HQBN SEC ADMIN SERVICE PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

OFFICE ADMINISTRATIVE SERVICES FOR

HEADQUARTERS BATTALION (HQBN), MARINE FORCES RESERVE (MARFORRES)

29 Janury 2025

Part 1 General Information

1. General: This is a non-personal servicescontract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control prevailing in relationships between the Government and its employees. Performance of inherently governmental services is prohibited under this contract. Services are considered to be inherently governmental when they are so intimately related to the public interest as to mandate performance by Federal employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide all personnel, equipment, supplies, transportation, tools, and materials to perform office administrative services for HqBn, MARFORRES as defined in this PWS, except for those items specified as government furnished property and services. The Contractor shall perform to the standards set forth in this contract.

1.2 Background: HqBn, MARFORRES has the responsibility of achieving their assigned mission of providing administrative, legal services support, training, logistics, and limited services support to Headquarters, MARFORRES; tenant commands including Headquarters, 4th Marine Division; Headquarters, 4th Marine Air Wing; Headquarters, 4th Marine Logistics Group; Command Element, Force Headquarters Group; Reserve Base Support New Orleans; Marine Forces Reserve Band, and other locally assigned activities in order to enable accomplishment of assigned missions and tasks

1.3 Scope: The Contractor shall provide office administrative services to assist in managing the installations security programs. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and Acceptable Quality Levels (AQL) identified in this PWS and associated contract documents.

Services include office administrative services, deliverables, and a quality control program to ensure services are performed in accordance with this PWS. The Contractor shall accomplish the assigned work by utilizing subject matter experts with appropriate combinations of education, special knowledge, training, and experience. The Contractor shall not represent themselves as an official Department of Defense, Department of the Navy, or United States Marine Corps spokesperson or employee on any matter.

1.4 Objectives: The objective of this contract is to provide:

· Office Administrative services in support of the Security Management Programs.

1.5 Period of Performance (POP): The total POP, if all options are exercised for this contract is one (1) base year and four (4) option years. POP requirements are detailed below.

1.6 General Information:

1.6.1 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary. This plan is primarily focused for what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable performance thresholds.

1.6.2 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any deadline falls on a holiday, the next day after the holiday will apply as the deadline for submittal.

1.6.2.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.3 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.6.3.1 Government Facility and Operating Office Hours: The Government facility office hours are 0730 to 1630, Monday through Friday, except U.S. Holidays identified in paragraph 1.6.2.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.3.2 Contractor Support Hours: The Contractor shall provide support between the hours of 0700-1600, Monday through Friday. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at Marine Corps Support Facility 2000 Opelousas Avenue, New Orleans, LA 70114.

1.7 Security Requirements: The Contractor shall comply with the MARFORRES administrative, physical, and technical security controls to ensure the Government’s security requirements are met. Contract personnel shall observe and comply with all computer and physical security regulations and provisions in effect at MARFORRES. Any required identification badges shall be worn and displayed at all times.

1.7.1 Controlled Unclassified Information (CUI): The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

1.7.2 Personnel Security Clearance Requirements: Contractor personnel performing work under portions of this contract must have an active personnel security clearance at the Secret in the Defense Information System for Security (DISS) at time of the proposal submission, and must maintain the level of security required for the life of the Task Order.

The security requirements are IAW with the DoD Contract Security Classification Specification (DD Form 254), which is currently accessible at the following link: http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf

The Contractor shall ensure that Contractor employees and subcontractor employees performing services under this contract comply with FAR 52.204-2 Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contractor shall ensure the employee complies with the DoD Security Agreement (DD Form 441), and the National Industrial Security Program Operating Manual (NISPOM) rule at 32 Code of Federal Regulation (CFR) Part 117, effective 24 Feb 2021. The NISPOM is the National Industrial Security Program Operating Manual to which contractors must implement and comply. The Contractor shall only use their government issued Secret Internet Protocol Router Network (SIPRNet) email account to transmit classified information. Personal, corporate, or non-government email addresses must not be used under any circumstances to transmit, discuss, or store classified information. Failure to maintain strict adherence to this policy may result in the forfeiture or confiscation, sanitization, or destruction of private or company property exposed to the classified information at no expense to the Government. Unauthorized disclosure of classified information may also result in civil and/or criminal penalties.

1.7.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.7.3.1 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within two (2) days.

1.7.3.2 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within seven (7) days.

1.7.3.3 Common Access Cards (CAC): On-site contractor personnel are required to have a Government issued CAC in order to access the installation and for the use of operating government computers.

1.7.4 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured in accordance with the MARFORRES Physical Security Program.

1.7.5 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Project Management Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.9 Post Award Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer may apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative: Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Program Manager and on-site Team Lead. The Contractor shall provide Program Manager who shall be responsible for the performance of the work. The name of this person and a Team Lead, who shall act for the Contractor when the Program Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five (5) days after contract award. The Contract Manager and Team Lead shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor workspace shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence, written, facsimile, and email display, shall include their company name.

1.13 Travel: Not Applicable.

1.14 Other Direct Costs (ODCs): Not applicable, as included in the Firm-Fixed-Price of the overall contract price. No unique or separate ODC costs will be allowable during the contract performance period.

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Not Applicable

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Organizational Conflict of Interest (OCI): Not Applicable

1.19 Phase Out Period: To minimize decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30- day phase out period. The contractor shall reduce it’s employee presence by 25% each week of the phase out period, which is defined as the last month of performance on a given performance period.

1.20 Government Property and Services: Refer to Part 3 of this PWS for Government Property (GP) for this contract. For all issued GP for this contract, the Contractor’s property management plan shall be addressed in the Contractor’s Project Management Plan.

1.21 Veterans Employment: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations. The following resources are available to assist contractors in their outreach efforts:

· Federal Veteran employment information: http://www.fedshirevets.gov/index.aspx

· Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/

· Department of Veterans Affairs–VOW to Hire Heroes Act http://benefits.va.gov/vow/

· Army Wounded Warrior Program – http://wtc.army.mil/modules/employers/index.html

· U.S. Chamber of Commerce Foundation: http://www.hiringourheroes.org

1.22 Sustainability Requirements: Green Procurement is the purchase of environmentally preferable products and services and is known as sustainable acquisitions and Green Procurement. Practicing Green Procurement takes into consideration economic facets, environmental considerations, and resource efficiency. Here are some of the benefits of Green Procurement:

· Prevents pollution and reduces environmental impact

· Increases energy security and independence

· Protects and conserves natural resources

· Minimizes waste

· Supports new markets and job creation

· Saves money by reducing waste

· It is a Federal mandate

Some Mandatory Environmental Initiatives are as follows:

· Energy Star

· Federal Energy Management Program (FEMP)-Designated Products

· WaterSense

· BioPreferred/Biobased

· Environmentally Preferable Purchasing (EPP)

· Electronic Product Environmental Assessment Tool (EPEAT)

· Significant New Alternatives Policy (SNAP)

· Recovered Materials

FAR Part 23 requires Federal agencies to ensure that 95% of new contract actions require products that are:

· Energy-efficient

· Biobased

· Non-ozone depleting

· Water-efficient

· Environmentally preferable

· Made with recovered materials

The Contractor shall review and follow scope, purpose, applicability, and policy of FAR Part 23 and FAR 52.223-4 requirements, as they pertain to their specific contract/ or task order requirements to meet sustainability acquisitions or Green procurement initiatives. Some examples of sustainability achievements are:

· Car-pooling to meeting from local offices

· Doubled-sided documents using recycled paper

· Submittal of documents through electronic methods

· Use of energy-efficient products

· Use of non-toxic or low-toxic products

· Reconditioned or remanufactured supplies or materials

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – Means a person with the authority to enter into, administer, and terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – Supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property – Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – Unless otherwise specified, a calendar day.

Deliverable – Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property – All property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator – An authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – Part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – The various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – The key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the PWS. It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: The following provides a list of acronyms used throughout this PWS.

PART 3

GOVERNMENT PROPERTY (GP)

3. Government Property and Services

3.1 Facilities: The Government will provide necessary workspace and desk space for the Contractor to provide the support outlined in the PWS.

3.2 Utilities: The Government will provide all utilities in the facility and will be available for the Contractor’s use in performance of the tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, among other utilities expending actions after using the required amount to accomplish tasks requiring the use of the utilities.

3.3 Equipment: See Attachement 3 for Government Furnished Property.

3.4 Training: The Government will provide the following training:

· DoD Cyber Awareness Challenge

· Department of the Navy Personal Identifiable Information (DONPII) training

· Applicable training necessary to manage and perform the PWS.

3.5 Common Access Cards (CAC): MARFORRES will provide Common Access Cards (CAC) via Mission Partner Identity, Credential, and Access Management (MPICAM):

https://mpartnerspnrweb.dmdc.osd.mil/mpartnerspnrweb/app/

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: Not Applicable

PART 5

SPECIFIC TASKS

5. Specific Tasks and Services

5.1 Basic Services: The Contractor shall provide deliverables based office administrative services in accordance with this PWS. The Contractor shall accomplish the assigned work by utilizing noted subject matter experts with appropriate combinations of education, special knowledge, training, and experience. The Contractor shall not represent themselves as an official DoD, DON, or USMC spokesperson or employee on any matter.

5.2 Tasks: Tasks consist of the following:

5.2.1 Security Management (Task 1)

5.2.1.1 The contractor will provide technical and administrative support to the Facility Protection Section, HqBn, MARFORRES within the security functional areas of, Visitor Control, and Physical Security Management programs. The contractor is prohibited from the direct conduct of criminal investigations and providing the direction and control of intelligence and counter-intelligence operations in accordance with FAR 7.503(c)(1) and (8). The contractor will require Secret access eligibility to enter Open Storage Secret areas. This task requires the contractor to provide and maintain Full-Time Equivalents (FTEs) with experience, qualification and/or education the following security program areas:

· Defense Information Security System (DISS)

· Electronic Security System (ESS) for access control and badging

· Electronic Personnel and Access Control System (EPACS)

· Intrusion Detection Systems

· Visitor Control Program

· Security Management Program

5.2.1.2 For this Task the Contractor shall:

Provide 12 monthly project status reports; Final written reports shall detail task background, objectives, assumptions, specific data collected, analyses conducted, conclusions and recommendations. Each report shall be delivered electronically to the COR.

5.2.1.3 Visitor Control Program

The Contractor shall provide administrative services in the activities related to access management and the daily operations of the MCSF New Orleans Visitors Center. The Contractor shall review, plan and execute activities related to Electronic Security System (ESS) badging and user profile maintenance; Defense Information Security System (DISS) clearance verification; and the Visitor Control Program in accordance with the facility access policy. The Contractor shall process incoming and outgoing visit requests, ensuring they are properly annotated in the Visitor Authorization Request (VAR) system; determine personnel eligibility for and issue access badges to permanently assigned personnel; issue access badges to appropriately cleared visitors; collect and inventory access badges. The Contractor shall coordinate with assigned sponsors for special badging and escort requirements for numerous VIP visits and large numbers of visitors during conferences and exercises.

5.2.1.4 Physical Security Management Program

The Contractor shall provide admininstrative services in the activities related to the functional areas of Physical Security of MCSF New Orleans. The Contractor shall review, provide recommendation and assist in the execution of activities related to Antiterrorism (AT), Force Protection (FP), Physical Security (PHYSEC) Operations Security (OPSEC) and COOP. The Contractor shall review new policies or changes to existing policies and providing recommendations, comments, and drafts of administrative security policies, procedures, and/or directives that support the Facility Projection Section in development and implementation of higher level policies. The Contractor shall develop and implement PHYSEC, AT/FP, and annual security refresher training for employees and on-site contractors. The contractor will prepare briefings and training that is computer-based or delivered in person specific audiences such as security representatives, technical personnel, etc. Create newsletters, handouts and brochures.

5.2.2 Task Order Management (Task 2)

5.2.2.1 Project Management Plan (PMP): The Contractor shall prepare and maintain a PMP. The plan shall identify regularly scheduled work . The Contractor’s proposed PMP shall be submitted to the Contracting Officer via the COR for review within 14 days after date of contract award. The Government will review and either accept or return their comments to the Contractor within 10 days. The Contractor shall then have up to ten (10) days to submit a Final PMP. Any proposed change to the accepted Final PMP is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum 30 days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes. The PMP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Project Management Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense Contractor Personnel Office (DOCPER) processes and approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items;

(f) How the Contractor will inventory and track maintenance of all Government Provided Equipment and Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future;

5.2.2.2 Post Award Kick-Off Meeting: Key Contractor personnel shall attend a post award kick-off meeting with MARFORRES personnel and other project stakeholders. The post award kick-off meeting shall take place within fifteen (15) days after award and should offer a teleconference capability. The Contractor shall prepare the agenda, minutes, and presentation materials for the post award kick-off meeting.

The following topics will be discussed at the kick-off meeting: review project schedules for deliverables; achieve a mutual understanding of expected review times; identify standards, criteria, and guidance to be used to meet objectives of this PWS, including recognition of ultimate Government decision-making authority in all areas; and identify possible constraints and dependencies.

5.2.2.3 Monthly Performance Reports: The Contractor will be required to prepare and submit monthly progress reports to the COR and PM. Completion of work prescribed by this PWS will be documented in these progress reports. The progress reports will describe the work performed the previous month, the work efforts anticipated for the upcoming month, the problems encountered and resolutions implemented, and the overall percent completion of the project. The report will include a list of remaining milestones to be accomplished as a reminder of requirements forthcoming. The Contractor shall also report all contractor labor (including subcontractor labor) required for performance of this contract in accordance with the requirements described in this PWS. The Contractor will also provide status reports upon the request of the COR.

PART 6

Deliverables

6. General: The deliverables prepared under this scope will be submitted in “draft” form for review and final approval by Government personnel. The Government personnel will have ten (10) working days to comment, after which approval will be assumed if no comments are provided.

6.1 Project management and Kick-off Meeting. The Contractor’s management team shall participate in a kick–off meeting with the designated POCs from MARFORRES to brief their PMP and discuss the work to be accomplished under this contract. The Contractor will distribute minutes of the meeting to the Project Delivery Team. (Deliverable 1 & 2)

6.2 Monthly Status Report (MSR). The Contractor will prepare a MSR that provides a synopsis of each of the tasks encompassed by this contract. This report will include a number of the activities completed, any problems encountered, and their proposed solutions. (Deliverable 3)

6.3 Visitors Control Program. The Contractor will prepare a monthly report that provides a synopsis of the activities performed at the Visitor Center. The report will contain the number of activities for the following items: (Deliverable 4, Task 1)

· Process and issue approx. 200 - 300 (per month) Unclassified Visitor Badges

· Process and issue approx. 100 – 200 (per month) Classified Visitors Badges

· Issue access to approx. 200 - 300 (per month) Permanent Badges

· Terminate access to approx. 200 - 500 (per month) of Permanent and Visitor Badges

6.4 Security Management Program. The Contractor will prepare a monthly report that provides a synopsis of the activities performed in support of the security management program. The report will contain the number of activities for the following items: (Deliverable 6, Task 1)

· Assist in preparing and reviewing 8 -10 (per month) command directives using Naval correspondence format; to include After-hours access designation letter, Command Policies, Official correspondence from the Commanding Officer and other correspondence related to the Facility Protection section

· Assist in planning and preparing for 5 -10 (per month) activities related to Random Antiterrorism Measures exercises, Emergency Response and Force Protection training events

· Participate and provide meeting minutes for 48 – 52 weekly MCSF Commander’s Headquarters Update Brief (HUB)

· Participate and provide meeting minutes for 48 – 52 weekly MCSF Force Protection Stakeholder Meeting

· Assist in managing and tracking the access for personnel in the ESS program and Visitor Access Request (VAR) platform. Approx 10 -12 users (per month)

PART 7

APPLICABLE PUBLICATIONS

7. Applicable Publications (Current Editions): The following publications, manuals, regulations are mentioned in this PWS and are listed below.

· Department Of Defense Contract Security Classification Specification (DD Form 254)

· Department of Defense Security Agreement (DD Form 441)

· National Industrial Security Program Operating Manual (DoD 5220.22-M)

· Industrial Security Program (AR 380-49)

PART 8

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

8. Attachment and Technical Exhibit List

8.1 Technical Exhibit A – Deliverables Schedule

8.2 Technical Exhibit B – Performance Requirements Summary (PRS)

8.3 Attachment 3 –Government Property (GP)

TECHNICAL EXHIBIT A

DELIVERABLES SCHEDULE

1 – Project Management Plan

Para: 6.1

Once – NLT 14 days after date of contract award

2 – Kickoff Meeting Minutes

Para: 6.1

Once – NLT 30 days after after Kick-Off Meeting

3 – Monthly Status Report

Para: 6.2

Monthly: The 10th of each month

4 – Visitors Center Management

Para: 6.3

5 – Security Management Program

Para: 6.5

TECHNICAL EXHIBIT B

Performance Requirements Summary

Task

Standard

Task 1 Security Management

Task 2 Task Order Management

Task 2 Task Order Management

Task 2 Task Order Management

ATTACHMENT 3

GOVERNMENT FURNISHED PROPERTY (GFP)

Maintained Under Separate Cover