Chapter_3-8.pdf

Chapter 3-8

Faculty Training and Development The Defense Information School

Commandant Approved: May 15, 2014

Jeremy M. Martin, COL, USA

Proponent: Chief of Faculty Training and Development

Supersedes Version Dated: April 5, 2013

Table of Contents

3-801. Policy 3-805. Continuing Instructor Certification

3-802. Responsibilities 3-806. Master Instructor Program

3-803. Initial Instructor Training 3-807. Instructor of the Year Program

3-804. Instructor Certification 3-808. Individual Professional Development

3-801. Policy

The Defense Information School’s (DINFOS) most valuable resource is an engaged and continuously improving faculty. Broad-based training opportunities yield benefits to the faculty and school by providing them skills to improve and excel. A highly qualified, professional faculty is critical to sustaining the DINFOS mission. To provide for professional growth, faculty training takes four general venues: initial instructor training, instructor certification, Master

Instructor Program (MIP), and continuing individual professional development.

3-802. Responsibilities

1. Director of Training:

1.1. Oversees implementation of faculty training and development in keeping with school standards and DOD policy as delegated to Faculty Training and Development Office (FTDO).

1.2. Reviews FTDO products and procedures periodically for compliance with approved procedures.

1.3. Monitors instructor certification process, and approves Phase III completion and MIP certification records.

1.4. Adjudicates certification issues.

1.5. Reviews and approves departmental instructor training plans.

1.6. Exercises waiver authority within this policy, procedures and outcomes as appropriate.

2. Chief of FTDO:

2.1. Oversees analysis, design, development, and implementation of faculty training and development programs, and facilitates FTDO staff achievement of assignments.

2.2. Supervises design, development, implementation and internal evaluation of FTDO products, procedures and programs for effective and efficient achievement of this mission.

2.3. Ensures timely and thorough completion of instructional systems design (ISD) documentation representing the Instructor Training Course (ITC) in coordination with the assigned course developer.

2.4. Serves as primary coordinator and consultant with training department heads in planning and delivery of faculty training and development programs and processes.

2.5. Plans and ensures appropriate maintenance and security of resources and records to accomplish and sustain FTDO missions.

3. Training Department Heads:

3.1. Monitor and proactively emphasize faculty participation and achievement.

3.2. Establish a comprehensive instructor training plan for each instructor under their responsibility. This plan must provide adequate opportunity for an intern to shadow and gain sufficient expertise to satisfy both the instructional proficiency standards and technical proficiency requirements.

3.3. Direct and assist the academic directors (ADs) in performing biannual summative instructor evaluations as needed.

3.4. Direct, suggest and/or plan individual professional development opportunities and programs to enhance and expand faculty development.

3-803. Initial Instructor Training

1. ITC provides the basic instructional competencies and skills necessary for teaching in the

DINFOS environment.

1.1. Regardless of prior instructor experience or certification, all instructors must complete instructor training within six months of assignment to DINFOS. In certain cases, the Director of

Training (DOT) may waive ITC for those previously certified by DINFOS.

1.2. ITC is an intense 15-day training program designed to provide potential instructors with the basic fundamentals of effective teaching. The curriculum includes basic knowledge and practical instructional skills using the concept of learning by doing. Students are introduced to basic educational theory, academic counseling, instructional design, and instruction technique.

Students are actively involved in developing presentations and responsible for preparing and conducting four separate evaluated training sessions.

2. Course Scheduling: Based on coordination between the DOT, and the Registrar and Quota

Management Office (RQMO), FTDO projects the ITC course schedule by May 1 for the upcoming fiscal year based on the DINFOS holiday schedule. Normally, eight iterations of ITC are scheduled annually.

3. Individual Scheduling: ITC is intended for permanently assigned DINFOS instructors.

Others may be scheduled through coordination with FTDO on a space available basis.

3.1. DINFOS faculty and staff members must complete in-processing and F-STOP before attending ITC. However, circumstances may warrant a temporary waiver of F-STOP. All waiver requests must be approved by the DOT.

3.2. After in-processing and F-STOP are complete, DOT Admin forwards the names of

DOT personnel eligible for ITC no later than 10 days prior to each class start date.

3.3. FTDO schedules other students from outside of the DOT based on these priorities:

1. DINFOS personnel in leadership positions,

2. Outside agency instructors (military and civilian), and

3. DINFOS staff personnel.

3.4. Outside agencies must request a training slot, in writing, after coordination with

FTDO. The request must include a valid instructor requirement, and the requesting agency must ensure that uniformed members meet service standards of height and weight, physical fitness, etc.

This training is on a space-available basis. Outside agency personnel may be bumped from the class or notified of a vacancy at the last minute. The course is no cost, however, any associated travel expenses and arrangements are the responsibility of the sending agency or unit.

4. Course Implementation: The course TPI and the course schedule are the cornerstones of

ITC and are developed in accordance with the POPMAN.

5. Forms Reproduction and Usage: Forms and handouts are reproduced at the Defense

Automated Printing Service (DAPS) in sufficient quantities to support upcoming classes.

Instructors should submit print requests to DAPS through the Directorate of Logistics at least two weeks prior to the class start date.

6. On the first day of ITC, all students will in-process with RQMO. Students will also check in with the student detachments if applicable. Although they are in-processed as students for grading and course accountability purposes, ITC students will be regarded as faculty members.

Only non-DINFOS students will be issued student badges.

7. During regular school hours (0755-1600), student accountability will be the responsibility of the ITC instructors. On the first day of class, instructors will collect a list of students and their contact numbers. This list will be used to notify students of delays in school start times (snow delays, power outages, etc.) and to call students if they are missing from class. In the event of a building evacuation during regular school hours, ITC students will assemble as a class at the evacuation assembly area according to the POPMAN.

8. Student evaluation is in keeping with the course philosophy of assessment through performance. Students are evaluated during their practice teaching presentations, class discussion, group activities, and final performance exam. Performance assessment is by self, peer and instructor critique. The peer critique is used as a formative learning tool to assist prospective instructors in looking critically at their own performance. Additionally, a combination of a quiz and a written exam make up the knowledge-based assessment.

9. ITC instructors will counsel students who score less than 70% on exams or presentations.

Appropriate comments will be made on a Form 312, Student Counseling, using the DINFOS

System Portal. Students who fail the written exam will be retested after remediation. Students who fail the retest will be placed on academic probation through the remainder of the course and the higher score of the written exam or retest will be averaged in with their performance exam scores. Students who fail the final performance exam will be retested as soon as possible.

Students who fail the final performance retest or whose final average is below 70% will be recommended for academic elimination or recycle.

10. After completion of all course requirements, students will turn in all issued equipment and out-process using Form 703, DINFOS Clearance Form. Students will clear all applicable departments including Instructor, Student Issue Point, Savanuck Library, and RQMO.

11. A graduation certificate will be awarded upon successful completion of all course requirements. FTDO will conduct an appropriate graduation on the last day of the course.

Students may invite friends, family and supervisors to attend.

12. Army reservists attending DINFOS ITC will receive an Academic Evaluation Report

(AER), DA Form 1059, upon completion of the course in accordance with Army Regulation

(AR) 623-1.

3-804. Instructor Certification

1. Certification is the formal process that affirms the completion of preparation for duties as a DINFOS instructor. An instructor shall complete certification before giving independent instruction. The following definitions apply:

1.1. Intern: A person (active duty, guard or reserve, DOD civilian, or contractor) assigned to DINFOS for the purpose of filling a faculty billet who has graduated ITC, but who has not completed the certification process.

1.2. Instructor: A person (as listed above) who has completed the certification process.

1.3. Mentor: An instructor who has been assigned the responsibility of training one or more interns.

1.4. Formative: A qualifier that denotes a particular type of measurement. A formative evaluation or test is for feedback purposes only; it holds no official sanction for, or against, the intern or instructor.

1.5. Summative: A qualifier that denotes a particular type of measurement. A summative evaluation or test officially measures an intern or instructor’s ability to perform satisfactorily.

Failure of a summative evaluation indicates that the individual's proficiency did not meet established requirements and may result in administrative or academic corrective action.

1.6. Supervised Instruction (student contact hours): The required time interns must spend directing student activity under the supervision of an instructor after completing ITC.

1.6.1. This includes lectures, lab exercises, small group exercises, test administration and critique, student remediation, academic counseling, and nontraditional or previous training experience as approved by the DOT.

1.6.2. Administrative activities (such as entering grades in the DSP) do not satisfy this requirement, since there is no student contact involved. While administrative duties are an essential part of what interns should be learning as part of the training program, they do not count toward student contact hours.

2. To begin the initial instructor certification process, ADs will:

2.1. Assign each new instructor a mentor and oversee the execution of the departmental instructor training program.

2.2. Sign the Form 303 when interns and instructors complete various training requirements.

2.3. Ensure each intern satisfies the technical proficiency qualification in accordance with this directive and departmental procedure.

2.4. Recommend intern for final summative evaluation and certification upon successful completion of Phase III supervised instruction and formative evaluation.

2.5. Retain complete certification records in the instructor’s training folder.

3. The Mentor will:

3.1. Be responsible as the intern’s primary trainer and guide in the instructor certification process. In the case where the mentor is not able to provide training directly, the AD is responsible for securing a certified instructor to work with the intern. Instructors assisting in the intern training process will report to the mentor who will continue to track the intern's progress within the established training program.

3.2. Perform routine formative evaluations to appraise instructional delivery, interpersonal communications, and supplementary training materials on their assigned intern. Mentors will coach interns on the results of formative evaluations as soon as possible after each evaluation, and maintain the intern's Form 303.

3.3. Make a recommendation to the AD when the intern is ready for the next summative evaluation in the certification process.

3.4. Share instructional techniques, lesson plans, visual aid design and use techniques, test administration, academic counseling methods, and all other instructor responsibilities.

3.5. Assist with the development of new instructor personalized lesson plans.

4. FTDO will:

4.1. Ensure the certification program meets applicable DOD and DINFOS policy and procedures.

4.2. Mentor all interns and instructors.

4.3. Coordinate and sit on all certification boards.

4.4. Evaluate DINFOS instructor presentations with or without notice.

5. Requirements for instructor certification:

5.1. ITC Completion: All personnel reporting to DINFOS to fill a faculty billet will attend the DINFOS ITC, regardless of teaching credentials or qualifications. ITC graduates are designated as interns until they successfully complete the practicum portion of their training and are certified. Until the certification process is complete, a certified instructor must be present with an intern during instruction and will be the official instructor of record.

5.2. Mentor Assignment: Mentorship is a close working relationship between an assigned mentor and the newly assigned instructor. Within a week of arrival, the member's AD will assign a mentor (an experienced instructor) to the newly assigned instructor. Reservists assigned to DINFOS to instruct shall be provided a mentor upon successful completion of ITC.

Mentors of reservists shall be proactive in assisting in the reservist’s instructor development process both during and between periods of activation at DINFOS.

5.3. Practicum: After graduating ITC, the intern enters the practicum portion of training.

The following is a description of the essential elements of the practicum program.

5.3.1. Course Indoctrination: Course indoctrination serves as an introduction to the structure, policies, and procedures of the course to which the intern will be assigned. The mentor will explain these course characteristics to the intern and give him or her the opportunity to apply them as necessary during the training program. This requirement may be completed while the member is awaiting a start date for ITC.

5.3.2. Training Program: The mentor will also go over the departmental instructor training plan with the intern. This is to ensure the intern understands all the training requirements he or she will be responsible for completing. This requirement may also be completed before ITC.

5.3.3. Shadowing: The intern will attend all classes (functional areas or units) they will be required to teach. This provides the intern opportunity to observe experienced instructors delivering lessons, to increase their proficiency in the technical aspects of the course and to personalize lesson plans. The AD defines the shadowing requirement and ensures it is fully explained in the instructor training plan. Shadowing is not the same as supervised instruction, which is explained below. However, shadowing and supervised instruction may coincide as long as the mentor and intern adhere to the requirements of both. When feasible, the AD will provide course materials to reserve instructors to facilitate expeditious shadowing of the course.

5.3.4. Supervised Instruction (Student Contact Hours): The intern will perform a minimum of 60 hours of student contact time as defined previously and in accordance with practicum requirements stated below. Supervised instruction may run concurrently with shadowing as long as the mentor is confident the intern has sufficient expertise to handle the instructional activity. While administrative duties are an essential part of what interns should be learning during this part of the training program, they do not count toward student contact hours.

5.3.5. Technical Proficiency: Interns and instructors must successfully complete the course evaluations (both performance and written) scoring no less than 90 percent in the functional area(s) they will be responsible for teaching. Interns will not have prior access to testing materials before the evaluation process. Students must not be present when interns or instructors are testing for technical proficiency. Testing may take place at any time in the practicum phase, but must be finished before the Phase III evaluation.

6. Practicum Evaluations: Mentors will perform regular formative evaluations on interns.

Formative evaluations do not become part of the intern's record but must be maintained by the mentor for the duration of the practicum process. During each phase of the practicum, the mentor will submit all formative evaluations to the AD. The AD will review the training the intern has received before a recommendation is made to have the intern receive summative evaluations in the following sequence.

6.1. After course indoctrination is complete, Phase I of supervised instruction begins.

Phase I requires approximately 20 student contact hours, which are documented by the mentor on a Form 303. When the mentor determines the intern has demonstrated an adequate level of proficiency, he will make a recommendation for the Phase I summative evaluation (P-1) to the

AD. The AD will perform a no-notice evaluation on the intern using a Form 304. If the intern fails the evaluation, the AD will follow the procedure described below. When the intern receives a satisfactory rating, he will move on to Phase II.

6.2. Phase II requires approximately 20 additional student contact hours documented by the mentor on a Form 303. Once the mentor determines the intern has demonstrated an adequate level of proficiency, he will make a recommendation for the Phase II summative evaluation (P-2) to the AD. The AD will arrange for the Department Head (DH), Department NCOIC, or a

Master Instructor (MI) within the intern's department to perform a no-notice evaluation using a

Form 304. If the intern fails the evaluation, the AD will follow the procedure described below.

When the intern receives a satisfactory rating, the intern will move on to Phase III.

6.3. Phase III of supervised instruction requires approximately 20 additional student contact hours documented by their mentor on a Form 303. A total of 60 hours of supervised instruction must be documented before making recommendation to the AD for the final summative evaluation (P-3).

7. Certification Board: When the AD determines the intern is ready for the final evaluation, a certification board is convened. The AD will send FTDO the intern's teaching schedule which is used to coordinate the final evaluation. The board will consist of: the intern's AD as the board chair; a representative from FTDO; and an AD, DH, NCOIC or MI from outside the intern's department.

7.1. The final evaluation will take place in an actual class, and each evaluator will record their observations on a Form 304. At the conclusion of the evaluation, the board will come to a consensus on the final rating, and the AD will complete a single Form 304 to reflect the observations of the group. The board will give the intern feedback as soon as possible.

7.2. If the rating is satisfactory, the chair will forward the consolidated Form 304 to the

DOT. The DOT will then complete the certification by signing off the instructor's Form 303. If the board cannot reach a consensus, the DOT will arbitrate the final decision based on the board’s observations.

8. Evaluation Failures: During the practicum summative evaluations, only three failures are allowed in the entire practicum program, even if the instructor passes the subsequent follow-up evaluations. Regardless of whether the failures occur in the same phase of training, they will accrue and be dealt with according to the following procedure:

8.1. First Failure: On the first failure of the practicum program, the evaluator will schedule and conduct a follow up evaluation in the presence of the department NCOIC. If the follow-up evaluation is satisfactory, the AD will place both evaluation forms in the intern's folder. The intern will continue with training as planned.

8.2. Second Failure:

8.2.1. If the intern's second failure is on the follow-up evaluation from the first, the AD will file both failing evaluation forms in the intern's folder and direct the intern to repeat the last phase of training.

8.2.2. If the second failure follows a different phase of training than the first, the evaluator will schedule and conduct a follow-up evaluation in the presence of the DH. If the follow-up rating is satisfactory, the AD will place both evaluation forms in the intern's folder.

The intern will continue training as planned.

8.3. Third Failure: If the intern fails a third evaluation, the AD will notify the DOT who will convene a review board to examine the intern's folder and develop a recommended course of action.

8.3.1. A Certification Review Board will recommend action to the DOT who will make a recommendation to the Commandant. The Commandant will review the case and decide on a course of action, i.e. have the intern repeat the last phase of training, have him or her repeat

ITC and practicum, return him or her to the parent service or other appropriate action for civilian personnel, etc.

9. Guard and Reserve Component interns will train to the same standard as all other instructors. Whenever practical, training is to be conducted following the same guidelines.

3-805. Continuing Instructor Certification

1. Instructor Evaluations: Certified instructors must continue to demonstrate proficiency throughout their tour. The following three evaluation programs ensure continued proficiency:

1.1. Random Evaluation Program: FTDO will conduct random, no-notice evaluations of instructors throughout DINFOS. Feedback from the no-notice evaluations will only be used to coach instructors in the art and science of instruction. The results will remain private.

1.2. The Quality Assurance Office (QAO) will also conduct random, no-notice instructor evaluations. Data collected from these evaluations will be reported up the chain of command.

See POPMAN Chapter 1-5 for more information on the nature and scope of QAO evaluations.

1.3. Annual Evaluation Program: ADs will coordinate annual evaluations of all assigned instructors and will file a Form 304 in the instructor's folder. Certified instructors are to be evaluated by their department's DH, AD, NCOIC, or MIs.

1.3.1. Failure of Biannual Evaluation: If an instructor fails an annual evaluation, the evaluator will schedule a follow-up evaluation no later than the next iteration of the functional area in which the failure occurred. The NCOIC or DH will accompany the evaluator during the follow up. If the follow-up rating is satisfactory, the AD will place both the passing and failing evaluation form in the instructor's folder.

1.3.2. If the instructor fails the follow-up, the AD will place both failing evaluation forms into the instructor folder. The DH or NCOIC will then recommend a course of action to the DOT.

1.3.3. The DOT will convene a certification review board to review the instructor's folder and department recommendations. The review board will develop a plan of action to include mentorship, refresher training, and an additional evaluation conducted in the presence of a DOT representative. If the instructor fails the DOT evaluation, the DOT will forward recommendations to the Commandant with options to include instructor decertification.

1.3.4. If the instructor has not been previously decertified, he will repeat Phase III of the practicum program to include satisfactorily completing a board evaluation for certification.

1.3.5. If the instructor has previously been decertified, the Commandant may permanently decertify the instructor and decide to allow him to go back through ITC and practicum or be returned to service.

2. Previously certified DINFOS instructors may regain past certification as follows.

2.1. Instructors who were away from the school for less than one year retain their certification.

2.2. Instructors who were away more than one year, but less than three years, may be re-certified by taking an equivalency evaluation instead of completing the three-phase practicum.

2.2.1. The equivalency evaluation will be conducted in the same manner as the

Phase III (P-3) evaluation for interns as outlined above.

2.2.2. Failure will result in a follow-up evaluation within one iteration of the class.

Subsequent failure of an equivalency evaluation will require the intern to complete the entire practicum program.

2.3. Instructors who were away from the school for more than three years must attend ITC and complete the entire practicum program.

3. Recognition of credentialed professors, teachers, and instructors. DINFOS extends professional courtesy to other accredited training and educational institutions by recognizing credentialed faculty within the following guidelines:

3.1. All new faculty to DINFOS will attend ITC regardless of credentials.

3.2. However, the DOT may authorize previously credentialed faculty to take an equivalency evaluation (P-3) instead of completing the entire three-phase practicum for certification.

3.3. Failure will result in a follow-up evaluation within one iteration of the class.

Subsequent failure of an equivalency evaluation will require the intern to complete the entire practicum program as outlined above.

4. Adjunct Instructors play a vital role in the continuing mission of DINFOS. An adjunct instructor is a DINFOS-certified instructor teaching outside his or her respective training department. Adjunct instructors must be DINFOS ITC graduates, shadow the applicable block at least once, and have at least one observation performed by his or her DH, AD or NCOIC.

Additionally, adjunct instructors must have a high degree of expertise in the subject they will instruct. The AD responsible for the course will be the final judge of the adjunct instructor’s expertise.

5. Guest Instructors are guest speakers, lecturers, or subject matter experts (SME) who bring specific expertise to the training environment. They may teach classes only with a certified instructor acting as an observer to maintain DINFOS standards of teaching.

3-806. Master Instructor Program

1. MIP is a qualification program designed to recognize instructors who have achieved a higher level of excellence in teaching skills, training management and curriculum development.

2. This program creates a cadre of MI designated personnel whose proficiency and expertise will act as a learning multiplier, and increase organizational communication effectiveness and teaching skills.

3. MIP is available to all permanently assigned military/civilian/contract faculty members.

MIP is demanding and can only be achieved by completing the requirements specified in this document. To ensure that MIP expertise is available for DINFOS utilization, this program is designed for completion between 12 to 18 months of arrival. Although requirements are generally not waived, waiver requests may be submitted to the MIP coordinator.

4. Individuals designated as MIs are specialists with comprehensive knowledge and skills that help the command improve training and efficiency. These individuals may be designated to perform instructor evaluations, conduct seminars, serve as departmental curriculum developers, attend advanced training advantageous to the school, or assist with other training and training management processes.

5. The primary responsibility for successfully completing this program lies with each MI candidate. The training modules list questions that broaden each candidate’s command knowledge and focuses on the skills and abilities excellent instructors display in the daily performance of duties. These skills and abilities demonstrate the talent for leveraging functional knowledge to enhance the instructional process and improve organizational communication and efficiency.

6. The MIP coordinator is responsible for the overall management of the program. The MIP coordinator is normally the school’s senior MI and will:

6.1. Evaluate MI candidate packages to ensure submission requirements have been met.

Nominations that do not meet requirements are returned to the candidate’s AD.

6.2. Consider and recommend action on waiver requests.

6.3. Maintain MI candidate folders (separate from instructor folders).

6.4. Coordinate, schedule, and conduct training; conduct oral testing of MI candidates prior to initialing off JQR Sheets; and manage candidate written testing program.

6.5. Convene and chair the MI Board and evaluate for MI approval or disapproval.

6.6. Maintain a current list of MIs and post it to the MIP directory.

6.7. Coordinate production of MI badges with the Service Support Office.

6.8. Coordinate updates to the training portal interface with the Distance Education Office.

7. MI Training is a self-paced program. At any time, instructors may begin work on the program, researching answers and gaining expertise during time they spend “off-platform.” Once enrolled in the program, instructors may seek approval and signatures from MIs.

8. Eligibility for the MIP is designed for individuals who are primarily assigned to an instructor billet. However, staff members not primarily in an instructor billet may attain MI status by completing all of the same requirements of the program. The candidate must:

8.1. Be a graduate of the DINFOS ITC and have attended F-STOP.

8.2. Have a minimum of three months of experience as a certified instructor during the present assignment.

8.3. Have approval of his or her department head, academic director, and

NCOIC. This approval ensures the Commandant that the candidate's on- and off-podium performance and etiquette have been exemplary and that he/she is well-qualified to serve as a mentor, peer coach and evaluator.

9. MIP training requires the candidate must:

9.1. Have a minimum of 6 months of experience as a certified instructor and have been assigned to DINFOS for 12 months.

9.2. Have current certification in CPR or comparable lifesaving course, e.g. American

Heart Association or Red Cross.

9.3. Have two instructor evaluations (one with-notice and one no-notice) within six months of the submission package that recommend the candidate for MI. Each evaluation will be by a different MI.

9.4. Have the MI training modules signed off by MIs. Once satisfied that a candidate’s expertise has been demonstrated, the MI signs that question. Satisfaction with a candidate’s knowledge is at the discretion of that MI.

9.5. Score 80 percent or better on the open-book written exam. Candidates who fail must wait three months before retesting.

9.6. Be nominated by his or her department head and endorsed by the DOT.

9.7. Meet military service requirements of fitness and weight standards, and project an exemplary image as documented by his or her latest performance evaluation.

9.8. Be recommended for approval by the MI Board.

9.9. Be approved by the Commandant.

9.10. Complete the program within one year from the enrollment date. Candidates who fail to do so will be automatically dis-enrolled. Candidates who wish to re-enroll must begin the process again.

10. The MIP Coordinator prepares the MIP Nomination Package and forwards through the candidate's NCOIC, AD, DH, and the DOT, to the Commandant. The package must include:

10.1. A nomination letter, which must include a one-page, single-spaced description of contributions and achievements. The description should focus on accomplishments within

DINFOS that show the candidate is dedicated, motivated and exceeds established standards.

This may include, but is not limited to, completion of special projects or conducting training outside their normal classroom duties.

10.2. ITC certificate (copy).

10.3. Current CPR certification documentation (copy).

10.4. Instructor Certification documentation (DINFOS Form 303) (copy).

10.5. Two MI Instructor Evaluation forms (DINFOS Form 304) (copies).

10.6. The completed Final Qualification Sheet.

10.7. The most recent performance evaluation.

10.8. Copies of any other supporting documents or forms.

11. MI Board Review:

11.1. The MIP coordinator convenes and chairs the MI Board, composed of the MIP coordinator and at least two MIs.

11.2. The board members will orally test the candidate’s knowledge of DINFOS mission, structure, and responsibilities; training policies and procedures; safety, resources, support, and information technology; instructor training; and course development.

11.3. After reviewing the candidate’s submission package and evaluating his or her board performance/appearance, members will vote to determine if the candidate’s nomination package should be forwarded with a positive endorsement. Board approval must be unanimous.

11.4. If the candidate fails the oral assessment, he or she may request reappearance before the board no earlier than 14 calendar days. If the candidate fails the oral assessment a second time, he or she must start the nomination process over.

11.5. When the candidate passes the oral board, the MIP coordinator signs Block 4 of the

Final Qualification Sheet and forwards the package to the DOT for review and approval.

11.6. If approved, the DOT signs Block 5 of the Final Qualification Sheet and forwards the package to the Commandant for final approval. If disapproved, the package is returned to the

MIP coordinator with an explanation and recommended course of action.

11.7. If approved, the Commandant signs Block 6 of the Final Qualification Sheet and the

MI certificate, granting MI status to the candidate. If disapproved, the package is returned to the

DOT with an explanation and recommended course of action.

12. MI Award Presentation: Upon final approval, an appropriate ceremony will be scheduled and the Commandant will award an MI certificate and badge. A copy of the MI certificate will be maintained in the instructor’s folder.

13. The DOT may revoke MI status from any MI who fails to meet DINFOS standards of conduct or Service requirements and standards at any time.

14. Re-certification: MIs who are away from the school for less than one year may retain their

MI status. MIs who are away from the school for more than one year, but less than three years, may be re-certified by completing the requirements outlined in this section with the exception of the training modules and the MI Board. However, if a major revision of the POPMAN occurred during their absence, MIs must re-accomplish the training modules. MIs away for more than three years must complete all of the certification requirements.

3-807. Instructor of the Year Program

1. The DINFOS Instructor of the Year Program (DIYP) creates interest in professional excellence among instructors, and provides suitable recognition and reward for individuals who exhibit superior job performance, leadership, and self-improvement.

2. The DIYP is open to all DOT instructors: military, civilian, and contract employees.

3. Each training department is encouraged to nominate its most deserving instructor for the competition and may submit one candidate per year. This program is administered by FTDO.

4. Nomination packages are prepared by the DHs and are due to FTDO by 1 December of each year. If 1 December falls on a weekend, the deadline is the next workday.

5. These are reviewed by FTDO to ensure:

5.1. The package is prepared in narrative format (12pt., Times New Roman, 1 inch margins), and does not exceed two pages.

5.2. Includes the nominee’s name, training department, primary course of instruction, and reasons for recommendation targeted to the selection criteria.

6. Selection criteria for the DIYP is based on evaluation of the following exhibited qualities:

6.1. Superior job performance as indicated by:

6.1.1. Effective teaching strategies that actively engage students.

6.1.2. Use of a wide range of technologies, both established and emerging, that effectively support student learning and engagement.

6.1.3. Proven record of student success over time as measured by pass rates, student critiques, or informal feedback.

6.2. Leadership as demonstrated by:

6.2.1. Mentoring of interns and other instructors.

6.2.2. Working well with seniors, peers and subordinates inside and outside the department.

6.2.3. Consistent poise and professionalism.

6.3. Self-improvement as evidenced by professional growth through work-related training or other self-improvement initiatives.

7. The DIYP Selection Board is chaired by the Chief, FTDO, and members include the

Provost, Deputy Director of Training, and one other representative of FTDO.

8. Selection results are reviewed by the Director of Training for submission to the

Commandant for approval of this recognition.

9. FTDO will coordinate and conduct an award ceremony for the Commandant to present an award plaque to the DIYP honoree.

3-808. Individual Professional Development

1. In recognition of the importance of all personnel to the team effort involved in training, DINFOS places a high priority on the development of a well-educated faculty.

2. FTDO provides on-going opportunities for individual professional development through individual coaching and mentoring, on-demand training, seminars and training workshops.

2.1. Training department leaders may request on-demand training for individuals or groups within their departments.

2.2. Individuals within the DOT may request individual coaching at any time or provide ideas for lunchtime seminars and training workshops.

2.3 Individuals may sign up for seminars and training workshops via the “Faculty Training

Workshop” link on the DINFOS System Portal (DSP).