Attachment_8_Questions_and_Answers.pdf

Questions and Answers DOCUMENT HQ0034-17-R-0008_Solicitation

SECTION NO. 52.212-1 ADDENDUM

SECTION NAME A. PROPOSAL VOLUMES REQUIREMENTS

SECTION TEXT

VOLUME II

FACTOR 1-

TECHINCAL APPROACH and Capability

*Please provided hours and labor mix to support technical approach to include:

(1) All Contract line item numbers and descriptions.

(2) The quantity and unit for each Contract line item.

(3) The labor category(s), and labor hours associated with each contract line item.

Maximum of 20 Pages.

Personnel matrix will not be counted as a part of the 20 pages.

Labor hour information will not count against the 20 pages

Resumes required. Pages for Resumes will not be counted as part of the 20 pages.

QUESTION 1

Can the Government clarify what positions require resumes? i.e. Key personnel?

GOVERNMENT’S ANSWER: The positions identified in Key Personnel only.

DOCUMENT HQ0034-17-R-0008_Solicitation

SECTION NO. 52.212-1 ADDENDUM

SECTION NAME B. ADMINISTRATIVE (VOLUME I)

SECTION TEXT

…The Offeror shall submit evidence to the Government for all security clearance requirements in accordance to the Performance Work Statement, attached documents, and all other requirements listed in this document…

QUESTION 2

What specific “evidence” do offeror’s need to submit to verify security clearance requirements? Please provide a listing of required documentation or statements so industry can respond accordingly.

GOVERNMENT’S ANSWER: A spreadsheet, similar to a visit request, i.e. identifying names, security clearance level, date clearance granted. Clarification language was added to Section B.

Administrative (VOLUME I). See revised section for complete details.

DOCUMENT HQ0034-17-R-0008_Solicitation

SECTION NO. H-9

SECTION NAME SECURITY REQUIREMENTS

SECTION TEXT

… In addition, the contractor personnel performing work under this contract must have a current Top Secret Security Clearance reflected in the Joint Personnel Adjudication System (JPAS) at entrance on duty, and must maintain the level of security required for the life of the contract…

QUESTION 3

H-9 states that personnel must have a current Top Secret Security Clearance at entrance on duty however this contradicts the required security levels provided in Attachment_7_Performance_Work_Statement for Task 7 Information Collections (Secret Clearance) and Task 10 Graphics Development (no security clearance required). Will the Government change the overall security requirements to reflect that contractor personnel performing work under this contract must have the clearance level required of the task to be supported?

GOVERNMENT’S ANSWER: Section H-9 has been deleted from page 83. See revised “Special Contract Requirements” section for complete details.

DOCUMENT Attachment_7_Performance_Work_Statement

SECTION NO. 4.1.3

SECTION NAME Task 1 Directorate Operations and Mission Support, Security

SECTION TEXT All personnel supporting this task require an active Top Secret clearance. Program Manager and Project Managers require SCI.

QUESTION 4

Since the Project Managers are responsible for the management of the project and not the actual analytical work and access/need-to-know that accompanies those positions, would the Government accept SCI-eligible candidates for the Project Managers - candidates that have previously held an SCI clearance?

GOVERNMENT’S ANSWER: Yes, the Government will accept SCI-eligible candidates for only the Project Managers with the condition that they obtain the appropriate access within six months and are able to maintain access throughout the contract performance.

DOCUMENT HQ0034-17-R-0008_Solicitation PAGE 3 and 32

SECTION NO. Section SF 1449 - CONTINUATION SHEET SECTION NAME ITEM NO 0001 and Delivery Information CLIN 0001

SECTION TEXT

SF Continuation Sheet ITEM NO 0001:

QUANTITY UNIT

12 Months

Delivery Information:

CLIN DELIVERY DATE

0001 POP 17-MAR-2017 TO 05-FEB-2018

0012 POP 06-FEB-2017 TO 16-MAR-2017

QUESTION 5

The SF Continuation sheet shows 12 months for CLIN 0001 while the Delivery Information shows a period of performance of 17 March 2017 to 05 February 2018 (approx. 10.5 months). Is it the Government’s intent for the phase-in period and the base period to total 12 months?

GOVERNMENT’S ANSWER: Quantity on CLIN 0001 has been corrected from 12 to 10. Yes, the intent of the Government is for the phase-in period and the base period to total 12 months. See revised CLIN 0001 for complete details

DOCUMENT HQ0034-17-R-0008_Solicitation PAGE 3 and 32

SECTION NO. Section SF 1449 - CONTINUATION SHEET SECTION NAME ITEM NO 0001 and Delivery Information CLIN 0001

SECTION TEXT

SF Continuation Sheet ITEM NO 0001:

QUANTITY UNIT

12 Months

Delivery Information:

0001 POP 17-MAR-2017 TO 05-FEB-2018

QUESTION 6

The SF Continuation sheet shows 12 months for CLIN 0001 while the Delivery Information shows a period of performance of 17 March 2017 to 05 February 2018 (approx. 10.5 months).

Can the Government clarify the period of performance for CLIN 0001?

GOVERNMENT’S ANSWER: The period of performance for CLIN 0001 is 10 months from 06-Apr- 2017 to 05-Feb-2018. See revised CLIN 0001 for complete details.

If it is 10.5 months, will the Government also clarify the UNIT to be priced (to compensate for the half month) in the firm fixed price?

GOVERNMENT’S ANSWER: The UNIT to be used for pricing is “Month”. Therefore, the Awardee should invoice for ten full months for the Base Period of Performance.

DOCUMENT HQ0034-17-R-0008_Solicitation

SECTION NO. Delivery Information

SECTION NAME CLIN 0012

SECTION TEXT

Delivery Information:

0012 POP 06-FEB-2017 TO 16-MAR-2017

QUESTION 7

The Delivery Information shows a 38-day period of performance for the phase-in period CLIN (0012) however Section 1.6.14 in the PWS states that “the Contractor shall have personnel on board, during the sixty (60) day, phase in/ phase out periods.”

Can the Government clarify the period of performance for CLIN 0012?

GOVERNMENT’S ANSWER: The period of performance for CLIN 0012 is forty (40) calendar days and not 38-day as stated on above statement. The forty (40) calendar day phase in period is from 06 February 2017 to 16 March 2017.

The number of days in section 1.6.14 was changed from 60 to 40 and the word sixty was replaced by forty. Also, the word “calendar” was added after 40. See revised section 1.6.14 for complete details.

In addition, can the Government clarify (define) the UNIT for this CLIN?

GOVERNMENT’S ANSWER: The unit of issue for CLIN remains “Lot” for the phase –in clin.

DOCUMENT Attachment_7_Performance_Work_Statement

SECTION NO. 1.6.14

SECTION NAME Phase in Period

SECTION TEXT

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the sixty (60) day, phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date of February 5, 2017.

QUESTION 8

Can the Government verify that the start date of February 5, 2017 is for the phase-in period and not the date to commence full performance of services?

GOVERNMENT’S ANSWER: The start date for the Phase in Period is February 6, 2017 and not the date to commence full performance services.

DOCUMENT HQ0034-17-R-0008_Solicitation

SECTION NO. 52.212-1 ADDENDUM D.

SECTION NAME PAST PERFORMANCE (VOLUME III)

SECTION TEXT The Offeror will provide Past Performance Questionnaires (PPQs) to its customer references and instruct them to email the completed Questionnaires directly to WHS/AD ESSD Branch’s email listed below.

QUESTION 9

A current team member is also the designated customer reference for a PPQ (Prime contractor for a subcontract reference). In order to avoid any OCI issues, may we submit this PPQ directly to the Government customer reference?

GOVERNMENT’S ANSWER: Yes

DOCUMENT HQ0034-17-R-0008_Solicitation

SECTION NO. 52.212-1 ADDENDUM C.

SECTION NAME TECHNICAL APPROACH & CAPABILITY (VOLUME II)

SECTION TEXT

Quality Control Plan (QCP): The plan should, in general, outline QCP activities that will be implemented, and include a scheduled time frame that includes preparation from its initial development through the final reporting in any year. It should contain an outline of the processes and schedule to review all processes. Quality Control Plan shall be titled and identified as such “Quality Control Plan” within the Technical Approach and Capability volume as a separate document.

QUESTION 10

Can the Government please verify that the QCP does not count against the page limit for the Technical Approach and Capability Factor?

GOVERNMENT’S ANSWER: That is correct, the QCP does NOT count against the page limit for the Technical Approach and Capability Factor. A note was added to Proposal Submission table to clarify that point. See revised table

DOCUMENT Attachment_7_Performance_Work_Statement

SECTION NO. 4.1.2

SECTION NAME Program and Project Management

SECTION TEXT N/A

QUESTION 11

Section 4.1.1 appears to be missing and there are two sections 4.1.2.

GOVERNMENT’S ANSWER: Paragraphs have been renumbered in the updated PWS. See revised PWS for complete details

DOCUMENT Attachment_7_Performance_Work_Statement

SECTION NO. 4.9.1

SECTION NAME Security

SECTION TEXT N/A

QUESTION 12

Section 4.9.2 appears to be missing and there are two sections 4.9.1.

GOVERNMENT’S ANSWER: Paragraphs have been renumbered in the updated PWS. See revised PWS for complete details

DOCUMENT HQ0034-17-R-0008_Solicitation

SECTION NO. 52.212-2 ADDENDUM 2) a.

SECTION NAME FACTOR 1 – TECHNICAL APPROACH & CAPABILITY, iii) Staffing Plan

SECTION TEXT …b) personnel matrix that meets and/or exceeds minimum qualifications experience, education/certification levels…

QUESTION 13 Since minimum qualifications, experience, and education/certification levels were only provided for the key personnel positions, can the Government please confirm that the personnel matrix is just for Key

Personnel?

GOVERNMENT’S ANSWER: Yes, only to Key Personnel but please see the Government’s response for Question #2

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QUESTION 14

Does the Combined Synopsis/Solicitation under solicitation number HQ003417R0008 contain requirements similar to a current contract?

GOVERNMENT’S ANSWER: Yes If possible, please provide the current contract number?

GOVERNMENT’S ANSWER: HQ0034-12-F-0213

Or, is this a new requirement for the government?

Questions and Answers