HS0021-18-R-0001.pdf

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until local time

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H 86 - 90 kathy .l.storaker.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 90

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

HS0021 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

KATHY L STORAKER 571-305-6721

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 10

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

11 - 35 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

37 - 38 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 39 - 41 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

42 - 51

PART II - CO NTRACT CLAUSES

DEFENSE SECURITY SERVICE

KATHY STORAKER 571.305.6721

RUSSELL-KNOX BUILDING

27130 TELEGRAPH ROAD

QUANTICO VA 22134

571-305-6721

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

52 - 58

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

18 Jan 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

HS002118R0001

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Financial Management Support Services

FFP

Support services in accordance with the Performance Work Statement, Part 5.

FOB: Destination

NET AMT

0002 12 Months Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

Statement, Part 7.

0003 1 Each Travel

FFP

Travel in accordance with the Performance Work Statement.

0004 1 Each Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

Statement Section 1.5.11. This line item is Not Separately Priced.

1001 12 Months OPTION Financial Management Support Services

FFP

1002 12 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

1003 1 Each OPTION Travel

FFP

1004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

2001 12 Months OPTION Financial Management Support Services

FFP

2002 12 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

2003 1 Each OPTION Travel

FFP

2004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

3001 12 Months OPTION Financial Management Support Services

FFP

3002 12 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

3003 1 Each OPTION Travel

FFP

3004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

4001 12 Months OPTION Financial Management Support Services

FFP

4002 12 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

4003 1 Each OPTION Travel

FFP

4004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

5001 6 Months OPTION Financial Management Support Services

FFP

Support services in accordance with the Performance Work Statement, Part 5 and

FAR 52.217-8.

5002 6 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

Statement, Part 7 and FAR 52.217-8.

5003 1 Each OPTION Travel

FFP

Travel in accordance with the Performance Work Statement and FAR 52.217-8.

5004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Financial Management Support Services

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Financial Management (FM) Support Services.

The Government shall not exercise direct supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who in-turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform FM Support Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

1.2 Background: The Financial Management Division (FMD) is responsible for oversight and guiding implementation of financial management services across the Defense Security Service (DSS). FMD plans to enhance its comprehensive business environment and subsequent processes and increase compliance with Federal and Department of Defense (DoD) acts, standards and directives. Assistance with the development of program management services to ensure alignment with financial management, contract, and technical requirements objectives and processes is required. Additionally, support for Planning, Programming, Budgeting, and Execution (PPBE) is warranted as it is a high priority process that necessitates the development of disciplined financial requirements. Support is needed for integrating all the financial and program requirements process activities into an enterprise resource management solution. Financial statements are required by the Chief Financial Officers (CFO) Act of 1990, as amended by the

Government Management Reform Act (GMRA) of 1994. The Fiscal Year (FY) 2010 National Defense Authorization

Act (NDAA) describes specific actions that Chief Management Officers of the DoD must take to correct the financial management deficiencies that impair the DoD’s ability to produce timely, reliable, and complete financial management information and to ensure that DoD’s financial statements are validated as ready for audit. The FY 2010

NDAA also requires that appropriate re-engineering efforts have been undertaken to ensure that the business processes to be supported by the business system modernization will be streamlined and efficient. DSS has made significant progress towards its audit readiness and continues to explore ways to sustain and enhance its control environment through its Manager’s Internal Control Program (MICP). DSS is required by the Office of Management and Budget

(OMB) to perform assessments over its manager’s internal control environment and produce an agency Statement of

Assurance (SOA), signed by the Agency Director, as prescribed by OMB Circular A-123, “Manager’s Internal Control

Program (MICP).”

The management and sustainment of the Defense Agencies Initiative (DAI) Full Financial Module requires data analysis; general ledger reconciliation and validation of account balances; financial statement line item analysis;

internal control review and audit support; system integration and user acceptance testing; error handling; and the development of process documentation to support required business process re-engineering efforts. These activities are the responsibilities of the Accounting and Compliance Branch within the FMD.

1.3 Objectives: The objective of this PWS is to obtain Financial Management Budget, Execution, Accounting

Operations, Audit Readiness and Sustainment, and DAI Helpdesk (HD) support services for the DSS FMD. Services provided under this PWS will include enhancing operations and preparing the agency to assert formal audit readiness for an independent financial audit, as well as provide:

(1) Project Management and Analysis Support

(2) Planning Programming Budgeting and Execution (PPBE) Support

(3) Audit Readiness and Sustainment Support

(4) DAI HD Support

1.4 Scope: FM support service includes Financial Management Budget Execution and Accounting Operations, Audit

Readiness and Sustainment, and DAI HD. The contractor shall accomplish deliverables as required by this PWS.

1.5 General Information:

1.5.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means to assure that work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award and three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (CO), Program Manager (PM) and Contracting Officer’s Representative (COR) within five working days when changes are made thereafter. After acceptance of the QCP, the contractor shall receive the CO’s acceptance in writing of any proposed change to his QC system. The contractor shall ensure that all deliverables have gone through the QCP as evidenced by submission of deliverables to the CO.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 On-Site Working Conditions, Holidays and other Closures:

(a) DSS facilities are smoking restricted workplaces. Due to the nature of the work, facilities, and requirements, contractor staff may only smoke outside in designated smoking areas.

(b) The Government expects the Contractor will establish normal core operating hours under this contract between

8:00 a.m. to 4:30 p.m. Eastern Standard Time (EST) Monday through Friday. The Contractor’s PM and the

Government’s COR shall consult and coordinate on any proposed alternate work schedules that may be arranged depending on the operational tempo/needs of the mission.

(c) Government personnel observe the following days as holidays and the Government facilities will be closed and unavailable to contractor personnel on the following days:

New Year’s Day January 1st*

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th*

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th*

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the

Government holiday is the following Monday.

(d) In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Presidential Inauguration Day*

• Any other day designated by the President’s Proclamation

*Government personnel in the Washington, DC, area are entitled to a holiday on the day a President is inaugurated

(January 20 following a Presidential election). Government personnel are entitled to this holiday if they are employed in-

The District of Columbia;

Montgomery and Prince Georges Counties in Maryland;

Arlington and Fairfax Counties in Virginia; and

The cities of Alexandria and Falls Church in Virginia.

When Inauguration Day is moved to January 21st because January 20th falls on Sunday, Government personnel in the

Washington, DC, area who would otherwise work on Monday, January 21st, are entitled to a holiday on that day.

(e) It is understood and agreed between the Government and the Contractor that observance of such days by

Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

(f) When the Federal, State, Local or other Governmental entity grants excused absence to its employees, assigned

Contractor personnel may also be dismissed. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and must be guided by the instructions issued by the CO or

COR.

(g) If Government personnel are unavailable due to furlough or any other reason, the Contractor must contact the CO or the COR to receive direction. It is the Government's decision as to whether the contract price/cost will be affected.

Generally, the following situations apply:

Contractor personnel who are able to continue contract performance (either on-site or at a site other than their normal workstation) must continue to work and the contract price shall not be reduced or increased.

Contractor personnel who are not able to continue contract performance (e.g., support functions) may be asked to cease their work effort. This may result in a reduction to the contract.

(h) It is understood and agreed between the Government and the Contractor that in the event contractor personnel wish to attend DSS social events, such as the annual picnic, holiday parties, etc., they must coordinate their work schedules with the COR and obtain approval of their company’s supervisor prior to the event. The Government is not responsible for reimbursing any expenses to the contractor for attending any DSS social event.

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 a.m. to

6:00 p.m. EST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm-fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed both on-site at DSS

Headquarters location at 27130 Telegraph Road, Quantico, VA 22134 or off-site at the contractor work location at the discretion of the Government.

1.5.6 Type of Contract: The government will award a Firm-Fixed Price Contract.

1.5.7 Security Requirements: The Contractor shall have a Secret Facility Clearance at the time of the proposal submission and must maintain the level of security required for the life of the contract. Contractor personnel, including

Subcontractors, are required to have a current Secret clearance eligibility at the time of performance start and maintain the level of security required for the life of the contract. It is incumbent on the Contractor to ensure that the necessary security paperwork is submitted in sufficient time to enable each individual to be cleared and read into prior to beginning work on this contract.

1.5.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition

Regulation Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor the Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Key Personnel and Non-Key Personnel Support Services: The following personnel are listed in two categories to identify the support services required in the different support categories and considered Key Personnel or Non-Key

Personnel by the Government.

1.5.10.1 Key Personnel Support Services:

The Contractor is required to provide resumes to the Government for the Key Personnel ONLY and shall meet the minimum requirements below:

1.5.10.1.1 Project Manager (PM):

The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the PM is absent shall be designated in writing to the CO. The alternate PM shall not be a sub-contractor. The PM or alternate shall be the single point of contact for the Government and have full authority for all matters concerning progress, problems, problem resolution, performance scheduling, cost resources and all other contract matters relating to daily operation of this contract to include initiation, planning, execution, monitoring and closeout. The PM shall be available during normal working hours.

A Master’s degree in any business discipline and a Bachelor’s of Science degree in Accounting or Finance

Shall have a minimum of 5 years DoD PM experience managing projects and programs similar in magnitude and complexity as the work described in the PWS

Shall have a minimum of 10 years DoD financial management experience managing projects and programs similar in magnitude and complexity as the work described in the PWS.

Have overall experience in managing Contractor resources and shall work with the DSS Program Manager to ensure proper execution of the contract

Significant experience briefing upper management and must possess in depth understanding and knowledge of, resource management, and accountability

Excellent written and oral communication skills

Must have the following certifications: Professional Management Professional and Certified Public

Accountant (CPA)

1.5.10.1.2 Audit Readiness / MICP - Internal Control over Operations:

A Bachelor’s of Science degree in Business or Master’s Degree with Business Concentration Shall have a minimum of 5-8 years experience conducting operational assessments in DoD Shall have a minimum of 5 years DoD Inspector General (DoD IG) or Internal Review (IR) or MICP experience

Experience providing support related to Enterprise Resource Management (ERM) and MICP

Must have one of the following certifications: Lean Six Sigma – Green belt, Black belt or Master black belt

1.5.10.1.3 Audit Readiness / MICP – Internal Control over Financial Reporting:

A Bachelor’s of Science degree in Accounting, or Master’s Degree with Business Concentration

Shall have a minimum of 3-5 years experience of Actual Yellow Book audits

Shall have a minimum of 5-8 years DoD Audit Readiness (AuR) or Audit experience

Experience with the DAI accounting system or Oracle based accounting system

Must have the following certifications: CPA

1.5.10.1.4 Audit Readiness / MICP – Internal Control over Financial Systems:

A Bachelor’s of Science degree in Management Information Systems

Shall have a minimum of 3-5 years experience of Actual Yellow Book

Shall have a minimum of 5-8 years DoD systems AuR experience

Experience with the DAI accounting system or Oracle based accounting system

Must have one of the following certifications: Certified Information Systems Auditor (CISA)

(Preferred), Certified Information Systems Manager (CISM), or Certified Information Systems

Security Professional (CISSP)

1.5.10.1.5 DAI Helpdesk:

A Bachelor’s of Science degree in Business Shall have a minimum of five years DAI Helpdesk experience Shall have a minimum of 10 years of DoD financial management systems support experience

1.5.10.1.6 Accounting Support:

Experience with the DAI accounting system

Shall have US Standard General Ledger (USSGL) experience and the ability to produce, analyze and interpret accounting reports including but not limited to financial statements, related foot notes, SF133s, 1002 Accounts Receivable (AR) reports etc.

Shall have a minimum of total 5-8 years of DoD accounting experience

Experience working with Defense Finance and Accounting Service (DFAS) systems such as Defense

Departmental Reporting System-Budgetary (DDRS-B), Defense Departmental Reporting System-

Audited Financial Statements (DDRS-AFS), Corporate Electronic Document Management System

(CEDMS)

Must have expert level experience working with Excel and Access databases

Must have either of the following certifications: CPA (Preferred) or Certified Government Financial

Manager (CGFM) / Certified Defense Financial Manager (CDFM)

Must have 5-8 years experience resolving/analyzing accounting reports and data anomalies related to

Unmatched disbursements (UMDs), Unliquidated obligations (ULOs), Negative Unliquidated

Obligations (NULOs), Tri-Annual Review (TAR), Qualitative Drill Downs (QDD) and Financial

Statement reconciliations.

1.5.10.1.7 Budget and Execution Support:

Must have a Bachelor’s of Science in Business (Accounting or Finance) Must have a minimum of 10 years DoD PPBE experience demonstrating the following:

o Experience developing policies, procedures, and controls for budget development, budget justification preparation, preparation of supplementary budget requests, and reprogramming requests o Experience preparing statistical summaries, analyses, and special reports on budget proposals, budget activities, and related matters o Experience monitoring and reporting budget execution against DoD spend plans o Working knowledge of DAI accounting system for data analysis

Must have the following certifications: CDFM, formal PPBE training

1.5.10.2 Non-Key Personnel Support Services:

The following personnel are considered Non-Key Personnel and the Contractor is required to provide resumes to the Government for these personnel and the personnel shall meet the minimum requirements below:

1.5.10.2.1 Audit Readiness/MICP - Internal Control over Operations:

A Bachelor’s of Science degree in Business or Master’s Degree with Business Concentration Shall have a minimum of 3-5 years experience conducting operational assessments in DoD Shall have a minimum of 3-5 years DoD IG or IR or MICP experience

Experience providing support related to ERM and MICP

Must have one of the following certifications: Lean Six Sigma – Green belt, Black belt or Master black belt

1.5.10.2.3 Audit Readiness/MICP – Internal Control over Financial Reporting:

A Bachelor’s of Science degree in Accounting, or Master’s Degree with Business Concentration

Shall have a minimum of 3-5 years experience of Actual Yellow Book audits

Shall have a minimum of 3-5 years DoD Audit Readiness or Audit experience

Must have the following certifications: CPA

1.5.10.2.4 Audit Readiness/MICP – Internal Control over Financial Systems:

A Bachelor’s of Science degree in Management Information Systems

Shall have a minimum of 3-5 years experience of Actual Yellow Book

Shall have a minimum of 3-5 years DoD systems AuR experience

Must have one of the following certifications: CISA (Preferred), CISM, or CISSP

1.5.10.2.5 DAI Helpdesk:

A Bachelor’s of Science degree in Business Shall have a minimum of 5 years DAI Helpdesk experience Shall have a minimum of 5 years of DoD financial management systems support experience

1.5.10.2.6 Accounting Support:

Experience with the DAI accounting system

Shall have USSGL experience and the ability to produce, analyze and interpret accounting reports including but not limited to financial statements, related foot notes, SF133s, 1002 AR reports etc.

Shall have a minimum of total 3-5 years of DoD accounting experience

Experience working with DFAS systems such as DDRS-B, DDRS-AFS, CEDMS

Must have expert level experience working with Excel and Access databases

Must have either of the following certifications: CPA (Preferred) or CGFM / CDFM

Must have 3-5 years experience resolving/analyzing accounting reports and data anomalies related to

UMDs, ULOs, NULOs, TAR, QDD and Financial Statement reconciliations.

1.5.10.2.7 Miscellaneous Reporting and Data Analytics

Must have working knowledge of USSGL, DAI financials, and database analytics and visualization tools

Must have a minimum of 3-5 years of DoD experience

1.5.10.3 The Contractor shall ensure a stable workforce during the performance of this contract. Key personnel shall not be replaced without prior notification and approval by the CO or COR on the contract. The Government recognizes that the Contractor cannot compel any individual to remain under its employ. The Contractor shall notify the DSS CO or COR, in writing of a proposed substitution at least fourteen (14) calendar days in advance of the key personnel change. Include the proposed replacement’s résumé in the notification. The

Government will review the résumé(s) to ensure compliance with this clause and other requirements contained in this PWS. All proposed substitutes shall have qualifications equal to or greater than the person to be replaced. The Government will evaluate such requests and promptly notify the Contractor, in writing, of his/her approval or disapproval thereof.

1.5.11 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DSS via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.13 Contractor Travel: Travel outside the local commuting area of some contractor employees may be required under this contract. The contract will include Contract Line Item Numbers (CLINs) for travel that will be provided for the base period and each option period with Not-to-Exceed values.

The Government anticipates that travel to various Government sites may be required. Exact locations and frequency are unknown at this time; however, the Government anticipates travel may be necessary to provide training support at field offices across the country. Travel reimbursement shall be made on a cost reimbursable method; the Government will reimburse the contractor for actuals costs associated with approved travel. All request for contractor travel must be approved by the COR or CO prior to commencing. The contractor shall submit a Cost Estimate that includes the following:

a. Reason for Traveling http://www.ecmra.mil/ http://www.ecmra.mil/

b. Temporary Duty Location

c. Number of Individuals Traveling

d. Estimates for Hotel, Air Fare, Parking, Mileage, Rental Car, and Per Diem

All contractor travel shall use the most effective and efficient means to travel. Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the CO for final approval prior to commencement of travel.

Local travel, including to and from DSS headquarters and in the surrounding metropolitan DC area, performed during the course of performance is considered the cost of doing business and will not be reimbursed. Consequently, all travel within 100 miles of the National Capital Region is included in the price of this contract. When movement of contractor personnel is required locally (e.g., Metro) costs will be borne by the Contractor. The Government will reimburse the Contractor for all other travel outside the 100 mile limitation that was authorized in advance by the

COR or CO, for reasonable travel related expenses.

The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs" and the limitation of funds specified in this contract. This includes, but is not limited to, reimbursement of transportation, lodging, meals and incidental expenses. When the contractor invoices for the completed travel, the contractor shall submit copies of all receipts

(regardless of dollar value) with a copy of the COR/CO’s approval to travel with the invoice that requests reimbursement for travel under the Travel CLIN.

1.5.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in

FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the

CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Part 2

Definitions & Acronyms

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the

PWS.

2.1.5 DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE: The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN(QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK: Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

DSS Defense Security Service

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

Part 3

Government Furnished Property, Equipment, and Services

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.2 Equipment: DSS will provide all necessary equipment to perform this requirement. Contractor personnel will take and appropriately document any necessary training related to the use of DSS equipment. The Government will provide computing devices for use by the Contractor on the DSS Network, in the performance of this contract. In addition, the Contractor will be provided Government-Furnished Information (GFI) and Government-Furnished

Material (GFM) as applicable.

3.3 Databases and Financial Systems: The Government shall provide access to various DSS databases and financial systems including DAI, the Defense Department Reporting System (DDRS), and the Manpower database.

Part 4

Contractor Furnished Items and Services

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility/Security Clearance: The Contractor shall possess and maintain a Secret facility clearance. The

Contractor’s employees, including Subcontractors, performing work in support of this contract shall have been granted or will obtain a Secret security clearance from the Personnel Security Management Office for Industry (PSMO-I)/DoD

Consolidated Adjudications Facility (DoD CAF) at time of award. The DD 254 will be completed within the Wide

Area Workflow (WAWF) Business Suite, National Industrial Security Program (NISP) Contracts Classification

System (NCCS) at contract award. The DD 254 will be housed within the NCCS through the life of the contract.

4.3 Materials and Equipment: For work performed at Government sites the Government shall provide all necessary materials, supplies and equipment necessary to accomplish the requirement. For any tasks performed off-site or at a

Contractor facility the contractor shall furnish materials, supplies, and equipment necessary to accomplish the requirement.

Part 5

Specific Tasks

5. Specific Tasks:

5.1 Basic Services: The Contractor shall provide services for Program Management and Analysis; PPBE; Accounting;

Audit Readiness and Sustainment Support; and DAI Operations.

5.2 Financial Management Budget Execution and Accounting Operations Support:

5.2.1 Program Management and Analysis

5.2.1.1. The Contractor shall assist in the development of program management services to ensure alignment with financial management, contract, technical requirements objectives, and processes. These include, but are not limited to preparation, review and assessment of program management documentation addressing scope, cost, schedule and technical performance, across all phases of the financial management lifecycle from requirement initiation through close out.

5.2.1.2. The Program Management function shall manage different work streams across operations, data analytics and reporting, compliance and audit infrastructure. The Contractor shall conduct a variety of studies and analyses to support development of overall DSS financial program planning to ensure responsiveness to mission objectives and reflecting sound program planning and tenants. The contractor shall recommend alternatives, assist and assess in development of program management procedures and processes to achieve efficiency and cost savings for managing current and future requirements.

5.2.1.3. Program Documentation and Graphical Support: Contractor services shall include a comprehensive set of document and presentation authoring, editing, and production capabilities. Support services are required for audio-visual and written materials, documents, analytical reports, speeches, briefs, guidebooks, and related technical and administrative publications concerned with business transformation and enterprise business systems.

5.2.2. Planning, Programming, Budgeting, and Execution (PPBE)

5.2.2.1. Budgeting and Execution process. The overall objective is to create, submit and defend executable budgets clearly linked to DSS and DoD business transformation and strategic goals. In general, tasks for all phases of support will involve preparing briefing materials, issue papers, point papers, adhoc reports and extracting data from program, budget and acquisition databases to support the analysis.

5.2.2.2. Planning: The Contractor shall provide planning services to include: providing recommendations and initiatives for agency improvements to reduce overall costs, including but not limited to, business case analysis, cost benefit analysis, and e-business solutions; financial information in program planning documents and processes; developing and reviewing future year financial program plans; conducting financial and risk analysis identifying and evaluating financial risks and recommending mitigation strategies to reduce risk exposure;

providing analytical assessments, studies and evaluations to improve financial policy development and decision making; preparing cost estimates (for life cycle costs or other activities); providing input to Estimates at

Completion (EAC) for work conducted by a government activity or a contractor; providing recommendations on cost realism; providing inputs to cost/performance tradeoff studies; and providing cost performance risk assessments.

5.2.2.3. Programming: The Contractor shall provide programming services to include: reviewing and preparing draft

Program Objective Memorandum (POM) guidance documentation; developing impact statements; developing financial aspects of Plan of Actions & Milestones (POA&Ms); providing program analysis and evaluation reports in support of the DoD programming process; and collecting, analyzing, and evaluating requirements.

5.2.2.4. Budgeting: The Contractor shall provide budgeting services to include: developing background information to justify financial program requirements; developing and preparing draft budget formulation documentation and recommendations in support of the OSD and Congressional program and budget processes; drafting budget exhibits as specified in the DoD Financial Management Regulations (FMR) and annual budget guidance (to include OMB Exhibit 300); drafting spreadsheets, reports, and conducting analysis for short and long-range budget requirements; preparing and providing recommendations to justify and defend budgets during all required annual and periodic budget submissions; drafting and providing recommended responses to

Congressional inquiries, DoD and other government agency questions or requests for financial information;

drafting back up information and recommendations for financial presentations; providing information and recommendations to respond to Congressional, DoD, other Government agency, media or industry inquiries, and audits and for Congressional testimony; conducting review/research of Congressional language impacting budget and financial issues; and preparing reprogramming requests, reclamas, unfunded requirement requests and appeals to Congressional action. The contractor team will use Hyperion and budget artifacts to synthesize and compile data and provide advice on content for financial management (FM) reports, presentations, and other ad-hoc requests from DSS senior leaders as well as external stakeholders, such as the Under Secretary of

Defense (Intelligence) (USD(I)) and the Office of Under Secretary of Defense (OUSD).

5.2.2.5. Execution Support Services: Services shall include preparing and amending spending plans and funding documents to provide funding to other Government agencies. The Contractor shall provide assistance to the

DSS Resource Advisors for program management and administration functions to include coordination and oversight of requirements and ensure compliance with program scope, funding limitations, expenditures and schedule objectives. When required, the Contractor shall review, edit and provide advice on content for FMD reports, presentations and support documentation. The work stream shall focus heavily on analyzing data in

DAI to develop metrics, dashboards, and displays to measure and assess overall financial performance. This shall result in identification of specific metrics and trends (i.e. contract lead times, obligation rates, etc.) to improve visibility and accountability during execution and for use in subsequent planning activities.

5.2.2.6. Accounting and Financial Reporting: The Contractor shall assist with maintenance of accounting standards, processes, and requirements, and shall support the implementation and proper maintenance of the agency’s accounting system. In addition, the Contractor shall provide support for the examination, analysis, and interpretation of accounting data, records, and reports to ensure transactions have posted accurately, timely, and completely to DAI. Examples include reconciliation of DAI general ledger (and subsidiary ledger) to detailed transactions with the purpose of identifying errors and anomalies that requires subsequent research, analysis and correction, review and analysis of Balance Sheet, Statement of Net Cost (SONC), Statement of

Net Position (SONP) and Standard Form 133. The Contractor shall perform financial reconciliations statements to develop and deliver financial reports and documentation that provide information for planning, formulating policy, determining root cause and corrective actions and evaluating financial performance. The Contractor shall provide support for establishing receivables, DSS public debt management programs and OSD monthly metrics.

5.2.2.7. The Contractor shall support FMD by maintaining and supporting financial management information systems;

collecting, monitoring and analyzing obligation/expenditure information from the source (contractor or government activity) and official and/or unofficial accounting records or systems; resolving problem disbursements; providing reconciliation for the UMDs open document listings, TAR, contract closeout and

NULO’s; providing analysis of contract execution status; performing financial statement trend analysis and verifying footnotes for accuracy and completeness; and facilitating financially related Integrated Process Teams

(IPTs), special advisory boards, off-sites, working groups, and audit teams.

5.2.2.8. General Ledger Reconciliation and Data and Report Analysis: The Contractor shall support DAI data cleansing, DSS financial accounting and reporting operations, and DSS audit readiness and process improvement efforts. The Contractor shall automate manual and labor intensive audit readiness efforts that specifically involve data retrieval and reconciliation. DSS financial reporting operations support consists of the account reconciliation activities required to achieve and sustain accurate general ledger account balances that result in an accurate monthly Trial Balance, accurate monthly report of Appropriation Status by Fiscal Year

Program and Subaccounts (Accounting Report Monthly (ARM) 1002), and accurate monthly Report on Budget

Execution (SF133). The Contractor shall identify data populations that will benefit from data analysis which may include any data set from any primary or feeder system including multiple subsets of data (e.g. personnel security investigations for industry data from Office of Personnel Management (OPM), Joint Personnel

Adjudication System (JPAS), and DAI). The contractor shall ensure data completeness, data cleansing, data anomaly root cause analysis and prevention with the end goal of valid data used in support of management decision making in accordance with applicable laws and regulations. The contractor team shall improve data quality by using analytical and/or statistical software to identify data characteristics, develop test scripts, and identify and isolate data anomalies.