2013-03Interpretation_Equipment_PWS_posted.pdf

Africa Center for Strategic Studies

Interpretation Equipment to Support Next Generation of African Military Leaders Workshop

27 January 2013

SUBJECT: Interpretation Equipment Support Performance Work Statement (PWS) for the Africa Center for Strategic Studies (ACSS) to support the Next Generation of African Military Leaders Workshop.

Period of performance is 01-23 March 2013.

1. PURPOSE. The PWS delineates the tasks required for interpretation equipment and its required support for the ACSS to support the Next Generation of African Military Leaders Workshop.

2. BACKGROUND. The Africa Center is the pre-eminent Department of Defense institution for strategic security studies, research, and outreach in Africa. The Africa Center engages African partner states and institutions through rigorous academic and outreach programs that build strategic capacity and foster long-term, collaborative relationships.

3. SCOPE. The contract requires interpretation equipment and on-site support on a requirements basis.

Adjustments may be possible to meet the requirements.

4. APPROACH. Contractor shall provide interpretation equipment and on-site support in accordance with the requirements of this PWS, at the Residence Inn, 550 Army Navy Drive, Arlington, VA 22202- 2888. The contractor shall provide support as based on the attached program schedules and the below setup configurations.

a. An on-site technician will be required from 01-22 March 2013 to troubleshoot, operate, set-up and repair any problems with the interpretation equipment.

b. Digital recording: all plenary sessions will be digitally recorded and provided to ACSS at the conclusion of the event.

c. Discussion Group Rooms with full size interpreter booths.

(1) 3 discussion group rooms will require setup on 01 March 2013 to be completed no later than 1700. Discussion group rooms will consist of 16 chairs around a u-shape table. Minimum 8 microphones and 16 receivers per discussion group will be needed to complete this task order. Sound system as needed.

(2) A complete system will be setup in each discussion group room. Installation will include one microphone per two chairs plus all receivers and transmitters that are necessary. A full size interpretation booth per the diagram will be provided.

d. Plenary Room

(1) Plenary room will require setup on 01 March 2013 to be completed no later than 1700.

Plenary will consist of 60 classroom style seating and 15 observer seats. Minimum of 30 tabletop microphones and 75 receivers will be necessary to complete this task order. One full size interpretation booth will be required to conduct French and English language interpretation.

(2) An independent, complete system will be setup in the plenary room. Installation will include one microphone per two chairs plus all receivers, transmitters, speakers, microphones (to include 1 lapel and 1 roaming) and digital recording equipment that are necessary. Any and all necessary sound system

Plenary room setup

Observer seating area Participant seating area for 60

Note taker

Note taker

Projection screen

Projection screen

Speaker podium with microphone

Interpretation booths

Audio visual team area

Country flags

Country flags

= Microphone Need one for every 2 people at tables

Electric outlet

Electric outlet

Projection screen elevated above speakers

American flag

Host country flag

6. DELIVERABLE. Digital recording: all plenary sessions will be digitally recorded and provided to ACSS at the conclusion of the event.

7. SECURITY: The security classification of work to be performed under the contract is unclassified.

8. Contractor Officer Representative: Matilda Macklin, macklinm@ndu.edu, 202-685-1862

. The COR shall not:

a. Redelegate COR authority.

b. Take any actions that would commit or change the contract/order price, quantity, quality, schedule/delivery, scope of work, place of performance, or any other term or condition of the existing contract. You may be held personally liable for unauthorized actions.

c. Direct or redirect any contract/order action. This can only be done by the Contracting Officer.

9. Contracting Officer: Woodrow Bell, 703-602-1464, woodrow.bell@dsca.mil.

mailto:macklinm@ndu.edu mailto:woodrow.bell@dsca.mil

The Contracting Officer is the only authorized Government Official that can make changes to any task order or order additional services under any task order issued by DSCA. Any requirements from ACSS must be addressed to the Contracting Officer as all communication will occur between the Contractor and the Contracting Officer.

10. Payment/Invoicing Information:

Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow – Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. All contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

https://wawf.eb.mil/