Questions_Solicitation_HQ0034-13-R-0123.pdf

Questions Received from Potential Offerors for Solicitation HQ0034-13-R-0123:

1. CLIN 0001AC, Snow/Ice Removal will this be invoiced for 12 months? It is invoiced during the 7 months of the contract that snow removal may be required.

2. Regarding the water treatment program for fountain water maintenance, is the water to the system metered and what is the typical daily or weekly or annual amount of water used? Yes it is; it varies quite a lot dependent on weather conditions and maintenance being performed. An estimated daily average is 900 (gal) during Sept and can go as high as 3500 (gal) or more during severe weather or maintenance activities.

3. Does the existing chemical feed control panel monitor ORP (oxidation / reduction potential)? Is it the property of the government and stay if there is a change in water treatment suppliers? The CHEMTROL system monitors PH & Chlorine. The contractor on site does monitor ORP with a hand held device provided by their pool specialist.

4. Is there a floor drain in the mechanical room where the chemical feed is located? There is a drain nearby. The chemical tanks do have safety spill catches.

5. In addition to chlorine, what other chemicals are currently being added to the fountain water? Along with the Chlorine tank there is Biocide, and a Hydrosulphuric Acid tanks.

6. The plans are dated from 2008 and just wanted to verify that the project is bidding on 9/30/2013 at 12:00 P.M. It also looks like some plan pages are missing, including the cover sheet. Irrigation Sector 2 (uploaded twice) and Planting Plan sector 2 is missing. I was wondering if you could send me a full set of drawings plans? The plans haven’t changed much in terms of location of equipment and type. Yes plans dated 2008 are for this solicitation. Any missing plans such as the planting plan will be provided.

7. In Section B under Contract Minimum/Maximim Quantity and Contract Value, the Maximum Amount of CLIN 0001 is listed as $500,000.00. Does this mean that the contract will not be awarded for any amount over $500,000.00 for CLIN 0001? CLIN 0001 should not have Minimum/Maximum Quantity it is not an Indefinite Delivery, Indefinite Quantity (IDIQ) CLIN.

8. Section L-8 Price Volume IV Paragraph (c) states Complete the necessary fill-ins and certifications in CLAUSES INCORPORATED BY FULL TEXT. The solicitation shall be returned in its entirety. Do you want the entire solicitation submitted, or just Section I Contract Clauses in Volume IV Price? The entire solicitation should be submitted.

9. Is the 50 page limit for the Technical Proposal for Volume II only, or does it include Volume I Management Plan also? For Both

10. Section M.1, paragraph 4 refers to a Small Business Participation plan, however the plan is not mentioned in the remainder for Sections L or M.

Since this is a Small Business set aside, is a Small Business Participation plan required for submission? Small Business Participation Plan is not required.

11. Section C.5.0 lists key personnel as Project Manager and Site Foreman, however Section H.6 also includes a Quality Control Manager, Site and Safety Officer and Chief Engineer. Will the Government confirm for this proposal, the contractor shall provide resumes and letters of intent for only the Project Manager and the Site Foreman? Yes Section H.6 should match Section C.5.0.

12. Section L-4.c states the technical proposal is limited to 50 pages, single sided, double spaced. Does Volume I – Management Plan have a page limit as well? Yes (See Question 9)

13. Section L-4. (a).ii requires a cover letter to be included in the proposal. Will the Government provide the desired proposal location (volume) for the cover letter? The solicitation will be revised to remove the request for cover letter.

14. The table in Section L-5 lists Subfactor c “Ability of Organization to Respond to Problems” to be included in Volume I, but Subfactor c is not listed in Section M as part of the evaluation. Is Subfactor c an evaluated section of the Management Volume? Yes, Subfactor c. “Ability of Organization to Respond to Problems” is an evaluated section of the Management Volume.

15. Is the contractor responsible for emptying the trash dumpster at RDF (Section C.10.1.7)? No

16. Will the government confirm in accordance with L-7. (f), the offeror and/or key subcontractor must be the prime on past performance submissions? Past performance will be evaluated in accordance with Section M.

17. Is it the Government’s intent for the contractor to provide contact information (as mentioned in section C.5.0) for proposed key personnel with the proposal? Yes, information needs to be provided after award and not with proposal.

18. When do you anticipate the restroom trailers to be removed and permanent RR Facility to be put in place? We anticipate within the next two or three years but there’s no firm date at this time.

19. How often do you want the restroom sewage tank pumped? This is determined by usage. Typically the restrooms are pumped after the weekend but have been pump twice a week; Mondays and Fridays when the occupancy level of the Memorial increases.

20. Are the heat pumps listed in the Mechanical Equipment section, located in the Equipment Control Ctr. water source heat pump condensers? I would have to assume so, as it lists "HP-MECC1-01 CP-2 Condenser Water Circulation Pump Heat Pump". Yes

21. How many heat pump units are there (i.e. one large or multiple units?) and what is the rated tons of AC for it/them? One small unit; it is a 2 ton ceiling mounted unit. Model #50RH024SDC5-18; see attachment J-C2A.

22. If, in fact it is a water cooled condenser heat pump that needs water treatment and biocide addition are there existing chemical feed pumps, tanks and bleed-off controller(s)? No additional water treatment for the water cooled condenser.

23. Is the evaporator side of these same heat pumps a Closed Condenser Water filled system or a glycol (%) filled system? The condenser is a glycol filled closed loop system utilizing the plate heat exchanger and fountain water to transfer heat.

24. Is it the fountain water on one side of the plate heat exchanger, while the other side is the Closed Loop Condenser side of the heat pumps to keep the fountains from freezing in the winter time? No; there are three electric heaters to control temperature of the fountain water when needed.

25. Is there a sand filter system on the water fountain loop? No

26. Is there a chemical feed system on the fountain for feeding Chlorine or Bromine? Yes

27. Is there a Ultraviolet UV system on the fountain side? No

28. Please provide the average number of visitors per year in order to project the amount and cost of restroom supplies. At this time the Government does not have an accurate count of visitors per year.

29. Who inspects and maintains the fire systems at the Pentagon Memorial? If this function is included in this contract effort, please provide fire alarm, suppression, extinguisher system inventories. This is not a function of this contract.

30. Will the contractor be required to power sweep the parking areas? No

31. Is all lighting to be maintained by the contractor? If so, please provide a complete inventory of lighting within the memorial and grounds. Yes; J- C2B attachment updated to show all of inventory.

32. The Pentagon Memorial Lighting History (provided in the RFP) indicates ongoing problems with the systems that would suggest difficulty with the requirement that all systems be in "exceptional appearance" during normal working hours. Would the lighting system be considered as a pre-existing condition that would be exempt from the "immediate and continuous exceptional appearance" during all normal work hours? It is considered a pre-existing condition.

33. Please confirm that the contractor is only required to perform snow removal in pedestrian access areas of the memorial and seating areas and, that parking and road access is performed by others. This is correct.

34. Is the Maximo system that is mentioned in the RFP provided and maintained by the Government? Will the Government provide computers and printers to operate this system, or must the contractor provide these items? Computers will be provided for MAXIMO use.

35. The Pentagon Memorial Lighting History indicates that there is currently a maintenance contractor performing the required tasks. If so, please provide the contractor’s name and annual cost of their contract to perform the Firm Fixed Priced portions of the contract. And, are the required tasks of the current contractor relatively the same as the requirements of this RFP? Facility Services Management, Inc. is the contractor and contract number HQ0034-08-D-1011. For more information please submit FOIA Request. http://www.dod.mil/pubs/foi/foiareq.html

36. Regarding the Attachment J-C-9 Pentagon Memorial Planting Plan 2008:

please provide units next to quantities. All information regarding flowers is provided in attachment J-C9.

37. Reference paragraph 1.2.12. This paragraph says that the contractor is responsible for up to 4 special event set-ups per day, which equates to 1,460 per year (based on a 365 day period). However, in the Pentagon Memorial Lighting History on page 2 of 3 you indicate that there were 25 special events in 2012. Please clarify so that bidders can be more accurate in their estimates for labor. Paragraph 1.2.12 refers to wreath laying ceremonies support that can be up to 4 ceremonies in one day. The amount of special events will very throughout each month and year.

38. Reference paragraph C.5.0, H.2. and 2. Evaluation Factors. C.5.0 and 2.

Evaluation Factors indicate key personnel include the Project Manager and the Site Foreman. However, H.6 identifies key personnel as the Project Manager, Quality Control Manager, Site Safety & Health Officer and the Chief Engineer. Would like to confirm that key personnel include the Project Manager and the Site Foreman, not the others mentioned in H.2.

C.5.0. Refer to question 17

39. Is the current restroom trailer adequate? If so, please provide the name of the company providing it? The current restrooms meet contract requirements.

40. Pest Control-There are no specifications in solicitation. Is this just for trees, shrubs, and plants or does it include rodent control as well? There are no tasks, frequencies as to what you want. Refer to section 10.1.2,

10.1.15 and 11.7.8 for Rodent control and Pest Management Plan located in Performance Work Statement.

41. What is the total water volume of the decorative fountain system, including the underground storage tank, as I assume its one big system that feeds the 184 different fountains?

The Reservoir design capacity is approximately 10,100 gallons. The Diametric Earth Filter system provides filtering for the reservoir and the fountains draw water from it. Strainers then provide final cleaning of the water.

• The system Memorial Unit flow = 10 gpm

• Total system flow = 184 X 10 gpm = 1840 gpm.