HQ003419Q0260.pdf

SEE ADDENDUM

(No Collect Calls)

HQ003419R0260 18-Jul-2019

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

11:00 AM 31 Jul 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SIDDARTHA ROUTH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HQ0013944295

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0013 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE SECURITY COOP AGENCY (DSCA HQ)

ANTON KEMPS

201 12TH ST. S., STE 203

ARLINGTON VA 22202-5408

TEL: 703-614-7590 FAX: 571-309-4051

FAX:

TEL: 703-545-3376 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

561920

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ003419R0260

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Exhibit Build Dubai Air Show

FFP

Work to be performed IAW the PWS attached herein to design/build of the Defense Security Cooperation Agency exhibit at Dubai International Air Show, Dubai, United Arab Emirates, November 17-21, 2019.

PURCHASE REQUEST NUMBER: HQ0013944295

NET AMT

PSC CD: Y1PB

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

MAN POWER REPORTING

FFP

Exhibit Build Dubai Air Show

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 N/A N/A N/A N/A

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 17-NOV-2019 TO

21-NOV-2019

N/A DEFENSE SECURITY COOP AGENCY

(DSCA HQ)

ANTON KEMPS

201 12TH ST. S., STE 203

ARLINGTON VA 22202-5408

703-614-7590 FOB: Destination

HQ0013

0002 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021)

JAN 2019

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.225-7036 Buy American--Free Trade Agreements--Balance of Payments Program--Basic

DEC 2017

252.225-7048 Export-Controlled Items JUN 2013 252.227-7015 Technical Data--Commercial Items FEB 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Volume 1 – Technical Volume 2 – Past Performance Volume 3 – Price

A single award will be made to the awardee whose quote conforms to the solicitation requirement and presents the lowest price technically acceptable (LPTA) quote as determined by the evaluation criteria listed above.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far (End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

______________ Invoice 2-in-1______________________________________________ https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0792 Issue By DoDAAC HQ0034 Admin DoDAAC** HQ0034 Inspect By DoDAAC HQ0013 Ship To Code HQ0013 Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) NA

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

Name: Anton Kemps Email: Anton.w.kemps.civ@mail.mil

Phone: 703-614-7590

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

PWS

PERFORMANCE WORK STATEMENT (PWS)

Department of Defense Exhibit for FY20 International Trade Shows

The following describes the work to be performed for the design/build of the Defense Security Cooperation Agency exhibit at Dubai International Air Show, Dubai, United Arab Emirates, November 17-21, 2019.

1. The objective of the Department of Defense (DoD) Security Cooperation (SC) exhibit is to promote awareness of the Department’s SC programs, in particular, Foreign Military Sales (FMS) as well as to host senior civilian and military official bilateral meetings with invited Distinguished Visitors (DVs). These engagements support the DoD SC mission and Enterprise-wide improvement efforts. Offerors are invited to visit the DSCA website at www.dsca.mil.

2. Exhibit Size, Configuration and Location.

a. Size Dubai Air Show: 94.50 square meters – 3 conference rooms. Full use of space has been coordinated with the show organizers Association of the United States Army. Configuration is Island.

3. SERVICES. The contractor shall be responsible for providing the following services as outlined below.

NOTE: OFFERORS MUST COMPLY WITH ALL CRITICAL DATES FOR SUBMISSION OF

REQUIREMENTS AS SPECIFIED IN THE EXHIBITOR MANUAL

DESIGN PHASE CONSTRUCTION

PHASE

ON-SITE SUPPORT

Contract Award through September 17, 2019

September 18, 2019 - October 17, 2019

November 17, 2019 – November 21, 2019 http://www.dsca.mil/

a. DESIGN PHASE

i. During the design phase for the exhibit, the Government will review award of the Contractor’s initial proposal and work with the contractor to refine the design. This process may include, but is not limited to, resizing structural elements, replacing graphics, or manipulating graphics to change the look and/or feel of the exhibit.

ii. The exhibit will consist of full custom fabricated design. No systems will be accepted. ALL

STRUCTURES will be finished with LAMINATE MATERIAL ONLY. If laminate is not available in the Country, then custom high gloss spray finish is allowed.

iii. The color palette of the exhibit shall reflect the colors of the United States flag

(red, white and blue)

iv. The design phase shall conclude upon the Government’s approval of the final render.

v. The contractor will comply with submission of Floor Plans/Diagram of Booth Layout Showing Placement of Electrical in accordance with dates specified in the Exhibitor Services Manual.

vi. Initial Render. The contractor shall provide the Government with an initial render in the proposal submission displaying the contractor’s design of the DoD SC exhibit that reflects maximum use of the 94.50 square meters of space.

vii. The initial renders shall reflect eye level-views of the three (3) sides of the exhibit, to include reception/outreach area, distinguished visitor (DV) lounge, storage closet, meeting rooms, exhibit walls and graphics, exhibit fascia and graphics and flooring as well as a top-down view of the entire exhibit that depicts size and layout of all structures, to include all furniture, cabinet for placement of the coffee/tea service, refrigerator and trash receptacles and any other elements as identified in this PWS.

Note: The Government will provide actual graphics upon contract award. Graphics proposed in the offeror’s initial render are intended to represent placement of graphics only.

viii. The Contractor is responsible for ensuring that the initial render and design complies with the rules and regulations specified in the Exhibitor Services Manual.

ix. Final Render. Dubai: Upon completion of final design revisions, the contractor shall provide the Government with a final render by 09/18/19. The final render shall be approved by DSCA no later than 09/28/19.

x. The approved final renders will represent the design schematic that must be produced during the construction phase. The contractor may not deviate from the final render without approval of the Contracting Officer’s Representative (COR).

xi. Upon approval of final render, the contractor shall submit to the Contracting Officer and

DSCA Contracting Officer’s Representative a timeline of critical milestones and required documentation submission dates in accordance with the Exhibitor Services Manual.

xii. FINAL SUBMISSION OF FLOOR PLANS/ELECTRICAL LAYOUT SHALL BE

SUBMITTED BY THE CONTRACTOR TO THE ORGANIZER IN ACCORDANCE

WITH THE SCHEDULED TIMELINES SPECIFIED IN THE EXHIBITOR

SERVICES MANUAL.

b. CONSTRUCTION PHASE

xiii. Production/Construction Timelines. The contractor shall ensure that all elements of production, construction and assembly of the DoD SC exhibit are completed in accordance with the Exhibitor Services Manual. This will facilitate DSCA Contracting Officer Representative’s completion of inspection and set-up preparation not later than the close of business the day prior to the opening of the show.

xiv. Shipping Services. The contractor shall provide the packaging, crating, handling and domestic transportation of all exhibit elements (i.e., exhibit structure, office furniture, consumables, and audio visual support). The contractor shall ensure that all shipping, drayage and material handling activities are executed consistent with all rules, regulations and timelines established by the show organizer.

xv. Technical and Safety Requirements. The contractor shall ensure that the exhibit meets all technical and safety requirements as identified in the Exhibitor Services Manual.

xvi. Credentials, Passes, Badges. The contractor shall independently acquire all necessary credentials, passes and badges for exhibit support personnel to gain access to the event site for the required duration to complete full performance requirements. This includes all activities, before, during and after the event.

xvii. Post-Show Requirements. The contractor will ensure that upon conclusion of the show and breakdown of the exhibit, the exhibit space is left in its clean, original condition and complies with rules and regulations provided by the show organizers. The contractor shall ensure that subsequent dismantle, removal and disposal of all rental exhibit infrastructures, accessories and other exhibit support equipment complies with the show organizer Exhibitor Services Manual and as mandated by the show organizer. The contractor will be responsible for any penalties or fees associated with space not returned to an acceptable position.

c. ON-SITE SUPPORT

The contractor shall provide continuous on-site support for the exhibit for the duration of the trade show as follows:

i. Project Manager. The contractor shall provide a Project Manager on-site to provide timely communication and coordination directly with the DSCA Contracting Officer’s Representative for all pre-event, event and post-event requirements. The DSCA Contractor Representative must be on-site at the event to manage contractor personnel performance for the pre-event and event requirements. The contractor’s Project Manager shall provide on-site, immediate resolution to any elements of the exhibit that are not operating as required.

Immediate resolution is defined as response within 15 minutes of notification during show hours, or prior to next-day opening if notified after show hours.

ii. Cleaning. The contractor shall provide daily vacuuming of the meeting rooms and outreach area.

iii. Trash Removal. The contractor shall provide daily trash removal at the end of each day and as needed for the event.

iv. Beverages. The contractor shall place orders for beverages in accordance with the timeline specified in the exhibitor manual and ensure delivery of coffee, tea, water and regular and diet soda to the exhibit one day prior to the start of the show. Sufficient coffee/tea/water/diet and regular soda shall be available for the entirety of the trade show.

d. EXHIBIT SPECIFICATIONS

The DoD SC exhibit will consist of eight (8) major construction elements:

1. Reception/Outreach Area

2. Distinguished Visitor (DV) Lounge

3. Storage Closet

4. Meeting Rooms (2)

5. Exhibit Walls

6. Exhibit Fascia

7. Flooring

8. Electrical

The exhibit will consist of full custom fabricated design. No systems will be accepted.

ALL STRUCTURES will be finished with LAMINATE MATERIAL ONLY. If laminate is not available in the Country, then custom high gloss spray finish is allowed.

The contractor shall ensure that the DoD SC Exhibit design balances the eight (8) major elements above in a design that complies with exhibit guidelines.

NOTE: IN ACCORDANCE WITH FIRE SAFETY GUIDELINES SPECIFIED IN THE

EXHIBITOR MANUAL, WHEN INSTALLING A DISPLAY WITH A

CEILING, CHECK WITH THE LOCAL FIRE DEPARTMENT TO ENSURE THAT

THE DISPLAY MEETS WITH THE NECESSARY FIRE SAFETY

PRECAUTIONS INVOLVING SMOKE ALARMS, FIRE EXTINGUISHERS, SPRINKLER

SYSTEMS, ETC.

1. RECEPTION/OUTREACH AREA

The reception/outreach area consists of space, facades and/or structure that present outward into the pavilion.

a. Presentation. The reception/outreach area must present high-level, professional quality design, layout and production using the most up-to-date industry best practices. The design features in the outreach area must reflect the brand of the DoD SC Enterprise and portray the SC mission.

b. Flow. The outreach area shall provide adequate space for outreach personnel to engage passers-by from a centrally located area. The basic design shall minimize the ability of the number of passers-by to enter the exhibit and shall direct the flow away from the meeting rooms. An L configuration is preferred however, not required.

c. Reception Desk. Provide a reception desk of counter height large enough to accommodate three (3) individuals, but not so large as to overtake the outward façade of the exhibit. The structural finish of the reception desk will be of LAMINATE MATERIAL ONLY and will contain a glass top separated by offsets. This enables the cell phone camera to be ready for taking photos of conference attendees to fulfill our strategic outreach mission and does not allow passersby to take the cell phone. See photo example at the end of this narrative. If laminate is not available in the Country, then custom high gloss spray finish is allowed. The desk shall include three (3) stools of bar height. The area under the desk shall include one (1) locking cabinet that is two (2) feet wide and the length of the reception desk. The outreach reception desk shall be placed in such a manner that it shields entrances to the meeting rooms and forces individuals to

“check-in” with the receptionist before entering the meeting rooms. An L-shape configuration is ideal.

d. Title Panel Wall. A title panel wall shall be designed for the front of the exhibit that enables a photo opportunity for Distinguished Visitors and the Director as well as for passersby. The title panel wall shall be no less than 5 feet in width. The panel shall contain the five (5), backlit, three-dimensional military service seals (no less than 10 inches in diameter) placed horizontally.

e. The lettering on the title panel wall shall be centered and placed in the following order:

DEPARTMENT OF DEFENSE (1st line) SECURITY COOPERATION (2nd line) SECURITY THROUGH GLOBAL PARTNERSHIPS (3rd line)

Underneath the above text, place the five (5) back-lit, 3-dimensional Service Seals horizontally in the following order:

Department of the Navy Department of the Army Department of Defense Department of the Navy U.S. Marine Corps.

Department of the Air Force

Beneath the 5 horizontal back-lit, 3-dimensional seals, place the following centered lettering:

DEFENSE TRADE & ARMS TRANSFERS (1st line) DEFENSE INSTITUTION BUILDING (2ND line) INTERNATIONAL EDUCATION & TRAINING (3rd line) HUMANITARIAN ASSISTANCE & DISASTER RELIEF (4th line)

There shall be no more than three feet (3 ft.) of floor space in front of the title panel wall; it will not decrease space inside the conference rooms.

f. Monitor. One (1) wall-mounted, flat screen monitor of no less than thirty-six (36) inches and no more than forty-two (42) inches, with appropriate USB/HDMI ports, cabling and speakers to play multimedia material on a continuous loop, provided by the Government will be mounted behind the reception desk.

g. Kiosk. The outreach area shall include one (1) STAND-ALONE kiosk equipped with a monitor of no less than thirty-six inches and not larger than fifty (50) inches, with appropriate USB/HDMI ports, cabling and associated audiovisual equipment to display continuous loop multimedia material provided by the Government. This separate stand-alone structure/kiosk with lockable storage and TS mounted with laptop stored inside its cabinet, shall be placed along the outer-edge of the outreach area so that passers-by can use the kiosk without stepping into the exhibit and to preclude the kiosk music from hindering the outreach mission. The ideal placing of the kiosk is caddy-corner so as not to block any portion of the title panel while making the very best use of a reduced space.

h. Literature Stands. The outreach area shall include two (2) MOVABLE literature stands for display of U.S. Government-provided literature. These stands shall be located in an area that allows passers-by to collect materials without having to enter the exhibit space.

2. DISTINGUISHED VISTOR (DV) LOUNGE. The DV lounge area must present high-level, professional quality design, layout and production using the most up-to-date industry best practices. Due to space constraints, the DV lounge

a. The design features in the DV lounge area must reflect the brand of the DoD SC

Enterprise and portray the SC mission.

b. The basic design shall minimize the ability of passers-by to engage with the DVs or enter the exhibit.

c. The DV lounge must flow directly to the meeting rooms.

d. Furniture for the DV lounge shall include a minimum of one (1) “Roma-type” white vinyl sofa and one (1) “Roma-type” white vinyl chair. The DV lounge shall also include a glass coffee table that complements the furniture. The DV lounge and outreach area will complement the exhibit booth and will not diminish the space of the meeting rooms.

3. STORAGE CLOSET

The storage closet shall be no more than 1x2m2m in order to optimize the space for the conference rooms.

The Storage Closet shall include:

a. Storage Room. The storage room shall be a separate room with lockable door. Storage room will not be accessed from inside the meeting rooms.

b. Shelving. Interior shelving shall be sturdy and able to hold extra consumable supplies

(e.g., coffee cups, paper products as well as extra literature products required to support the exhibit.)

c. Coat Hooks. The storage closet shall include a minimum of twelve (12) coat hooks.

d. Flooring. The contractor will provide laminate flooring for the storage closet. laminate must be of good quality, according to industry commercial build standards and durable enough to withstand constant foot traffic.

e. Electrical. The contractor shall determine the electrical requirements to ensure the storage closet can be illuminated at all times. The contractor shall provide at least one (1) working electrical power strip and three (3) converters (country specific) in the storage closet to enable Government personnel to charge mobile devices and laptop computers.

The contractor will ensure proper kilowattage in order to sustain all electrical requirements of the exhibit booth, to include lights, refrigerators, air conditioners, coffee/tea pots, monitors, laptops and all other equipment.

4. MEETING ROOMS Dubai – 94.50 SQM

The exhibit in Dubai, UAE will have one (3) meeting rooms.

a. Presentation. The meeting rooms shall have a LAMINATE INTERIOR FINISH that demonstrates a corporate appearance appropriate for high-level official meetings and engagements. If laminate is not available in the Country, then custom high gloss spray finish is allowed.

b. Flow. Meeting rooms shall be easily accessible for representatives attending meetings but general flow/visibility of the meeting rooms shall be blocked by structural exhibit elements and contain a ceiling, approved by the exhibitor manual, to maximize privacy of meeting attendees.

c. Conference Tables and Chairs.

Meeting Room #1: The Meeting Room shall have a rectangular conference table, no more than 48 inches wide, that is professional in quality of sturdy design and stature and free of any scuff marks, blemishes or scratches. The table must be long enough to accommodate twelve (12) executive office chairs. Chairs shall be comfortable, but not bulky.

Meeting Room #2: The Meeting Room shall have a rectangular conference table, no more than 48 inches wide, that is professional in quality of sturdy design and stature and free of any scuff marks, blemishes or scratches. The table must be long enough to accommodate twelve (12) executive office chairs. Chairs shall be comfortable, but not bulky.

Meeting Room #3: The Meeting Room shall have a rectangular conference table, no more than 48 inches wide, that is professional in quality of sturdy design and stature and free of any scuff marks, blemishes or scratches. The table must be long enough to accommodate ten (10) executive office chairs. Chairs shall be comfortable, but not bulky.

d. Extra Chairs. Each meeting room shall have two (2) extra chair to accommodate additional meeting participants. These chairs are not required to be the same type as the executive chairs, however they must be of professional quality.

e. Ceiling. Meeting rooms shall have a fully enclosed ceiling, in accordance to the exhibitor guidelines, to maximize privacy and reduce external noise. Ceiling design will consist of ceiling lighting pelmets with recessed lighting. Fabric ceiling is acceptable.

f. Perimeter Ceiling. The perimeter ceiling will have lighting pelmets with recessed lighting. ALL INTERIOR RECESSED LIGHTING WILL CONSIST OF LED BULBS.

PLEASE NOTE: IN ACCORDANCE WITH FIRE SAFETY GUIDELINES

SPECIFIED IN THE EXHIBITOR MANUAL, WHEN INSTALLING A DISPLAY

WITH A CEILING, CHECK WITH THE LOCAL FIRE DEPARTMENT TO

ENSURE THAT THE DISPLAY MEETS WITH THE NECESSARY FIRE

SAFETY PRECAUTIONS INVOLVING SMOKE ALARMS, FIRE

EXTINGUISHERS, SPRINKLER SYSTEMS, ETC.

g. Doors and Windows. Meeting room doors and any windows shall be fully frosted or opaque so that external observers cannot see the interior. The doors will contain a peep hole to enable reception personnel to see if there is an ongoing meeting.

h. Lighting. Ceiling will have lighting pelmets with recessed lighting and LED bulbs. See example.

i. Fans/Air Conditioning. In each meeting room, provide one (1) air conditioner to maintain a temperature of sixty-five (65) to seventy (70) degrees Fahrenheit. No wall mounted units will be accepted.

j. Meeting Room Graphics. Internal meeting room walls will display approximately one

(1) graphic for every two (2) feet of horizontal space and will be placed high enough on the wall as to not hinder movement of the meeting participants (at least five (5) feet off the floor). The Government will provide the final graphics upon contract award.

Meeting room graphics will be mounted on plexi glass and installed with standoffs. See example in the last page.

k. Refrigerator (3 each). In each meeting room, provide one (1) small “dormitory-style sized” refrigerator of approximately twenty one (21) inches wide by twenty-one (21) inches diameter by thirty three (33) inches in height. If possible, refrigerator and trash can shall be housed in a cabinet. The cabinet should not take up more than necessary space and will be used to place the coffee and tea service.

l. Presentation. The meeting room shall have a LAMINATE INTERIOR FINISH that demonstrates a corporate appearance appropriate for high-level official meetings and engagements. If laminate is not available in the Country, then custom high gloss spray finish is allowed.

m. Flow. Meeting rooms shall be easily accessible for representatives attending meetings but general flow/visibility of the meeting rooms shall be blocked by structural exhibit elements and contain a ceiling, approved by the exhibitor manual, to maximize privacy of meeting attendees.

5. EXHIBIT WALLS.

a. External Walls. External exhibit walls shall include no less than six (6) different graphics on each wall, which may include a collage of various graphics or individual graphics as stand-alone. See example on last page.

b. Where graphics are not displayed, a background graphic shall be used to match the exhibit.

c. No joint or seams shall be visible.

d. No Velcro for graphic application will be accepted.

6. EXHIBIT FASCIA

a. The exhibit will be composed of a four (4) -sided fascia facing outward to the pavilion (in Island configuration).

b. Fascia graphics/text will be designed and installed to the correct maximum proportions and visibility of the surface.

c. On each of the 3 sides of fascia include the following 3-dimensional/backlit seals and text:

DEPARTMENT OF DEFENSE SEAL

(centered on the left-hand side of each fascia panel)

Centered text on each fascia panel:

DEPARTMENT OF DEFENSE (1ST line) SECURITY COOPERATION (2ND line) SECURITY THROUGH GLOBAL PARTNERSHIPS (3rd line)

The fascia shall be attached to the overall structure and will display on all sides facing outward to the pavilion.

d. The fascia will be lit by recessed lighting using the most up-to date industry best practices.

7. FLOORING.

a. The contractor will provide laminate flooring for the entire exhibit (including storage closet).

b. Laminate flooring must be of good quality, according to industry commercial build standards and durable enough to withstand constant foot traffic.

8. ELECTRICAL.

a. The contractor shall determine electrical requirements to support lighting and power needs for the reception/outreach area, DV lounge, storage closet, meeting rooms, backlit signage, recessed lighting and any other electrical needs.

b. The contractor shall install the electrical layout for each individual electric line from the main ordered from the approved source vendor.

c. Sufficient power shall be provided to all areas to ensure safe operation throughout the duration of the show.

d. The contractor shall incorporate design elements as appropriate to minimize the appearance of electrical outlets, power cords, and other electrical elements.

EXAMPLE Photos

*** Sample conference room chairs:

Sample “Roma” like sofas:

Sample Ceiling lighting pelmets and recessed LED bulbs

Sample External Graphics with recessed lighting and pelmets – no velcro

Sample Meeting Room Graphics Mounted on Plexi Glass with Stand Offs.

Sample Reception Desk with Glass top and stand offs

END OF PERFORMANCE WORK STATEMENT