JA-UNICOR_Executive_Furniture.pdf

ACQUISITION &

PROCUREMENT OFFICE

DEPARTMENT OF DEFENSE WASHINGTON

HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

LIMITED SOURCE JUSTIFICATION AND APPROVAL

I. CONTRACTING ACTIVITY

Washington Headquarters Services Acquisition & Procurement Office 1155 Defense Pentagon Washington DC 20301-1155

II. REQUIRING ACTIVITY

Washington Headquarters Services (WHS) Facility Services Directorate (FSD) 1155 Defense Pentagon Washington, DC 20301-1155

III. DESCRIPTION OF ACTION

Firmed Fixed Price, Sole Source Award, utilizing Operations and Maintenance funds, to Federal Prisons Industries, Inc. (UNICOR) 311 1st St., NW Washington, DC 20001-2145 Cage Code 64068

IV. DESCRIPTION OF SUPPLIES/SERVICES

FURNITURE: The Government requires to order re-stock of Baritone Executive Office Furniture to replace depleted levels furniture and to maintain a legitimate inventory as to avoid disruption operations of Property Book Management Division in issuing Executive Furniture to the Office of the Secretary of Defense (OSD), Thus necessitating the purchase of executive furniture to match the existing line of UNICOR/PI Brand.

Delivery of the furniture shall be performed with the attached Products Requirement List and delivered to the George Washington Warehouse at 5741 General Washington Drive, Warehouse C, Alexandria, VA 22312. The estimated delivery/completion period for this activity is September 15, 2015. The estimated dollar value of this contract is $254,170.00.

V. AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION

In accordance with the following two citations –

10 U.S.C. 2304(c)(1); FAR Subpart 6.302-5 – Authorized or Required by Statute.

(b) Application: This authority may be used when statutes, such as the following, expressly authorize or require that acquisition be made from a specific source through another agency:

(1) Federal Prison Industries (UNICOR) - 18U.S.S.4124 (see Subpart 8.6);

FAR Subpart 8.6

- Acquisition from Federal Prison Industries, Inc.

8.603 – Purchase Priorities. FPI and non-profit participating in the Ability One Program under the Javits-Wagner-O’Day (see Subpart 8.7) may produce identical supplies or services. When this occurs, ordering offices shall purchase supplies and services in the following priorities:

(a) Supplies:

(1) Federal Prison Industries, Inc. (41. U.S.C. 48)

VI. DETERMINATION: REASON FOR AUTHORITY CITED

In accordance to FAR 8.002 Priorities for Use of Government Supply Sources, agencies shall satisfy requirements for supplies from or through the sources publications listed in a descending order of priority –

(i) Agency Inventories

(ii) Excess from other agencies (see Subpart 8.1)

(iii) Federal Prison Industries, Inc. (see Subpart 8.6)

The requested furniture type is not available through source of (i) nor (ii) cited above, Federal Prison Industries, Inc. (UNICOR) was the initial source of this requirement under competitive procedures.

VII. MARKET RESEARCH/EFFORTS TO OBTAIN COMPETITION

Currently, there are existing, installed executive furniture, valued at approximately $3,000,000 of the existing furniture line – Baritone, previously via Federal Prison Industries, Inc. (UNICOR), which is the sole manufacturer of the product in the Office of the Secretary of Defense (OSD), Pentagon.

A Sources Sought Notice was posted on FedBizOpps/GSA ebuy and sent to Ability One and determined that an exact match to the line of furniture could not be obtained or similar products that would be aesthetically acceptable and compatible with the existing products for the space.

VIII. ADDITIONAL FACTS SUPPORTING THE JUSTIFICATION

If other sources are to compete with this acquisition and are not equal or similar to the existing furniture, all items currently located with OSD Pentagon, would have to be replaced in order to maintain a uniform professional look. Parts and pieces of the furniture need to be compatible with the current inventory as not to be a waste as what the Government already has in storage. The furniture already located in the suites through the OSD Pentagon are in good condition and occupies an area of approximately 140 million square feet valued at approximately $3,000,000.

IX. ACTIONS TO INCREASE COMPETITION

The Government will continue to conduct ongoing market research to determine available competition for similar or equal type executive office furniture.

X. OTHER FACTORS

None

XI. REQUIRING OFFICE CERTIFICATION

I certify the supporting data, which form the basis for this justification for other than Full and Open Competition, are accurate and complete.

NAME: DAVE ROSE

TITLE: CHIEF, SPACE MANAGEMENT BRANCH

SIGNATURE: DATE:

XII. REQUIRING OFFICE DIVISION DIRECTOR

I have reviewed this justification and concur with the recommendation for other than Full and Open Competition, are accurate and complete.

NAME: Bill Nicholson TITLE: Deputy Director, Space Policy and Acquisition Division

SIGNATURE: __________________________________DATE: ____________________

III. CONTRACTING OFFICER’S CERTIFICATION

a. I hereby determine that the anticipated price/cost for this contract action will be fair and reasonable.

b. I certify that this Limited Source Justification is accurate and complete to the best of my knowledge and belief.

NAME: Alvina Woodson TITLE: Contracting Officer

SIGNATURE: DATE: