MDA_VAR_Process.pdf

MDA VAR Process

All non-MDA Huntsville visitors must be badged in order to have access to VBII, VBIII, and other MDA Huntsville locations. Based on a security clearance, visitors can receive either a non-Escort Visitors Badge or an Escort Only Visitors Badge.

To receive a non-Escort Visitors Badge, all non-MDA Huntsville visitors must have a Visitor Access Request (VARs/VALs) on file in the MDA Visitor Database, Diamond II, indicating the visitor has at least a US SECRET or INTERIM SECRET level or higher security clearance.

Visitors without at least a current US INTERIM SECRET clearance on file will receive an Escort Only Visitor Badge and must be escorted at all times while in MDA facilities.

VARs must be sent in advance of a visit to ensure no last-minute access problems to classified meetings. All MDA and non-MDA VAR's are sent by the company or organization requesting their assigned personnel (listed individually by name) admittance to MDA or other non-MDA areas controlled by MDA SOC/HSV for the purpose of discussing classified information, or for entrance to a controlled area in which a security clearance is required.

Please use the following numbers for VAR submittal information:

256-450-3214 256-450-3215 256-450-3222 (FAX)

Email: mdaaccesscontrolhsv@mda.mil JPAS SMO Code: DDAAUH

The MDA SOC will also receive emergency VARs by telephone. (Only congressional staff members, visitors for the Director or an individual recognized by SOC will warrant emergency consideration). An emergency is not the lack of planning for a routine meeting or visit. Though receipt of a VAR through any of these media is recognized as sufficient for granting immediate access, a VAR transmitted via a telephonic request must be followed up by a VAR in hardcopy form (FAX or e-mail). The hardcopy must have a signature from the visitor's Security Manager or Security Manager's authorized representative. The visit authorization is not considered official until the hardcopy version of the VAR is on file (NOTE: A faxed VAR is considered hardcopy if it has the appropriate signatures on it).

All VARs/VALs must include at least the following information:

a. Name and address of the organization transmitting the VAR

b. Name of the organization to which the individual(s) on the VAR is visiting

c. First Name, Last Name, SSN, Date-of Birth, Place-of-Birth, and Citizenship of each individual listed on the VAR (name as shown on CAC or military ID)

d. Clearance Level (collateral clearance) of each individual listed on the VAR

e. Organization granting the clearance and the most recent background/suitability investigation for the clearance was satisfactorily completed

f. Dates of visit

g. Contract #

h. Point-of-Contact for the visit

i. Unclassified statement as to the purpose of the visit

j. Name and signature of security officer or individual certifying clearances of individuals cited in the VAR mailto:mdaaccesscontrolhsv@mda.mil