A23_Attachment_9_Questions_on_Solicitation_(v2).xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- DISCS Curriculum Development Solicitation Federal contract opportunity
- Solicitation number
- HQ003419R0232
- Issued by
- DOD Washington Headquarters Service
About this file
Questions on Solicitation (v2)
View the file
Other files for this federal contract opportunity
Show all 31
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Question no. | Reference | Question | Answers |
| 1 | Solicitation page 66 H.9 Solicitation page 72 volume II | H-9 States a Top Secret Facility Clearance is required and the DD 254 stipulates Secret. Which level is required? | H-9 has been amended to show Secret. |
| 2 | PWS page 5 section 1.6.12 | These labor categories are at contractor site and do not require a CAC card or clearance and will not be furnished Government equipment. Please explain the requirement for Secret safeguarding at the contractor facility on the DD254 | The Secret safeguarding has been changed to "none". Please see updated DD254. |
| 3 | DD 254 block 1b. & PWS 1.6.8 | This block is checked for Secret safeguarding but in in PWS 1.6.8 it states that off-site personnel do not require a Secret clearance. Please provide clarification | Please see answer for question #2. |
| 4 | PWS page 13 part 4 | 4.2 states that all contractor on this program require a Secret Clearance. Please provide clarity on the clearance requirements for Facility and personnel and safeguarding. | Secret clearance is only required for the Key Personnel Positions. These two positions will require CAC cards and access to Government sites and use of Government owned equipment. |
| 5 | DD254 block 1.b | DD 254 - block 1.b – states that the Level of Safeguarding Required is Secret. If the contractor employees performing work off site do not need a security clearance, why is there a need for the contractor to possess or store classified at their facility? Also, can you provide what type of information is required to be safeguarded? | Please see answer for question #2. |
| 6 | Page 66, H-9 Security Requirements | The referenced section says the contractor must have a Top Secret Facility Clearance however the DD254 does not. Please confirm that contractors must only have a Secret Clearance as shown in the DD254. | Please see answer for question #1. |
| 7 | Attachment 5 Pricing Template | Can Other Direct Costs be used to purchase software licences required for the contract? (Adobe, etc.) | Yes. |
| 8 | Attachment 5 Pricing Template | The quantity of hours provided in the pricing template (column C) for most of the CLINs are not divisible by the 1880 hours for FTE as specified several times in the solicitation including (A.1.7). Are we required to bid fractions of FTE's? | The pricing template has been updated to remove reference to FTEs. Offerors shall propose a rate against the minimum qualifications stated in the RFP with regard to the overall approach to accomplish the tasks stipulated in the solicitation. With respect to hours, offerors shall not deviate from the hours listed in Section B and the PWS. |
| 9 | Attachment 5 Pricing Template | Should total hours in column H equal total hours in column C? | Please see answer to question #8. |
| 10 | Attachment 1 PWS 1.6.12.3 | PWS states that the contractor shall provide a contract manager in addition to the program manager. What CLIN should be mappted to this position? | This has been removed from the solicitation. |
| 11 | Page 73 of RFP | The PWS makes no mention of the Phase-in period. There is also no CLIN provided for Phase-In. What is the Period of performance for phase-in and will incumbent employees be working (overlap) under the incumbent contract during the Phase-In period? | Phase In has been added to Section 1.6.18. A CLIN has been added for the Phase In period, as well. |
| 12 | SOW pg 5, 1.6.12.2, .3 | Are personnel in these two catagories required to be located within a local commuting area of Wright-Patterson AFB? "individuals will rarely be required to be on site" | The two Key Personnel positions are not required to be in the WPAFB local commuting area. However, travel will not be reimbursed for these individuals. All other positions are not required for this location and travel will be reimbursed for this positions. |
| 13 | SOW Pg 8, 1.6.14 | Will the contractor be able to use this travel clause to fullfill the rare on-site requriement utilizing the travel CLINs? | Please see the answer to question #12. |
| 14 | RFP pg 75 D. past performance | Is there a specific format for the past performance contract reference documents for volume IV or should we put completed attachment 7 PPQ input without ratings where CPARs are available? | No, there is no format to follow for volume IV. PPQs shall be submitted via email IAW the directions on the PPQs. |
| 15 | A23_HQ003419R0232 Solicitation Document |
Page 66 H-9 Security Requirements Page 72 PASS/FAIL Criteria (Volume II) H-9 Security requirements says, "The contractor must have and maintain a Top Secret Facility Clearance." Under Section L Instructions to Offerors under C. Pass/Fail Criteria (Volume II) it says "The offeror submits a letter from DSS that demonstrates the Offeror holds an active Secret Facility Clearance."
| Please confirm that the offeror only has to have an active Secret Facility Clearance at the time of proposal submission and can be in process of obtaining the Top Secret Facility Clearance. | Please see answers to questions #1 and #2. | |
| 16 | A23_Attachment 1 PWS |
| Technical Exhibit 2 Deliverables Schedule | Are the software, source code, etc. delivered at the end of every month or is it a continuous delivery throughout the month? | The Deliverables Schedule has been updated to show "Submit to the appointed COR continuously throughout the month". | |
| 17 | A23_HQ003419R0232 Solicitation Document |
Pages 41 to 42
| Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items | In review the contract terms and conditions we see that on page 41 clause 52.22-41 Service Contract Labor Standards is applicable to this contract. We also see on page 42 that clause 52.222-53 Exemptions form Application of the Service Contract Act is applicable to this contract. Please provide the SCA code mapped to the required labor categories. | The SCA applies to this contract. Please see FAR 52.222-42 in the solicitation Section I. | |
| 18 | A23_Attachment 1 PWS |
| Technical Exhibit 1 Performance Requirements Summary, PRS #5 | Will the USG please clarify the requirement for Monthly Course Survey Reports? Is this a function of the LMS Technical Assistant (compiling after-course student surveys) or the Instructional Design Team (compiling instructional analysis of courseware)? | The LMS Technical Assistant will compile the after-course student surveys each month and provide to the Director of Academic Technology and Director of Staff (Chief of Staff) and other designated personnel through the COR. Please see the answer to question #19. | |
| 19 | A23_Attachment 1 PWS |
| Technical Exhibit 2 Deliverables Schedule | The Deliverables Schedule does not list the Monthly Course Survey Report. Should the contractor integrate the Monthly Course Survey Report into the Monthly Activity Report listed in the Deliverables Schedule, or is the Monthly Course Survey Report a stand-alone deliverable? | This has been added to the Deliverables Schedule. See answer to question 18. | |
| 20 | A23_HQ003419R0232 Solicitation Document |
Page 3 of 79 – Page 16 of 79
| RFP Section SF 1449 Continuation Sheet | PWS references listed for each CLIN do not align with actual PWS. For example, Item No 0002 Instructional System Designers are "IAW Section 1.6.11.2 of the PWS." However, PWS 1.6.11.2 relates to the LMS Technical Assistant. Will the USG revise the solicitation documents to ensure alignment of CLINs with PWS references? | This has been corrected. | |
| 21 | A23_HQ003419R0232 Solicitation Document |
| CLAUSES INCORPORATED BY FULL TEXT | The draft RFP includes Attachment 2 the DOL wage determination, however, FAR 52.222-42 Statement of Equivalent Rates for Federal Hires has not been included and populated by the Government. Does the Government plan to include that clause and provide the class of service employees expected to be employed under the contract and state the equivalent rates for the contracting agency? | This has been updated. | |
| 22 | A23_Attachment 1 PWS |
| PWS 1.6.11.2 LMS Technical Assistant | The PWS states that, "This person (LMS Technical Assistant) shall perform work at DISCS on a full-time…basis…The person will be furnished with a work space and a government computer…A Secret Clearance will be required." | |||
| This position is stated as 2,730 hours so that would be 1 FTE (1880 hours) and an additional part time person (850 hours). Will the Government require the part time LMS Technical Assistant to perform work at DISCS, will this person be furnished a work space and a government computer, and will a Secret Clearance be required for this person? | Offerors shall propose a rate against the minimum qualifications stated in the RFP with regard to the overall approach to accomplish the tasks stipulated in the solicitation. With respect to hours, offerors shall not deviate from the hours listed in Section B and the PWS. Personnel that are on site will provided with appropriate work space, as needed. | |||
| 23 | PWS 1.6.11 | Is it correct that only key personnel need to hold a clearance? | Yes. | |
| 24 | PWS 1.6.12 | What is the intended Place of Performance for offsite, non-key personnel (Instructional System Designers, e-Learning Developer/Technologist, and Visual Designer)? Can they be located outside of Dayton, Ohio? | Offerors determine where non-key personnel shall work. These personnel are not required to be located in Dayton, Ohio. | |
| 25 | Solicitation, p.3, Section SF 1449/ | |||
| PWS, 1.6.11.1 Program Manager | Program Manager's (PM) estimated quantity hours is 1820. In a previous Q&A the government stated that all LCATs were assumed to be at 1880. Is this (1820) what is meant by "nearly full-time" in the PWS? | Yes. | ||
| 26 | Solicitation, Page 3, Section SF 1449/ | |||
| PWS, 1.6.11.5 LMS Tech Assistant | To confirm, is LMS Technical Assistant full-time (1880) or near full-time (1820, same as PM)? Quantity estimated is 2730 hours. 2730/1820 =1.5 FTE. Is the quantity estimated to take into account possible overtime? | Please see answer to question #22. | ||
| 27 | Solicitation, Page 3, Section SF 1449/ | |||
| PWS, 1.6.12.1 ISDs | Can the government confirm the number of FTEs required for instructional systems designers? Is it safe to assume the government requires 5 ISD FTEs? 9400/1880=5 FTEs. | Please see the answer to question #8. | ||
| 28 | PWS, 1.6.12.1, ISDs | Can the government clarify what is meant by, "Personnel performing these duties will be required to be on site periodically and, as necessary…"? | Occasionally, the ISDs will need to be on site, in Dayton, Ohio, to work side by side with Government personnel (faculty). | |
| 29 | PWS, 1.6.12.1, 1.6.12.2, 1.6.12.3 | In addition to question no. 5, are ISDs, eLearning Developer/Technologist(s), and Visual Designer(s) required to have a SECRET or Interim SECRET clearance? | Only the two Key Personnel positions require Secret security clearances. | |
| 30 | PWS, 1.6.12.2, 1.6.12.3 | Can the government confirm the number of FTEs for eLearning Developer/Technologist and Visual Designer? | Please see the answer to question #8. | |
| 31 | Solicitation, p.5, Travel | Travel is NTE $3,000.00. This may not be enough to reimburse other LCAT travel expenses. Is the government to assume all other personnel are expected to be reside close to WPAFB? | Please see answers to questions #12 and #24. | |
| 32 | Solicitation, p.72-73 | The solicitation has two (2) "D" paragraphs, Technical Approach (Vol III) and Past Performance (Vol IV). | This has been updated. | |
| 33 | PWS, Technical Exhibit 1 (Table) | The table has two (2) PRS #4s. Can the government confirm this a typo? Are there actually seven (7) instead of six (6) performance requirements? | There are seven. This has been updated. | |
| 34 | May we submit a PPQ as a sub? | No. Please review the solicitation and respond accordingly. | ||
| 35 | Solicitation, p.7, Travel | Solicitation has $3,000 for CLIN 1007; Pricing document has $3,100. Assume $3,100 is the correct amount. | The Attachment 5 Pricing Template is correct. The CLINs have been updated. | |
| 36 | Solicitation, p.9, Travel | Solicitation has $3,000 for CLIN 2007; Pricing document has $3,300. Assume $3,300 is the correct amount. | Please see answer to question #36. | |
| 37 | Solicitation, p.12, Travel | Solicitation has $3,000 for CLIN 3007; Pricing document has $3,500. Assume $3,500 is the correct amount. | Please see answer to question #36. | |
| 38 | Solicitation, p.14, Travel | Solicitation has $3,000 for CLIN 4007; Pricing document has $3,600. Assume $3,600 is the correct amount. | Please see answer to question #36. | |
| 39 | A23_Attacment_5_Pricing_Template | Solicitation does not reference CLIN 5008; Pricing document lists CLIN 5008 as IT Licensing Fees for $3,500; Solicitation should be updated to reflect CLIN 5008 or the Pricing templated should be updated to remove the reference to CLIN 5008 | The Attachment 5 Pricing Template used on the solicitation does not include a CLIN 5008. Please ensure you are looking at the Solicitation package posted on FBO and not the Draft RFP documents. |
File details come from the government source that posted it.