SOW_for_IMO_and_Spouse_Lapel_Pins_R02.pdf

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The United States of America Vietnam War Commemoration

Statement of Work for

Deceased Vietnam Veterans’ Surviving Spouse and In Memory Of (IMO) Lapel Pins

15 September 2016

1.0 Scope. The United States of America Vietnam War Commemoration Program (the

Program) was established to commemorate the 50th anniversary of the Vietnam War. The

Program was established in 2008 and is expected to conclude in 2025. Objectives of the

Program include thanking and honoring Vietnam veterans and their families for their service and sacrifice, highlighting the service and contributions of the Armed Forces, Federal agencies, and other organizations in support of the Armed Forces, and paying tribute to the people of the

United States who made contributions on the home front. The Program envisions thousands of local groups and organizations taking part in the Commemoration activities. Approved entities will be officially designated as Commemorative Partners. As a part of meeting the overall objectives, the Program seeks to acquire commemorative lapel pins. These items will be presented and distributed to Commemorative Partners for presentation to qualifying recipients.

2.0 Items to be Produced. This section defines the two types of lapel pins to be produced including the die sets, first articles, and packaging. If requested, Adobe file formats will be sent to the successful bidder. All items procured under this order must be produced or manufactured in the United States by an organization who is a certified manufacturer by

The Institute of Heraldry.

2.1 Deceased Vietnam Veterans’ Surviving Spouse Lapel Pins. The following sub-sections describe the items to be included in the production and delivery of the Deceased

Vietnam Veteran’s Surviving Spouse Lapel Pin.

2.1.1 Die Sets and First Articles (CLIN 0001). The vendor shall create six die sets from the hubs (front and back) provided by the Program. Each die set will include 20 sample lapel pins as first articles. Each die set will consist of the front and back dies and the 20 sample lapel pins.

Dies will be for production in a progressive tool in order that large quantities may be quickly produced. Dies must be able to be fitted in commonly used production tools; dies must not be so unique that the producing manufacturer is the only one that can use them. When the first set of dies is complete, the manufacturer will also produce 20 first articles to be tested and evaluated by the Commemoration; the lapel pins include a butterfly clutch. The first articles must match the description of the veteran lapel pin as presented in the specification sheet in Attachment 1. The

Commemoration will also send two physical lapel pins to assist the manufacturer in matching the finish and appearance of the first articles.

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The first articles will be evaluated and must be approved before production of the lapel pins can begin. Once approved, the manufacturer must also produce the other sets of dies and produce 20 first articles from each set of dies to be tested and evaluated by the Commemoration. Once the first articles are evaluated and accepted for both sets of dies, the hubs used to create the dies are to be returned to the Commemoration. The dies become property of the United States of America

Vietnam War Commemoration and will be shipped to the Program upon completion of the contract. Failure to agree to this condition will result in immediate disqualification of the bidder for this award.

2.1.2 Lapel Pins (CLINs 0002-0017). Once the first articles described in 2.1.1 are complete and acceptable to the Commemoration, the manufacturer will begin production. The lapel pins with butterfly clutches must be packaged as described in 2.1.3 Packaging. The Commemoration requires 100,000 packaged lapel pins according to the following production schedule. If a vendor can produce the items faster than the schedule below, they should detail their proposed delivery schedule. Being able to provide the lapel pins on a faster schedule will be viewed favorably. If providing a faster delivery schedule, the vendor must adequately describe how they have the ability to produce and deliver on a faster schedule. Specific examples of past volumes and delivery schedules should be included.

Shipment

CLIN

Quantity Due Date

0002 2,000 10 calendar days or less after first articles reviewed and accepted by the Program

0003 3,000 17 calendar days or less after first articles reviewed and accepted by the Program

0004 4,000 24 calendar days or less after first articles reviewed and accepted by the Program

0005 5,000 31 calendar days or less after first articles reviewed and accepted by the Program

0006 7,500 38 calendar days or less after first articles reviewed and accepted by the Program

0007 7,500 45 calendar days or less after first articles reviewed and accepted by the Program

0008 7,500 52 calendar days or less after first articles reviewed and accepted by the Program

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Shipment

CLIN

Quantity Due Date

0009 7,500 59 calendar days or less after first articles reviewed and accepted by the Program

0010 7,500 66 calendar days or less after first articles reviewed and accepted by the Program

0011 7,500 73 calendar days or less after first articles reviewed and accepted by the Program

0012 7,500 80 calendar days or less after first articles reviewed and accepted by the Program

0013 7,500 87 calendar days or less after first articles reviewed and accepted by the Program

0014 7,500 94 calendar days or less after first articles reviewed and accepted by the Program

0015 7,500 101 calendar days or less after first articles reviewed and accepted by the Program

0016 7,500 108 calendar days or less after first articles reviewed and accepted by the Program

0017 7,500 115 calendar days or less after first articles reviewed and accepted by the Program

100,000 Total units shipped

2.1.3 Packaging (CLIN 0018). All items should be individually packaged in a hinged plastic box with a foam or cardboard insert to prevent damage. The top half of the plastic box must be clear so as to see the lapel pin face; the bottom half of the plastic box may be black, gray, or clear. The plastic box should easily accommodate the length, width, and depth of the lapel pin with the butterfly clutch attached. The minimum interior measurement of the plastic box should be: 1.25 inch long, 1.25 inch wide, and 1.00 inch deep. Note: plastic hinged boxes that are slightly larger than these measurements will be acceptable. The lapel pin should be attached and centered on a black or gray piece of foam or jewelers cardboard. The 20 first articles of lapel pins must be packaged as described in this section.

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Individual packages of lapel pins in the hinged plastic box may be combined into a bulk package(s) in a sealed plastic bag or box. Bulk packaging should also be done in a way that minimizes damage to the items and facilitates shipping. The bulk package of items should be clearly labeled as to contents and amount (e.g. 100 veteran lapel pins) without having to open the packaging.

2.1.4 Shipping (CLIN 0019). All orders purchased by the Commemoration will be shipped to the Commemoration Program office: The United States Vietnam War Commemoration, 5741

General Washington Drive, Alexandria, VA 22312. Shipping costs to this address must be shown separately. Shipping costs will not be evaluated in awarding the contract.

2.1.5 Artwork and Set-up Charges (CLIN 0020). Vendors must briefly describe the need for any one-time charges to produce the items including items such as artwork preparation, die preparation, and other items. Vendor should clearly specify and price separately different charges for necessary items not listed in this solicitation.

2.2 In Memory Of (IMO) Lapel Pins. The following sub-sections describe the items to be included in the production and delivery of the In Memory Of (IMO) Lapel Pin.

2.2.1 Lapel Pin Die Sets and First Articles (CLIN 0021). The vendor shall create three die sets from the hubs (front and back) provided by the Program. Each die set will include 20 sample lapel pins as first articles. Each die set will consist of the front and back dies and the 20 sample lapel pins. Dies will be for production in a progressive tool in order that large quantities may be quickly produced. Dies must be able to be fitted in commonly used production tools; dies must not be so unique that the producing manufacturer is the only one that can use them. When the first set of dies is complete, the manufacturer will also produce 20 first articles to be tested and evaluated by the Commemoration; the lapel pins include a butterfly clutch. The first articles must match the description of the veteran lapel pin as presented in the specification sheet in

Attachment 2. The Commemoration will also send two physical lapel pins to assist the manufacturer in matching the finish and appearance of the first articles.

The first articles will be evaluated and must be approved before production of the lapel pins can begin. Once approved, the manufacturer must also produce the other sets of dies and produce 20 first articles from each set of dies to be tested and evaluated by the Commemoration. Once the first articles are evaluated and accepted for both sets of dies, the hubs used to create the dies are to be returned to the Commemoration. The dies become property of the United States of America

Vietnam War Commemoration and will be shipped to the Program upon completion of the contract. Failure to agree to this condition will result in immediate disqualification of the bidder for this award.

2.2.2 Deceased Vietnam Veterans’ Surviving Spouse Lapel Pins (CLINs 0022-0030). Once the first articles described in 2.2.1 are complete and acceptable to the Commemoration, the

Page | 5 manufacturer will begin production. The lapel pins with butterfly clutches must be packaged as described in 2.2.3 Packaging. The Commemoration requires 50,000 packaged lapel pins according to the following production schedule. If a vendor can produce the items faster than the schedule below, they should detail their proposed delivery schedule. Being able to provide the lapel pins on a faster schedule will be viewed favorably. If providing a faster delivery schedule, the vendor must adequately describe how they have the ability to produce and deliver on a faster schedule. Specific examples of past volumes and delivery schedules should be included.

Shipment

CLINs Quantity Due Date

0022 2,000

10 calendar days or less after first articles reviewed and accepted by the Program

0023 3,000

17 calendar days or less after first articles reviewed and accepted by the Program

0024 4,000

24 calendar days or less after first articles reviewed and accepted by the Program

0025 5,000

31 calendar days or less after first articles reviewed and accepted by the Program

0026 6,000

38 calendar days or less after first articles reviewed and accepted by the Program

0027 7,500

45 calendar days or less after first articles reviewed and accepted by the Program

0028 7,500

52 calendar days or less after first articles reviewed and accepted by the Program

0029 7,500

59 calendar days or less after first articles reviewed and accepted by the Program

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Shipment

CLINs Quantity Due Date

0030 7,500

66 calendar days or less after first articles reviewed and accepted by the Program

50,000 Total units shipped

2.2.3 Packaging (CLIN 0031). All items should be individually packaged in a hinged plastic box with a foam or cardboard insert to prevent damage. The top half of the plastic box must be clear so as to see the lapel pin face; the bottom half of the plastic box may be black, gray, or clear. The plastic box should easily accommodate the length, width, and depth of the lapel pin with the butterfly clutch attached. The minimum interior measurement of the plastic box should be: 1.25 inch long, 1.25 inch wide, and 1.00 inch deep. Note: plastic hinged boxes that are slightly larger than these measurements will be acceptable. The lapel pin should be attached and centered on a black or gray piece of foam or jewelers cardboard. The 20 first articles of lapel pins must be packaged as described in this section.

Individual packages of lapel pins in the hinged plastic box may be combined into a bulk package(s) in a sealed plastic bag or box. Bulk packaging should also be done in a way that minimizes damage to the items and facilitates shipping. The bulk package of items should be clearly labeled as to contents and amount (e.g. 100 veteran lapel pins) without having to open the packaging.

2.2.4 Shipping (CLIN 0032). All orders purchased by the Commemoration will be shipped to the Commemoration Program office: The United States Vietnam War Commemoration, 5741

General Washington Drive, Alexandria, VA 22312. Shipping costs to this address must be shown separately. Shipping costs will not be evaluated in awarding the contract.

2.2.5 Artwork and Set-up Charges (CLIN 0033). Vendors must briefly describe the need for any one-time charges to produce the items including items such as artwork preparation, die preparation, and other items. Vendor should clearly specify and price separately different charges for necessary items not listed in this solicitation.

3.0 Quality Control. To ensure the quality of the products on this contract, all potential vendors must be a certified manufacturer by The Institute of Heraldry. The manufacturer agrees that all production and manufacturing for this contract shall meet or exceed the standards established by The Institute of Heraldry. As stated in 2.1, the manufacture agrees to send twenty

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(20) first articles of the veteran lapel pin in a plastic box at no additional cost to the Program.

When approved by the Program, the manufacturer may proceed with full production.

If defective items are produced, the manufacturer agrees to replace them with acceptable items at no additional costs to the Program. All items produced for this effort must be manufactured or produced within the United States.

4.0 Licensing and Rights. The logo and images of the Vietnam War Commemoration are the sole and exclusive property of the United States of America government. Thus bidders do not have the right to license the logo and images of the Commemoration and bidders do not have the right to produce items with the logo and images of the Commemoration and sell or provide to any other group.

The intent is for the Commemoration to control and protect its images that can be produced for lapel pins, and other items. Thus physical control of the dies or similar items must be surrendered to the Commemoration as described. Failure to agree to this condition will result in immediate disqualification of the bidder for this award.

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Bid Table

CLIN SOW Ref Description Quantity Unit Price Total

0001 2.1.1 Veteran lapel pin die set for progressive tool

0002-

2.1.2

Veteran lapel pin with butterfly clutch

(Deceased Vietnam

Veterans’ Surviving

Spouse)

100,000

0018 2.1.3 Plastic, hinged box with foam inserts 100,000

0019 2.1.4 Shipments of lapel pins 16

0020 2.1.5 Artwork/Set-Up 1

0021 2.2.1 Veteran lapel pin die set for progressive tool

0022-

2.2.2

Veteran lapel pin with butterfly clutch (In

Memory Of (IMO)

50,000

0031 2.2.3 Plastic, hinged box with foam inserts 50,000

0032 2.2.4 Shipments of lapel pins 9

0033 2.2.5 Artwork/Set-Up 1

Total all costs

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Attachment 1

15 December 2015

DETAIL SPECIFICATION SHEET

Deceased Vietnam Veterans’ Surviving Spouse

The requirements for acquiring the product described herein shall consist of this specification sheet and the issue of MIL-DTL-11484G.

OBVERSE REVERSE

MATERIAL: Cartridge Brass 70/30 (UNS Alloy No. C-260)

FINISH: Epoxy resin, Brass, Oxidized, Buffed Relieved Polished Highlights and shall match the Institute of Heraldry (TIOH) Metal Finish Chip Number 3.

DIMENSIONS:

DIAMETER: 1 and 1/8 inch (REF)

THICKNESS: 0.125 + .010 inch

ATTACHING DEVICE:

1. The attaching device shall be a 5/16 inch prong with pick and wing type clutch.

2. The prong with pick will be centered on the horizontal center line and on the vertical center line, ¼ inch above the horizontal center line, on the reverse side and fused or soldered to the lapel button.

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EPOXY: Epoxy resin shall be applied to the Lapel Pin as indicated above, and shall match TIOH Hard Enamel Color Chip Number 18 (blue) for the outer ring and TIOH Hard Enamel Color Chip Number 1 for the inner ring. Hard cloisonné enamel may be used in lieu of epoxy. Raised blue star in center of pin painted with duco paint (blue).

NOTES:

1: The term (REF) refers to the measurements taken from the Government furnished hub or die.

2: A hub and die have been created for the reverse side and will be provided along with the hub and die for the obverse side.

Custodian Vietnam War Commemoration

Preparing activity Vietnam War Commemoration

Review activity Vietnam War Commemoration

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Attachment 2

30 January 2015

DETAIL SPECIFICATION SHEET

In Memory Of Lapel Pin

The requirements for acquiring the product described herein shall consist of this specification sheet and the issue of MIL-DTL-11484G.

OBVERSE REVERSE

MATERIAL: Cartridge Brass 70/30 (UNS Alloy No. C-260)

FINISH: Epoxy resin, Brass, Oxidized, Buffed Relieved Polished Highlights and shall match the Institute of Heraldry (TIOH) Metal Finish Chip Number 3.

DIMENSIONS:

DIAMETER: 1 and 1/8 inch (REF)

THICKNESS: 0.100 + .010 inch

ATTACHING DEVICE:

1. The attaching device shall be a 5/16 inch prong with pick and wing type clutch.

2. The prong will be centered on the vertical and horizontal center lines, on the reverse side and fused or soldered to the lapel button.

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EPOXY: Epoxy resin shall be applied to the Lapel Pin as indicated above, and shall match TIOH Hard Enamel Color Chip Number 18 (blue) for the outer ring and TIOH Hard Enamel Color Chip Number 1 for the inner ring. Hard cloisonné enamel may be used in lieu of epoxy.

NOTES:

1: The term (REF) refers to the measurements taken from the Government furnished hub or die.

2: A hub and die have been created for the reverse side and will be provided along with the hub and die for the obverse side.

Custodian Vietnam War Commemoration

Preparing activity Vietnam War Commemoration

Review activity Vietnam War Commemoration