How to Use This Contract (43231604-24-ACS-TX).pdf
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- Contract number
- 43231604-24-ACS-TX
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for a Software, Commercial-Off-the-Shelf (COTS) and Related Services contract (Contract #43231604-24-ACS-TX) issued by the Florida Department of Management Services. The contract involves state agencies in Florida and requires an Interstate Cooperation Contract with the Texas Department of Information Resources (DIR). Eligible users are defined by Rule 60A-1.001 of the Florida Administrative Code and can access contractor information through the contract's dedicated webpage.
The contract is designed for purchasing software and related services, with MyFloridaMarketPlace (MFMP) serving as the preferred online procurement system. State agencies are required to purchase commodities and contractual services from this state term contract, though they are encouraged to explore alternate contract sources for potential savings. When placing orders, agencies must use specific procurement methods, including contacting contractors directly for quotes, creating requisitions using non-catalog items, and selecting appropriate commodity codes. The document provides guidance on payment processes, including using the contractor's Federal Employer Identification Number (FEIN) when making payments in the Florida Accounting Information Resource (FLAIR) system.
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Text version
2/6/25
How to Use This Contract Software, Commercial-Off-the-Shelf (COTS) and Related Services (43231604-24-ACS-TX)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contract/software_commercial-off-the-shelf_and_related_services
State Agencies
• State Agencies are required to execute an Interstate Cooperation Contract with Texas DIR through the following link: Organizations Outside of Texas | Texas Department of Information Resources prior to use of the Contract.
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage.
o State agencies may create a blanket requisition/purchase order to use this contract, then contact the contractor directly to request a quote and/or place an order when needed; contractor contact information is accessible from the contract webpage.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 43231604; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/software_commercial-off-the-shelf_and_related_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/software_commercial-off-the-shelf_and_related_services https://dir.texas.gov/it-solutions-and-services/organization-outside-texas https://dir.texas.gov/it-solutions-and-services/organization-outside-texas https://dir.texas.gov/it-solutions-and-services/organization-outside-texas http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes
2/6/25
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpage to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
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