HR001123R0001 Section G - Amend 01 tracked changes.docx

HR001123R0001 Amendment 0001 Tracked Changes Section G G-1.0 Points of Contact

G-1.1 Government Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The below individuals will be the Government points of contact during the performance of this contract.

G-1.1.1 Contracting Officers All contract administration will be effected by the Contracting Officer (CO). Communication pertaining to the contract administration should be addressed to the CO. Contract administration functions (see FAR 42.302 and DFARS 242.302) are assigned to the cognizant contract administration office. No changes, deviations, or waivers shall be effective without a written modification of the contract executed by the CO or his/her duly authorized representative authorizing such changes, deviations, or waivers.

The CO for the IDIQ contract is Mary Beth Colavito.

G-1.1.2 Contracting Officer’s Representative (COR) The Contracting Officer’s Representative (COR) is not authorized to change any of the terms and conditions of the contract. The Contractor is advised that only the CO can change or modify, in writing, the contract terms or take any other action which obligates the Government. Then, such action must be set forth in a formal modification to the contract. The authority of the COR is strictly limited to him/her, without re-delegation, to the specific duties set forth in his/her letter of appointment, a copy of which will be furnished to the Contractor at time of award. Contractors who rely on direction from other than the CO or a COR acting outside the strict limits of his/her responsibilities as set forth in his/her letter of appointment do so at their own risk and expense. Such actions do not bind the Government contractually. Any contractual questions shall be directed, in writing, to the CO.

The COR supports the CO during administration of this contract by:

· Making final decisions regarding any recommended rejection of deliverables;

· Providing technical clarification relative to overall workload matters;

· Providing advice and guidance to the Contractor in the preparation of deliverables and services; and

· Providing acceptance of deliverable products to assure compliance with requirements.

All technical direction will be issued in writing by the COR or will be confirmed by the COR in writing within ten (10) calendar days after verbal issuance. A copy of the written direction will be furnished to the CO.

If in the opinion of the Contractor, any instruction or direction issued by the COR is outside of their specific authority, the Contractor shall not proceed but shall notify the CO in writing within five (5) business days after receipt of any instruction or direction.

The COR for the IDIQ contract is TBD.

G-1.1.3 Task Order Contracting Officer’s Representative (TCOR) The program office point of contact will be identified as the TCOR for each individual task order award. The TCOR is the individual within the program management function who has overall technical responsibility for this effort. The TCOR provides technical direction to the Contractor, i.e., shifting work emphasis between areas of work; fills in details, or otherwise serves to accomplish the purposes of this effort. Technical direction shall be within the general Performance Work Statement (PWS) for this effort.

In addition to providing technical direction, the TCOR will:

· Monitor the Contractor's technical progress, including surveillance and assessment of performance, and recommend to the COR to notify the CO, any changes in the requirement;

· Assist the Contractor in the resolution of technical problems encountered during performance; and

· Perform inspection and acceptance or recommendation for rejection of Contractor deliverables and identify deficiencies in delivered items.

This does not replace any other quality assurance inspection requirements that are specified elsewhere within this contract.

NEITHER the COR nor the TCOR has the authority to issue any technical direction which:

· Constitutes an assignment of work outside the general scope of this effort

· Constitutes a change as defined in the "Changes" clause

· In any way causes an increase or decrease in cost or the time required for performance

· Changes any of the terms, conditions, or other requirements of this effort

· Suspends or terminates any portion of this effort

G-1.2 Contractor

G-1.2.1 Program Manager The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Program Manager is absent shall be designated in writing to the CO. The Program Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

G-1.2.2 Task Order Project Manager The Project Manager for each task order will facilitate communication between the Government and the Contractor. The Project Manager will participate in Technical Interchange Meetings (TIMs) upon request by the CO or COR to discuss the status of Contractor efforts and accomplishments in direct relation to specific task orders. In addition, the Project Manager will manage Contractor employees and performance associated with any issued task order, keep the Government appraised of actual or potential Contractor program management problems associated with specific task orders, report unresolved problems to the Government, perform corrective actions for all identified Contractor deficiencies, support periodic meetings, teleconferences, and In Progress Reviews (IPRs) convened at the direction of the CO/COR and/or senior officials to review status of effort, requirements, and accomplishments.

G-2.0 Non-Personal Service Statement Contractor employees performing services under this PWS will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in this PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in specific task orders may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Part 7.5 and 37.1 of the FAR. The Government will perform the inspection and acceptance of the work provided.

G-3.0 Subcontractor(s) Consultants and subcontractors may be used if beneficial to the Government.

G-4.0 USE OF NON-GOVERNMENT ADVISORS

Contractors are advised that technical and price data submitted to the Government in response to task order requests for proposals may be released to non-Government advisors that have signed non-disclosure agreements for review and analysis. If a Contractor objects to disclosure of a portion of any task order proposal, objection to disclosure shall be provided in writing to the CO within 10 calendar days of task order request for proposal issuance and shall include a detailed statement of the basis for the objection. The detailed statement shall identify the specific portions of the proposal the Contractor objects to disclosure to non-Government advisors.

G-5.0 TASK ORDER PROCEDURES

The Government will issue the Task Order (TO) Request for Proposal (RFP) to the prime Contractor(s) consistent with the ordering procedures contained in the FAR and DFARS. The Government intends to give all multiple award Contractors a “fair opportunity” to compete unless an exception is authorized in statute or regulation to the “fair opportunity” process (see FAR 16.505(b), and as it may be amended in the future).

TOs will be issued on a Fixed Price, Labor Hour, or Cost-Reimbursement basis. For Fixed Price task order awards, invoicing and payment terms will be negotiated at the individual task order level. For Cost-Reimbursement task orders, the Government may require the submittal of cost and pricing data with proposals and will conduct a cost realism analysis.

Performance can only be authorized by issuance of a Task Order or revision thereto issued by the CO. Any changes will be issued in writing, will set forth any additional obligation incurred by the Government, will be adequately funded, and shall be signed by the CO in advance of the contractor initiating the change.

G-5.1 Task Order Request for Proposal (RFP) The Government will issue an RFP which will include at a minimum:

· Performance Work Statement (PWS), Statement of Work (SOW), or Statement of Objectives (SOO)

· Period of Performance (POP)

· Anticipated Contract Type(s)

· CLIN Schedule or request for contractor-proposed CLIN Schedule

· Applicable Evaluation Criteria (non-price/cost and price/cost factors)

· Questions/Clarifications Due Date

· Proposal Due Date

G-5.2 Task Order Proposal Each proposal shall include a brief description of the following (if requested in the RFP):

· Technical proposal stating how the Contractor proposes to accomplish the effort, including a description of the performing team member(s) and any requested key personnel (to always include at least a Task Order Project Manager).

· Price/cost proposal organized by CLIN and any supporting cost details (labor category mix, hours, and direct/indirect rates). Rates for labor hour orders shall be at or below those contained in the established Pricing Attachment 3 in Section J of the base IDIQ contract. Discounts are highly encouraged.

· The percentage of the proposed total price for the TO that will go to small businesses. Small business prime contractorses shall be defined by the applicable size standard associated with the NAICS code 541990. Small business subcontractors shall be defined by the applicable size standards associated with the NAICS code that the prime contractor determines best describes the product or service being acquired by the subcontract.

· For each TO RFP after the first, the actual percentage of the total price of previous task orders that went to small businesses. A separate percentage should be submitted for each previous task order received under this contract.

· For each TO RFP after the first, personnel retention rate by task order and compliance statistics with the performance requirements outlined in PWS Section 11.2.

· Resolution of any potential organizational conflict(s) of interest (OCI) or a statement explaining why none exists.

· Any additional input as required by the RFP.

G-5.3 Task Order Evaluation Process The evaluation process for each TO will use a variation on the best value analysis spectrum (Lowest Price Technically Acceptable to Trade-Off based on complexity). Non-price/cost and price/cost factors will be considered as evaluation criteria. Specific factors will be established by individual TO. In making the best value determination, it is possible that after conducting a tradeoff analysis of the proposals, the lowest price may not necessarily represent the best value.

After proposals have been evaluated against the factors identified in the RFP, and the Contractors’ rates have been verified, the TO will be awarded to the IDIQ contract holder whose proposal represents the best value to meet the Government’s needs.

Contractors are put on notice that, among other evaluation factors listed in the RFP, total small business utilization for the proposed task order may be an evaluation factor. Contractors are also put on notice that after the issuance of the first task order, past performance with regard to proposed small business utilization on previous task orders may be an evaluation factor on every subsequent RFP.

G-5.4 Authorized Ordering Officials All DARPA contracting officers within warrant restrictions may order from this IDIQ. DARPA Agents, fulfilling DARPA requirements, may order from this IDIQ with written delegation from the IDIQ Contracting Officer.