Industry Day Slides - TABSS.pdf

TABSS Pre-Solicitation Conference

INDUSTRY DAY OUTREACH

Tuesday, June 15, 2010

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Agenda Welcome and Introductions

Opening Remarks

Vision of DHS/USCG

DHS OSDBU Perspective

DRAFT Solicitation and Q&A Review

Closing Remarks

Next Steps

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Please place cell phones on vibrate No Recording Devices No Food or Drinks in the Auditorium Index cards will be provided for questions Hold questions until the end of the presentation ALL MUST EXIST THE BUILDING after the conference Presentations/Video to be posted at the synopsis webpage:

https://www.fbo.gov/spg/DHS/USCG/GACS/HSCG23-10-R- TABS00/listing.html

General Information/Ground Rules https://www.fbo.gov/spg/DHS/USCG/GACS/HSCG23-10-R-TABS00/listing.html

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LINDA DEARING

Chief of Contracting Office (Acting)

United States Coast Guard

OPENING REMARKS

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MICHAEL B. SMITH, DIRECTOR

Office of the Chief Procurement Officer

Oversight and Strategic Support Division Strategic Sourcing Program Office

DHS VISION FORTABSS

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Replace 3 expiring Department-Wide BPAs and several similar USCG contracts, SELECT SERVICES UNDER FMS BPAs WILL BE INCLUDED IN TABSS Provide support for highly complex technical, acquisition and business related services Provide first consideration and added visibility to

PACTS

Provide Business Opportunities for all Vendor Communities with the ability to target 8a and SDVs Achieve Small Business Goal Attainment

DHS Vision for TABSS

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Chief Procurement Office Organization Buying Activities in DHS

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Centrally Managed/Decentralized Ordering Enterprise-wide Contract/TO Procedure

Contract Level CO/COTR Component Level CO/COTR

Contract/TO Level Status Reporting

Contract/TO Management

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WENDY CHAVES

TABSS Project Manager

USCG VISION FOR TABSS

Acquisition Related Services

Intended to include current and future USCG Acquisition Support requirements

NOT intended to replace contract vehicles in USCG Assistant Commandant for Resources (CG-8) Office (CFO)

USCG Program Perspective – Part 1

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Strategic Contract Vehicle Implementation

Strategic Requirements Development

Reduce workload

Roll-in current services as options/recompetes arise

Contract Level Program Reviews/Reporting

Greater visibility and accountability

USCG Program Perspective – Part 2

USCG Program Perspective

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More information about the USCG acquisition directorate can be found at:

http://www.uscg.mil/acquisition/

USCG Program Perspective http://www.uscg.mil/acquisition/

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KEVIN BOSHEARS, DIRECTOR

DHS Office of Small Disadvantage Business Utilization

SMALL BUSINESS PERSPECTIVE

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OSDBU Perspective – Part 1 Small business prime contracting opportunities

8(a)

SDV

Small Business Set-asides under TABSS

Small business subcontracting opportunities Small Business - Subcontracting goals in solicitation for unrestricted portion Large Business - Mentor-protégé program part of evaluation criteria in solicitation for unrestricted portion

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Several Small Business awards in each domain category Within 8a category firms compete against one another

OSDBU Perspective – Part 2

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OSDBU Perspective – Teaming Part 1

FAR 9.601

“Contractor team arrangement,” as used in this subpart, means an arrangement in which – (1) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or (2) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

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FAR 9.602

Contractor team arrangements may be desirable from both a Government and industry standpoint in order to enable the companies involved to – (1) Complement each other’s unique capabilities; and (2) Offer the Government the best combination of performance, cost, and delivery for the system or product being acquired.

OSDBU Perspective – Teaming Part 2

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LANCE NYMAN

Contracting Officer

United States Coast Guard

Overview – Part 1

IDIQ Concept Provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements Terms and conditions Pricing

Multiple-Award Concept Task Order Competitions

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Potential Users All DHS components Each TO will have its own Contracting Officer and Contracting Officer’s Technical Representative (COTR), which are different than those for the Contract

Applies to the as-is contract-level draft solicitation

Overview – Part 2

Review of Draft Solicitation – Section B (cont)

Domain Track

Program Management, Engineering and Technology Support Services

Unrestricted (Large)

Program Management, Engineering and Technology Support Services

Small Business

Program Management, Engineering and Technology Support Services

8(a)

Business Management, Financial Management and Audit Support Services

Unrestricted (Large)

Business Management, Financial Management and Audit Support Services

Small Business

Business Management, Financial Management and Audit Support Services

SDVOB

Contract Management Support Services 8(a)

Part 1

NAICS - 541611

Administrative Management and General Management Consulting Services Size Standard - $7.0M Applicable to entire acquisition

Labor Rates and ODC Rates Contract rates are ceiling rates – lower rates can be proposed in response to a Task Order (TO) solicitation If necessary for a given TO, additional labor categories may be proposed

Part 2

Contract Type Awarded contracts will incorporate both Firm Fixed Price (FFP) and Time and Material (T&M) contract line item numbers (CLINs) Appropriate CLINs will be determined at the TO level

Review of Draft Solicitation – Sections F and H – Part 1

Period of Performance Contract – 5 years from date of award Individual TOs – will vary, may not exceed one year past expiration of contract

H-9 – Rolling Admission Provides the Government the option to conduct additional competitions for new contract awardees after initial award Would only be used if awarded contractors are not providing a satisfactory level of quality or competition

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H-10 – Savings Clause Provides Government a credit (to be proposed by Contractor) if a Contract accumulates a high value of orders in a calendar year ($10M - $25M;

$25M - $50M; $>$50M).

For repetitive, recurring requirements, the Government seeks business process improvements to yield year-over-year price reductions. Such requirements will be identified at the TO level.

Sections F and H – Part 2

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H-12 – Addition or Substitution of Personnel Key personnel must remain constant for the first 6 months of any TO unless extenuating circumstances exist.

Key personnel replacements must meet or exceed qualifications of original key personnel and must be approved by the TO Contracting Officer.

All personnel must meet or exceed the qualifications for the labor category for which they are proposed. These qualifications will be incorporated into each contract based on the offeror’s proposal.

Sections F and H – Part 3

Sections I and L, Part 1

Contract Clauses Certain clauses are applicable only to certain tracks or CLINs and have been so noted Service Contract Act – Wage determination for the National Capital Region (NCR) will be attached to each contract. For services performed outside the NCR, the appropriate wage determination will be included with the TO, if applicable.

Sections I and L, Part 2a

Proposal Submission One prime proposal per domain; SB/8(a)/SDV could submit in corresponding track or unrestricted track 2 CDs – one for each volume Separate files for each section and subsection of each volume Page numbering format and page limits Information not in correct volume or in excess pages will not be considered

Sections I and L, Part 2b

Proposal Contents Sufficient resumes to cover all hours (excluding junior-level labor categories) contained in applicable pricing spreadsheet (Attachments 3A

– 3C) Non-compliance matrix (Attachment 1) For Past Performance, describe 3-5 contracts in the format at Attachment 4. Request references for each of those contracts to send a questionnaire/evaluation (Attachment 5) to

TABSS@USCG.MIL.

mailto:TABSS@USCG.MIL

Sections I and L, Part 2c

Proposal Contents (cont) Pricing spreadsheets (Attachments 3A – 3C) – fill in on-site and off-site labor rates, ODC and travel markups and H-10 discounts. Crosswalk between Government’s required labor categories and standard Contractor nomenclature/ qualifications.

Domain and Track Conditions

Number of Awardees

Section M, Part 1

The Government intents to award without discussions

Evaluation will occur at the domain level The totality of the awardees under each domain must ensure (1) the Government has a sufficient number of awardees with the depth and breadth to perform all of its potential requirements and

(2) adequate competition occurs at the task order level

Section M, Part 2

Non-compliant, unrealistic or cursory responses are ground for elimination from consideration

Evaluation Factors Factor 1 – Experience and Management Approach Factor 2 – Past Performance Factor 3 – Price

Section M, Part 3

Past Performance vs. Experience

Weight of Evaluation Factors Each factor is equally important.

Price may increase in importance depending on the equality of the non-price factors

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Draft RFP Questions & Answers

New Questions from Participants

Tentative Milestone Schedule

Pre-solicitation Conference…….

Solicitation Released………….…

Proposals Due………………….…

Award……………………………….

15 June 2010

Early July 2010

Early August 2010

Mid October 2010

Closing Remarks – Part 1

All information will be posted on the synopsis webpage:

https://www.fbo.gov/spg/DHS/USCG/GACS/HSCG 23-10-R-TABS00/listing.html

Pre-solicitation conference list of attendees and slideshow

RFP and amendments

Send any questions to: TABSS@USCG.MIL https://www.fbo.gov/spg/DHS/USCG/GACS/HSCG23-10-R-TABS00/listing.html mailto:TABSS@USCG.MIL

Closing Remarks – Part 2

Proposal submission address:

RFP# HSCG23-10-R-TABS00

Lance Nyman JR (11-0701) USCG Headquarters (CG-9123) 2100 2ND ST. SW, Stop 7112 Washington, DC 20593-0001