A03_SOW_for_Fleet_Maintenance.rev1_4_Apr_17_(002).docx

STATEMENT OF WORK

FLEET MAINTENANCE

March 22, 2017

1 SCOPE. This Statement of Work (SOW) defines the effort to secure services for Preventive Maintenance, DOT Inspections, and Repairs of Emergency Vehicles for a Government Facility located in Adams County, PA. The service is for the following vehicles:

a. 2004 E-ONE #128910 – Titan, Lic# D2015, Unit # C-19

b. 2006 International – 7600, Lic# D2007, Unit# T-19

c. 2008 KME – GSO #7189, Lic# D2003, Unit# 19-1

d. 2007 Pierce – Enforcer Lic# D2008, Unit# 19-3

e. 1990 Grumman – AC 1000, Lic# D2011, Unit# Engine 19-2

f. 2011 Spartan Chassis/Metro Star W/ Hackney Body, 2010 Emissions, Unit # Squad 19

2 APPLICABLE DOCUMENTS. N/A

3 REQUIREMENTS.

3.1 General. The work required by this contract shall be performed in accordance with this Statement of Work (SOW).

The contractor shall provide all personnel, parts, labor and equipment to perform the services required within this sow. Only new parts shall be used for repairs, maintenance and overhaul in fulfilling this contract. Work shall be performed at the contractor’s site, however, there may be a time where the contractor will need to come on site to repair if a vehicle is not able to be safely driven to the contractor.

3.2 Detail Tasks.

3.2.1 Preventive Maintenance (Bumper to Bumper Service). Change fluids and filters on engine, pump transmission, transmission and rear differential. (oil & oil filter, fuel filter, transmission fluid & filter, air filter, fuel filter, and gear oil and other related contractor supplies). Run pump and check all valves for leaks. Adjust pump packing if needed. Run generator and change fluids and filters. Lube all hinges, latches and doors. Check tire pressure. Service for the following vehicles:

3.2.2 DOT Inspection. Inspect alignment; suspension; steering; brake systems-hydraulic/vacuum or air; tires; wheels, rims, lock rings, studs, nuts; fuel storage an delivery; exhaust system; vehicle frame, body and sheet metal; lighting; electrical system; emergency equipment; seats and seat belts; sun visor; mirrors; glazing; windshield wipers and defroster; automatic transmission gear selector, neutral safety switch (if applicable); speedometer and odometer; clutch and brake pedal pad; horn; hitches and coupling devises (if applicable); tanks and pressure vessels. The following vehicles are to be inspected.

3.2.3 Optional Parts and Supplies: Additional parts costs for repairs due to findings during the DOT Inspection or for unscheduled repairs throughout the Period of Performance

3.2.4 Pump Certification Test: Provide pump certification to the following vehicles:

2006 International – 7600, Lic# D2007, Unit# T-19 2008 KME – GSO #7189, Lic# D2003, Unit# 19-1 2007 Pierce – Enforcer Lic# D2008, Unit# 19-3 1990 Grumman – AC 1000, Lic# D2011, Unit# Engine 19-2

3.2.5 Additional Services: Provide overnight secure parking of RRMC vehicles while on your property, 24-hour 7 days a week Emergency Road Service, Liability coverage for RRMC’s vehicle protection while on your property, provide repairs using ASE Certified Technicians and Emergency Vehicle Technicians (EVT), and have the availability to provide on-site repairs and diagnosis at our location if necessary.

4 CONTRACTOR QUALITY CONTROL PROGRAM (QCP).

4.1 The Contractor shall establish and maintain a complete QCP as stated in the Contractor’s Technical Proposal which shall assure the requirements of the contract are met as specified. Within 30 calendar days after award, two copies of a comprehensive written QCP shall be submitted to the COR and as changes are made thereafter. The COR will approve or disapprove the program within five calendar days of receipt. In the even the initial submission is disapproved, the Contractor shall submit a revised QCP within five workdays after disapproval.

4.2 The Quality Control Program shall include the following;

4.3 Documentation. A file of all inspections conducted by the Contractor, and any corrective action required and take, shall be maintained by the Contractor through the term of this contract. Such file shall be the property of the Government and be made available to the COR during regular hours. The file shall be turned over to the COR within 30 Calendar days after completion/termination of the contract.

4.4 Deficiencies. If it is determined by the Government that the Contractor has failed to maintain the approved QCP the Government will give the Contractor a written notice of deficiency. The Contractor shall correct all deficiencies within five calendar day of receipt of written notice. If deficiencies are not corrected to the satisfaction of the Government, the Government may terminate the contract for default. The contractor shall be responsible for all costs associated with correctly any and all deficiencies.

5 PERIOD OF PERFORMANCE

This requirement have a period of performance of one year and four option years.

6 REPAIR/SERVICE COMPLETION TIME

After receipt of the vehicle by the Contractor, the Government requires that vehicles be repaired or serviced and returned within ten (10) working days following the time authorized for the repair unless parts are required to be ordered that would not allow the vehicle to safely be returned to RRMC. Contractor’s workday, for the purpose of delivery time, please deliver between 7:30 AM EST to 4:00 PM EST, Monday through Friday, excluding Federally-recognized holidays.

7 ENVIRONMENTAL COMPLIANCES

7.1 The Contractor shall ensure environmental compliances are maintained in accordance with OSHA, EPA regulations and any other federal, state, local and all host activity environmental control policies.

7.2 The Contractor shall dispose of replaced parts, tires, batteries, waste motor oil, filters, cleaning fluids, engine coolant and other similar items, as the contractors expense, in accordance with all EPA and OSHA regulations, and any other federal, state, local, and host activity environmental policies and regulations.

8 CERTIFICATION AND QUALIFICATIONS

8.1 Certifications. Contractor employees shall have the training, certifications, permits and valid licenses ad endorsements in accordance with the applicable le Federal, DOD, State, City and County regulations prior to performing any of the services or using any of the equipment specified in this SOW.

8.2 Qualification. Personnel performing maintenance and repairs of vehicles in this SOW shall be required to possess and maintain the Automotive Service Excellence (ASE) certification.

9 EQUIPMENT/TOOLS

9.1 The contractor must have suitable, up-to-date diagnostic and repair equipment for the diagnosis, repair and adjustment of the types of vehicles descried within this SOW.

9.2 The contractor’s equipment and system(s) for the handling, storage and disposal of materials and fluids used in the vehicle repair process, must meet the Environmental Protection Agency (EPA), state, local and host activity regulations and guidelines for safety and clean air and water.

9.3 Required storage and disposal of materials/fluids include, but are not limited to: used tires disposal source, engine coolant disposal source, used oil storage containers, used oil disposal source, used oil filters disposal source, used lead acid battery recycling and disposal source, cleaning solvent storage containers, cleaning solvent recycling or disposal source, used shop towels/rags recycling or disposal source, used absorption material container and disposal source.

10. FLUIDS, LUBRICANTS AND GREASES

Used in the performance of this contract must meet or exceed original manufacturer requirements and specifications for the type of vehicle being serviced and/or repaired.

11. RECYCLED ANTIFREEZE

All antifreeze products must be ethylene-glycol-based or manufacturer’s recommendation ONLY. Recycled antifreeze shall not be used in vehicles under manufacturer’s warranty. Recycled antifreeze in other vehicles may be used, if the recycled equipment is certified by EPA, disposal shall meet EPA guidelines and prior approval shall be received from the COR.

12. COOLING SYSTEM, BRAKE SYSTEM AND DRIVE TRAIN ADDITIVES

Cooling system, brake system and drive-train additives my only be used to meet the vehicle’s original equipment manufacturer requirements or at the request of the COR. Any additives used in the performance of this contract must meet or exceed original equipment manufacturer requirements and specifications for the type of vehicle being serviced and/or repaired.

13. QUALITY ASSURANCE

The Government will evaluate the Contractor’s compliance with this contract. COR will record all surveillance observations and will maintain a file of all inspection results. Successive unsatisfactory performance of any performance objectives shall result in appropriate action(s) as determined by the Contracting Officer.

14 DELIVERABLES

15 HISTORICAL DATA

2004 E-ONE #128910 – Titan, Lic# D2015, Unit # C-19

2006 International – 7600, Lic# D2007, Unit# T-19

2008 KME – GSO #7189, Lic# D2003, Unit# 19-1

2007 Pierce – Enforcer Lic# D2008, Unit# 19-3

1990 Grumman – AC 1000, Lic# D2011, Unit# Engine 19-2

2011 Spartan Chassis/Metro Star W/ Hackney Body, 2010 Emissions, Unit # Squad 19