A23_HQ003419R0232_A0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate changes IAW questions received regarding the solicitation. The proposal due date has been changed to Monday August 19, 2019 at 1:00pm ET. All other terms and conditions remain in full force and effect.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Aug-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003419R0232

X 9B. DATED (SEE ITEM 11)

31-Jul-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Aug-2019

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003419R0232

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Aug-2019 05:00 PM to 19-Aug-2019 01:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

IAW Section 1.6.11.2 of the PWS and all attached documents.

To:

IAW Section 1.6.12.1 of the PWS and all attached documents.

CLIN 0003

IAW 1.6.11.3 of the PWS and all attached documents.

IAW 1.6.12.2 of the PWS and all attached documents.

CLIN 0004

IAW 1.6.11.4 of the PWS and all attached documents.

IAW 1.6.12.3 of the PWS and all attached documents.

CLIN 0005

IAW 1.6.11.5 of the PWS and all attached documents.

IAW 1.6.11.2 of the PWS and all attached documents.

CLIN 1002

CLIN 1003

CLIN 1004

CLIN 1005

CLIN 1007

All travel shall be reimbursed IAW Section 1.6.13 of the PWS and authorized in advance by the COR or KO in advance. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs." Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the COR for final approval prior to commencement of travel. NTE $3,000.

All travel shall be reimbursed IAW Section 1.6.13 of the PWS and authorized in advance by the COR or KO in advance. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs." Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the COR for final approval prior to commencement of travel. NTE $3,100.

CLIN 2002

CLIN 2003

CLIN 2004

CLIN 2005

CLIN 2007

All travel shall be reimbursed IAW Section 1.6.13 of the PWS and authorized in advance by the COR or KO in advance. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs." Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3)

All travel shall be reimbursed IAW Section 1.6.13 of the PWS and authorized in advance by the COR or KO in advance. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs." Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the COR for final approval prior to commencement of travel. NTE $3,300.

CLIN 3002

CLIN 3003

CLIN 3004

CLIN 3005

CLIN 3007

All travel shall be reimbursed IAW Section 1.6.13 of the PWS and authorized in advance by the COR or KO in advance. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs." Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3)

All travel shall be reimbursed IAW Section 1.6.13 of the PWS and authorized in advance by the COR or KO in advance. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs." Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the COR for final approval prior to commencement of travel. NTE $3,500.

CLIN 4002

CLIN 4003

CLIN 4004

CLIN 4005

CLIN 4007

All travel shall be reimbursed IAW Section 1.6.13 of the PWS and authorized in advance by the COR or KO in advance. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs." Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3)

All travel shall be reimbursed IAW Section 1.6.13 of the PWS and authorized in advance by the COR or KO in advance. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs." Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the COR for final approval prior to commencement of travel. NTE $3,600.

CLIN 5002

CLIN 5003

CLIN 5004

CLIN 5005

CLIN 0008 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 1 Months Phase In

FFP

IAW 1.6.18 of the PWS and all attached documents.

FOB: Destination

NET AMT

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0008:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following have been added by full text:

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

Employee Class Monetary Wage- Fringe Benefits

14170 System Support Specialist (LMS Technical Assistant)

GS-8, Step 8

(End of clause)

The following have been modified:

SECTION H

H-1 IDENTIFICATION OF EMPLOYEES

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All documents or reports produced by the Contractor shall be marked as contractor products or otherwise indicate that contractor participation is disclosed. Clothing worn by Contractor’s personnel shall NOT display any logos, advertising, or vendor insignia identifying the contractor.

Contractor’s employees shall be dressed in business casual and maintain an appearance that is neat and clean, and reflects favorably upon both the Contractor and the Department of Defense. Contractor’s employees must wear government issued identification at all times.

H-2 DOD BUILDING PASS ISSUANCE

(a) All personnel employed by a civilian commercial firm to perform work whose activity at any time requires passage into Government-occupied portions of the Joint Service Provider, located at the Pentagon in Arlington, Virginia and shall be required to obtain a Temporary Department of Defense (DoD) Building Pass/Access Card.

(b) The Contractor shall be responsible for having each employee requiring a Temporary DoD Building Pass/Access Card prepare the necessary applications, advising personnel of their obligations, filing the applications with the Contracting Officer, maintaining personnel files and re-filing applications for personnel in the event that clearances must later be extended. Personnel requiring a Temporary DOD Building Pass/Access Card must be either a citizen of the United States of America (USA) or a foreign national authorized to work in the USA under federal immigration and naturalization laws.

(c) The Government will issue DoD building passes to eligible persons upon the completion of a National Criminal Information Check (NCIC) or National Agency Check (NAC). This is a search of the nationwide computerized information system established as a service to all criminal justice agencies. Processing of completed applications for initial pass issuance or renewal of existing passes will require three to five working days. Contractor employees will be given a pass for the period of performance of the contract, not to exceed one year.

(d) Personnel whose activity does not require them to enter JSPor other access controlled areas, or whose activity within the facility is limited to construction areas prior to the stripping of structural concrete formwork, will not be required to obtain a JSP Building Pass. However, they shall display at all times while on the facility an approved identification badge as described above in the paragraph entitled “Identification of Employees”. Personnel whose activity within the Pentagon follows the stripping of structural concrete formwork shall be required to obtain a Temporary DoD Building Pass/Access Card.

H-3 CONDUCT OF CONTRACTOR EMPLOYEES:

The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary to ensure satisfactory contract performance. The Contracting Officer may require the Contractor to remove from the job site any employee for reasons of misconduct, security, or suspected or found to be under the influence of alcohol, drugs, or other incapacitating agent(s). In the event the contractor fails to remove any employee from the contract work whom the Contracting Officer or the Contracting Officer's designated representative deems incompetent, careless, insubordinate, unfit, objectionable or whose continued employment on the work is deemed by the Government to be detrimental to the Government's mission, the Contracting Officer or the Contracting Officer's designated representative may require, in writing, the contractor to remove the employee from work under this contract and any other contract awarded to contractor by WHS. The contractor must then remove the employee from the site and from all work under the contract or task order.

H-4 CONTRACTOR TRAINING

The Contractor is generally expected to maintain the professional qualifications and certifications of its personnel through on-going training. Unless specifically authorized in an individual Order, the Contractor shall not directly bill the Government for any training. The Contractor may be required to attend training provided by the Government for areas not outlined in the contract (e.g. security briefings, organizational orientations, equal opportunity and sensitivity training, annual program objective memorandum training, business system training).

H-5 NONDISCLOSURE OF SENSITIVE AND/OR PROPRIETARY DATA

The contractor recognizes that in the performance of this contract it may receive or have access to certain sensitive information, including information provided on a proprietary basis but not limited to, planning, programming, budgeting or execution (PPBE) information, classified information, Privacy Act-protected information or proprietary data of a third party, leases, internal memoranda, correspondence, to include information provided on a proprietary basis by other contractors, by other contractors, equipment manufacturers, and other private or public entities. The contractor agrees to use and examine this information exclusively in the performance of this contract and to take the necessary steps in accordance with Government regulations to prevent disclosure of such information to any party outside the Government or Government-designated support contractors possessing appropriate proprietary agreements, as listed in paragraphs a. through d. below.

a. Indoctrination of Personnel. The contractor agrees to indoctrinate its personnel who have access as to the sensitive nature of the information and the relationship under which the contractor has possession of or access to the information. Contractor personnel shall not engage in any other action, venture or employment wherein sensitive information will be used for the profit of any party other than those furnishing the information. The Nondisclosure Agreement for Contractor Employees shall be signed by all indoctrinated personnel and forwarded to the Task Order Monitor (TOM) for retention, prior to commencement of work. The contractor shall restrict access to sensitive/ proprietary information to the minimum number of employees necessary for contract performance.

2. In addition, the contractor shall be required to coordinate and exchange directly with other government contractors (OGC) as designated by the Government for information pertinent and essential to performance of task orders issued under this contract. The contractor shall discuss and attempt to resolve any problems between the contractor and OGC designated by the Government. The CO shall be notified in writing of any disagreement (s) which has (have) not been resolved in a timely manner and furnish the CO copies of communications between the contractor and OGC(s) relative to contract performance. Further, the close interchange with between contractor(s) may require access to or release of proprietary data. In such an event, the contractor shall enter into agreement(s) with the OGC(s) to adequately protect such proprietary data from unauthorized use or disclosure so long as it remains proprietary. A copy of such agreement shall be provided to the CO.

c. Remedy for Breach. The contractor agrees that any breach or violation of the certifications or restrictions of this clause shall constitute a material and substantial breach of the terms, conditions and provisions of the contract and that the Government may, in addition to any other remedy available, terminate this contract for default in accordance with the provisions of FAR.

H-6 RELEASE OF NEWS INFORMATION

No news release (including photographs and films, public announcements, denial or confirmation of same) on any part of the subject matter of this contract or any phase of any program hereunder shall be made without the prior written approval of the Contracting Officer and Program Executive Officer, Enterprise Information Systems (PEO- EIS) Public Affairs Office (PAO). See also Section I, DFARS clause 252.204-7000 “Disclosure of Information”.

Contractor also must comply with DFARS 252.204-7000, Disclosure of Information, concerning contractor’s responsibilities for handling unclassified information and DFARS 252.204-7003, Control of government personnel work product.

H-7 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

a. Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract. b. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

c. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer’s. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

H-8 PRICING UNDER FAR 52.217-8

If the Government exercises its unilateral right to extend services under FAR clause 52.217-8, the unit price for the performance of services during the extension period will be the unit price contained in the contract for the last exercised period of performance.

H-9 SECURITY REQUIREMENTS

The contractor must have and maintain a Secret Facility Clearance. During the period of performance, all contractor personnel performing work under this contract will be required to have and maintain a Secret Clearance. The security stipulations and/or requirements are detailed in the attached DD254 Form -Department of Defense Contract Security Classification Specification.

H-10 NON-DISCLOSURE AGREEMENT:

The contractor shall sign a Non-Disclosure Agreement within five (5) days after contract award. Any contractor employee performing under the contract shall submit an Non-Disclosure Agreement (NDA) to the Contracting Officer Representative (COR) no later than five (5) days after performance have started by the particular contractor personnel.

H-11 CONTRACTING OFFICER’S REPRESENTATIVE (COR) (MARCH 2007)

The COR is a representative for the Government with limited authority who has been designated in writing by the Contracting Officer to provide technical direction, clarification, and guidance with respect to existing specifications and performance work statement (PWS) as established in the contract. The COR also monitors the progress and quality of the Contractor’s performance for payment purposes. The COR shall promptly report Contractor performance discrepancies and suggested corrective actions to the Contracting Officer for resolution. The COR is NOT authorized to take any direct or indirect actions or make any commitments that will result in changes to price, quantity, quality, schedule, place of performance, delivery or any other terms or conditions of the written contract.

The Contractor is responsible for promptly providing written notification to the Contracting Officer if it believes the COR has requested or directed any change to the existing contract (or task/delivery order). No action shall be taken by the Contractor for any proposed change to the contract until the Contracting Officer has issued a written directive or written modification to the contract (or task/delivery order). The Government will not accept and is not liable for any alleged change to the contract unless the change is included in a written contract modification or directive signed by the Contracting Officer.

H-12 USE OF GOVERNMENT-FURNISHED COMPUTERS

a. Computers furnished under this contract shall be used for official business only. Contractor personnel shall not use computers furnished under this contract for any use other than to perform the requirements of this contract.

Contractor personnel shall not install any software on Government furnished computers unless consent is obtained from the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

b. Information services available on the Government furnished computers shall only be used for official business only. Examples of information services include Internet, Intranet, World Wide Web, and electronic mail.

c. Access to Government information services is granted as a privilege, and use of such services constitutes consent to monitoring. Information services use will be monitored to ensure the protection of networks and information and to verify and enforce compliance with this contractual requirement.

d. In the event contractor personnel use Government furnished computers and/or information services for other than official business, the contractor shall be required to provide the Government with monetary consideration in the form of credits against the contract as determined by the CO. In addition, if requested by the CO, the contractor shall be required to replace the individual who misused the Government furnished computers and/or information services within 10 working days.

The following are examples of misuse of information services:

1. Illegal, fraudulent, or malicious activities.

2. Partisan political activity, political or religious lobbying or advocacy, or activities on behalf of organizations having no affiliation with DISA or DoD.

3. Activities whose purposes are for personal or commercial financial gain. These activities may include chain letters, solicitation of business or services, sales of personal property.

4. Unauthorized fundraising or similar activities, whether for commercial, personal, or charitable purposes.

5. Accessing, storing, processing, displaying or distributing offensive or obscene material such as pornography and hate literature.

6. Annoying or harassing another person, e.g., by sending or displaying uninvited e-mail of a personal nature or by using lewd or offensive language in an e-mail message.

7. Using another person’s account or identity without his or her explicit permission, e.g., by forging e-mail.

8. Viewing, damaging, or deleting files or communications belonging to others without appropriate authorization or permission.

9. Permitting any unauthorized person to access a DoD-owned system.

H-13 INSURANCE

i. Pursuant to FAR 52.228-5, Insurance - Work on a Government Installation, the contractor shall acquire and maintain during the entire performance period of this contract, insurance of at least the following kinds and minimum amounts as set forth below:

Type Amount Comprehensive General Liability Bodily injury or death $500,000 per occurrence Motor Vehicle Liability (for each motor vehicle):

Bodily injury or death $200,000 per person $500,000 per occurrence $ 20,000 per occurrence Property Damage Workers' Compensation and Employer's Liability $100,000 per person*

*Workman's Compensation and Employer's Liability Insurance: In accordance with amounts specified by the laws of the state in which the work is to be performed under this contract. In the absence of such state laws, an amount of $100,000 shall be required and maintained.

ii. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate of written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

iii. The Contractor agrees to insert the substance of this clause, including this paragraph, in all subcontracts hereunder.

SECTION J

Attachment 1 – PWS (v2)

Attachment 2 – DOL Wage Determination Attachment 3 – Organizational Conflict of Interest Attachment 4 – Personnel Matrix Template Attachment 5 – Pricing Template (v2) Attachment 6 – QASP Attachment 7 – Past Performance Questionnaire Attachment 8 – NDA Attachment 9 – Questions on Solicitation (v2) Attachment 10 – DD254 (v2) Attachment 11 – Questions from Draft Solicitation

SECTION L

52.212-1 INSTRUCTIONS TO OFFEROR-COMMERICAL ITEMS (FEB 2012) “ADDENDUM’”

The requirement will be competed as a 100% Small Business set-aside on federal business opportunities (FBO) website fbo.gov.

GENERAL

Washington Headquarters Services (WHS)/ Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only, through the federal business opportunities (FBO) website fbo.gov. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of any and all applicable amendments to this solicitation electronically FBO. Offerors shall submit their proposals electronically. Any proposal received after the due date and time specified for receipt will be considered late and will be rejected.

All Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be deemed non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Performance Work Statement (PWS).

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held, the Government may established a competitive range for efficiency purposes.

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFP shall be submitted electronically to whs.ncr.ad.mbx.dsca-group@mail.mil by Wednesday, August 7, 2019 at 5:00PM, Eastern Standard Time (EST) no phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above. Questions received after this date and time may not be responded to by the Government. All emails shall be clearly labeled in the subject line of the email with the RFP Number: HQ0034-19-R-0232: Contractor Support of the DISCS Academic Program Questions. Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted using the Attachment 9 Questions on Solicitation and submit it in Excel format.

Questions and Responses will be provided to all Offerors via FBO. If amendments to the final solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form mailto:whs.ncr.ad.mbx.dsca-group@mail.mil

(SF) 30 and returning the signed SF 30 for all amendments issued with the Offeror’s proposal submission.

Failure to acknowledge all amendments issued by the Government may result in the proposal submitted in response to the solicitation being found non-responsive by the Government.

A. PROPOSAL VOLUMES REQUIREMENTS

Volume Section Page Limit

I

ADMINISTRATIVE VOLUME

Cover Letter, Representations & Certifications, Tax Identification Number, CAGE Code and DUNS Number, OCI certification, the completion of Clauses/Provisions such as FAR 52.212-3 Alt 1 and FAR 52.219-28

Transmittal

No Page Limit

II

PASS/FAIL- FACILITY CLEARANCE

INFORMATION

Attachment DD254 No Page Limit

III

TECHNICAL APPROACH AND

CAPABILITY VOLUME

(1) Technical Approach & Capability

(2) Phase-In Plan

(3) Staffing Plan

(4) Key Personnel Resumes

(5) Attachment Personnel Matrix

(1) 10 pages

(2) 2 pages

(3) 1 pages

(4) No Page Limit

(5) No Page Limit

IV PAST PERFORMANCE VOLUME 9 pages

V PRICE VOLUME

Attachment 5 Pricing Template No Page Limit

A.1 Instructions for Proposal Submissions: This section of the Instruction to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may make the proposal ineligible for award or result in an unfavorable proposal evaluation.

A.1.1 Sufficient Detail Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors and their related elements as listed in FAR 52.212-1 and FAR 52.212-2 of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

A.1.2 Validity Statement

The Offeror shall make a clear statement that the proposal is valid for 180 calendar days. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

A.1.3 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals will be submitted in electronic copies.

• No models, mockups, or videotapes will be accepted.

A.1.3.1 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitation for their respective volumes.

A1.4 Page Format Restrictions and Limitations

A.1.4.1 Page and Font Size Text shall be single-spaced on an 8.5 x 11 inches paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used.

Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the proposal. Documents incorporated by reference or as attachments to the proposal shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page.

Font size shall be twelve (12) point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

Lettering within tables, charts, graphs, and figures shall be no smaller than ten (10) point Times New Roman. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Proposal Revisions (FPRs).

A.1.4.2 Labeling The number of pages shown in the table above should be submitted in electronic format. Responses to Administrative, Pass/Fail Criteria, Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter shall not count against any page limitation. Pages that exceed the maximum page length above shall not be evaluated or considered by the Government.

A.1.4.3 Pages Counted Each page shall be counted except the following:

• past performance questionnaires

• past performance questionnaire point of contact list

• cover pages

• RFP cross-reference matrix

• teaming arrangements

• letters of commitment

• client authorization letters

• tables of contents

• glossaries

• lists of figures, tables, or drawings

• tabs

• dividers

• blank pages

A.1.5 Indexing Each volume shall contain a detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

A.1.6 Electronic Submission:

All Offerors shall submit electronic proposals by August 16, 2019 by 5:00 PM, EST.

Any proposal received after the exact time specified for receipt of proposals shall be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1. The proposal written volumes shall be submitted as attachments in the submission. The proposal volumes shall be submitted as attachments when submitting it to whs.ncr.ad.mbx.dsca-group@mail.mil .Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF), MS Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF), MS Excel 2010. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart. Offerors are solely responsible for ensuring that the proposal is successfully submitted to whs.ncr.ad.mbx.dsca-group@mail.mil and successfully received by whs.ncr.ad.mbx.dsca-group@mail.mil by the proposal due date and time.

A.1.7 Pricing Data/Cost Information Price information shall be addressed in Volume V – Price and the Contract Line Item Number (CLIN) structure listed in the RFP No. HQ0034-19-R-0232. All labor rates shall be rounded to cents and line items costs be rounded to the nearest dollar. All price information must be submitted in the attached price template. FTEs shall constitute 1880 hours for this solicitation. Failure to use 1880 for Factor 1 and 3 may result in the proposal being deemed unawardable.

A.1.8 Cross Referencing & Volume Designation Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume, other than the Price volume, shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, and Organizational Conflicts of Interest assertions which must be submitted in Volumes I – III, but may be cross-referenced in other volumes.

A.1.9 Confidential Information The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld mailto:whs.ncr.ad.mbx.dsca-group@mail.mil mailto:whs.ncr.ad.mbx.dsca-group@mail.mil from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

• The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)

• Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

B. ADMINISTRATIVE (VOLUME I)

Volume I, Administrative Volume shall include a cover letter, Representations & Certifications, Tax Identification Number, CAGE Code and DUNS Number, Organizational Conflict of Interest (OCI) certification, and the completion of Clauses/Provisions such as FAR 52.212-3 Alt 1 and FAR 52.219-28.

C. PASS/FAIL Criteria (VOLUME II) The Government is requesting the following information for the following elements, which will be evaluated on a pass/fail basis.

(1) The Offeror submits a letter from Defense Security Services (DSS) that demonstrates the Offeror holds an active Secret Facility Clearance as identified on the DD 254; or

(2) The Offeror shall provide their tax identification number and Cage Code in order for the government to verify the active security clearance in JPAS.

The Government intends to verify all security information submitted with DSS or the appropriate clearing authority.

D. TECHNICAL APPROACH & CAPABILITY (VOLUME III)

The Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of the Offeror’s technical approach and capability in meeting the performance work statement requirements listed in the solicitation for successful performance. The proposal shall describe the methods and techniques used to complete each task, and discuss managing all aspects of this requirement.

Phase-In Plan: The proposal shall describe the Offeror’s Phase-In approach by submitting a phase-in plan that demonstrates the Offeror’s approach for providing the necessary resources to ensure and maintain service quality levels and staffing levels for the thirty (30) calendar days phase-in period.

Staffing Plan: The proposal shall provide a staffing approach to meet the Government’s requirements and how the Offeror plans to manage unexpected turnover due to promotions, employees leaving the company, extended illnesses, military duty, etc., and how that plan minimizes the impact on contract performance. The staffing section shall demonstrate how the Offeror will ensure personnel coverage during absences (sick and personal leave of employees).

Personnel Matrix: The Offeror shall complete the attached Personnel Matrix Template by filling out all the required elements listed in the matrix for Volume III-Technical Approach and Capability.

Key Personnel: The Offeror shall submit resumes for Key Personnel, listing the individual’s name, education, experience, and certifications. Each resume shall specify which PWS tasks the individual will perform, and it shall specify the individual’s proposed duties and responsibilities. All Key Personnel are required to submit a commitment letter that is signed within five days of the proposal submission.

The Offeror shall demonstrate how the Key Personnel meet the required personnel qualifications by color coding the required qualifications. For the Program Manager position, the Offeror shall color code how their respective candidate meets required skill #1 from Section 1.6.11.1 by highlighting this information in yellow. Skills #2-4 shall be highlighted in blue. Skills #5-7 shall be highlighted in red. Skill #8 shall be highlighted in green.

For the LMS Technical Assistant position, the Offeror shall color code how their respective candidate meets required skill #1 from Section 1.6.11.2 by highlighting this information in yellow. Skills #2-4 shall be highlighted in blue. Skills #5 shall be highlighted in red. Skill #6 shall be highlighted in green.

Note. Commitment letters, Resumes for Key Personnel, and the Personnel matrix under Technical Approach & Capability (Volume III) shall not count against the page limitation.

E. PAST PERFORMANCE (VOLUME IV)

The Government is requesting that the Offeror provide up to three (3) past performance contract references that reflect recent and relevant experience. Recent experience is defined as that which is completed within the past three (3) years from the proposal due date with twelve (12) months of the period of performance completed. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached Performance Work Statement and contract type.

Past performance contract references can come from the Offeror or the subcontractor, as long as they served as the Prime Contractor for the past performance reference. If the Offeror submits recent and relevant projects performed by a subcontractor as a past performance reference the Offeror must also explain how the subcontractor significantly contributed to the performance of the referenced project, and how the Offeror expects the subcontractor to significantly contribute to the successful performance of the solicited work.

All past performance references shall include contract/delivery order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the Offeror, names, email addresses. For those references where a PPQ will be submitted the Offeror shall also include a valid telephone numbers for the person completing the PPQ.

Past performance contract references must be completed by the customer, Contracting Officer Representative (COR), or the Contracting Officer using the Past Performance Questionnaire's (PPQs).

PPQs are required for contracts not listed in Past Performance Information Retrieval System (PPIRS)

The Offeror shall provide Past Performance Questionnaires (PPQ) to its customer references and instruct them to email the completed Questionnaires to whs.ncr.ad.mbx.dsca-group@mail.milfor evaluation.

Questionnaires must be received via email no later than the date and time specified in Block 8 on page 1 of the solicitation to the specified email addresses above. Questionnaires that are not received by the due date and time may not be evaluated.

F. PRICE FACTOR (VOLUME V)

The contract will be awarded as a Labor Hour and Time and Material contract. The Offeror shall propose a price by submitting Price Volume V using the Attachment 5 Pricing Template in MS Excel format.

Labor Hour CLIN Structure: The Offeror shall propose labor rates for each labor category in each contract year, as listed in the PWS. The hours contained in the tables are estimates of the number of labor hours that will be used in the contract year.

SECTION M

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Proposals shall be evaluated on the factors listed below. Technical Approach & Capability and Past Performance are equal, and when combined are significantly more important than Price. As the evaluation becomes more equal under Factors 1 and 2, Factor 3 (Price) will become more significant in the award decision.

Factor 1 – TECHNICAL APPROACH & CAPABILITY Factor 2 – PAST PERFORMANCE Factor 3 – PRICE

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-2 ADDENDUM

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) ADDENDUM

1) BASIS FOR CONTRACT AWARD

Unless all offers are rejected, the Government intends to award a single contract to the responsible Offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The Government may select for award the Offeror whose price is not necessarily the lowest, but whose technical proposal is more advantageous to the Government and warrants the additional cost. Offerors must satisfy the requirements described in the Performance Work Statement (PWS), as well as other Request for Proposal (RFP) requirements.

Proposals shall be reviewed, evaluated, and awarded in accordance with the evaluation criteria identified in this document. Proposals that take exception to any requirement, state assumptions or impose requirements not in or contrary to the solicitation or otherwise qualify the proposal shall not be considered and shall be deemed unacceptable for award.

2) PASS/FAIL CRITERIA

The Government will evaluate a proposal ONLY IF the offer/proposal satisfies all of the following elements, which will be evaluated on a pass/fail basis*:

• The Offeror submits a letter from Defense Security Services (DSS) that demonstrates the Offeror holds an active Secret Facility Clearance as identified on the DD 254; or

• The Offeror shall provide their tax identification number and Cage Code in order for the government to verify the active security clearance in JPAS.

The Government intends to verify all security information submitted with DSS or the appropriate clearing authority.

*The Government will fully evaluate offers that receive a "pass" for this element; however, a "pass" for this elements does not guarantee award. Offerors will only be eligible for award after an evaluation is conducted in accordance with the criteria set forth in FAR 52.212-2 of this solicitation. However, if the Offeror receives a “fail”, the Offeror’s proposal will not be evaluated further.

3) EVALUATION FACTORS

a. FACTOR 1-TECHNICAL APPROACH & CAPABILITY The Government will evaluate the adequacy of the Offeror’s approach as demonstrated by the proposed technical approach and capabilities. The proposal shall be sufficiently complete to demonstrate how the Offeror will comply with PWS requirements throughout the performance period. The Government will evaluate the Offerors technical approach and capabilities for completing and providing the Personnel Matrix, Staffing Plan, Phase-In Plan, and Key Personnel resumes to perform the requirements listed in the solicitation. Data previously submitted, or presumed to be known, i.e., descriptions of previous projects performed for the Government, cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness and conciseness are essential. FTEs shall constitute 1880 hours for this solicitation. Failure to use 1880 for Factor 1 and 3 may result in the proposal being deemed unawardable.

Staffing Plan: The Government will evaluate and assess the Offeror’s staffing approach to meet the Government’s requirements and how the Offeror plans to manage unexpected turnover due to…