Combined_Synopsis-Solicitation_FINAL.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: HQ0034-15-R-0099

Posted Date: 21-Jul-15

Original Response Date: 21-Aug-15

Current Response Date: 21-Aug-15

Classification Code: R -- Professional, administrative, and management support services

Set Aside: None (Unrestricted)

NAICS Code: 541720 – Research and Development in the Social Sciences and Humanities

Contracting Office Address

Washington Headquarters Services, 1225 S. Clarke Street, Ste 1202, Arlington, VA 22202

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested, and a written solicitation document will not be issued.

This solicitation is a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 and DFARS change notice 20150626.

There is no assigned Defense Priorities and Allocations System (DPAS) rating for this requirement.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541720, with a small business size standard of $20.5M.

The Office of Diversity Management and Equal Opportunity, Defense Equal Opportunity Management Institute (ODMEO/DEOMI) is seeking contractor to provide support services for resident military and civilian Equal Opportunity/Equal Employment Opportunity (EO/EEO) advisors to include platform instruction/Small Group Facilitation, Disability Program Management and curriculum development/writing in support of DEOMI’s training directorate.

The Government intends to award a Firm-Fixed Price (FFP) contract without discussions. The Government reserves the right to conduct discussions if necessary. The anticipated period of performance (PoP) of this contract incorporates a 12-month base period with four (12-month) option periods. The Government may, at its sole discretion, award to more than one vendor.

All interested companies shall provide a single proposal for the following:

Services

See Performance Work Statement at Attachment 1.

The contract Line Items and periods of performance are as follows:

Line Item

Description Unit of Issue

Quantity Total Price

0001 Base Performance Period;

The contractor shall provide instructional design and curriculum development to the Defense Equal Opportunity Management Institute (DEOMI) in accordance with the attached Performance Work Statement.

PoP: 29 September 2015 to 28 September 2016

Months 12

1001 Option Period One (1);

The contractor shall provide instructional design and curriculum development to the Defense Equal Opportunity Management Institute (DEOMI) in accordance with the attached Performance Work Statement.

PoP: 29 September 2016 to 28 September 2017

2001 Option Period Two (2);

design and curriculum development to the Defense Equal Opportunity Management Institute (DEOMI) in accordance with the attached Performance Work Statement.

PoP: 29 September 2017 to 28 September 2018

3001 Option Period Three (3);

design and curriculum development to the Defense Equal Opportunity Management Institute (DEOMI) in accordance with the attached Performance Work Statement.

PoP: 29 September 2018 to 28 September 2019

4001 Option Period Three (4);

design and curriculum development to the Defense Equal Opportunity Management Institute (DEOMI) in accordance with the attached Performance Work Statement.

PoP: 29 September 2019 to 28 September 2020

Total Contract Price

Place of Performance

The contractor will perform work at the DEOMI, Patrick AFB, FL, other Government sites on Patrick AFB, FL, and/or contractor’s corporate offices.

FAR 52.212-1 - INSTRUCTIONS TO OFFERORS -- ADDENDUM

Washington Headquarters Services Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors shall submit electronic proposals by 21 August 2015 NLT 10:00 AM EDT by email only to Ms. Kaitlin Lockett at kaitlin.f.lockett.civ@mail.mil.

1. Questions – The cut-off date for all questions is 31 July 2015 at 10:00 AM EST. Offerors must email all questions to Ms. Lockett at kaitlin.f.lockett.civ@mail.mil by the date and time referred herein. The Government’s responses to all questions may be in the form of an amendment and electronically posted to FedBizOps.gov. Telephonic requests or questions received after the designated timeframe may not be answered at the sole discretion of the Contracting Officer.

2. Offerors shall submit proposals before the due date and time for receipt of proposals.

DO NOT WAIT UNTIL THE FINAL DAY/HOUR TO SUBMIT YOUR PROPOSAL. It is the offeror’s responsibility to ensure that the proposal is received before the due date and time stated for receipt of proposals. Proposals received after the due date and time for receipt of proposals will be considered late and will not be evaluated. Proposals submitted in response to this solicitation shall be formatted as follows and furnished in the number of copies stated herein.

Failure to format your proposal in the following manner will be determined as nonconforming to the solicitation and will not be evaluated.

Proposals shall be submitted as follows:

a. Text – Text shall be at least single-spaced, on 8½ x 11 inch paper, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Pages submitted in excess of the page limitations stated throughout this document will not be evaluated.

b. Font Size – Print shall be of minimum 12 point font size spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic mailto:kaitlin.f.lockett.civ@mail.mil presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

c. Labeling – Responses to Technical Capability, Past Performance and Price shall be in separate files. A cover sheet shall be included in each file, clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, the offeror’s name, address, Taxpayer ID number, CAGE code, and the offeror’s POC name, phone, and email. The cover sheet shall not count against any page limitation.

d. Pricing Data – Any and all pricing information shall only appear in the Price file.

e. Format – Offerors shall submit their non-price proposal as attachments to the email having the text and graphics portions in Portable Document Format (.pdf). Price data submitted in spreadsheet files shall be readable by MS Office 2010, MS Excel 2010. All Cost/ Price information shall be in files separate from Technical Capability and Past Performance.

Volume Chapter /Title Page Limits Copies

Factor I – Technical Capability

Original plus 1 redacted copy Subfactor 1 –

Technical Approach 10 Pages

Original plus 1 redacted copy for all sections of

File I Subfactor 2 –

Recruitment & Staffing Plan

10 pages+ 2 pages per resume +2 pages for additional information

II – Past Performance

Factor 2 - Past Performance

3 pages 3 Questionnaires Original Only

III - Price Factor 3 - Price No page limit Original Only

3. Submission Requirements

Factor I – Technical Capability:

Subfactor 1 –Technical Approach: The Offerors shall submit their technical approach to accomplish the requirements of the Performance Work Statement (PWS). The proposal will describe how all tasks and subtasks set forth in the PWS will be accomplished. Approach to the work will recognize the importance of qualified and experienced Instructional Designers/Curriculum Developers in support of the requirements in the PWS. Discussion of major logistical considerations and any anticipated major difficulties and problem areas, along with potential recommended approaches for resolution shall be included.

Historically, this requirement was fulfilled with 1 Full Time Equivalent at 2080 hours per year.

Subfactor 2–Recruitment and Staffing Plan: The Offeror shall submit a detailed staffing and recruitment plan which identities all permanent support staff functions. The proposal will demonstrate how the Staffing Plan will be used toward accomplishing the requirements of the PWS to ensure sufficient qualified, experienced and high caliber personnel are recruited, staffed, and retained in support of this requirement at contract award. The proposal will include one resume for each key personnel identified in PWS Section 5.3.

Resume(s) is/are limited to two (2) pages for the proposed personnel and shall describe the individual’s specific experience as it relates to the requirements of the PWS (section 5.3).

This shall include the identification, the specific responsibilities and accomplishments, and the dates of involvement for each project supported. The resume shall also identify all formal education (e.g., college, training courses, etc.), the dates attended, and degrees or certifications earned. Each resume shall identify the employment status of the individual (e.g., current employee, sub-contractor, contingent hire, etc.). The Offeror shall also identify the anticipated start date for all contingent hires.

Factor II – Past Performance: Offerors shall submit no more than three total project references. For Teaming Arrangements, when submitting past performance information for both parties, at least half of the past performance submissions shall be for the prime contractor. Offerors shall provide a brief history of the project to include the agency or firm for whom the work was or is being performed, the contract number, the date of award, the period of performance, the contract/project value (to include all options), the type of contract (IDIQ, fixed price, cost reimbursable, time and materials, etc.), whether the Offerors performed as a subcontractor or as a prime, and point of contact information (including name, telephone, email, fax number and the title of a reference who can verify quality of performance on the project(s) identified).

1. Projects listed may include those entered into by Federal Government, agencies of state and local governments, and military customers for the same or similar services as described under this RFP. If a firm has no relevant past performance history of the same or similar scope, size, and complexity of this requirement, the proposal must affirmatively state that it possesses no past performance experience of the same or similar scope, size, and complexity. All projects submitted shall be completed or substantially completed within the past three (3) years of the RFP closing date to be considered in the evaluation.

2. Failure to provide the correct/current telephone, fax number, and/or email address for each point of contact (POC) listed may result in a lower rating for this factor.

3. Offerors are responsible for having each of their customer POCs complete a Past Performance Questionnaire and submit to them at time of the response date to be included in Part II - Past Performance Information. All Past Performance Information (Part II) submitted without questionnaires will be considered incomplete.

Factor III – Price: The offeror shall prepare a Firm-Fixed-Price (FFP) proposal for a twelve

(12) month base period and four (4) twelve (12) month options for CLINs 1001, 2001, 3001, and 4001.

All price information, with the exception of the price narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. The price proposal shall identify all labor categories, fully burden rates, overtime rates, any additional discounts, and any materials or supplies to be used in this contract. The hourly labor rates shall be broken out to show, direct labor rates and indirect rates (overhead, fringe, G&A and profit/fee) subcontractor rate information shall also be included, if applicable. List all other direct costs necessary for the performance of this contract.

FAR 52.212-2 EVALUATION FACTORS -- ADDENDUM

The Government intends to award to the offeror whose proposal represents the best value and is the most advantageous to the Government. In determining best value, the Government may, in accordance with FAR 15.101-1, employ a tradeoff process allowing for award to other than the lowest priced offeror or other than the highest technically rated offer.

Award will be made to the offeror whose proposal offers the best value to the Government, considering technical capability, past performance, and price. The Government will evaluate information based on the following evaluation criteria: (1) Technical Capability factor "meeting or exceeding” the requirements for Subfactor 1, Technical Approach and Subfactor 2, recruitment and staffing plan, (2) past performance, and (3) price.

The Technical Capability and Past Performance Factors, when combined, are significantly more important than the Price factor. Price will become increasingly more important as non-price evaluation factors become increasingly equal. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the Technical Capability factor.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered.

The Government intends to award without discussions with offerors (except for clarifications as described in FAR 15.306(a), Clarifications and award without discussions).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

If the Government determines that the number of proposals that would otherwise be in competitive range exceeds the number at which efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit efficient competition among the most highly rated proposals. Offerors excluded from the competitive range will be notified in writing in accordance with FAR 15.306(c) (3).

The evaluation process shall consist of the following steps:

1. Initially, all responsive Offerors’ proposals will be evaluated using the Technical Capability Performance Evaluation Ratings for Factor 1 – Technical Capability.

2. If the Offeror’s Technical Capability rating is “Acceptable” or better, then the offeror’s Past Performance will be evaluated using the Past Performance Ratings outlined herein and price will evaluated in accordance with Factor 2.

3. If the Offeror’s Technical Capability is rated as “Marginal” or “Unacceptable” and/or Past Performance is rated as “No Confidence”, then the price will not be evaluated.

4. The Contracting Officer will make an award to the offeror representing the best value to the Government based on the aforementioned criteria. The offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to request revisions if the Contracting Officer later determines the need. Offerors are cautioned that the award may not be made to the lowest price offered.

Factor 1 – TECHNICAL CAPABILITY:

a. Subfactor 1 – Technical Approach

The Government will evaluate the Offerors’ understanding of the work, and thoroughness to include an understanding of the objectives of the Performance Work Statement (PWS) and the specific tasks and planned execution of this requirement. The Government will evaluate Offeror’s approach to the work shall demonstrate experience, knowledge and understanding of the eight Performance Requirements and the associated Objectives/Elements outlined in PWS Sections 3.0 and 5.3. Additionally, the Offeror shall demonstrate their experience in meeting the requirements as an EO/EEO Platform Instructor/ Small Group Facilitator, Disability Program Management and Curriculum Developer/Writer in support of the Department of Defense. Offeror must be able to demonstrate capability to provide support services for in-resident military and civilian EO/EEO training courses, seminars, Defense Equal Opportunity Climate Survey (DEOCS interpretations, DEOCS Executive Summary Production, and Focus Group conduct, as identified in PWS Section 3.0.

b. Subfactor 2 – Recruitment and Staffing Plan

The Government will evaluate the feasibility of implementing the Recruitment and Staffing Plan toward accomplishing the requirements of the PWS. The proposed personnel will be evaluated in terms of their experience and qualifications, as related to the tasks and performance requirements as identified in PWS Sections 3.0 and 5.3. The evaluation will consist of assessing the depth and appropriateness of the experience of the offeror’s proposed personnel. All positions identified in the PWS are key personnel. The Government will also evaluate to ensure quality personnel are capable of performing the tasks within the

PWS.

FACTOR 2 – PAST PERFORMANCE:

Offerors that receive an Acceptable (or better) rating in Technical Capability, will be evaluated for Past Performance. Past Performance projects will be assigned a relevancy rating ranging from “Very Relevant” to “Not Relevant.” Projects determined “Not Relevant” will not be considered. The Government will then determine how well the contractor performed on Relevant contracts. A past performance assessment rating ranging from “Outstanding” to “Marginal” will be assigned to each project. Lastly, the combination of the evaluation of relevancy and performance assessments for the projects will then result in an overall performance “Confidence” rating. “Confidence” for Past Performance is an assessment of the offeror’s demonstrated ability to successfully perform the requirements of the contract based on how well they have performed on recent, relevant contracts. As such, “Confidence” in the Past Performance evaluation is assessed against the required level of performance vice the proposed level of performance.

i. Offerors will be evaluated on the quality of their past performance for the contracts they have identified that are currently on-going or have been completed within three (3) years from the closing date of this RFP. Projects performed as the prime will be considered more favorably in the evaluation of past performance than projects performed as a subcontractor.

ii. The Government will evaluate the offeror’s record of past performance in “recent” and

“relevant” contract efforts. With regard to past performance, the term “Offeror” includes the prime contractor, subcontractors and/or teammates. “Recent” means contracts that are on-going or have been completed within three (3) years from the closing date of this RFP. “Relevant” means performance of work similar in size and scope under similar conditions. Additionally, the Government will evaluate whether the offeror has consistently demonstrated a commitment to customer satisfaction and timely delivery of quality services at fair and reasonable prices by reviewing the Offeror’s record of the following:

a. Quality of products and services

b. Timeliness and adherence to schedules

c. Resource management

d. Customer satisfaction

e. Overall contract performance.

iii. The Government reserves the right to contact and verify past performance information with references provided on the Past Performance Questionnaires, and to use any other past performance information available. Additional past performance data may be obtained through the Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS) or similar systems, other Government departments and agencies, program managers, contracting officers, and other sources known to the Government (including commercial sources) including references other than those identified by the offeror. Offerors will be given the opportunity to address any negative performance information resulting from the past performance assessment inquiries for which they have not had the opportunity to previously respond.

iv. Offerors without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance and will be rated, “Unknown Confidence” on Factor 2 – Past Performance.

Evaluation Ratings- See Attachment 2

FACTOR 3 – PRICE

The price will not be scored or rated.

a. Instructional Design and Curriculum Development Price: The Offeror’s price proposal will be evaluated to determine if it is reasonable. The Government will consider the specific labor mix, hours, hourly rates, and other costs associated with this contract.

b. For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for the Instructional Design and Curriculum Development (a) the base periods, (b) all option periods, (c) the six (6) month extension authorized by FAR clause 52.217-8.

c. For purposes of determining the evaluated price for the six (6) month 52.217-8 extension, the total price is calculated as one-half of the total price of the final option year. Evaluation of options does not obligate the Government to exercise any of the proposed options (including the six-month extension option).

Price will be evaluated separately from past performance and other non-price factors, and will be evaluated for reasonableness in accordance with FAR 15.404-1(b).

Provisions and Clauses - See Attachment 3

This is an open-market combined synopsis/solicitation, unrestricted for services as defined herein. The Government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all proposals must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Point of Contact

Ms. Kaitlin Lockett (Contract Specialist): 703-545-3357, kaitlin.f.lockett.civ@mail.mil

Attachments

(1) Performance Work Statement

(2) Evaluation Ratings

(3) Provisions and Clauses

(4) Past Performance Questionnaire

(5) Non-Disclosure Agreement (NDA) mailto:kaitlin.f.lockett.civ@mail.mil