HQ0034-18-R-0143__EMPS__Combined_Synopsis_Solicitation__Final_v3.pdf

JOINT SERVICES PROVIDER (JSP)

SOLICITATION FOR ENTERPRISE MANAGED PRINT SERVICE

Solicitation # HQ0034-18-R-0143

This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. The solicitation number is HQ0034-18-R-0143. This solicitation is a Request For Proposal (RFP).

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular (FAC) 2005-82.

3. This acquisition is a small business competitive 8(a) set-aside. The North American Industry Classification System

(NAICS) code is 811212; “Computer and Office Machine Repair and Maintenance”. The small business size standard is $27.5M.

4. The Washington Headquarters Services (WHS) Acquisition Directorate (AD), 1155 Defense Pentagon, Washington, DC 20301, intends to procure Enterprise Managed Print Services (EMPS) for Joint Services Provider (JSP). The Government anticipates awarding a hybrid Firm Fixed Price (FFP) and Labor-Hour (LH)/Time and Materials (T&M) contract for this requirement. The period of performance (POP) shall be for a twelve-month base period and four twelve-month option periods.

Base Period 01 September 2018 – 31 August 2019 Option Period 1 01 September 2019 – 31 August 2020 Option Period 2 01 September 2020 – 31 August 2021 Option Period 3 01 September 2021 – 31 August 2022 Option Period 4 01 September 2022 – 31 August 2023

HQ003418R0143

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months EMPS Support

FFP

The Contractor shall provide EMPS Support Services in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks 5.1, and all other requirements listed in this document and attachments This includes the one month phase-in period identified in PWS Section 1.6.18 and Technical Exhibit 3

NET AMT

TEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0002 1,074 Hours Optional Printer, Plotter, and MFD Sppt

LH

The Contractor shall provide EMPS Optional Printer, Plotter and MFD Support for On-Boarding Customers in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks 5.2.1, and all other requirements listed in this document and attachments.

TOT ESTIMATED PRICE

CEILING PRICE

0003 12 Months Optional One Time Restoral

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks 5.2.2.1(1)., and all other requirements listed in this document and attachments.

0004 12 Months Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks PWS 5.2.2.1.1.(2)., and all other requirements listed in this document and attachments.

0005 12 Months Optional One-Time Restoral Outside NCR

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks PWS 5.2.2.2.1.(1)., and all other requirements listed in this

0006 12 Months Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks PWS 5.2.2.2.1.(2)., and all other requirements listed in

0007 12 Months Optional Temporary Print Hardware

FFP

The Contractor shall provide Optional Temporary Print Hardware Capability Support Services in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks 5.2.3, and all other requirements listed in this

0008 12 Months Optional Hardware Procurement

FFP

The Contractor shall provide Optional Hardware Procurement Support Services in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks 5.2.4, and all other requirements listed in this document and attachments.

Other Direct Costs

T&M The Contractor shall provide Other Direct Costs in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks 5.3, and all other requirements listed in this document and attachments.

0010 86 Each Optional JS H.R Long Term Hardware

FFP

The Contractor shall provide JS Hampton Roads Long Term Print Hardware Capability Support Services in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks 5.2.5, and all other requirements listed in this

1001 12 Months OPTION EMPS Support

FFP

The Contractor shall provide EMPS Support Services in accordance with the Performance Work Statement (PWS) under Part 5 Specific Tasks 5.1, and all other requirements listed in this document and attachments.

ITEM NO SUPPLIES/SERVICES ESTIMATED

UNIT UNIT PRICE AMOUNT

1002 1074 Hours OPTION Optional Printer, Plotter, and MFD Sppt

LH

The Contractor shall provide EMPS Optional Printer, Plotter and MFD Support for On-Boarding Customers in accordance with the Performance Work Statement

1003 12 Months OPTION Optional One Time Restoral

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under

1004 12 Months OPTION Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS)

1005 12 Months OPTION Optional One-Time Restoral Outside NCR

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under

1006 12 Months OPTION Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS)

1007 12 Months OPTION Optional Temporary Print Hardware

FFP

The Contractor shall provide Optional Temporary Print Hardware Capability Support Services in accordance with the Performance Work Statement (PWS)

1008 12 Months OPTION Optional Hardware Procurement

FFP

The Contractor shall provide Optional Hardware Procurement Support Services in

OPTION Other Direct Costs

T&M The Contractor shall provide Other Direct Costs in accordance with the

2001 12 Months OPTION EMPS Support

FFP

The Contractor shall provide EMPS Support Services in accordance with the

UNIT UNIT PRICE AMOUNT

2002 1,074 Hours OPTION Optional Printer, Plotter, and MFD Sppt

LH

The Contractor shall provide EMPS Optional Printer, Plotter and MFD Support for On-Boarding Customers in accordance with the Performance Work Statement

2003 12 Months OPTION Optional One Time Restoral

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under

2004 12 Months OPTION Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS)

2005 12 Months OPTION Optional One-Time Restoral Outside NCR

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under

2006 12 Months OPTION Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS)

2007 12 Months OPTION Optional Temporary Print Hardware

FFP

The Contractor shall provide Optional Temporary Print Hardware Capability Support Services in accordance with the Performance Work Statement (PWS)

2008 12 Months OPTION Optional Hardware Procurement

FFP

The Contractor shall provide Optional Hardware Procurement Support Services in

OPTION Other Direct Costs

T&M The Contractor shall provide Other Direct Costs in accordance with the

3001 12 Months OPTION EMPS Support

FFP

The Contractor shall provide EMPS Support Services in accordance with the

UNIT UNIT PRICE AMOUNT

3002 1,074 Hours OPTION Optional Printer, Plotter, and MFD Sppt

LH

The Contractor shall provide EMPS Optional Printer, Plotter and MFD Support for On-Boarding Customers in accordance with the Performance Work Statement

3003 12 Months OPTION Optional One Time Restoral

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under

3004 12 Months OPTION Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS)

3005 12 Months OPTION Optional One-Time Restoral Outside NCR

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under

3006 12 Months OPTION Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS)

3007 12 Months OPTION Optional Temporary Print Hardware

FFP

The Contractor shall provide Optional Temporary Print Hardware Capability Support Services in accordance with the Performance Work Statement (PWS)

3008 12 Months OPTION Optional Hardware Procurement

FFP

The Contractor shall provide Optional Hardware Procurement Support Services in

OPTION Other Direct Costs

T&M The Contractor shall provide Other Direct Costs in accordance with the

4001 12 Months OPTION EMPS Support

FFP

The Contractor shall provide EMPS Support Services in accordance with the

UNIT UNIT PRICE AMOUNT

4002 1,074 Hours OPTION Optional Printer, Plotter, and MFD Sppt

LH

The Contractor shall provide EMPS Optional Printer, Plotter and MFD Support for On-Boarding Customers in accordance with the Performance Work Statement

4003 12 Months OPTION Optional One Time Restoral

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under

4004 12 Months OPTION Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS)

4005 12 Months OPTION Optional One-Time Restoral Outside NCR

FFP

The Contractor shall provide One-Time Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS) under

4006 12 Months OPTION Optional One-Time Consumable Restoral

FFP

The Contractor shall provide One-Time Consumable Restoral within the National Capital Region (NCR) in accordance with the Performance Work Statement (PWS)

4007 12 Months OPTION Optional Temporary Print Hardware

FFP

The Contractor shall provide Optional Temporary Print Hardware Capability Support Services in accordance with the Performance Work Statement (PWS)

4008 12 Months OPTION Optional Hardware Procurement

FFP

The Contractor shall provide Optional Hardware Procurement Support Services in

OPTION Other Direct Costs

T&M The Contractor shall provide Other Direct Costs in accordance with the

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 1007 Destination Government Destination Government 1008 Destination Government Destination Government 1009 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 2006 Destination Government Destination Government 2007 Destination Government Destination Government 2008 Destination Government Destination Government 2009 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 3006 Destination Government Destination Government 3007 Destination Government Destination Government 3008 Destination Government Destination Government

3009 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government 4005 Destination Government Destination Government 4006 Destination Government Destination Government 4007 Destination Government Destination Government 4008 Destination Government Destination Government 4009 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-SEP-2018 TO

31-AUG-2019

N/A JOINT SERVICES PROVIDER (JSP)

JOSEPH J. ROFRANO JR.

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

(703) 545-9938 FOB: Destination

HQ0002

0002 POP 01-SEP-2018 TO

31-AUG-2019

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 01-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-SEP-2019 TO

31-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 01-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 01-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1008 POP 01-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1009 POP 01-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-SEP-2020 TO

31-AUG-2021

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2006 POP 01-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2007 POP 01-SEP-2021 TO

31-AUG-2022

N/A (SAME AS PREVIOUS LOCATION)

2008 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2009 POP 01-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3005 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3006 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3007 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3008 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3009 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-SEP-2022 TO

31-AUG-2023

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4005 POP 01-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4006 POP 01-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4007 POP 01-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4008 POP 01-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4009 POP 01-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8

52.203-10 52.203-12

Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity Price Or Fee Adjustment For Illegal Or Improper Activity Limitation On Payments To Influence Certain Federal Transactions

MAY 2014

MAY 2014

OCT 2010

52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.203-16 52.203-17

Preventing Personal Conflicts of Interest Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

DEC 2011

APR 2014

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.204-2 Security Requirements AUG 1996 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-8 Annual Representations and Certifications JAN 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016 52.204-14 52.204-16

Service Contract Reporting Requirements Commercial and Government Entity Code Reporting

OCT 2016

JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions—Commercial Items JAN 2017 52.216-31

52.217-5

Time-and-Materials/Labor-Hour Proposal Requirements-- Commercial Item Acquisition Evaluation Of Options

FEB 2007

JUL 1990

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-8 Utilization of Small Business Concerns NOV 2016 52.219-14 Limitations On Subcontracting JAN 2017 52.219-17 Section 8(a) Award JAN 2017 52.219-28 Post-Award Small Business Program Representation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-17 Nondisplacement of Qualified Workers MAY 2014 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-22 52.222-24

Previous Contracts And Compliance Reports Preaward On-Site Equal Opportunity Compliance Evaluation

FEB 1999

FEB 1999

52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-46 Evaluation Of Compensation For Professional Employees FEB 1993 52.222-50 Combating Trafficking in Persons MAR 2015 52.222-54 Employment Eligibility Verification OCT 2015 52.223-5 52.223-6

Pollution Prevention and Right-to-Know Information Drug-Free Workplace

MAY 2011

MAY 2001

52.223-10 52.223-13

52.223-18

Waste Reduction Program Acquisition of EPEAT - Registered Imaging Equipment (Jun 2014) Encouraging Contractor Policies To Ban Text Messaging While Driving

MAY 2011

JUN 2014

AUG 2011

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals -- Representation.

DEC 2016

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.227-14 52.228-5 52.229-3 52.232-1 52.232-8 52.232-9 52.232-23

Rights in Data--General Insurance - Work On A Government Installation Federal, State And Local Taxes Payments Discounts For Prompt Payment Limitation On Withholding Of Payments Assignment Of Claims

MAY 2014

JAN 1997

FEB 2013

APR 1984

FEB 2002

APR 1984

MAY 2014

52.232-25 Prompt Payment JAN 2017 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity Of Services JAN 1991 52.239-1 52.242-13

Privacy or Security Safeguards Bankruptcy

AUG 1996

JUL 1995

52.242-15 Stop-Work Order AUG 1989

52.246-2 52.246-4 52.246-6 52.245-1 52.245-9 52.246-25

Inspection Of Supplies--Fixed Price Inspection Of Services--Fixed Price Inspection--Time-And-Material And Labor-Hour Government Property Use And Charges Limitation Of Liability--Services

AUG 1996

AUG 1996

MAY 2001

JAN 2017

APR 2012

FEB 1997

52.251-1 52.253-1

Government Supply Sources Computer Generated Forms

APR 2012

JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 252.203-7005

Agency Office of the Inspector General Representation Relating to Compensation of Former DoD Officials

DEC 2012

NOV 2011

252.204-7000 252.204-7003

Disclosure Of Information Control Of Government Personnel Work Product

OCT 2016

APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7005 252.204-7006

Oral Attestation of Security Responsibilities Billing Instructions

NOV 2001

OCT 2005

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.211-7007 252.215-7008 252.222-7006

Reporting of Government-Furnished Property Only One Offer Restrictions on the Use of Mandatory Arbitration Agreements

AUG 2012

OCT 2013

DEC 2010

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.227-7015 252.227-7028

252.232-7003

Technical Data--Commercial Items Technical Data or Computer Software Previously Delivered to the Government Electronic Submission of Payment Requests and Receiving Reports

FEB 2014

JUN 1995

JUN 2012

252.232-7007 252.232-7010

Limitation Of Government's Obligation Levies on Contract Payments

APR 2014

DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

JUN 2013

252.237-7023 252.239-7001

Continuation of Essential Contractor Services Information Assurance Contractor Training and Certification

OCT 2010

JAN 2008

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.245-7002 Reporting Loss of Government Property APR 2012

252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal SEP 2016 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016)

(a) This provision implements section 523 of Division B of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts.

(b) If the Offeror is proposing a total contract price that will exceed $5,000,000 (including options), the Offeror shall certify that, to the best of its knowledge and belief, it--

(1) Has [ ] filed all Federal tax returns required during the three years preceding the certification;

(2) Has not [ ] been convicted of a criminal offense under the Internal Revenue Code of 1986; and

(3) Has not [ ], more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS

Washington Headquarters Services (WHS), Acquisition Directorate (AD) is releasing this solicitation electronically only, via Federal Business Opportunity (FBO). This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of any and all applicable amendments to this solicitation electronically through FBO. Offerors shall submit their proposals electronically. Any proposal received after the due date and time specified for receipt will be considered late and will be rejected.

All Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award.

The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation.

Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Performance Work Statement

(PWS).

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held, the Government may establish a competitive range for efficiency purposes.

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFP shall be submitted electronically to whs.ncr.ad.mbx.essd-services-branch@mail.mil by Monday, July 09, 2018 at 12:00PM, Eastern Standard Time (EST) no phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above. Questions received after this date and time may not be responded to by the Government. All emails shall be clearly labeled in the subject line of the email with the RFP Number: HQ0034- 18-R-0143: EMPS Questions. Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following a format similar to the table below:

Question No. Reference Question Category Question # Solicitation or Attachments, and Section Contract or Technical Question

Questions and Responses will be provided to all Offerors via FedBizOpps. If amendments to the final solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Offeror’s proposal submission. Failure to acknowledge all amendments issued by the Government may result in the proposal submitted in response to the solicitation being found non-responsive by the Government.

A. PROPOSAL VOLUME REQUIREMENTS

The following are descriptions of the information that shall be provided with the proposal.

mailto:whs.ncr.ad.mbx.essd-services-branch@mail.mil

PROPOSAL SUBMISSIONS PAGE LIMITS

VOLUME I

ADMINISTRATIVE - Cover Letter, Representations & Certifications, completed SF1449, Tax Identification Number, CAGE Code and DUNS Number, Evidence for all security requirements (PWS 1.6.8, Security Requirements), and Completed FAR clauses/provisions:

(a) 52.212-3 Offeror Representations and Certifications - Commercial Items w/ Alternate I (Insert)

(b) 52.219-1 Small Business Program Representations (Oct 2014) w/ Alternate I (Sep 2015)

( c) 52.219-28 Post Award Small Business Representation (July 2013)

No Page Limit

PASS/FAIL CRITERIA

(1) Facility Clearance Information

(2) Employee Compensation Plan

(1) No Page Limit

(2) No Page Limit

VOLUME II

Factor I - Technical Approach Demonstrate proposed key personnel and staffing levels (labor categories, hours and rates) aligned with tasks in the Performance Work Statement. The proposal shall demonstrate the offeror’s approach for providing complete program management support that will fully integrate, manage, control, and document all phases of the contract requirements. Proposals shall describe the project management and quality control plans and demonstrate the offeror’s approach for providing the corporate resources necessary to ensure and maintain service quality levels, staffing levels, and training and risk management.

Maximum of 20 pages. No page limit for resumes, if submitted.

VOLUME III

Factor II – Past Performance Maximum of twelve (12) pages.

VOLUME III

Factor III - PRICE – Price Schedule; Labor Categories, Cost, and ODCs, (Excel); Estimate Basis (Word) No Page Limit

VOLUME IV

Compensation Plan is required in accordance with FAR 52.222-46 – Evaluation of Compensation for Professional Employees No Page Limit

A.1. Instructions for Proposal Submissions: This section of the Instruction to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may make the proposal ineligible for award or result in an unfavorable proposal evaluation.

A.1.1 Sufficient Detail Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors and their related elements as listed in FAR 52.212-1 and FAR 52.212-2 of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

A.1.2 Validity Statement The Offeror shall make a clear statement that the proposal is valid for 180 calendar days. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

A.1.3 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals will be submitted in electronic copies.

• No models, mockups, or videotapes will be accepted.

A.1.3.1 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

Glossaries do not count against the page limitation for their respective volumes.

A1.4 Page Format Restrictions and Limitations

A.1.4.1 Page and Font Size Text shall be single- spaced on an 8.5 x 11 inches paper format, with a minimum one-inch margin all around.

Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used.

Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the proposal. Documents incorporated by reference or as attachments to the proposal shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page.

Font size shall be twelve (12) point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Lettering within tables, charts, graphs, and figures shall be no smaller than ten (10) point Times New Roman. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Proposal Revisions (FPRs).

A.1.4.2 Labeling The number of pages shown in the table above should be submitted in electronic format. Responses to Administrative, Pass/Fail Criteria, Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the

RFP identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter shall not count against any page limitation. Pages that exceed the maximum page length above shall not be evaluated or considered by the Government.

A.1.4.3 Pages Counted Each page shall be counted except the following:

• past performance questionnaires

• past performance questionnaire point of contact list

• cover pages

• RFP cross-reference matrix

• teaming arrangements

• letters of commitment

• past performance consent letters

• client authorization letters

• tables of contents

• glossaries

• lists of figures, tables, or drawings

• tabs

• dividers

• blank pages

A.1.5 Indexing Each volume shall contain a detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

A.1.6 Electronic Submission – All offerors shall submit electronic proposals via email at whs.ncr.ad.mbx.essd-services-branch@mail.mil. ALL OFFERORS SHALL SUBMIT PROPOSALS BY MONDAY, JULY 30, 2018 AT

10:00AM, EASTERN STANDARD TIME (EST).

Subject line: HQ0034-18-R-0143 Enterprise Managed Print Support Services (EMPS) Submission

Any proposal received after the exact time specified for receipt shall be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1. The proposal written volumes shall be submitted as attachments in the email. There is a 10MB limit for all electronic submissions per email. One email per proposal is preferred. The proposal volumes shall be submitted as attachments when submitting it to the aforementioned email address. Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF), MS Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF), MS Excel 2010. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart. Offerors are solely responsible for ensuring that the proposal is successfully emailed to the Government and successfully received by the Government by the proposal due date and time.

A.1.7 Pricing Data/Cost Information Price information shall be addressed in Volume III – Price and the Contract Line Item Number (CLIN) structure listed in the RFP No. HQ0034-18-R-0143. All labor rates shall be rounded to the nearest dollar. All price information must be submitted in the attached price template.

A.1.8 Cross Referencing & Volume Designation Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume, other than the Price volume, shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and Organizational Conflicts of Interest assertions which must be submitted in Volumes I – IV, but may be cross-referenced in other volumes.

A.1.9 Confidential Information The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

• The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

• Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

B. ADMINISTRATIVE (VOLUME I)

The offeror shall present all cover letters, certifications, Organizational Conflict of Interest Form (OCI), the completion of Clauses/Provisions, and evidence of contractor Secret Facility Clearance Level.

B.1 The offeror shall submit Facility Clearance Information, Employees Compensation Plan, and evidence of Past Performance Experience.

The Offeror shall state the salaries and fringe benefits to be offered to employees working under this contract in accordance with Local Clause H-2 (referenced below). The Government reserves the right to reject any proposal that does not provide sufficient employees compensation plan.

C. PASS/FAIL Criteria (VOLUME II - VOLUME IV)

The Government is requesting the following information for the following elements, which will be evaluated on a pass/fail basis.

(1) The offeror submits a letter from Defense Security Services (DSS) that demonstrates the offeror holds an active Secret Facility Clearance as identified on the DD 254 (Attachment 2);

(2) The offeror unconditionally accepts the terms and conditions of the RFP. Offerors cannot redline or condition proposals;

(3) The offeror submits all required information specified in the RFP by the closing date/time;

(4) The offeror submits an Employee Compensation Plan that meets the below criteria in FAR 52.212-2, specifically Section 2.1.

D. TECHNICAL APPROACH (VOLUME II)

The offeror shall submit sufficient information for the Government to make a comprehensive evaluation of the offeror’s technical approach and capability in meeting the requirements listed in the PWS for successful performance. The proposal shall describe the offeror’s approach for providing complete Enterprise Managed Printer Support Services that will fully support, manage, control, and document all phases of the contract requirements.

Proposals shall describe the offeror’s phase-in approach, outline the offeror’s quality control plan (QCP), and demonstrate the offeror’s approach for providing the resources necessary to ensure and maintain service quality levels and staffing levels.

D.1 The offeror shall submit resumes for all Key Personnel, listing the individual’s name, education, experience, and certifications. Each resume shall specify which PWS tasks the individual will perform, and it shall specify the individual’s proposed duties and responsibilities.

The proposal shall include a personnel matrix that lists the personnel assigned to each PWS task:

• For each Key Personnel, the matrix shall list the individual’s name, Key Personnel Title (see table at PWS para.

1.6.12), security clearance level, number of hours proposed, duties/responsibilities, education, experience, and certifications.

• For each Non-Key Personnel labor category that the offeror proposes to use on the Firm-Fixed Price CLINs, the matrix shall list the name of the labor category, number of hours proposed, and duties/responsibilities. The vendor shall provide a definition of each labor category that it proposes (see additional instructions in following paragraph).

Technical Exhibit 3 (Estimated Workload Data) lists types of personnel as guidance to offerors in proposing labor categories.

• For each Non-Key Personnel proposed to work under the Labor Hour CLINs (0002 & 0009), the matrix shall list the individual’s name, the Non-Key Personnel Title (see table at PWS para. 1.6.12.1), security clearance level, number of hours proposed, position duties/responsibilities, education, experience, and certifications.

D.2 The offeror shall provide a narrative describing how qualified personnel will be provided as required by PWS sections 1.6 as well as the ability to meet the requirements identified in PWS Part 5. The offeror shall describe their company’s historical ability to retain personnel and how this will be utilized to meet the requirements of this PWS.

The offeror shall describe their overall staffing and recruiting process utilized to attract, retain, and maintain qualified personnel at optimal staffing levels to accomplish task order requirements over the life of the task order, to include surge operations. The offeror shall describe their use of labor sources to attract qualified candidates, and their plan to ensure these candidates meet the minimum qualifications required for all labor category descriptions in the PWS.

D.3 The offeror shall provide a definition of each of its proposed labor categories. Each labor category definition submitted by the offeror shall also include the minimum levels of education, experience, and certifications that individuals listed under the labor category will have. The offeror’s labor category definitions will be incorporated into the resultant contract. During contract performance, all personnel must meet the minimum attributes listed in the definition of their specific labor category.

Note. Key personnel resumes & Personnel matrix under Technical Approach & Capability (Volume II) shall not count against the page limitation under Volume II.

E. PAST PERFORMANCE (VOLUME III)

The Government is requesting that the offeror provide up to three (3) past performance contract references that reflect recent and relevant experience. Recent experience is defined as that completed within the past five (5) years from the proposal due date with twelve (12) months of the period of performance completed. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached Performance Work Statement and contract type. Past performance contract references can come from the offeror or the subcontractor, as long as they served as the Prime Contractor for the past performance reference. If the offeror submits recent and relevant projects performed by a subcontractor as a past performance reference the offeror must also explain how the subcontractor significantly contributed to the performance of the referenced project, and how the offeror expects the subcontractor to significantly contribute to the successful performance of the solicited work.

Past performance contract references must be completed by the customer, Contracting Officer Representative (COR), or Contracting Officer using the Past Performance Questionnaire’s (PPQs) (Attachment 3). PPQs are required for contracts not listed in Past Performance Information Retrieval System (PPIRS). In the past performance reference include contract/delivery order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the offeror, names, email addresses and valid telephone numbers for the person completing the PPQ.

The Offeror shall provide Past Performance Questionnaires (PPQ) to its…