SOW_Ballistic_(4).pdf

Statement of Work (SOW)

Department of Defense Pentagon Force Protection Agency

BALLISTIC VESTS AND ACCESSORIES

1. GENERAL: This is a supplies contract with incidental non-personal services for ballistic vest, custom sizing, and outer carriers. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform on-site custom sizing at the Pentagon minimum “3” times per month. Must be able to provide on-site custom vest fittings at the Raven Rock Mountain Complex, United States Courts of Appeals, and Mark Center minimal “1” time a month. Contractor must be able to provide 60-day turn around for all standard and oversized orders in accordance with manufacturer guidelines.

The contractor must be able to provide level IIIA ballistic vests or equal. All vests must be in accordance with NIJ 0101.06 Type IIIA. The following articles are to be provided and fitting and alteration services shall be provided for them: Ballistic custom vest (female size); ballistic custom vest (male size), generic standard vest (male/female); Tactical Outer Carrier (blue/green); ballistic vest covers (white/blue); Velcro straps for shoulder and waist. Panel covering must be “Heat-Sealed” weld to insure that the edges do not come apart; this makes it as “Water-Proof” as it can be. Panels must be suspended within the panel covering using patented “Grip-Lock” suspension system that suspends the panels up within the panel covering. This prevents the panels from rolling up within the panel covering.

1.2 Background: The Pentagon Force Protection Agency (PFPA) provides law enforcement, security, emergency management support and special events services for the Pentagon, Raven Rock Mountain Complex and over one hundred leased facilities in the National Capital Region. PFPA has grown significantly in its mission, responsibilities, and size of its police force, which has increased the need for uniforms, ballistic fittings and related services and support. Over the next 5 years, PFPA is preparing to provide uniform support to nearly 700 law enforcement officers and over 200 civilians.

During this same period Annually, PFPA sends approximately “2 to 4” classes of “24” police recruits to the Federal Law Enforcement Training Center (FLETC) in Georgia. This agency’s mission is to provide uniform and equipment support to new recruits along with providing sustainment uniform support for current police officers and civilians.

It is this agency’s intent to have all new police officers and current officer afforded custom sizing for their initial and replacement ballistic vest. The officers would be sized for their custom fitted vest prior reporting for 13 weeks of FLETC training or on dates agreed upon by PFPA and the contractor.

The vendor will assemble the required ballistic items and ship to PFPA Logistics personnel at 5741 General Washington Drive Alexandria, VA 22312. Items may also be picked up by PFPA Logistics personnel if requested by ordering officer or COR. Once items have been received, PFPA will request alterations as needed. The agency’s further intent for this contract is to provide replacement vests for those vest which have exceeded the “5” year life cycle.

1.3 Objectives: The basic objective is to provide the PFPA Police Department a service in which the officers are afforded the required protective equipment, which will provide safety and durability while preforming their day-to-day operations.

1.4 Scope: The Contractor shall provide all labor and supplies necessary to ensure timely and thorough ballistic sizing and ballistic supplies.

1.5 Period of Performance: Four “4” month period starting at the time of award.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which the Contractor assures itself that its work complies with the requirements of the contract.

The Contractor shall submit a QCP electronically to the Contracting Officer’s Representative (COR) within 30 days of award. Further, an additional copy shall be submitted electronically to the COR within five (5) business days of any subsequent changes made to the QCP.

1.6.3 Recognized Holidays: The Contractor shall not be required to perform services on Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor shall conduct business on Government property between the hours of 0600-1500 on Mondays, Wednesdays, and Fridays, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be divided between the Contractor’s facilities and the Pentagon Reservation.

1.6.6 Type of Contract: The government intends to award a firm-fixed price contract. The Contractor shall invoice only for the types and quantities of items serviced, per line item number.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a favorable National Criminal Investigation Check (NCIC), valid driver’s license, and two forms of identification at time of the proposal submission. The Contractor must also maintain the level of security required for the life of the contract.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications: The Contractor must have facilities and personnel capable of providing custom ballistic vest sizing upon notification from COR within (5) business days. Further, the Contractor must have facilities and personnel capable of collecting and providing for alteration and repair of custom ballistic vest that are improper fit within (14) business days. Custom size vest are to be shipped to government facility within 60 days of procurement.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities : The Government will provide Contractor with the adequate parking space for unloading/loading of ballistic supplies. Government will provide swipe access at the required secure outer perimeter door. Government will provide advance notice and projections. The government will provide building access to the Pentagon and related facilities.

3.2 Equipment : The Government will provide some on-site equipment as needed (fitting rooms) for ballistic sizing, tables, chair, copier, and phones.

3.3 Personnel: In the event that services such as elevators, access swipe doors, or loading dock facilities are inoperable, Government personnel will assist Contractor loading and unloading ballistic supplies at the government facilities.

4. SPECIFIC TASKS:

The Contractor shall conduct the following tasks:

4.1 The contractor shall provide return credit or even exchange for contractor errors on sizing, color, quantities, and styles of ballistic vest and outer carriers.

4.1.1 Contractor shall not provide services for individual/group claiming to be PFPA personnel for reason (product replacement/substitution/repair) without approval form the COR/ACOR.

4.1.2 Contractor shall accomplish delivery of custom fitted vest (male/female) orders within 60 days of fitting.

4.2 The contractor shall coordinate delivery of all ballistic orders to PFPA designated warehouse location 5741 General Washington Dr. Alexandria, VA 22312 where applicable/necessary the COR/ACOR will coordinate pickup at vendor’s location.

4.3 The contractor shall provide all Body Armor in accordance with NIJ Level 3A NIJ 0101.06. The contractor shall provide the following:

Ballistic Packages - 2016

K9 Officers New Hires Sustainment

Item/Number of Personnel QTY

K9 Package: consists of Front and Back panel 1) Navy Blue concealable carrier with 4-6 velcro strap-set.

K-9 Officer Package Standard ballistic panels w/carrier 20 K-9 Officer Package with Molle Compatible Webbing System Outer Tactical Carrier 20 Front K9 Decals Panel

Back K9 Decal Panels

Universal Large Radio Pouch

Large Utility Pouch

Medical/Personal First Aid Pouch

ERT (SWAT) New Hires+Sustainment

Swat Packages: Consists of Front and Back panels with 1 set of 4-6 velcro strap set.

ERT Officer Package Standard ballistic panels w/carrier

Tactical Outer Carrier With Molle Webbing System 25 Single 9mm Doble Stack Mag Pouch 80

Single M4/M16 Mag Pouch 80 Single M16/M4/9mm Mag Pouch 80

Handcuff Pouch Single Standard Size

M-BITR Radio Pouch W/mag pocket

12 Gauze Shotgun Shell 19 round pouch

Small Utility Pouch

Gas Mask Pouch

Small Medical Pouch

Flashbang/Mk4 Grenade Pouch

SPECIAL AGENT New Hires+Sustainment

Special Agent Package: consists of Front and Back Panels with "1"concealable carrier (White) with 4-6 velcro strap set. Tactical Outer Carrier with Fixed pockets (black in color) Ballistic panels with 2 white internal carriers soft truma plate

Tactical Outer Carriers only Special Agents

Front and Back Decals 3x10 Special Agents

Pentagon Police Directorate (including RRMC and recruits)New Hires+Sustainment

The Pentagon Police Package : consists of front and back panels 1 extra carrier/straps navy blue internal carrier/soft truma plate.

Pentagon Police Package 1 extra carrier/straps navy blue internal carrier/soft truma plate 374

4.4 The contractor shall provide 60-day turn around for all standard and oversized orders.

4.5 The contractor shall provide required ballistic vest sizing forms and test measuring vest during all sizing. All issued vest are required to have bar coded serial number.

4.6 Contractor shall provide upon request quantities of generic standard sized Body Armor for both male and female officers, which is to be used as a temporary loaner. In the event a temp vest of custom vest is lost or stolen a police report

5. DELIVERABLES TABLE

Deliverable Frequency # of Copies Medium/Format Submit To

1.6.1 Quality

Control Program

Within 30 days of award, and within five business days of any subsequent change.

One Word or Excel Government POC

4.3 Contractor shall

deliver all ballistic vests that are incompliance with NIJ 06/Level 3A certified.

Dependent upon new recruit officers and current officers requiring sizing.

1 copy per individual issuance

Word or Excel Government POC for dry cleaning service.

4.2 Documentation

of returned vest due to improper fit/ sizing.

Within two (2) days of COR notice.

1 copy per ballistic vest

Word or Excel format

Contractor

4.3 Ballistic sizing

roster for new recruits/current officers

Dependent upon number of new recruits per class and current officers requiring sizing

1 per vest sizing Word or Excel Government POC for dry cleaning service.

4.4 Monthly status

report.

Each month, no later than the 7th.

(Reports are submitted for the previous month.)

1 copy per month Word or Excel

Government POC

4.5 Serial

identification numbers.

Each ballistic delivered.

One per ballistic vest Bar coded serial number.

Government POC for dry cleaning service.

Deliverable Frequency # of Copies Medium/Format Submit To

4.6 Written

statement and/or Police Report for lost or stolen ballistic vest

Statement within two (2) business days of Contractor notice.

Police Report and claims form within five (5) business days of Contractor notice, if garment not recovered.

1 police report/claim for lost articles

Word COR