards

5.9 OMB Circular A-123, Management's Responsibility for Internal Control: http://www.whitehouse.gov/omb/circulars/a123/a123_rev.pdf

5.10 United States Government Accountability Office (GAO), Standards for Internal Control in the Federal Government, November 1999: http://www.gao.gov/special.pubs/ai00021p.pdf

5.11 USCG COMDTPUB P16755.3A State Recreational Boating Safety Programs

6.0 ADMINISTRATION

6.1 PERIOD OF PERFORMANCE

The period of performance for this contract is 1-year.

6.2 PLACE OF PERFORMANCE

The primary place of performance will be the CGHQ Building at 2703 Martin Luther King Jr. Ave, SE, Washington, DC 20593-7501. However, the contract maybe preformed at an alternate location as long as so means of communication is always available during regular business hours.

6.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1700 ET, Monday through Friday (except Federal holidays).

6.4 TRAVEL

Contractor travel is not required.

6.5 KICK-OFF MEETING

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COR NLT five (5) business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's project plan. The Kick-Off Meeting will be held at the Government’s facility.

6.6 PROJECT PLAN

The Contractor shall provide a draft Project Plan at the Kick-Off Meeting for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than five (5) business days after receipt of Government comments.

6.7 STATUS REPORTS

The Project Manager shall provide a monthly progress report to the COR via electronic mail. This report shall include a summary of all Contractor work performed, including an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous month.

6.8 STATUS MEETINGS

The Project Manager shall meet with the COR on a monthly basis to discuss progress, exchange information, and resolve emergent technical problems and issues. These meetings can be preformed electronically.

6.9 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability, using applications that are compatible with Coast Guard Standard Workstation (Windows Vista and Microsoft Office Applications).

All Contractor developed processes and procedures and other forms of intellectual property first developed under this contract shall be considered Government property.

All documentation, photography and electronic data and information collected by the Contractor and entered into or generated in support of this contract shall be considered Government property, and shall be returned to the Government at the end of the performance period.

6.11 PROTECTION OF INFORMATION

Contractor access to proprietary information is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

6.12 SECTION 508 COMPLIANCE

The Contractor shall ensure that Section 508 of the Rehabilitation Act is complied with for (this contract/contracts awarded under this BPA). Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use electronic and information technology (EIT), they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have equal access to and use of information and data that is comparable to that enjoyed by non-disabled Federal employees and members of the public.

All EIT deliverables within this work statement shall comply with the applicable technical and functional performance criteria of Section 508 unless exempt. Specifically, the following applicable EIT accessibility standards have been identified:

7.0 DELIVERABLES / EVENTS

No later than five (5) business days after the date of the award.

At the Kick-Off Meeting.

No later than five (5) business days after the Kick-Off Meeting or receipt of Government comments.

No later than the 15th of the subsequent month.