HQ0516-21-R-0007 Broadcast Operations Support Services.docx

HQ051621R0007

Section B - Supplies or Services and Prices

Television Programming Support

FFP

Television Programming Support per the attached PWS, Task 6.1 and SubTasks 6.1.1 - 6.1.5.

FOB: Destination

PSC CD: T009

NET AMT

Television Traffic

Television Traffic per the attached PWS, Task 6.2 and SubTasks 6.2.1 - 6.2.6

NET AMT

Television Media Preparation

Television Media Preparation per the attached PWS, Task 6.3 and SubTasks 6.3.1 - 6.3.7

NET AMT

Promo Editing & Graphic Support

Promo Editing and Graphic Support per the attached PWS, Task 6.4 and SubTasks 6.4.1 - 6.4-8

NET AMT

Quality Control

Quality Control per the attached PWS, Task 6.5

NET AMT

Contingency Plan

Contingency Plan per the attached PWS, Task 6.6

NET AMT

Overtime - AFN

Overtime per the attached PWS, Paragraph 6.9, Task 9

NET AMT

Production Support (HQ DMA)

Production support for HQ DMA per the attached Revised PWS dated Sept. 14, 2020, Task 6.10 and SubTasks 6.10.1 - 6.10.3.

NET AMT

Overtime - HQ DMA

Overtime per the attached PWS, Paragraph 6.9, Task 9

NET AMT

Travel - DMA HQ

Travel to DMA-HQ per the attached PWS, Paragraph 6.11, Task 11

NET AMT

OPTION

Television Programming Support

FFP

Television Programming Support per the attached PWS, Task 6.1 and SubTasks 6.1.1 - 6.1.5

NET AMT

OPTION

Television Traffic

FFP

Television Traffic per the attached PWS, Task 6.2 and SubTasks 6.2.1 - 6.2.6

NET AMT

OPTION

Television Media Preparation

FFP

Television Media Preparation per the attached PWS, Task 6.3 and SubTasks 6.3.1 - 6.3.7

NET AMT

OPTION

Promo Editing & Graphic Support

FFP

Promo Editing and Graphic Support per the attached PWS, Task 6.4 and SubTasks 6.4.1 - 6.4-8

NET AMT

OPTION

Promo Editing & Graphic Support

FFP

Quality Control per the attached PWS, Task 6.5

NET AMT

OPTION

Contingency Plan

FFP

Contingency Plan per the attached PWS, Task 6.6

NET AMT

OPTION

Contingency Plan

FFP

Contingency Plan per the attached PWS, Task 6.6

NET AMT

OPTION

Production Support (HQ DMA)

FFP

Production support for HQ DMA per the attached Revised PWS dated Sept. 14, 2020, Task 6.10 and SubTasks 6.10.1 - 6.10.3.

NET AMT

OPTION

Overtime - HQ DMA

FFP

Overtime per the attached PWS, Paragraph 6.9, Task 9

NET AMT

OPTION

Travel - DMA HQ

FFP

Travel to DMA-HQ per the attached PWS, Paragraph 6.11, Task 11

NET AMT

OPTION

Television Programming Support

FFP

Television Programming Support per the attached PWS, Task 6.1 and SubTasks 6.1.1 - 6.1.5.

NET AMT

OPTION

Television Traffic

FFP

Television Traffic per the attached PWS, Task 6.2 and SubTasks 6.2.1 - 6.2.6

NET AMT

OPTION

Television Media Preparation

FFP

Television Media Preparation per the attached PWS, Task 6.3 and SubTasks 6.3.1 - 6.3.7

NET AMT

OPTION

Promo Editing & Graphic Support

FFP

Promo Editing and Graphic Support per the attached PWS, Task 6.4 and SubTasks 6.4.1 - 6.4-8

NET AMT

OPTION

Quality Control

FFP

Quality Control per the attached PWS, Task 6.5

NET AMT

OPTION

Contingency Plan

FFP

Contingency Plan per the attached PWS, Task 6.6 Option Year 2

NET AMT

OPTION

Contingency Plan

FFP

Contingency Plan per the attached PWS, Task 6.6 Option Year 2

NET AMT

OPTION

Production Support (HQ DMA)

FFP

Production support for HQ DMA per the attached Revised PWS dated Sept. 14, 2020, Task 6.10 and SubTasks 6.10.1 - 6.10.3.

NET AMT

OPTION

Overtime - HQ DMA

FFP

Overtime per the attached PWS, Paragraph 6.9, Task 9 NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

LABOR SCHEDULE

Category: DMA HQ Rate Title: Lead Production Support Technician I Rate:

Category: DMA-HQ Rate Title: Production Support Technician I Rate:

NET AMT

OPTION

Travel to DMA-HQ

FFP

Travel to DMA-HQ per the attached PWS, Paragraph 6.11, Task 11 Option Year 2

NET AMT

OPTION

Television Programming Support

FFP

Television Programming Support per the attached PWS, Task 6.1 and SubTasks 6.1.1 - 6.1.5.

NET AMT

OPTION

Television Programming Support

FFP

Television Traffic per the attached PWS, Task 6.2 and SubTasks 6.2.1 - 6.2.6

NET AMT

OPTION

Television Programming Support

FFP

Television Programming Support per the attached PWS, Task 6.1 and SubTasks 6.1.1 - 6.1.5.

NET AMT

OPTION

Television Programming Support

FFP

Television Media Preparation per the attached PWS, Task 6.3 and SubTasks 6.3.1 - 6.3.7

NET AMT

OPTION

Television Programming Support

FFP

Promo Editing and Graphic Support per the attached PWS, Task 6.4 and SubTasks 6.4.1 - 6.4-8

NET AMT

OPTION

Television Programming Support

FFP

Contingency Plan per the attached PWS, Task 6.6

NET AMT

OPTION

Television Programming Support

FFP

Contingency Plan per the attached PWS, Task 6.6

NET AMT

OPTION

Television Programming Support

FFP

Production support for HQ DMA per the attached Revised PWS dated Sept. 14, 2020, Task 6.10 and SubTasks 6.10.1 - 6.10.3.

NET AMT

OPTION

Television Programming Support

FFP

Overtime per the attached PWS, Paragraph 6.9, Task 9

NET AMT

OPTION

Television Programming Support

FFP

Travel to DMA-HQ per the attached PWS, Paragraph 6.11, Task 11

NET AMT

OPTION

Television Programming Support

FFP

Television Programming Support per the attached PWS, Task 6.1 and SubTasks 6.1.1 - 6.1.5.

NET AMT

OPTION

Television Programming Support

FFP

Television Traffic per the attached PWS, Task 6.2 and SubTasks 6.2.1 - 6.2.6

NET AMT

OPTION

Television Programming Support

FFP

Television Media Preparation per the attached PWS, Task 6.3 and SubTasks 6.3.1 - 6.3.7

NET AMT

OPTION

Television Programming Support

FFP

Promo Editing and Graphic Support per the attached PWS, Task 6.4 and SubTasks 6.4.1 - 6.4-8

NET AMT

OPTION

Television Programming Support

FFP

Quality Control per the attached PWS, Task 6.5

NET AMT

OPTION

Television Programming Support

FFP

Contingency Plan per the attached PWS, Task 6.6

NET AMT

OPTION

Television Programming Support

FFP

Contingency Plan per the attached PWS, Task 6.6

NET AMT

OPTION

Television Programming Support

FFP

Production support for HQ DMA per the attached Revised PWS dated Sept. 14, 2020, Task 6.10 and SubTasks 6.10.1 - 6.10.3.

NET AMT

OPTION

Television Programming Support

FFP

Overtime per the attached PWS, Paragraph 6.9, Task 9

NET AMT

OPTION

Travel to DMA-HQ

FFP

Travel to DMA-HQ per the attached PWS, Paragraph 6.11, Task 11

NET AMT

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT (PWS)

(As of 01 Dec 2020)

Contract Number:

Task Order Number:

Tracking Number:

1. Contracting Officer Representative (COR).

a. Primary COR. (for both West Coast, Riverside CA and East Coast, Ft Meade, MD)

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

E-Mail Address:

b. Alternate COR.

Organization:

DODAAC:

Address:

Phone Number:

E-Mail Address:

2. Contract Title. Broadcast Operations Support Services (BOSS)

3. Background. The Defense Media Activity (DMA) is a mass media and training and education organization that creates and distributes DoD content across a variety of media platforms to audiences around the world. DMA’s vision is to be the essential communication resource for America's Defense Community. This contract covers broadcast operations support at DMA Riverside, located at March Air Reserve Base, Riverside, California, and Live Production Support Services at DMA Fort Meade, Maryland.

· Defense Media Activity, Fort. Meade, Maryland

· DMA Live Production Support Services, Ft. Meade, Maryland

· DMA Riverside(DMA-R)

· American Forces Network-Broadcast Center (AFN-BC)

3.1. AFN-BC Mission: The mission of the American Forces Network (AFN) Broadcast Center (BC) is to inform and entertain the overseas DoD audience through the dissemination of DoD Radio and Television programming, social media content and Command Information in support of the Secretary of Defense’s (OSD) Internal Information program. The AFN BC is a 24/7 facility. All programming is securely distributed to the authorized DoD audience serving outside of the United States, its territories or possessions, via satellite, fiber optic cable, and Internet Protocol (IP) networks.

3.2. DMA Live Production Services Branch, Ft. Meade Maryland Mission: The mission of DMA's Live Production Branch is to augment and support DMA by live streaming high-profile DoD events for the Office of the Secretary of Defense and other senior military leaders, as well as recording and exporting media programs received via satellite, fiber optic, IP, or other transmission paths for Defense.gov, the Defense Visual Information Distribution Service (DVIDS), AFN and other official U.S. Government platforms.

4. Objectives: The objective of this contract is to provide support services for the Defense Media Activity’s American Forces Network Broadcast Center’s television broadcast operations and the DMA Live Production Services Branch. The tasks follow applicable American broadcast standards and DoD policy and guidelines.

5. Scope. The scope of the work requires contracted personnel with television broadcast operations experience to edit, produce, schedule and perform all needed tasks to provide the daily TV Traffic and Programming Products to support broadcast operations at the DMA-Riverside and production support at DMA Fort Meade. The products include, but are not necessarily limited to, daily logs, a matching automation playlist, an automated record list, the program scheduling database, and the daily program schedule for each active television channel recordings, live streams, and exported files. A Video on Demand project, currently in development, may result in a follow-on modification to this contract. If additional tasks are requested that are beyond the scope of this contract, an additional quote for these services would be requested.

6. Performance Requirements. The Contractor shall provide personnel to perform all required tasks to provide the daily TV Traffic and programming products to support television broadcast operations from DMA-R and to augment production support at DMA Fort Meade. The products include, but are not necessarily limited to, daily logs, a matching automation playlist, an automated record list, the program scheduling database, promotion and marketing broadcast products, and the daily program schedule for each television channel’s recordings, live streams, and exported files. The contractor will provide these services for eight 24/7 AFN TV Services: AFN|news, AFN|sports, AFN|sports2, AFN|movie, AFN|spectrum, AFN|family\pulse, AFN|prime Atlantic and AFN|prime Pacific. AFN|news, AFN|sports, AFN|sports2, AFN|prime Atlantic and AFN|prime Pacific each have one feed that goes out simultaneously worldwide. AFN|movie, AFN|spectrum, AFN|family/pulse services are server delayed so there is one version for the Pacific regionand a second server-delayed version of each service for the Europe region.

6.1. Task 1 - Television Programming Support. The Contractor shall refer to Government planning databases, and electronic and verbal communication to create program records and determine the specific air sequences for programs, movies, sports, specials, and other material. The Contractor shall utilize Government provided program scheduling software to create program records and daily program schedules for later export to other Government databases according to specific Government timelines. Contractor shall update changes in the databases and keep spot and other databases up-to-date and cleaned/deleted as required for all AFN TV services.

Deliverables: Program records and daily program schedules

6.1.1. SubTask 1.1 Program Records - The Contractor shall create, manage, update and modify program records as required by the Government. The Contractor shall schedule the correct program, episode, version, and traffic format. The Contractor shall make modifications to the schedule as directed by the COR or other designated government representatives identified by the COR, and issue program change messages according to Government guidelines. The Contractor shall run specific software interfaces and reports as directed by the COR or COR-designated government representatives. The Contractor shall notify the COR or government representatives of any error messages or other irregularities with the government supplied traffic scheduling software. The COR or government representatives will provide guidance to the Contractor on what steps, if any, are required to resolve the conflict.

Deliverables: Program records

6.1.2. SubTask 1.2 Purge List - The Contractor shall create command information and long form TV show “purge lists,” after consultation with COR or government representatives pre-determined by Government procedures, practices or policy, which will remove sports, news and other “one-time-only” media files from the automation server system. “Purge lists” shall be executed as directed by the authorized government representative as appropriate on a daily and/or weekly basis in order to make available necessary server space to accommodate scheduled incoming feeds.

Deliverables: Purge lists

6.1.3. SubTask 1.3 Satellite Events - The Contractor shall research, determine all sources, and verify all information of all scheduled live and offlined satellite TV program material. Information to be researched, determined and verified includes, but is not limited to, sources, satellite coordinates, dates, start times, duration of offlined events, and sport/genre/category. Contractor shall update the Traffic department and databases with the government all affected programming. The Contractor shall track all changes including, but not limited to, sources, satellite coordinates, dates, start times, and duration of offlined events, that may affect scheduled programming and update databases when changes require updating. Government Operations will be responsible for day-of-air verification and, if necessary and appropriate, to make changes to program sources.

6.1.4. SubTask 1.4 TV Program Records and Logs - The Contractor shall create program records for all AFN TV programming and establish and assign program IDs to individual programs. The Contractor shall be responsible for creation and maintenance of records in the program scheduling database, verifying the correct episode sequence for programs, the overall accuracy and consistency of appropriate databases, the creation of initial records in the materials receiving database, creating and maintaining program/movie publicity/management files, distributing copies of contracting paperwork or electronic files to appropriate points-of-contact, and running program database inventory reports as needed for management analysis.

The Contractor shall be responsible for scheduling all programming on AFN TV services in sync with the government programmers who will schedule the majority of programs six weeks out from air time. The schedule for AFN|sports and AFN|sports2 services changes frequently, so sports logs may be delivered up to two hours later than deadline when time-of-air sports programming changes cause the delay. The contractor will, prior to the scheduled air date on the Spectrum, Prime, and Family/Pulse channels, issue program change messages as required; interfacing program schedules with the Traffic scheduling database, and interfacing program timings with the broadcast automation servers. The Contractor shall be responsible for downloading the daily “as run” files from the automation System. An ‘as run’ file will be provided by the Contractor to the COR or designated government representative on a quarterly basis or when requested.

Deliverables: Program records “As run” files

6.1.5. Subtask 1.5 Program Schedule - The Contractor shall be responsible for verifying the accuracy of the program schedule on the Electronic Program Guide and updating, as necessary and appropriate, during regular duty hours when there are changes to the programming schedule.

6.2. Task 2 - Television Traffic. The Contractor shall create daily program schedules in the database and shall export the combined, format timing, and show data from the traffic and programming database. The Contractor shall deliver a daily program schedule of each channel’s daily log to the channel’s traffic scheduler for the latest date imported to the traffic database, which covers the channel or channels managed by that traffic scheduler. The contractor will create 24 logs a day each Tuesday, Wednesday, and Thursday and 72 logs on Friday to cover Saturday, Sunday and Monday broadcast day. On three-day holiday weekends, logs must be delivered in advance to cover the holiday broadcast day These logs must be quality checked and error-free prior to delivery. The COR may require a Contractor to work from 0930-1800 Monday through Friday to cover unplanned events.

Deliverables: Daily program schedules

6.2.1. SubTask 2.1 Discrepancies - The Contractor shall isolate and resolve any discrepancies in the imported data by working with Government representatives in Traffic Research, TV Program Planning, and Media Inventory. The Contractor shall ensure the timing information imported into the database matches the actual timing of the show, and the format conforms to the show’s scheduled time block and number of segments. The Contractor shall generate a daily program schedule from the traffic database for each active television channel and compare that information to the daily log for each channel. The Contractor shall immediately notify the COR or government representatives when discrepancies occur while comparing the daily program schedule and the daily log for each channel. Discrepancies in the timing information shall be resolved under the provisions of this paragraph.

The Contractor shall enter the information for movies and non-timed programs through the log editor functions of traffic database when the timing and daily program schedule data match. The Contractor shall generate a check log report from the database, and shall verify the house numbers against the timing document originating in the database. If variances appear in the daily schedule, the Contractor shall correct those problems in the daily log and re-run the check log report until all variances are corrected. The contractor shall maximize inventory by way of utilizing exceptions and prioritizing appropriate high value spots. The Contractor shall verify and notify Television Programming Support staff about missing house numbers for any elements within the schedule except live programs, and enter all manually filled fillers and messages needed to complete the log using appropriate product lists provided by the COR. The Contractor shall generate a Check Log report from the database for the purpose of locating gaps and overlaps in the schedule, and time shows to eliminate program material gaps and overlaps within the program day. The Contractor shall generate a new Check Log report from the database, verifying all house numbers for fillers and messages, and shall check for missing copy. The Contractor shall generate a new Check Log report from database and shall verify correct timing of the program day and appropriate product separation.

The Contractor shall generate a daily program schedule from the database and shall verify that all segments and messages have correct house numbers and episode titles. The contractor shall maximize inventory by way of utilizing exceptions and prioritizing appropriate high value spots. The Contractor shall fill all remaining open availabilities in the broadcast day, using the appropriate product lists provided by the Government. The Contractor shall fill holes in an alternate log as a contingency for live events. Before printing or generating an electronic log, the Contractor shall generate a final version of the daily program schedule and check log reports as a final QC of the schedule after filling all open availabilities. The Contractor shall lock the logs prior to printing or creating an electronic log. The Contractor shall correct any discrepancies discovered in these reports.

The Contractor shall print logs or send an electronic log file/playlist for all active channels based on the Deliverables schedule when all elements of the final reports are verified correct. The Contractor shall provide the log files to TV Operations no later than one-hour prior to delivery.

The Contractor shall generate an automation file for each active television channel, but shall not generate the file earlier than the creation of the logs. The Contractor shall deliver the automation file for each active television channel to the Government for preliminary review by the Government. The Contractor shall correct, within one-hour, any discrepancies identified by the Government and shall return the corrected file and /or log to the Government for review. The Contractor shall correct discrepancies found in the missing media report when these errors are within the database and shall generate a new log and automation file.

Deliverables: Check log report Daily program schedules/indexes Final and complete daily program schedules Automation files and logs

6.2.2. SubTask 2.2 Logs - The Contractor shall deliver a log as required/requested, a copy of the automation file, and a daily program schedule from the database to the designated government representatives for final review. Errors in the log and playlist discovered by the COR or government representatives shall cause the log and playlist to be returned to the Contractor for correction. The Contractor shall correct all errors and shall generate a new log and automation file.

Deliverables: Printed logs or electronic log as required or requested Automation files Daily program schedules

6.2.3. SubTask 2.3 Air Logs - The Contractor shall provide Air Logs 8 hours before the first recording or airing. Air Logs for a weekend and Federal holidays shall be provided on the Friday or the day prior to the Federal holiday. Generally, day-of-air changes (within 12 hours of air) are made by the Government Television Operations staff; however, when corrections to originally delivered products are required, the Contractor shall make program changes and corrections to the log and reprint documents and generate an automation file. The Contractor shall process automation files for Log Reconciliation and Posting in order to maintain system integrity.

Deliverables: Air Logs

6.2.4. Subtask 2.4 Software Interfaces - The Contractor shall run software interfaces and reports as directed by the COR or Government representatives for reference purposes only. The Contractor shall notify the COR or Government representatives of any error messages or other irregularities. The Contractor shall create new and update existing television program formats as required in relationship to on-air programming. Selected formats will require Government review and approval. The Contractor shall research network websites, contact network representatives, and research program format information provided by network representatives, sports department personnel, program planning personnel, and other appropriate sources.

Deliverables: Software interface reports

6.2.5. SubTask 2.5 Compliance - The contractor shall ensure that all formats follow AFN-BC format break structure policy. The Contractor shall contact the appropriate commercial broadcast network representatives for “Listen Line” information and provide the “Listen Line” number and the latest commercial format information to government TV Operations personnel for all “live” sporting events and all other “live” special events (i.e. Academy Awards, Country Music Awards, MTV Music Awards, Grammy Awards, live concert events, etc.). When appropriate and within established deadlines, the Contractor shall ensure that all affected logs and playlists are updated to reflect the new format information.

The Contractor shall review and file aired logs for all channels for a period of 60 days from date of air. The Contractor shall bring to the COR's or Government representative’s immediate attention any information annotated on logs that may require appropriate action. The Contractor shall inform the government planners every Monday, unless Monday is a Federal holiday in which case notification will happen on next regular work day, of information on issues for all logs reviewed for the previous week. If no issues occurred, notification will state that. The Contractor shall research and correct log discrepancies that cannot be resolved through routine format adjustment. If the government does not require printed logs, there will not be notes on the logs to review and notify the Planners or other departments of any changes. It will then be up to the Government to notify the appropriate department, be it Government or Contractor, of any significant changes.

The Contractor shall input contracts for the scheduling of media, schedule DoD Command Information media, news media, spot announcements, interstitial media, and other products for air on all AFN channels. The Contractor shall manually “hand place” high visibility and/or timely spot media on log/playlist due to short notice requests, as required.

On request from the Government traffic managers or COR, the Contractor will research, modify, analyze and print traffic reports. On request from the COR, or Government representative, the Contractor shall perform reconciliation with actual air data.

The Contractor shall research, create and deliver an updated spot product purge list to appropriate Government and Contractor contacts each Monday, or Tuesday if the Monday is a Federal holiday. The Contractor shall create scheduling and broadcast reports, tables, charts, or other appropriate methods to analyze spot placement and performance of the media plan as directed by the COR/and or Government representatives as requested. The Contractor shall identify missing media at least two weeks prior to air and send out a Media Discrepancy Report to the appropriate contacts.

The Contractor shall schedule on-air promotion and other Marketing products onto logs for a variety of AFN channels. The Contractor shall provide an experienced team of personnel who have experience in, and an understanding of, on-air promotion targeting, placement strategies, and scheduling.

1. The Contractor shall be responsible for all data entry activities related to creation of promotional materials (commonly referred to as traffic items) and other items necessary for scheduling in the Traffic System. The Contractor is responsible for creation of all traffic items to include, but not limited to, IDs, promos, bumpers, opens, etc. The Contractor may also be required to prepare product and scheduling Work Orders for the COR’s or government representative’s approval and transmission to the Contractor’s editors. This involves placing traffic items into the BroadView Work Order system, using the system to pass the Work Order to the COR or government representatives, who will review, approve and forward to the next step.

Deliverables: Weekly reports (as requested) Work orders Product purge lists

6.2.6. SubTask 2.6 Marketing and Promotion - The Contractor shall attend on-site meetings to be aware of programs that will be promoted, the on-air promotion strategies, and the air date and time of the produced materials.

The Contractor shall be responsible for maintaining the traffic system inventory of Marketing & Promotion traffic items in the traffic database system. The Contractor shall ensure that the rights and data for each item is correct and that all traffic items are easily identifiable and that traffic items and other Marketing & Promotion media are correctly entered into the system. This includes notifying and communicating with the Government when items need to be purged or extended, so that decisions can be made by the COR or government representatives on how to handle the materials and purging materials that have expired.

The Contractor shall be familiar with the capabilities of the Traffic system and will use all available options within the system for placement of on-air promotions in a manner that maximizes AFN’s ability to capture audiences and entice them to watch TV programs. The Contractors Promo Scheduling staff shall have experience and knowledge of promo placement and understand the Contractor’s role in proper placement of on-air promotions and fulfillment of the Government’s on-air promo strategies. The goal is that the Contractor will provide professional promo scheduling services at a level similar to those practiced at major American television networks.

The Contractor shall place or schedule promos on TV program logs/schedules following placement strategies and guidance developed and communicated to the Contractor by the Chief, Marketing and Promotion, or other members of the Government Marketing team. The Contractor may also use its expertise and make recommendations on placement to the COR or Government representatives. The Contractor shall ensure its staff consists of experienced people with a full understanding of on-air promotion scheduling. The Contractor will work with the Government to ascertain the best methods for fulfilling the Government’s objectives in this area.

The Contractor shall provide lists of promos that can be used to fill time on-air as needed and provide those lists to Marketing and TV Operations and TV Operations as necessary. The Contractor shall work to ensure the list is created, provided to the appropriate groups, and that the list is maintained as new promotional material, adding and deleting as required from the inventory. The Contractor is responsible to ensure that Government TV Operations personnel always have an accurate list. The list will be provided on Fridays, or whenever there is an update to the list and the information must be free of errors.

The Contractor shall, on request by the COR or Government traffic managers, provide a reconciliation report on how promotional materials are being used on air. This may require a reconciliation of the “as run” log which shows what actually transpired on air. This also may require use of contracts to enable more sophisticated reporting to the Government on how its strategies are being carried out. The Contractor shall, in coordination with the COR or their designated representative, replace house numbers on the program log as necessary, or as requested by the COR or Government representatives. The Contractor shall insert house numbers into the log or playlist as necessary to accommodate quick-turn-around promo placement.

As requested, the Contractor shall report promo placement discrepancies via a discrepancy report as soon as possible to the COR and Marketing Government representative. The Contractor shall be responsible for using established, written procedures to notify the Traffic Log Scheduling section when they have finished placing promos on the daily logs in accordance with the Traffic Deliverables Schedule. The Contractor shall work in unison with the Traffic Log Scheduling section on each day’s log and will follow deadlines established by Traffic for promo placement and log completion.

The Contractor shall handle all day-of-air changes to logs and make changes as necessary based on a variety of scenarios - from promos not being available for air, re-ingesting of media, errors, or any other instances. The Contractor shall communicate with the designated Government representative to ensure that the Government approves and is aware of the changes. In some cases, the changes will be initiated by the Government. The Contractor shall communicate to the COR or government representatives all instances where the Contractor is unable to fulfill the Government’s placement requests. The Contractor shall ensure adequate and complete communication of deficiencies and work with the Government to minimize these types of errors.

Deliverables: Updated list of promo inventory

6.3. Task 3 - Television Media Preparation. The Contractor shall provide the necessary support for the installed automation systems, broadcast equipment, and materials provided by the Government. Television Media Preparation services and supervision includes, but not limited to, editing program material, digitizing (ingest) program material and slugging (segment) program material 24 hours a day, five days a week, Monday through Friday

The Contractor will provide support to perform 508 Closed Captioning video and television production and insertion requirements. Personnel will possess Velocity and Vantage experience to perform 508 Closed Captioning requirements.

The Contractor shall be required to provide adequate on-site or telework support to perform this task equivalent to one man-year.

6.3.1. SubTask 3.1 Television Program Material - The Contractor shall edit television program material to remove commercial advertising that is not part of the program. Content airing during Primetime will meet Federal Communications Commission standards for over-the-air programming with the exception of cable-network originated programming with a TVMA rating that is scheduled on specific days and times, normally outside of primetime. The COR will provide editing areas and equipment as specified by the Government to perform the editing function. The Government TV Media Manager, via the COR, will provide and update, as needed, an edit and digitization priority list(s).

6.3.2. SubTask 3.2 Format Guidelines - The Contractor shall use established edit format guidelines for feature movies, AFN Chaplain edit guidelines for religious programs, and commercial advertisement removal procedures and guidelines for the removal of profanity and identifying insensitive program material. The Contractor shall use National Television System Committee (NTSC) and Society of Motion Picture and Television (SMPTE) standards for program material quality standard and correct program anomalies to include, but not limited to, improper audio or video levels, tracking errors, audio or video dropouts, and audio distortion. The Contractor shall report immediately to the Government TV Media Manager program material that cannot be edited to meet NTSC and SMTPE standards. The Government TV Media Manager will make a determination to either reject program material or provide direction to resolve discrepancies.

The Contractor shall upload supplier provided program material into broadcast automation. The Government will provide high-resolution systems to a Harris computer terminal for ingests to BAS, and a Magni automated video monitor and audio monitoring. The government will provide editing systems and auxiliary equipment required to meet the mission. The Contractor shall utilize the Government provided house number when ingesting material into the Harris automation system.

The Contractor shall load material to a minimum quality level of NTSC and SMPTE standards. The Contractor shall spot-check program content for program irregularities before beginning the ingest process. Program content irregularities include, but are not limited to improper audio/video levels, dropout or distortion, and tracking errors, which will be corrected before ingest. Program irregularities, which cannot be corrected shall be brought to the attention of the TV Media Manager for resolution.

Deliverables: Email notifications

6.3.3. SubTask 3.3 Radio Television Production Support - The Contractor shall upload, edit, and segment interstitial material, as appropriate, into the broadcast automation system. The Contractor shall make a technical quality evaluation of all interstitial material prior to digitizing and/or editing.

6.3.4. Subtask 3.4 Program Segment - The Contractor shall segment (slug) program material previously loaded into the broadcast automation system. The Contractor shall electronically mark the Start of Media (SOM) and End of Media (EOM) to frame accuracy each segment of program material within the ingested program file. Government TV Program Planning will provide a segmentation guide list that will include the appropriate amount of segments for each program. Government TV Program Planning will update the segmentation guide list periodically, with input from the Contractor, to reflect the addition of new supplier programming, or changes in program segmentation requirements. The Contractor shall check appropriate databases for informational and reference purposes, and to identify supplier media that does not conform to typical segmentation or runtime standard, and follow-up by contacting the appropriate personnel about subject issue.

The Contractor shall deliver slugged program material files to the broadcast automation archive storage system and, after confirming archive file storage, the Contractor shall delete the ingest file from the ingest server. The Contractor shall confirm that the file has been successfully archived by pulling the file back to view via a high-resolution media client (browser). The Contractor shall return all supplier program media to the Government TV Media Manager after the program file is archived. The Contractor shall be required to update a media tracking system, which reflects the return of media to TV Media Management.

6.3.5. SubTask 3.5 Supplier Media - The Contractor shall be responsible for receiving incoming supplier media identified by the Government Media Manager. The Contractor will be responsible for receiving and processing digital files as well as occasional physical media from the Media Manager and processing them in accordance with the Government’s policies.

6.3.6. SubTask 3.6 Program Changes - The Contractor shall be alert to any and all program changes. On an as needed basis, this may require immediate special handling of supplier programming arriving in-house, including, but not limited to, logging into the Media Management database immediately upon receipt from shipping and receiving, and delivering media to Media Prep personnel for immediate ingesting/editing. The contractor will follow procedures outlined by the Government Media Manager. Any discrepancies or questions concerning verification of where media is to be returned shall be communicated immediately by the Contractor to the Media Manager.

6.3.7. SubTask 3.7 Digital Delivery – The Contractor shall ensure that all feeds received through digital delivery are prepped appropriately for On-Air in accordance with Government requirements. The Contractor shall ensure that all promo feeds received are prepped appropriately for use in the production and graphics areas, or On-air in accordance with Government requirements. This means that the contractor will download promotional materials as needed to fulfill the Government’s objectives.

The Contractor shall download media files, ingest, move media, run lower thirds graphics systems for “Snipes,” and full-screen automated promotions. The Contractor shall ingest and segment all edited promotional and other locally created material into the server system via a high-resolution media client (browser) or other hardware/software provided by the Government. As digital media use increases, the Contractor may no longer be required to physically “ingest” promo material into on-air servers. The Government and the Contractor will work together to develop, enhance and implement any processes which facilitate easy, efficient movement of digital media throughout the work area.

The Contractor is responsible for the operation of the media transfer drive. The Contractor shall provide personnel capable of understanding the technical aspects of the system, its operation, the process required to get materials to air, and how the system is set up to enable operation of the system. The Contractor shall use the provided system to prepare templates, produce and prepare for air menu lineups and requested products/or “Snipes” (lower thirds presentation of promotional materials), or other automated or semi-automated products for a variety of AFN channels. The process includes (but is not limited to) creation of spreadsheets, templates and other items necessary to initiate and maintain semi-automated promotional capability. The Government will provide initial training and access to the appropriate hardware/software after which the Contractor will operate the system with minimal Technical Oversight.

6.4. Task 4 - Promo Editing and Graphic Support. The Contractor shall manage the production activities and processes that enable timely and efficient creation of graphics and editing of tagable, rough cut, syndicated, or similar types of promos requested by the COR or government representative.

The Contractor shall provide experienced promotion editors to “finish” network rough cuts, tag ‘n bags, tagable generic promos, network or government supplied submasters, and other similar products requested by the Government under this contract. The Contractor is responsible for finishing these types of materials that are provided by program suppliers, DMA or the Government.

The Government will determine editing and graphics priorities and communicate these to the Contractor. The Contractor shall edit promotional material received or produced by both external program suppliers and Government agencies. The Government and the Contractor will work together to determine and implement the most efficient means of communicating deliverables, monitoring production activities, performing quality assurance, ingesting materials into servers, etc.

All products delivered by the Contractor to the Government as final projects shall be ready to air and contain correct program titles, day and time of air, proper graphics, adherence to style guides, etc. The Contractor shall deliver products to the Government that are free of spelling or grammatical errors, except where specific AFN style guides supersede normal punctuation, spelling or other grammatical rules, or where technical limitations of equipment require truncation. The Government will review materials for aesthetic quality and conformation to requested messaging. All requested Work Order information submitted to the contractor from the Government.

AFN functions in a role similar to that of a commercial broadcast network. Therefore, timeliness of product delivery and quality is essential. And, consistent with established AFN quality assurance practices, graphics, web projects, promos and all other deliverables may be reviewed at any time throughout various stages of production at the Government’s discretion by designated Government representatives to ensure projects are being completed to the Government’s satisfaction, and for project approval and on-air use. The primary purpose of these reviews is to determine that production, graphics, messaging and tone all meet the Government’s requirements.

Deliverables: Editing and finishing Quality control

6.4.1. SubTask 4.1 Workflow Structure - The Contractor shall work with the Government to establish processes, procedures, workflow and structure necessary to ensure that all materials created for the Government are stored, easily accessible, and viewable by Government personnel. Completed materials and projects shall be maintained by the Contractor as requested by the COR. The Government and Contractor shall work together to determine and implement the best practices to ensure efficiency and accessibility. The Government will have the final approval on how materials shall be stored on its servers or other systems.

6.4.2. SubTask 4.2 Training - Training for Contractor personnel on new equipment purchased by the Government shall be provided as approved by the COR, if necessary and appropriate. When training is necessary, in-house training , in a means and method determined by the Government, shall be used to the greatest extent possible.

6.4.3. SubTask 4.3 Graphics - The graphics requirement under this contract is intended to commission graphics and web products of the highest quality, on par with major American TV networks These materials may be used in a variety of products and will include, but are not limited to, tune in graphics and lower thirds, graphics packages to brand channels, animations, lower thirds promos known as “snipes,” and NNLs (Now, Next, Later automated promo backgrounds). Additionally, the creation of web pages, web design, micro-site design and other web graphics is an integral part of the graphics requirement under this contract. Graphic artists shall create original materials, or may need to use materials provided to AFN by program suppliers, other vendors, or DMA. The Contractor’s graphics team shall provide its graphics and web products to the Government for use by the Government’s team of writers, producers and editors based on projects and deliverables initiated by the Government.

The Contractor shall create high-quality graphics in support of a wide variety of AFN and DMA marketing and production initiatives for on-air products. These graphics include, but are not limited to, stunts, holiday ids, channel branding, promo opens, closes, etc.; backgrounds, lower thirds, troop greetings, command information products, web ads, etc. The COR or designated government representatives will be the sole requestor of graphics under this contract. The Contractor shall be responsible for design and support of web pages, web graphics, new or social media graphics and websites for myafn.net or design of other AFN micro-sites/pages as requested by the Government.

Deliverables: Graphics Web products

6.4.4. SubTask 4.4 Promotional Text - The Contractor shall place promotional text into web ads or other Web products on the AFN website at the request of the COR or designated government representative. The Contractor graphics team shall be responsible for creation of graphics used in lower thirds presentation systems, TV program guides and AFN websites. This includes design, creation and coordinating use of the materials in the appropriate application based on COR or government representative requests.

The Contractors shall work with material that is provided to AFN in a partially finished or unfinished state, does not require the level of sophistication and creative judgment as an original piece, and prepare it for air.

The Contractor shall edit vendor and DMA promotional materials. This includes, but is not limited to, unfinished “network rough cuts,” “nearly finished” tag ‘n bag promos, submasters, lineups, and any other materials which are nearly complete, but may require additional editing to be acceptable for airing on AFN channels. It can also mean that the promo is complete except for the end tag that requires logos and/or tune-in to make it ready for air. And, in other cases, it may mean removal of material for timing, content issues, aesthetic reasons or erroneous tune-in.