PWS_Utility_Cleaning_SS.pdf

Performance Work Statement Cleaning of Kitchen Exhaust Systems, Grease Trap Systems and Sewage Lift and Holding Systems

23FEB15

1. General. The Contractor shall provide all labor, equipment, tools, materials and qualified supervision necessary to ensure that the kitchen exhaust systems, grease trap systems and sewage lift and holding systems are cleaned to bare metal and concrete at various locations within the Pentagon and on the Pentagon Reservation, excluding

RRMC.

1.1 Bidding Requirements. The Contractor shall visit the site, assess the difficulty of work, size of work, and field verify all dimensions and any interference before bidding.

1.2 Price and Proposal. The Contractor shall submit price and proposal for the cleaning and maintenance of all Kitchen Exhaust Systems, Grease Trap Systems and Sewage Lift and Holding Systems listed in this PWS.

2. Scope.

2.1 Overview. The intent of the work is to provide cleaning services of the systems in this PWS to ensure reliability and proper operation and functionality of the utilities at the Pentagon.

2.2 Kitchen Exhaust Systems.

2.2.1 The Contractor shall inspect and clean all specified kitchen duct and exhaust systems in accordance with NFPA Standard 96, other applicable local, state, and federal regulations and procedures and this statement of work. Kitchens Exhaust Systems are listed in Table 1.

The Contractor and the Government quality assurance inspector shall review the current status of all ducts, and exhaust systems included in this contract before servicing is to take place.

2.2.2 Prior to commencement of cleaning operations, ceilings, walls and electrical outlets shall be protected from damages due to accessing ducts or other parts of the exhaust system. All kitchen equipment, countertops, shelves, and other items shall be covered to prevent contamination during cleaning operations. The Contractor shall cover all surfaces underneath hoods and ducts to prevent grease, oil or cleaning solution damage.

2.2.3 Positive cleaning methods shall include but not be limited to manual removal of solidified, semi-solidified, or liquid cooking grease buildup by low pressure application of approved detergents, wash/rinse processes utilizing high pressure hot water or saturated steam cleaning.

2.2.4 No flammable solvents or other flammable cleaning aids shall be used in accomplishing services described in this contract.

2.2.5 Cleaning shall remove all grease accumulation throughout the entire kitchen exhaust system, thereby exposing bare metal in accordance with NFPA 96 as measured by a grease depth gauge.

2.2.6 Cleaning shall include but is not limited to the interior and exterior surface of hoods, fan housings, fans, vertical duct work, horizontal duct work, drip wells, grease receivers, filter racks, filters, water wash baffles and the chambers behind the filters. The Contractor shall dismantle hood components where applicable.

2.2.7 Cleaning shall include the exterior surfaces of fire extinguishing system pipes, nozzles, conduits, and detector brackets within the hood and duct.

2.2.8 Care shall be taken by the Contractor not to apply cleaning chemicals on fusible links or other detection devices or the automatic extinguishing system. Fusible links must be cleaned.

2.2.9 The Contractor shall have pressure washing 360 degree rotation spin jet attachments for cleaning round ducts and any lengths of angular ducts greater than 10 feet and less than 20 feet (greater than one story and less than three).

2.2.10 If equipment must be moved for cleaning, the Contractor shall coordinate with PBMO. The

Contractor shall be responsible for moving the cooking appliances safely out of the way of the hood during cleaning and place them back after cleaning the hoods.

Table 1. List of Kitchen Exhaust Systems REDACTED

QTY Kitchen Hood

Minimum Inspection/ Cleaning

Frequency

29 KITCHEN EXHAUST

SYSTEMS

3-Months

2.3 Grease Trap Systems.

2.3.1 The Contractor shall inspect and clean all grease trap systems listed in Table 2. The grease trap system includes the grease interceptor and associated grease piping, defined as: grease waste drain lines from the source floor and sink drains to the grease interceptor, the outlet sanitary drain line up to the first riser or horizontal main line and vent lines.

2.3.2 The Contractor shall clean the grease interceptors in accordance with the manufacturer’s recommendations and the Performance Objectives of this contract. The Contractor shall provide all tools, equipment, labor and supervision necessary to access and clean all portions of the grease interceptor; this includes removing and replacing interceptor lids, baffles and access caps in accordance with manufacturer’s specifications. The Contractor shall provide the Government with cleaning procedures to be followed for grease interceptor cleaning. The Contractor shall inform the Government of any changes to cleaning procedures. The Contractor’s cleaning means and methods shall remove all grease accumulation throughout the entire Grease Trap system thereby exposing bare metal.

Cleaning shall include but is not limited to the interior and exterior surface of grease interceptors, baffles and the surrounding areas. Many of the grease interceptors have heavy lids and baffles that must be lifted for proper cleaning; the Contractor shall provide all required tools and equipment to properly lift these portions of the system safely and place them back in the appropriate location. The grease interceptors have enclosed discharge sections that shall be cleaned through the vent holes with every cleaning of the interceptor.

2.3.3 The Contractor shall utilize sewer cable machines and sewer pressure washers with associated accessories (e.g. blades, nozzles, etc.) and whatever other means necessary to safely and nondestructively clean all grease piping to bare metal in order to maintain proper waste discharge and prevent grease build up in grease interceptors and piping. All tools and equipment utilized on the grease piping shall be appropriately sized based on the system parameters. All work on the grease piping system shall be completed by a licensed plumber with at least 10 years of documented experience as a licensed plumber.

2.3.4 The Contractor shall utilize sewer video cameras with appropriate accessories that provide access to all grease piping in order to troubleshoot system blockages as well as to demonstrate that all grease piping is clear to bare metal surface. The camera shall have the ability to measure the distance in the pipe and provide a date/time stamp of all recordings on DVDs. The Contractor shall provide copies of videos of the grease piping with date/time stamps to the Government for review for all scheduled and emergency cleanings.

2.3.5 The Contractor shall clean the immediate area surrounding the grease interceptors and piping access points and prevent accumulation of grease and debris. The Contractor shall clean all work areas to be completely free of grease and debris during each cleaning. The Contractor shall provide their own cleaning materials to clean all adjacent surfaces (floors, walls, doors, shelving, cabinets, etc.) and leave all work areas clean and free of grease.

2.3.6 If any floor cleanout cover for the lines and grease interceptor plug cannot be removed due to any reasons, the Contractor shall cut the screws, cover and/or plug in order to complete the required cleaning. New covers, missing screws, plugs and fasteners shall be provided by the Contractor and installed immediately after cleaning. The Contractor shall notify the COR in writing of any defective containment seals or lid bolts in need of replacement and conduct the necessary repairs to return the equipment to normal operation.

2.3.7 If any equipment must be moved to conduct cleaning, the Contractor shall coordinate with the COR in advance.

2.3.8 The Government will inspect work and assess performance based on the Performance Objectives. Should the quality of work and frequency result in performance deficiencies, the Contractor will be required to adjust their means, methods and frequency to meet the Performance Objectives. The Contractor shall inform the COR in writing if the frequency of cleanings needs to be adjusted to ensure proper grease trap system operation.

2.3.9 The Contractor shall test the contents of RDF Oil and Sand trap located on the RDF trash site by a certified laboratory before pumping the trap and dispose it per federal, state and county regulations.

Table 2. List of Grease Trap Systems

QTY # Location / Description Model Minimum Cleaning

Frequency Manufacturer

13 GREASE TRAP

SYSTEMS REDACTED 2-Weeks REDACTED

Total volume pumped out from all grease interceptors is approximately 7,000 gallons.

2.4 Sewage Lift Stations.

2.4.1 The Contractor shall pump out sewage, pressure wash and clean the Sewage Lift Station Pits in accordance with manufacturer’s recommendations and the Performance Objectives.

2.4.2 The Contractor shall jet wash main sewage drain lines as needed so that sewage flows to and from the pit without any restriction.

Table 3. List of Sewage Lift Stations

QTY # Location / Description Minimum Cleaning Frequency

9 Sewage Lift Stations Semi-annual

2.5 Sewage Holding Tanks.

2.5.1 The Contractor shall clean and pump out sewage holding tanks in accordance with manufacturer’s recommendations and with the results described in the Performance Objectives.

2.5.2 The Contractor shall jet wash main sewage drain lines as needed so that sewage flows to and from the holding tank without any restriction.

2.5.3 The Government has called for twenty four (24) services in the last twelve (12) month period. The Contractor has to determine his own frequency. The Contractor shall be prepared to empty the tanks in inclement weather as the tanks fill up quickly during rain and snow.

Table 4. List of Sewage Holding Tanks

Equipment # Location / Description Volume to be pumped

Minimum Cleaning Frequency

Green House Sewage Holding tank

One (1) underground tank, approximately 1,800 gallons.

As needed to avoid alarms

K-9 Sewage Holding Tank

One (1) underground tank, approximately 3,000 gallons.

As needed to avoid alarms

RDF Mail Handler Trailer waste water holding tanks

Four (4) tanks mounted under the mail trailers, approximately 500 gallons each.

As needed to avoid alarms

2.6 Contractor Minimum Qualifications.

2.6.1 The Contractor shall be a Certified Exhaust Cleaning Company or a company that employs Certified Exhaust Cleaners that possess Plumbing Licenses. Acceptable certification bodies include Phil Ackland Certification, International Kitchen Exhaust Cleaning Association (IKECA) or a Kitchen Exhaust Cleaners Training and Certification Program created in compliance with ISO 9001. The Contractor shall have a crew leader/supervisor onsite for the duration of the cleaning operation that has holds either an IKECA Certified Exhaust Cleaning Specialist (CECS) or Certified Kitchen Exhaust Cleaner (CKEC) Certification from a training program created in compliance with ISO 9001. The Contractor shall be knowledgeable of National Fire Protection Association (NFPA) 96 – Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations and Federal Occupational Safety and Health (OSHA) Standards. The Contractor shall provide proof of certifications with their proposal.

2.6.2 The Contractor shall submit plumbing license documentation along with 10 years of documented licensed plumbing experience of all plumbers who shall clean the grease trap system piping. The Contractor shall provide proof of licensure and experience with their proposal.

2.6.3 At least one individual per work team shall be able to understand and speak conversational

English. Crew leader/supervisor shall be able to read, write and understand technical English.

2.6.4 The Contractor shall provide the names addresses and phone number of a minimum three

(3) past clients serviced over the past three years.

2.7 Hours of Operation. The Contractor shall coordinate all work with building management. Cleaning services will be performed as follows:

2.7.1 Kitchen Exhaust Systems: Off hours after 5:00 PM and Saturday hours from 7:30 AM to

4:00 PM.

2.7.2 Grease Traps Systems: Off hours after 5:00 PM and Saturday hours from 7:30 AM to 4:00

PM.

2.7.3 Sewage Lift Stations: Normal working hours Monday to Friday from 7:30 AM to 4:00 PM except PAC Sewage pit REDACTED which requires cleaning on Saturdays.

2.7.4 Sewage Holding Tanks: Normal working hours Monday to Friday from 6:00 AM to 5:00

PM.

2.8 The Contractor shall respond to emergency calls within 30 minutes and be on site within two (2) hours.

2.9 The Contractor shall dispose of all waste/material in accordance with applicable Federal, Commonwealth of Virginia, and local rules/regulations. Copies of all waste manifests for Pentagon solid wastes will be provided to the COR.

2.10 No flammable solvents or other flammable cleaning aids shall be used in accomplishing services described in this contract.

2.11 The Contractor shall remove and reinstall all items (i.e. access panels, grease filters, etc) as needed to be cleaned or to access areas to be cleaned.

2.12 The Contractor shall install new access panels wherever required to clean the duct work thoroughly.

2.13 The Contractor shall post a certificate no more than four hours after the successful completion of work at each piece of equipment indicating the date of cleaning, the date of the next service, the name of the company, all areas not cleaned and company contact information.

2.14 When cleaning procedures are completed, all access panels, doors, cover plates and any other associated closing mechanisms shall be restored to their normal operational condition. The Contractor shall also bring all systems back to the original status and clean their work area. The Contractor should not leave anything behind.

2.15 When an access panel is removed, a Contractor company label or tag preprinted with the name of the

Contractor and giving the date of inspection or cleaning shall be affixed near the affected access panels.

2.16 Vehicle height access into the Pentagon is limited to 10 feet – 4 inches and 10 feet – 2 inches in some areas due to roadway restrictions. The Contractor shall utilize vehicles that will adequately clear this height restriction.

2.17 The Contractor shall be prepared to identify specific work areas (if any) of the systems included in this

PWS that are inaccessible, or not possible to clean and provide solutions that allow for cleaning.

Upon execution of the solutions or their equivalency [as determined by WHS/DFD], the Contractor shall be prepared and capable of inspecting and cleaning all areas and surfaces of the systems included in this PWS to bare metal and concrete.

2.18 Minor Repairs. The Contractor is responsible for minor repairs up to $2,000 (labor plus material).

This cost is included in the contract firm-fixed price with an estimate of five (5) minor repairs required per year. Minor repair are repair work that is required to return or maintain a system or component to proper operating condition. Minor repairs may include repair of closing mechanisms, gaskets or other work features required to keep the systems in this PWS operational. Minor repairs may also include off-schedule cleaning in support of unscheduled maintenance requirements.

2.19 Damage to Government Property. The Contractor shall report all damages to U.S. Government property within one hour after occurrence. All damage caused by the Contractor shall be corrected by the Contractor at the Contractor’s expense without charge to the Government.

2.20 Occupational Safety and Health. The Contractor shall perform all work in strict accordance with the highest safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures.

REDACTED

2.21 Fall Protection. The government will supply safe access to all access openings and fans. Where ducts or fans are located near the outside edges of buildings, OHSA approved fall restraint docking devices will be required by the Contractor. The Pentagon will work with the Contractor to properly place suitable docking devices.

2.22 Material Safety Data Sheets. The Contractor shall submit for approval the desired cleaning solution’s

Material Safety Data Sheets to the Pentagon Safety and Health Office prior to the commencement of cleaning activities. All material, chemical and liquids which require handling storage, containment and disposal shall be responsibility of the Contractor.

2.23 Waste Water Removal. The Contractor shall remove all debris and waste water generated from cleaning operations and dispose of the removed material at an approved off site location in accordance with local and federal waste disposal laws.

2.24 Contractor shall submit requests for Building Passes and vehicle entrance at least two weeks in advance for processing. Personnel that fail to meet required security clearances are not authorized to work on the Pentagon Reservation.

2.25 The Contractor shall participate in a monthly progress meeting to review all completed work, upcoming work, schedule, invoicing and payment and any other issues that may arise. The Contractor is responsible for maintaining minutes from the progress meetings and shall submit them to the COR for Government review within 48 hours of the meeting.

3. Government Furnished Items. The Government shall provide the following property services equipment in support.

3.1 Utilities. The Government will furnish electricity and water in the performance of services in this contract. The Government is not responsible for furnishing adaptors for connecting contractor-furnished equipment to government-furnished utilities.

1. General. The Contractor shall provide all labor, equipment, tools, materials and qualified supervision necessary to ensure that the kitchen exhaust systems, grease trap systems and sewage lift and holding systems are cleaned to bare metal and conc...