Amendment_No._0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

J

PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

01-Dec-2016

4. REQUISITION/PURCHASE REQ. NO.

KD031720161515

5. PROJECT NO.(Ifapplicable)

6. ISSUED BY CODE HQ0034 7. ADMINISTERED BY (Ifother than item 6) CODE

WHS - ACQUISITION DIRECTORATE

1225 SOUTH CLARK ST, SUITE 1202

ARLINGTON VA 22202-3909

See Item 6

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X 9A. AMENDMENT OF SOLICITATION NO.

HQ0034-17-R-0008

X 9B. DATED (SEE ITEM 11)

18-Nov-2016

10A. MOD. OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt ofthis amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy ofthe offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue ofthis amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to revise FAR Provision 52.212-1 Addendum, Section A. Proposal Volume Requirements, Proposal Submissions Table, Volume IV, Factor 3 – Price and Section E. Price Factor (Volume IV). Added language is highlighted in yellow.

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

TEL: EMAIL:

15B. CONT RACT OR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

01-Dec-2016

EXCEPTION TO SF 30

30-105-04

STANDARD FORM 30 (Rev. 10-83) APPROVED BY OIRM 11-84 Prescribed by GSA

FAR (48 CFR) 53.243

HQ0034-17-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

52.212-1 INSTRUCTIONS TO OFFEROR-COMMERICAL ITEMS (FEB 2012) “ADDENDUM’”

The requirement is a Full and Open Competition in accordance with FAR Subpart 6.1 – Full and Open Competition. Offerors shall submit their electronic proposals by the due date and time for this solicitation as stated in Block 8 on Page 1 of the solicitation.

General

Washington Headquarters Services (WHS)/ Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only, via Federal Business Opportunities (FedBizOpps). This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of any and all applicable amendments to this solicitation electronically through FedBizOpps.

Offerors shall submit their proposals electronically. Any proposal received after the due date and time specified for receipt will be considered late and will be rejected.

In order to maximize efficiency and ensure fairness during the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Performance Work Statement (PWS).

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the government may established a competitive range for efficiency purposes.

A. PROPOSAL VOLUMES REQUIREMENTS

The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. In addition, it shall clearly state the length of proposal validity, which shall be at least 120 days.

The following are further descriptions of the information that shall be provided with the proposal.

PROPOSAL SUBMISSIONS PAGE LIMITS

VOLUME I

ADMINISTRATIVE – Cover Letter, Representations & Certifications, completed SF1449 and SF30’s (if applicable), Tax Identification Number, CAGE Code and DUNS Number, Evidence for all security requirements, Compensation Plan in accordance with FAR 52.222-46, and Completed FAR

No page limit clauses/provisions:

(1) 52.204-8 Annual Representations and Certifications

(2) 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation.

(3) 52.209-5 Certification Regarding Responsibility Matters.

(4) 52.212-3 Offeror Representations and Certifications -

Commercial Items w/ Alternate I (Insert)

(5) 52.219-1 Small Business Program Representations w/

Alternate I (Insert)

(6) 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law - Fiscal Year 2016 Appropriations (Deviation 2016- O0002)

VOLUME II

FACTOR 1-

TECHINCAL APPROACH and Capability

*Please provided hours and labor mix to support technical approach to include:

(1) All Contract line item numbers and descriptions.

(2) The quantity and unit for each Contract line item.

(3) The labor category(s), and labor hours associated with each contract line item.

Maximum of 20 Pages.

Personnel matrix will not be counted as a part of the 20 pages.

Labor hour information will not count against the 20 pages

Resumes required. Pages for Resumes will not be counted as part of the 20 pages.

Quality Control Plan (QCP) will not be counted as a part of the 20 pages.

VOLUME III

FACTOR 2- PAST PERFORMANCE - The government is requesting that the offeror provide four (4) recent and relevant past performance contract references. Please provide information indicating the extent to which the offeror attained applicable goals for small business participation under contracts that required subcontracting plans for contract(s) that are recent and relevant.

Maximum of 12 pages

Maximum of 4 pages for meeting subcontracting goals

VOLUME IV

FACTOR 3- PRICE- CLIN Structure (RFP) - Please see Section E. of this addendum. In addition, The Offeror shall include compensation information in compliance with FAR Provision 52.222.46 – Evaluation of Compensation for Professional Employees (Feb 1993) in his Price Proposal Volume IV

No page limit

VOLUME V

FACTOR 4 – SMALL BUSINESS COMMITMENT PLAN Maximum of 2 pages

VOLUME VI

THIS A NON EVALUATION FACTOR - SMALL BUSINESS

SUBCONTRACTING PLAN - The Offerors shall submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9. The Offeror shall use Attachment 6 - Small Business Subcontracting Plan as the only authorized template to submit the Small Business Subcontracting Plan. The Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for basis of award to an other than small business

Maximum of 9 pages

A.1. Instructions for Proposal Submittal: Proposals submitted in response to the solicitation shall be formatted as follows and furnished in the number of copies stated herein. Proposals shall be submitted as follows:

(1) Text – It is preferred that text is single-spaced, on 8½ x 11 inch paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated.

(2) Font Size – It is preferred that print is a minimum 12 point font size spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

(3) Labeling – The number of pages shown in the table above should be submitted in electronic format. Responses to Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter, table of contents, and appendices shall not count against any page limitation.

(4) Pricing Data –All pricing information shall appear in the CLIN Structure (SF 1449) and the “Price Schedule” and “Labor Categories” in MS Excel Format.

(5) Electronic Submission/Responses – All Offerors shall submit their proposals via email at:

services-branch@mail.mil

Subject line: HQ0034-17-R-0008 Information Management and Information Access Submission

QUESTION Submission: Monday, November 28, 2016 at 2:00 PM (Eastern Time) PROPOSAL Submission: Wednesday, December 7, 2016 at 2:00 PM (Eastern Time)

Any proposal received after the exact time specified for receipt shall be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1. The proposal written volumes shall be submitted as attachments in the email. There is a 10MB limit for all electronic submissions per email. One email per proposal is preferred. Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF) or MS Word. All proposal submissions to the solicitation shall be in separate volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart.

B. ADMINISTRATIVE (VOLUME I)

The offeror shall provide a cover letter. The cover letter shall identify RFP (HQ0034-17-R-0008), date of submittal, acknowledgement of any amendments, the offeror’s name, address, Taxpayer ID number, CAGE code, contact information, and the PWS being quoted. Cover letters will not count against any page limitation. The cover letter shall clearly state the length that the proposal remains open and in effect, which shall be at least 120 days from the proposal due date. The Administrative Volume shall include all FAR and DFARS clauses identified in the Proposal Submission Chart above. The Offeror shall submit evidence to the Government for all security clearance requirements in accordance to the Performance Work Statement, attached documents, and all

This volume shall also include the Compensation Plan in accordance with FAR Clause 52.222-46.

The NDA is not required to be submitted with the proposal. Contractor employees must complete a NDA form prior to commencement of work.

C. TECHNICAL APPROACH & CAPABILITY (VOLUME II)

whs.ncr.ad.mbx.essd-other requirements listed in this document. As the evidence, the Offeror shall submit a spreadsheet, similar to a visit request, i.e. identifying names, security clearance level, and date clearance granted.

mailto:whs.ncr.ad.mbx.essd-services-branch@mail.mil

The Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of its approach and capability in meeting the requirements listed in the PWS for successful performance.

The technical volume shall include:

i) Technical approach/capability submission shall demonstrate how the Offeror’s proposed approach and capabilities will comply with Government tasking and requirements throughout the performance period;

ii) Phase-in Plan in accordance with PWS section 1.6.14;

iii) Staffing Plan. The Staffing Plan shall outline the following staffing plan elements: personnel title, PWS tasks assigned by PWS section number, labor category, clearance level, number of hours proposed, and position duties/responsibilities. The Staffing Plan shall include a personnel matrix that identifies experience requirements and education/certification levels. The Staffing Plan must also address the Offeror’s ability to meet security requirements. The Staffing Plan shall demonstrate how the Offeror will ensure personnel coverage during the absence of sick and personal leave of employees.

In addition, the Offeror shall provide proof that the Offeror’s facility where services will be performed will include the following features:

• Top Secret Closed Area capable of storing 6 million pages (paper)

• Accredited Sensitive Compartmented Information Facility (SCIF) capable of storing up to 30 archival boxes

• Restricted Area cleared for processing Top Secret (and below ) material

• DSS-certified Secret network for up to 30 users

• DSS-certified Top Secret network for up to 30 users

• Unclassified network for up to 30 users

• Existing SIPR connection and capability (or capable of receiving SIPR connection)

Quality Control Plan (QCP): The plan should, in general, outline QCP activities that will be implemented, and include a scheduled time frame that includes preparation from its initial development through the final reporting in any year. It should contain an outline of the processes and schedule to review all processes. Quality Control Plan shall be titled and identified as such “Quality Control Plan” within the Technical Approach and Capability volume as a separate document.

Proposals that omit or merely reiterate tasks under the PWS may be rejected.

The Offeror shall submit itemized cost breakdown in MS Excel format.

Proposed labor hours and labor mix to support Technical Approach.

(1) All Contract line item numbers and descriptions.

(2) The quantity and unit for each Contract line item.

(3) The labor category(s), and labor hours associated with each contract line item

The labor hour information does not count against the page limit for the Technical Approach and Capability Factor.

D. PAST PERFORMANCE (VOLUME III)

The government is requesting that the offeror provide four (4) recent and relevant past performance contract references. Past performance contract references can come from the offeror or the subcontractor.

Recent: The four references must be on-going or completed within the previous three (3) years of the date of this solicitation.

Relevant: Each reference shall demonstrate how your performance is similar in scope and complexity to each PWS task 4.1 through 4.10.

In the past performance reference include contract/delivery order number, contract type, program name, total contract cost, contract dates, short description of work performed, and names, email addresses and valid telephone numbers for the Procuring Contracting Officer (PCO), and Contracting Officer's Representative (COR).

The Offeror will provide Past Performance Questionnaires (PPQs) to its customer references and instruct them to email the completed Questionnaires directly to WHS/AD ESSD Branch’s email listed below. The Past Performance Questionnaires is included in the attached solicitation. Completed Questionnaires must be submitted via email to:

whs.ncr.ad.mbx.essd-services-branch@mail.mil no later than the RFP closing date. Questionnaires that are not received by the due date may not be evaluated. PPQs will not count towards the page limitation.

E. PRICE FACTOR (VOLUME IV)

The contract awarded will be firm-fixed-price. The Offeror shall submit itemized cost breakdown in MS Excel format.

The proposed Price Schedule shall include the following elements:

(1) All Contract line item numbers and descriptions.

(2) The quantity, unit, unit price and total price for each Contract line item.

(3) The labor category(s), labor hours, and labor rates associated with each contract line item.

(4) The sub-total for each performance period.

(5) The total overall price.

In addition, The Offeror shall include compensation information in compliance with FAR Provision 52.222.46 – Evaluation of Compensation for Professional Employees (Feb 1993) in his Price Proposal Volume IV.

This section has no page limit.

(End of addendum)

F. SMALL BUSINESS COMMITMENT PLAN (VOLUME V)

The Offeror shall submit the necessary information to address/meet the evaluation criteria listed in FAR Clause 52.212-2 ADDENDUM in Section 2), Subsection d. "FACTOR 4 - SMALL BUSINESS COMMITMENT PLAN", pages 90 and 91 of SF 1449 Solicitation.

D. SMALL BUSINESS SUBCONTRACTING PLAN (VOLUME VI) – THIS A NON EVALUATION

FACTOR.

The Offerors shall submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9. The Offeror shall use Attachment 6 - Small Business Subcontracting Plan as the only authorized template to submit the Small Business Subcontracting Plan. The Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for basis of award to an other than small business.

(End of provision)

(End of Summary of Changes)