HS0021-18-R-0001_Conformed.pdf

CODE

(Hour)

PAGE(S)

until local time

X

A

X B

X C

D

EX

X

G

F 69 - 90

91 - 95

H 96 kathy .l.storaker.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 100

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

HS0021 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

KATHY L STORAKER 571-305-6721

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 11

12 - 20

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

21 - 45 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

47 - 48 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 49 - 51 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

52 - 61

PART II - CO NTRACT CLAUSES

DEFENSE SECURITY SERVICE

KATHY STORAKER 571.305.6721

RUSSELL-KNOX BUILDING

27130 TELEGRAPH ROAD

QUANTICO VA 22134

571-305-6721

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

62 - 68

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

18 Jan 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

HS002118R0001

Section SF 30 - BLOCK 14 CONTINUATION PAGE

ANSWERS TO QUESTIONS

QUESTIONS & ANSWERS

HS0021-18-R-0001

Reference Question Answers

1.5.10.1.1 – Project

Manager Key Personnel –

Technical Exhibit 3 –

Reference:

“The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the PM is absent shall be designated in writing to the CO.”

Technical Exhibit #3 – Program

Management Support hours: 1920

Question:

Within the above referenced Key

Personnel section, the Government has requested a PM and Alternate PM.

However, in Technical Exhibit 3, the

Government has not allocated hours to the Alternate PM.

• Does the Government require a separate resume for the Alternate PM?

• Since the hours for the Alternate PM are not included in Technical Exhibit

3, is it sufficient to assign one of the other Key Personnel resource as the alternate PM?

Yes, DSS requires a resume for key personnel. The Alternate PM is a member of the project team and back up to the PM, therefore, their hours and requirements are considered in their own labor category/position.

The designated Alternate PM can either be key or non-key personnel.

L.2.1.1.b) -

Instructions

Reference:

“b) Use 12-point font, Times New

Roman. The font size for tables and figures can be 8 or 10 point. Printable graphics can be imbedded inside text files. The size/family for graphics can also be 8 or 10 point…the size/family for graphics can also be 8 or 10 point.”

• Is it acceptable to use a font other than Times New Roman for tables and figures, as long as it is easily legible?

No.

L.2.2.1 – Factor 1

– Past Performance

Reference:

“Offerors shall provide a synopsis for all past and on-going work in

Government and non- Government contracts for Financial Management

Support Services in accordance with the below instructions”

Within the above referenced instruction, the Government has asked for past performance information for all past and on-going work for

Financial Management Support

Services.

If we were to include details for all of our Financial Management Support

Services work as requested, we would exceed the 15-page limit for the Past

Performance Volume.

• Would the Government consider establishing a minimum and/or maximum number of past performance references? Our recommendation would be to require a minimum of 3 and maximum of 5.

• If Government agrees to limit the number of Past Performance references to smaller range, is it acceptable to only request Past

Performance Questionnaires for those contracts referenced in the proposal response?

DSS requests a minimum of three and a maximum of five past performance references. See the past performance requirements within the Solicitation noted on pages 82-84. Amended the

RFP.

The vendor can provide the same references or use alternate references;

this is a business decision on the part of the offeror.

L.2.2.1.1.5 –

Factor 1 – Past

Performance Assessment

Questionnaire

Reference:

“PPQs are exempt from the Past

Performance page count limitation.

The Government is not precluded from utilizing previously submitted PPQ information in the past performance evaluation. Also include in this section the following information:

performance recognition documents received within the last three (3) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.”

The above referenced statement indicates that PPQs are not included in the 15-page count limitation for the

Past Performance Volume.

• Will the Government please confirm that Performance Recognition

DSS confirms that all evidentiary documentation mentioned in L.2.2.1.1.5 are excluded from the 15 page limitation.

documents, awards, letters of commendation, etc. are also not included in the 15-page count limitation in the Past Performance

Volume?

Technical Exhibit 3 –

Reference:

Technical Exhibit 3 – Budget and

Execution Support hours: 3840

Within the above referenced Technical

Exhibit 3, the Government has allocated hours for 2 Budget and

Execution Support Key Personnel.

• Does the Government require a two

(2) resumes for resumes Budget and

Execution Support personnel?

DSS requires resumes for key personnel.

It is a business on the part of the offeror if they choose to provide the estimated amount of personnel hours, more, or less, based on the specifications within the

PWS.

1.5.10.1.7 – Budget and

Execution

Support personnel requirements – Page 16 of

Reference:

“Must have the following certifications: Certified Defense

Financial Manager (CDFM), formal

PPBE training”

• Would the Government consider accepting certified DAU DAWIA

Business Financial Manager as a substitute for CDFM/CGFM for this or other positions?

DSS has replaced the formal training requirements with "or equivalent (must provide evidentiary documentation of equivalent)." See the amended RFP.

Section B: CLIN 0003, 1003, 2003, 3003, 4003, 5003

Reference:

Each of the travel CLINS listed in

Section B is listed as Firm Fixed Price

(FFP) CLINS.

• Is FFP the correct type for the Travel

CLINs?

The travel CLINs have been updated to

COST type CLINs. See amended RFP.

1.5.10.2 – Non- Key

Personnel Support Services

Reference:

“The following personnel are considered Non-Key Personnel and the

Contractor is required to provide resumes to the Government for these personnel and the personnel shall meet the minimum requirements below:”

While the above referenced statement indicates that Non-Key Personnel resumes are required to be submitted, the instructions / evaluation criteria in sections L/M do not reference Non-

Key Personnel resumes.

• Would the Government please confirm whether Non-Key Personnel resumes are required to be submitted with the proposal?

DSS only requires resumes for key personnel.

See amended RFP.

Page 12, 1.5.2 QASP Question:

Will the Government provide the

QASP or must the contractor provide it?

The contractor must provide a Quality

Control Plan in accordance with PWS

1.5.1 and Technical Exhibit 2. The

Government is responsible for the

QASP.

1.5.10.1.5 DAI Helpdesk—

Reference:

Key personnel requirements for this position state: “Shall have a minimum of 10 years of DoD financial management systems support experience.”

Will the Government consider revising this requirement to state a minimum of

8 years of experience vice 10 years of experience?

No.

1.5.10.1.7

Budget and Execution

Support—Page

Reference:

Key personnel requirements for this position state: “Must have the following certifications: Certified

Defense Financial Manager (CDFM), formal PPBE training.”

Would the Government please clarify what is considered acceptable “formal

PPBE training” or consider removing this requirement?

See question 6 above and the amended

RFP.

Is this work currently being held by

Tera Think/PWC or is this a different requirement?

The previous incumbents were

PricewaterhouseCoopers LLC and

TeraThink Corporation.

Is it required to provide resumes for

Key and Non-Key Personnel or just

Key Personnel?

See question 8 above.

Can you please confirm this is a 1-year contract with (4) option years?

The resulting contract will be a 12-month base, with four, one-year option periods.

If so, can you confirm this opportunity is funded for 1 year are all 4 years?

The subsequent contract will be funded for one year.

Per 4.2 Facility/Security Clearance:

The Contractor shall possess and maintain a Secret facility clearance.

The Contractor's employees, including

Subcontractors, performing work in support of this contract shall have been granted or will obtain a Secret security clearance from teh Personnel Security

Managment Office for Industry

(PSMO-I)/DoD Consolidated

Adjudications Facility (DoD CAF) at time of award.

a. Can you please confirm all personnel not neeed a clearance at the time of proposal submittal?

b. If clearance process is to be obtained at award; can you confirm candidates without clerance at the time of award be cleared to begin work in the interim and immediately following award?

See the amended RFP; Section 4 of the

PWS.

Can DSS share the names of the incumbents serving the agency for sustainment, PPBE, and audit readiness support currently?

No.

Does the 'alternate PM' need to meet the same described resource requirements for the primary PM role?

The alternate PM is utilized on a temporary (short-term) basis. If the primary PM departs the contract, the contractor is responsible for backfilling the position with personnel meeting the criteria outlined in the key personnel for the same position. The PM, or alternate

PM, on the contract must be the Prime as stated in 1.5.10.1

Section L.2.2.1 Section L.2.2.1 requests a list of the

Prime Contractor's and Major

Subcontractor's past and on-going contracts related to Financial

Management Support Services including a specific narrative explanation of how each is related.

Currently, the page limit for Volume I

- Factor 1 - Past Performance is limited to 15 pages (3 pages per reference). Please clarify if the

Government is requesting:

- A total of 5 references between the

Prime offeror and Major Subcontractor

(at 3 pages each)

- A complete list/synopsis of the

Prime Contractor's and Major

Subcontractor's relevant contracts and major subcontracts. If the Government is requesting a complete list/synopsis of the Prime Contractor's and Major

Subcontractor's relevant contracts and major subcontracts, please consider increasing the page limitations for

Volume I as offerors may have a significant number of references to include that demonstrate their ability to support the requirements in this solicitation. Alternatively, please consider providing a specific format or requirements for the narrative/synopsis.

See question 3 above.

FAR 52.222-60 FAR 52.222-60 Paycheck

Transparency Act was struck down in

March 2017. Will the Government remove this from the solicitation?

Removed.

Section L.2.2.2.1.2.d Section L.2.2.2.1.2.d requires a Letter of Commitment for all key personnel.

If an offeror proposes personnel that are currently employed by the company, will the Government accept other documentation (such as a payroll screenshot) that confirms employment, availability, and commitment in lieu of a Letter of Commitment?

No.

Section 1.5.10.1 lists 7 Key Personnel labor categories. Technical Exhibit 3, Item 5 provides an estimated quantity of 2 FTEs for Budget and Execution

Support. Is the Government requesting a total of 7 Key Personnel submissions or 8 (with 2 resumes/letters of

DSS requires resumes/letters of committment for all proposed key personnel. It is a business on the part of the offeror if they choose to provide the estimated amount of personnel hours, more, or less, based on the specifications within the PWS.

commitment for Budget and Execution

Support)?

1.5.13 Contractor Travel

and L.2.2.3 Factor-Price

Reference:

As written, the solicitation requires vendors to price contractor travel, however, the solicitation does not provide any guidelines or estimating factors for doing so.

Does the Government intend to provide an estimate ceiling amount for all vendors to use for pricing contractor travel?

NTE of $20,000 per Travel CLIN. See amended RFP.

PPQ Form Reference:

The Past Performance Questionnaire

(PPQ) form included with the solicitation references a DD254 at the

Top Secret level. The solicitation only requires a DD254 at the Secret level.

Will the Government please update the

PPQ content to align the solicitation requirement?

Corrected. See amended RFP.

PPQ Form Reference:

As written, the PPQ form Part II questions are very specific to DSS requirements and may not be recognizable by other Federal civilian and DoD customers. For example, several questions refernce work specific to the DAI system, which as an Oracle based accounting system.

However, other Federal and DoD customers utilize Oracle accounting systems other than DAI and work performed supporting those customers is equally relevant to the solicitation.

Other Federal and DoD customers may not recognize the terms in the PPQ and be able to provide past performance information.

Would the Gov’t consider modifying the PPQ form to allow vendors to present the representation of past

DSS will modify the five questions that are only DSS and DAI centric in order to provide clarity for other

Government entities. However, we will keep the integrity of the question specifics as they're necessary to vet ability to perform in our business environment. See the updates to

PPQ questions 3, 10, 11, 12, and 14 in amended RFP.

performance from their proposals and simply ask the Government to rate the services received to eliminate any ambiguities in terminology?

“1.5.10.1 Key Personnel Support

Services: The Contractor is required to provide resumes to the Government for the Key Personnel ONLY and shall meet the minimum requirements”

“1.5.10.2 Non-Key Personnel Support

Services:

The following personnel are considered Non-Key Personnel and the

Contractor is required to provide resumes to the Government for these personnel”

Can the government clarify which resumes are needed for submission?

See question 8 above.

Subsection 1.5.10.1.1 requires that we submit the name of an alternate PM.

Please indicate if this person's name and information are to be submitted with the response or after award.

The name of the Alternate PM can be designated in writing to the CO after award.

Our teaming partner has significant relevant experience with the requirements of this solicitation but they do not have a Secret clearance.

We as the Prime have a Top Secret Facility

Clearance and were wondering if we could use the subcontractor for this requirement.

See Section 4 of the PWS in the amended RFP.

What contract number are these services currently provided under?

HS0021-14-F-0001 and HS0021-15-F-

0109.

What company holds the current prime contract?

See question 12.

We recommend modifying personnel requirements to ensure qualified personnel are not weeded out because their college degree isn't exactly as stated in the requirement. For example, 1.5.10.1.4 requires a

Management

Information Systems degree. There are several similar degrees that provide a background that would be well-suited to financial systems when coupled with financial information system work experience (e.g. computer engineering, computer science, etc.).

We recommend the PWS modify key personnel degree requirements to state

"management information systems or similar" to provide flexibility for the government's technical evaluation.

We recommend this for each of the position qualifications.

DSS has modified the education requirements for some positions. See the amended RFP for the changes.

Can font for tables/graphics be Arial or a similar sans-serif font?

See question 2 above.

*** has a TS FCL that went inactive about 7 months ago. According to

DSS, the FCL can be reactivated upon a contract award. That is, an award with an FCL requirement. Would the

Government consider our status as compliant with respect to the following section:

1.5.7 Security Requirements: The

Contractor shall have a Secret Facility

Clearance at the time of the proposal submission and must maintain the level of security required for the life of the contract.

No.

Please confirm the period of performance?

See the amended RFP.

Please confirm if there is a need for the prime or subcontractor small business to have security clearance for this project?

See Section 4 of the PWS in the amended RFP.

The key position has to be the prime? This is a business decision on the part of the offeror. It is not stipulated that the key positions have to come from the prime contractor. The PM, or alternate

PM, on the contract must be the Prime as stated in 1.5.10.1.1.

Do all the key positions have to be security cleared and from the prime?

Yes, all key positions have to be security cleared.

This is a business decision on the part of the offeror. It is not stipulated that all key positions have to come from the prime contractor. The PM, or alternate

PM, on the contract must be the Prime as stated in 1.5.10.1.1.

Can one of the partners provide their security clearance for the solicitation?

We as small business have the excellent FM resource but only our prospective *A partner has the clearance.

See Section 4 of the PWS in the amended RFP.

Will the personnel require any security clearance since this solicitation for the department of Security?

See Section 4 of the PWS in the amended RFP.

Facility clearance: If a contractor does not have a facility clearance, will the government be able to sponsor the clearance?

No.

Please confirm whether the response is to be in one document or 5 separate documents with different file names as indicated in the solicitation.

Five separate documents as indicated in the solicitation.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Financial Management Support Services

FFP

Support services in accordance with the Performance Work Statement, Part 5.

FOB: Destination

NET AMT

0002 12 Months Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

Statement, Part 7. This line item is NOT SEPERATELY PRICED. DO NOT

PRICE THIS LINE ITEM.

0003 Each Travel

COST

Travel in accordance with the Performance Work Statement. THIS LINE ITEM

HAS A NOT TO EXCEED AMOUNT OF $20,000.

ESTIMATED COST

0004 1 Each Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

Statement Section 1.5.11. This line item is NOT SEPERATELY PRICED. DO

NOT PRICE THIS LINE ITEM.

1001 12 Months OPTION Financial Management Support Services

FFP

1002 12 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

Statement, Part 7. This line item is NOT SEPERATELY PRICED. DO NOT

1003 Each OPTION Travel

COST

Travel in accordance with the Performance Work Statement. THIS LINE ITEM

1004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

Statement Section 1.5.11. This line item is NOT SEPERATELY PRICED. DO

2001 12 Months OPTION Financial Management Support Services

FFP

2002 12 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

Statement, Part 7. This line item is NOT SEPERATELY PRICED. DO NOT

2003 Each OPTION Travel

COST

Travel in accordance with the Performance Work Statement. THIS LINE ITEM

2004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

Statement Section 1.5.11. This line item is NOT SEPERATELY PRICED. DO

3001 12 Months OPTION Financial Management Support Services

FFP

3002 12 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

Statement, Part 7. This line item is NOT SEPERATELY PRICED. DO NOT

3003 Each OPTION Travel

COST

Travel in accordance with the Performance Work Statement. THIS LINE ITEM

3004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

Statement Section 1.5.11. This line item is NOT SEPERATELY PRICED. DO

4001 12 Months OPTION Financial Management Support Services

FFP

4002 12 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

Statement, Part 7. This line item is NOT SEPERATELY PRICED. DO NOT

4003 Each OPTION Travel

COST

Travel in accordance with the Performance Work Statement. THIS LINE ITEM

4004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

Statement Section 1.5.11. This line item is NOT SEPERATELY PRICED. DO

5001 6 Months OPTION Financial Management Support Services

FFP

Support services in accordance with the Performance Work Statement, Part 5 and

FAR 52.217-8.

5002 6 Months OPTION Deliverables

FFP

Deliverables for Support services in accordance with the Performance Work

Statement, Part 7 and FAR 52.217-8. This line item is NOT SEPERATELY

PRICED. DO NOT PRICE THIS LINE ITEM.

5003 Each OPTION Travel

COST

Travel in accordance with the Performance Work Statement and FAR 52.217-8.

THIS LINE ITEM HAS A NOT TO EXCEED AMOUNT OF $10,000.

ESTIMATED COST

5004 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting done in accordance with the Performance Work

Statement Section 1.5.11. This line item is NOT SEPERATELY PRICED. DO

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Financial Management Support Services

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Financial Management (FM) Support Services.

The Government shall not exercise direct supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who in-turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform FM Support Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

1.2 Background: The Financial Management Division (FMD) is responsible for oversight and guiding implementation of financial management services across the Defense Security Service (DSS). FMD plans to enhance its comprehensive business environment and subsequent processes and increase compliance with Federal and Department of Defense (DoD) acts, standards and directives. Assistance with the development of program management services to ensure alignment with financial management, contract, and technical requirements objectives and processes is required. Additionally, support for Planning, Programming, Budgeting, and Execution (PPBE) is warranted as it is a high priority process that necessitates the development of disciplined financial requirements. Support is needed for integrating all the financial and program requirements process activities into an enterprise resource management solution. Financial statements are required by the Chief Financial Officers (CFO) Act of 1990, as amended by the

Government Management Reform Act (GMRA) of 1994. The Fiscal Year (FY) 2010 National Defense Authorization

Act (NDAA) describes specific actions that Chief Management Officers of the DoD must take to correct the financial management deficiencies that impair the DoD’s ability to produce timely, reliable, and complete financial management information and to ensure that DoD’s financial statements are validated as ready for audit. The FY 2010

NDAA also requires that appropriate re-engineering efforts have been undertaken to ensure that the business processes to be supported by the business system modernization will be streamlined and efficient. DSS has made significant progress towards its audit readiness and continues to explore ways to sustain and enhance its control environment through its Manager’s Internal Control Program (MICP). DSS is required by the Office of Management and Budget

(OMB) to perform assessments over its manager’s internal control environment and produce an agency Statement of

Assurance (SOA), signed by the Agency Director, as prescribed by OMB Circular A-123, “Manager’s Internal Control

Program (MICP).”

The management and sustainment of the Defense Agencies Initiative (DAI) Full Financial Module requires data analysis; general ledger reconciliation and validation of account balances; financial statement line item analysis;

internal control review and audit support; system integration and user acceptance testing; error handling; and the development of process documentation to support required business process re-engineering efforts. These activities are the responsibilities of the Accounting and Compliance Branch within the FMD.

1.3 Objectives: The objective of this PWS is to obtain Financial Management Budget, Execution, Accounting

Operations, Audit Readiness and Sustainment, and DAI Helpdesk (HD) support services for the DSS FMD. Services provided under this PWS will include enhancing operations and preparing the agency to assert formal audit readiness for an independent financial audit, as well as provide:

(1) Project Management and Analysis Support

(2) Planning Programming Budgeting and Execution (PPBE) Support

(3) Audit Readiness and Sustainment Support

(4) DAI HD Support

1.4 Scope: FM support service includes Financial Management Budget Execution and Accounting Operations, Audit

Readiness and Sustainment, and DAI HD. The contractor shall accomplish deliverables as required by this PWS.

1.5 General Information:

1.5.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means to assure that work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award and three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (CO), Program Manager (PM) and Contracting Officer’s Representative (COR) within five working days when changes are made thereafter. After acceptance of the QCP, the contractor shall receive the CO’s acceptance in writing of any proposed change to his QC system. The contractor shall ensure that all deliverables have gone through the QCP as evidenced by submission of deliverables to the CO.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 On-Site Working Conditions, Holidays and other Closures:

(a) DSS facilities are smoking restricted workplaces. Due to the nature of the work, facilities, and requirements, contractor staff may only smoke outside in designated smoking areas.

(b) The Government expects the Contractor will establish normal core operating hours under this contract between

8:00 a.m. to 4:30 p.m. Eastern Standard Time (EST) Monday through Friday. The Contractor’s PM and the

Government’s COR shall consult and coordinate on any proposed alternate work schedules that may be arranged depending on the operational tempo/needs of the mission.

(c) Government personnel observe the following days as holidays and the Government facilities will be closed and unavailable to contractor personnel on the following days:

New Year’s Day January 1st*

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th*

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th*

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the

Government holiday is the following Monday.

(d) In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Presidential Inauguration Day*

• Any other day designated by the President’s Proclamation

*Government personnel in the Washington, DC, area are entitled to a holiday on the day a President is inaugurated

(January 20 following a Presidential election). Government personnel are entitled to this holiday if they are employed in-

The District of Columbia;

Montgomery and Prince Georges Counties in Maryland;

Arlington and Fairfax Counties in Virginia; and

The cities of Alexandria and Falls Church in Virginia.

When Inauguration Day is moved to January 21st because January 20th falls on Sunday, Government personnel in the

Washington, DC, area who would otherwise work on Monday, January 21st, are entitled to a holiday on that day.

(e) It is understood and agreed between the Government and the Contractor that observance of such days by

Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

(f) When the Federal, State, Local or other Governmental entity grants excused absence to its employees, assigned

Contractor personnel may also be dismissed. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and must be guided by the instructions issued by the CO or

COR.

(g) If Government personnel are unavailable due to furlough or any other reason, the Contractor must contact the CO or the COR to receive direction. It is the Government's decision as to whether the contract price/cost will be affected.

Generally, the following situations apply:

Contractor personnel who are able to continue contract performance (either on-site or at a site other than their normal workstation) must continue to work and the contract price shall not be reduced or increased.

Contractor personnel who are not able to continue contract performance (e.g., support functions) may be asked to cease their work effort. This may result in a reduction to the contract.

(h) It is understood and agreed between the Government and the Contractor that in the event contractor personnel wish to attend DSS social events, such as the annual picnic, holiday parties, etc., they must coordinate their work schedules with the COR and obtain approval of their company’s supervisor prior to the event. The Government is not responsible for reimbursing any expenses to the contractor for attending any DSS social event.

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 a.m. to

6:00 p.m. EST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm-fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed both on-site at DSS

Headquarters location at 27130 Telegraph Road, Quantico, VA 22134 or off-site at the contractor work location at the discretion of the Government.

1.5.6 Type of Contract: The government will award a Firm-Fixed Price Contract.

1.5.7 Security Requirements: The Contractor shall have a Secret Facility Clearance at the time of the proposal submission and must maintain the level of security required for the life of the contract. Contractor personnel, including

Subcontractors, are required to have a current Secret clearance eligibility at the time of performance start and maintain the level of security required for the life of the contract. It is incumbent on the Contractor to ensure that the necessary security paperwork is submitted in sufficient time to enable each individual to be cleared and read into prior to beginning work on this contract.

1.5.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition

Regulation Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor the Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Key Personnel and Non-Key Personnel Support Services: The following personnel are listed in two categories to identify the support services required in the different support categories and considered Key Personnel or Non-Key

Personnel by the Government.

1.5.10.1 Key Personnel Support Services:

The Contractor is required to provide resumes to the Government for the Key Personnel ONLY and shall meet the minimum requirements below:

1.5.10.1.1 Project Manager (PM):

The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the PM is absent shall be designated in writing to the CO. The PM, nor alternate PM, shall not be a sub-contractor. The PM or alternate shall be the single point of contact for the Government and have full authority for all matters concerning progress, problems, problem resolution, performance scheduling, cost resources and all other contract matters relating to daily operation of this contract to include initiation, planning, execution, monitoring and closeout. The PM shall be available during normal working hours.

A Bachelor’s of Science degree in Accounting or Finance, or a Master’s degree in any business discipline

Shall have a minimum of 5 years DoD PM experience managing projects and programs similar in magnitude and complexity as the work described in the PWS

Shall have a minimum of 10 years DoD financial management experience managing projects and programs similar in magnitude and complexity as the work described in the PWS.

Have overall experience in managing Contractor resources and shall work with the DSS Program Manager to ensure proper execution of the contract

Significant experience briefing upper management and must possess in depth understanding and knowledge of, resource management, and accountability

Excellent written and oral communication skills

Must have the following certifications: Professional Management Professional and Certified Public

Accountant (CPA) 1.5.10.1.2 Audit Readiness / MICP - Internal Control over Operations:

A Bachelor’s of Science degree in Business or Master’s Degree with Business Concentration Shall have a minimum of 5-8 years’ experience conducting operational assessments in DoD Shall have a minimum of 5 years DoD Inspector General (DoD IG) or Internal Review (IR) or MICP experience

Experience providing support related to Enterprise Resource Management (ERM) and MICP

Must have one of the following certifications: Lean Six Sigma – Green belt, Black belt or Master black belt

1.5.10.1.3 Audit Readiness / MICP – Internal Control over Financial Reporting:

A Bachelor’s of Science degree in Accounting or similar, or Master’s Degree with Business

Concentration

Shall have a minimum of 3-5 years’ experience of Actual Yellow Book audits

Shall have a minimum of 5-8 years DoD Audit Readiness (AuR) or Audit experience

Experience with the DAI accounting system or Oracle based accounting system

Must have the following certifications: CPA

1.5.10.1.4 Audit Readiness / MICP – Internal Control over Financial Systems:

A Bachelor’s of Science degree in Management Information Systems or similar

Shall have a minimum of 3-5 years’ experience of Actual Yellow Book

Shall have a minimum of 5-8 years DoD systems AuR experience

Experience with the DAI accounting system or Oracle based accounting system

Must have one of the following certifications: Certified Information Systems Auditor (CISA)

(Preferred), Certified Information Systems Manager (CISM), or Certified Information Systems

Security Professional (CISSP)

1.5.10.1.5 DAI Helpdesk:

A Bachelor’s of Science degree in Business or similar Shall have a minimum of 5 years DAI Helpdesk experience Shall have a minimum of 10 years of DoD financial management systems support experience

1.5.10.1.6 Accounting Support:

A Bachelor’s of Science degree in Accounting or similar

Experience with the DAI accounting system

Shall have US Standard General Ledger (USSGL) experience and the ability to produce, analyze and interpret accounting reports including but not limited to financial statements, related foot notes, SF133s, 1002 Accounts Receivable (AR) reports etc.

Shall have a minimum of total 5-8 years of DoD accounting experience

Experience working with Defense Finance and Accounting Service (DFAS) systems such as Defense

Departmental Reporting System-Budgetary (DDRS-B), Defense Departmental Reporting System-

Audited Financial Statements (DDRS-AFS), Corporate Electronic Document Management System

(CEDMS)

Must have expert level experience working with Excel and Access databases

Must have either of the following certifications: CPA (Preferred) or Certified Government Financial

Manager (CGFM) / Certified Defense Financial Manager (CDFM) or equivalent as demonstrated

(must provide documentation showing the equivalency) Must have 5-8 years’ experience resolving/analyzing accounting reports and data anomalies related to

Unmatched disbursements (UMDs), Unliquidated obligations (ULOs), Negative Unliquidated

Obligations (NULOs), Tri-Annual Review (TAR), Qualitative Drill Downs (QDD) and Financial

Statement reconciliations.

1.5.10.1.7 Budget and Execution Support:

A Bachelor’s of Science in Business Accounting, Finance or similar Must have a minimum of 10 years DoD PPBE experience demonstrating the following:

o Experience developing policies, procedures, and controls for budget development, budget justification preparation, preparation of supplementary budget requests, and reprogramming requests o Experience preparing statistical summaries, analyses, and special reports on budget proposals, budget activities, and related matters o Experience monitoring and reporting budget execution against DoD spend plans o Working knowledge of DAI accounting system for data analysis

Must have the following certifications: CDFM or equivalent as demonstrated (must provide documentation showing the equivalency)

1.5.10.2 Non-Key Personnel Support Services:

The following personnel are considered Non-Key Personnel and shall meet the minimum requirements below:

1.5.10.2.1 Audit Readiness/MICP - Internal Control over Operations:

A Bachelor’s of Science degree in Business or Master’s Degree with Business Concentration Shall have a minimum of 3-5 years’ experience conducting operational assessments in DoD Shall have a minimum of 3-5 years DoD IG or IR or MICP experience

Experience providing support related to ERM and MICP

Must have one of the following certifications: Lean Six Sigma – Green belt, Black belt or Master black belt

1.5.10.2.3 Audit Readiness/MICP – Internal Control over Financial Reporting:

A Bachelor’s of Science degree in Accounting or similar, or Master’s Degree with Business

Concentration

Shall have a minimum of 3-5 years’ experience of Actual Yellow Book audits

Shall have a minimum of 3-5 years DoD Audit Readiness or Audit experience

Must have the following certifications: CPA

1.5.10.2.4 Audit Readiness/MICP – Internal Control over Financial Systems:

A Bachelor’s of Science degree in Management Information Systems or similar

Shall have a minimum of 3-5 years’ experience of Actual Yellow Book

Shall have a minimum of 3-5 years DoD systems AuR experience

Must have one of the following certifications: CISA (Preferred), CISM, or CISSP

1.5.10.2.5 DAI Helpdesk:

Shall have a minimum of 5 years DAI Helpdesk experience Shall have a minimum of 5 years of DoD financial management systems support experience

1.5.10.2.6 Accounting Support:

A Bachelor’s of Science degree in Accounting or similar

Experience with the DAI accounting system

Shall have USSGL experience and the ability to produce, analyze and interpret accounting reports including but not limited to financial statements, related foot notes, SF133s, 1002 AR reports etc.

Shall have a minimum of 3-5 years of DoD accounting experience

Experience working with DFAS systems such as DDRS-B, DDRS-AFS, CEDMS

Must have expert level experience working with Excel and Access databases

Must have either of the following certifications: CPA (Preferred) or CGFM / CDFM or equivalent as demonstrated (must provide documentation showing the equivalency) Must have 3-5 years’ experience resolving/analyzing accounting reports and data anomalies related to

UMDs, ULOs, NULOs, TAR, QDD and Financial Statement reconciliations.

1.5.10.2.7 Miscellaneous Reporting and Data Analytics

Must have working knowledge of USSGL, DAI financials, and database analytics and visualization tools

Must have a minimum of 3-5 years of DoD experience

1.5.10.3 The Contractor shall ensure a stable workforce during the performance of this contract. Key personnel shall not be replaced without prior notification and approval by the CO or COR on the contract. The Government recognizes that the Contractor cannot compel any individual to remain under its employ. The Contractor shall notify the DSS CO or COR, in writing of a proposed substitution at least fourteen (14) calendar days in advance of the key personnel change. Include the proposed replacement’s résumé in the notification. The

Government will review the résumé(s) to ensure compliance with this clause and other requirements contained in this PWS. All proposed substitutes shall have qualifications equal to or greater than the person to be replaced. The Government will evaluate such requests and promptly notify the Contractor, in writing, of his/her approval or disapproval thereof.

1.5.11 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DSS via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.13 Contractor Travel: Travel outside the local commuting area of some contractor employees may be required under this contract. The contract will include Contract Line Item Numbers (CLINs) for travel that will be provided for the base period and each option period with Not-to-Exceed values.

The Government anticipates that travel to various Government sites may be required. Exact locations and frequency are unknown at this time; however, the Government anticipates travel may be necessary to provide training support at field offices across the country. Travel reimbursement shall be made on a cost reimbursable method; the Government will reimburse the contractor for actuals costs associated with approved travel. All request for contractor travel must http://www.ecmra.mil/ http://www.ecmra.mil/ be approved by the COR or CO prior to commencing. The contractor shall submit a Cost Estimate that includes the following:

a. Reason for Traveling

b. Temporary Duty Location

c. Number of Individuals Traveling

d. Estimates for Hotel, Air Fare, Parking, Mileage, Rental Car, and Per Diem

All contractor travel shall use the most effective and efficient means to travel. Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the CO for final approval prior to commencement of travel.

Local travel, including to and from DSS headquarters and in the surrounding metropolitan DC area, performed during…