Request for Proposal (RFP) Request for Proposal (RFP) to provide

Construction Professional Services (CP)

For

Houston County School District

Houston County Arts Center

Copies of the RFP are available by e-mailing a request for the RFP to:

CM RFP

Attention: Mr. Forrest Walker

Forrest.walker@hcbe.net

Director of Facilities

OWNER:

The Houston County School District reserves the right to reject any and all proposals and to waive technicalities

Solicitation Issue Date: September 14, 2026

Proposal Packages Due: October 22, 2026 @ 2:00 pm

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. CONSTRUCTION PROFESSIONAL SERVICES REQUIREMENTS

3. CONTRACT INFORMATION

4. SELECTION PROCESS

5. SCHEDULE OF EVENTS

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

7. SUBMITTAL REVIEW PROCESS

8. INSTRUCTIONS FOR PREPARING SUBMITTAL

9. SUBMITTAL OF PROPOSAL AND FEE PROPOSALS

10. STEP II: INTERVIEW AND FINAL SELECTION

11. PRESENTATION / INTERVIEW

12. FINAL EVALUATION AND SELECTION

13. ADDITIONAL TERMS AND CONDITIONS DEADLINES

14. EXHIBIT "A" – GENERAL SCOPE OF WORK

15. EXHIBIT "B" – ATTACHMENT ‘A' - I. PRECONSTRUCTION COSTS AND EXPENSES

BREAKDOWN ATTACHMENT ‘B' - II. CONSTRUCTION COSTS

OVERHEAD BREAKDOWN

REQUEST FOR PROPOSAL

Construction Professional (CP) Services for

Houston County School District, construction of new Houston County Arts Center

The Houston County School District (Owner), is soliciting proposals from Construction Professionals/firms interested in providing Construction Professional (CP) services for the construction of the project, known as

Houston County Arts Center. This Request for Proposals (RFP) seeks to identify potential providers of the above-mentioned services. All respondents to this RFP are subject to instructions communicated in this document, and are cautioned to completely review the entire RFP and follow instructions carefully. The Owner reserves the right to reject any proposals, and to waive technicalities and informalities at their discretion. The project listed is a capital outlay project to be performed during or near the same time frame as part of Houston County School District’s

2022-2027 and 2027-2032 ESPLOST campaign.

1. GENERAL PROJECT INFORMATION

Project Description: Refer to Exhibit A for the "Project Description/Scope of Work".

Project Delivery Method

The Delivery Method for the Project will be Construction Manager at Risk (CM at Risk).

During pre-construction, the CP will be responsible for pricing, value engineering, as well as maintainability and constructability issues. For this project the CP will be expected to work closely with the Architect, Robertson Loia

Roof PC, 3460 Preston Ridge Rd, Suite #275, Alpharetta, GA 30005, email: scoker@rlrpc.com, Phone: (770)674-

2600.

Project Budget

The preliminary Stated Cost of Limitation (SCL) shall be determined. As part of the CP services, evaluate the Scope of Work and determine a developmental budget for the project, and prioritize the needs. The final budget/SCL will be determined by the prioritization of the Work, and the available funding. The Scope of Work may be revised by the Owner due to programmatic requirements, funding availability, or other circumstances.

Project Schedule

2. CONSTRUCTION PROFESSIONAL SERVICES REQUIREMENTS

The CP will be expected to work collaboratively with the Design Professional to provide preconstruction services which may include, without limitation, technical review, cost verification, cost evaluation, value engineering, schedule development, and schedule evaluation, in addition to management of the construction. In addition, the CP will be responsible for methods of construction, safety, and the scheduling and coordination of the work of all construction and miscellaneous contracts required for completion of the project within its predetermined budget and schedule. The successful CP will be required to work collaboratively with the Owner's consultants.

3. CONTRACT INFORMATION

The contract format will be an Actual Cost plus a Fixed or percentage Fee not to exceed the Guaranteed Maximum Price

(GMP) Agreement. During Pre-Construction, the CP will be responsible for pricing, value engineering, and maintainability and constructability issues. Construction will commence with the release of distinct work packages based on the design documents. The CP shall select all construction subcontracts by competitive selection using cost and other factors, with Owner approval of each subcontractor. The contract may have liquidated damages.

Form of Agreement

The agreement between the Owner and the CP shall be the "AIA Document A133-2019 - Standard Form of Agreement

Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of Work Plus A Fee

The selection of the CP is anticipated to be finalized and approved at the November 10, 2026 Board Meeting.

Preconstruction services for Houston County Arts Center are expected to begin immediately upon execution of the contract with the CP. Construction services are expected to begin upon contract execution. (All of the dates herein are estimates which are subject to change.)

with a Guaranteed Maximum Price", along with the Owner's modifications. The General Conditions for the project shall be as described in "AIA Document A201-2017 - General Conditions of the Contract for Construction", along with the

Owner's modifications and Supplementary Conditions. The General Requirements of the CP contract and general conditions are not open for negotiation. The construction services will be on an actual cost basis with all savings under the GMP, including unused contingency, returned to the Owner.

It is further the intent of the Owner that the successful CP will include a Guaranteed Delivery Date (GDD) and General

Conditions costs and the percentage fee for Profit and Overhead with the GMP.

The Houston County School District also intends that the successful CP accept the following stipulations:

a) Provide Performance and Material and Labor Payment Bonds in the amount of 100% of the GMP.

b) Individual Trade Contracts will be between the CP and the Trade Contractors, subject to the Owner’s approval.

c) The CP will not perform any portion of the projects with its own forces or a contracting company owned by the CP except as may be mutually agreed to by the Owner and the CP. Where the CP intends to submit bids for portions of the work, the CP shall submit the sealed bids to the Owner and Architect no less than 48 hours prior to the time and date established for the receipt of trade contractor bids.

d) The CP shall not charge fees for profit and overhead on any portion of a project that is self-performed by the

CP.

e) The CP will construct all GMP with a “reimbursables” section, and any item or service charged to the Owner in this category will be itemized for the owner in writing and payable by the owner at no more than the actual cost of the reimbursable item or service.

f) General Conditions for each project will be explicitly itemized and estimated for the Owner in advance of the Owner signing a contract to agreeing to the GMP. If vehicles such as golf carts or other utility vehicles or other capital equipment are approved and purchased under General Conditions that could be used after the project is completed, they will remain the property of the Owner unless agreed otherwise.

g) The CP will be “at risk” in the proposed undertaking and will be responsible for completing the project within the GMP.

h) Should the final cost of the projects be less than the GMP, all savings shall revert to Houston County School

District.

i) An agreed percentage of pay applications will be held in retention.

j) The Owner shall have the authority to suspend or terminate performance of any of the projects.

k) Any contract awarded will include the require provision of O.C.G.A 20-2-506 and will include a termination for convenience provision.

l) The CP will share with the Owner the bids, calculations, and assumptions on which the CP’s proposed GMP is based.

m) The CP will conduct bidding processes with sealed bids and public opening on the project.

Payment

The CP shall submit monthly payment applications using AIA G702, AIA G703 and DOE 0263 (current editions) continuation sheets. The CP agrees to not submit any monthly payment applications to the Owner prior to the execution of AIA Document A133.

4. SELECTION PROCESS

Selection of the CP will be based upon a competitive evaluation of the qualifications, experience, project approach, proposed project team, previous record, references, and Fee Proposal submitted in response to this RFP.

The selection process will consist of two steps. Step I will consist of the Selection Committee's evaluation and scoring of each responsive Proposal in accordance with the evaluation criteria identified in Section 7 of this RFP. The Fee

Proposal shall be submitted as part of the Proposal and will be evaluated and scored concurrently with all other evaluation criteria.

Based upon the Step I evaluation and scoring, the Owner will identify the highest-ranked firms and may select two (2) to five (5) firms to participate in Step II, which may include interviews and/or presentations, at the Owner's discretion.

Following completion of the evaluation and interview process, if conducted, the Owner will identify the highest-ranked proposer and proceed with final contract and fee negotiations. If the Owner is unable to reach an acceptable agreement with the highest-ranked proposer, the Owner may terminate negotiations and proceed with the next highest-ranked proposer.

5. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All times indicated will be current eastern standard time. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

RFP Estimated Time Line:

a. Owner issues public/website advertisement of RFP: September 14, 2026

b. Deadline for written questions/requests for clarification (see Section 7): October 6, 2026

c. Deadline for submission of Proposal: October 22, 2026 @2:00pm

d. Owner completes evaluation, and issues notification to finalist firms: October 26, 2026

e. Committee interviews finalist firms, if needed: November 3, 2026

f. Board approval of CP selected: November 10, 2026

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittal for accuracy before submitting the document. Questions about any aspect of the RFP, or the project, shall be submitted in writing (e-mail only) to:

Forrest.walker@hcbe.net

The deadlines for submission of questions relating to the RFP are the times and dates shown in the (Schedule of Events-

Section 5). All relevant questions and requests for clarification received by the Architect and the corresponding responses will be distributed by the Owner to those who requested Documents through October 9, 2026, as an addendum to the original solicitation for services. From the issue date of this solicitation until a successful proposer is selected and the selection is announced, respondents are not allowed to communicate for any reason with any members or employees of the Owner except for submission of questions as instructed in the RFP, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner shall reserve the right to reject the proposal of the offending proposer.

7. STEP 1: SUBMITTAL REVIEW PROCESS

Proposal Review

This RFP is issued for the purpose of acquiring Proposals from prospective CPs. A selection will be made by a

Selection Committee consisting of representatives of the Owner. The Selection Committee will receive, and review the

Proposals submitted in response to this RFP. To be deemed eligible for evaluation, firms must meet the following minimum qualifications:

Minimum Qualifications Required (evaluated on a pass/fail basis by the selection committee)

• The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

• Firm must have sufficient bonding capacity for anticipated total cost of work. Provide a letter or other supporting documentation from a bonding company indicating the firm's capacity to bond the project.

• Firm must have a current Contractor's Public Liability Insurance policy and must be insurable in at least the following amounts: Bodily injury, including death- limits of $1,000,000 for each accident. Property damage- limits of

$2,000,000 for each accident and $10,000,000 for the aggregate of operations. (The Owner reserves the right to require additional limits and/or coverage for actual contract.) Provide your current insurance certificate.

• Firms must have all necessary, valid and current licenses to do business in the State of Georgia. Provide a copy of your GC license, business license and Georgia Certificate of Existence.

• Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (current assets/current liabilities) of 1.0 or higher.

• The firm must demonstrate a commitment to safety with regard to Worker's Compensation by having an

Experience Modification Rate (EMR) over the past three years of 1.2 or less.

• The firm or its principals have not been terminated for cause or currently in default on any public works contract.

The firms must provide a sworn statement attesting to compliance with the minimum criteria listed above and provide supporting documentation as requested further in the process in accordance with deliverable (A) A-1 below in this

RFP.

The Selection Committee will then evaluate the submittals which have met the above minimum qualifications. Criteria for the evaluation are listed below:

Criteria for Evaluation of Submittal

A) 20pts.: Fee Proposal; and

B) 20pts.: Previous record of the proposer while performing in the role of a CM-at-Risk providing services with a GMP and GDD; and

C) 20pts.: Project Approach and Management Plan demonstrating the proposer’s ability to successfully provide preconstruction and construction services in an efficient and timely manner while maintaining the Owner’s budget, schedule, quality, and project objectives.

D) 20pts.: Composition and qualifications of the persons designated to form the proposer’s staff for the services required under the RFP; and

E) 10pts.: Previous record and demonstrated experience of the proposer performing projects within 100 miles of Perry, GA; and

F) 10pts.: Responses from at least three (3) references for whom the proposer has performed services.

8. INSTRUCTIONS FOR PREPARING SUBMITTAL

Each submittal shall be identical and include a transmittal letter. Submittals must be typed on standard (8- 1/2" x 11") paper. The pages must be numbered. A table of contents, with corresponding tabs, must be included to identify each section. Responses are limited to forty (40) double-sided pages or less using a minimum of an 11-point font. Any exhibits, affidavits or other enclosure information called for may be included in an appendix and will not count toward the limit. Tab sheets also do not count toward limit. Each submittal shall be prepared simply and economically, providing straightforward, concise delineation of respondent's capabilities. Emphasis must be on completeness, relevance, and clarity to content.

To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The content of all Proposals must be categorized and numbered as outlined below and be responsive to all requested information:

PROPOSAL

A. Fee Proposal A1- Provide the Fee Proposal as part of the Proposal using the attached Fee Proposal forms (Exhibit B, Attachments

A and B). The Fee Proposal shall not be submitted separately or in a separate sealed envelope. The submitted fees will be evaluated and scored concurrently with the Proposal as provided in the Criteria for

Evaluation of Submittal.

a. For purposes of evaluating Fee Proposals, all proposers shall base Construction General Conditions and other time-dependent construction costs on a twenty-four (24) month construction duration.

b. Any proposed reimbursable cost, General Condition, overhead expense, or other CM cost not specifically identified by a line item in Exhibits B, Attachments A or B shall be identified and fully described under “Other.” Any such cost not identified in the Fee Proposal shall be deemed included within the CM's submitted fees and shall not be separately reimbursable.

B. Previous Record B1- Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, include information about the parent company and branch office separately. Identify the office from which project will be managed and proximity to the project site. Provide form of ownership, including state of residency or incorporation, and number of years in business. For joint venture entities that have not undertaken at least two projects together, each firm should submit its proposal separately. Joint submittals are Subject to the same submittal page limit.

B2- Briefly describe the history of your firm(s). Provide general information about the firm's establishment, personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices that will be directly involved with this Project.

B3- Please disclose whether or not the firm has been involved in any litigation with an Owner or Architects during the past five (5) years. List any active or pending litigation and provide a thorough explanation of its scope.

List any claims against your firm or against Owners where your firm is named.

B4- List the firm's annual average gross revenue for each of the past 5 years. Supply main financial and banking references.

B5- Please provide information as to whether or not your firm has ever been removed from a contract for cause OR failed to complete a contract as awarded?

B6- The firm, in order to be deemed eligible for further evaluation, will issue the following statement asserting that the firm meets the minimum qualifications required for these projects (supporting information is requested and can be included as an Appendix in the Proposal). The SIGNED statement shall read as follows:

a. We certify our firm, or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

b. We certify that our firm has sufficient bonding capacity for anticipated total cost of work. Provide a letter or other supporting documentation from a bonding company indicating the firm's capacity to bond the project.

c. We certify our firm has a current Contractor's Public Liability Insurance policy, and our firm is insurable in the following amounts: Bodily injury, including death limits of $1,000,000 for each accident. Property damage- limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations. (The Owner reserves the right to require additional limits and/or coverage for actual contract.) Provide your current insurance certificate.

d. We certify our firms has all necessary, valid and current licenses to do business in the State of

Georgia. Provide a copy of your GC license, business license and Georgia Certificate of Existence.

e. We certify we have sufficient cash flow to undertake the project as evidenced by a current ratio

(current assets/current liabilities) of 1.0 or higher.

f. We certify a commitment to safety with regard to Worker's Compensation by having an Experience

Modification Rate (EMR) over the past three years of 1.2 or less. Firm must provide a letter or other supporting documentation.

g. We certify the firm, or its principals have not been terminated for cause or are currently in default on any public works contract.

B7- Provide information on the firm's experience on projects of similar function, and complexity (similar type of construction). Describe 3-5 relevant projects, demonstrating the firm’s overall CMAR experience. For each project, provide the following information:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description (delivery method, cost, square footage, number of stories, type of foundation, structural system, envelope, site area).

c. Services performed by your firm.

d. Provide any Owner-written letters of reference/recommendation about the firm's performance on the project.

e. Owner/Architect contact information.

f. Explanation as to how the highlighted project relates to the current Project being considered. If the firm has multiple offices, indicate the office responsible for each highlighted project

C. Project Approach and Management Plan C1-With regard to your firm's expected role in the project, please provide:

• a statement of your definition of the role,

• your anticipated level of management responsibility and accountability for project concerns.

C1.1 - Describe your process for efficiently resolving issues and maintaining the project commitments while working collaboratively with the Architect, Owner, and other stakeholders as applicable.

C1.2 - Describe your procedures for routine solving of complex project issues without compromising your team commitments.

C1.3- Provide your proposed methods and plans of communication.

C2- Describe your firm's approach to providing pre-construction services on this project.

C3-Provide your cost management plan for controlling costs on this project within the GMP during construction.

Describe your systems and procedures for controlling costs during construction.

C4- Provide your change order management plan for managing cost and schedule exposures within the stated limitations.

C5- Provide your procurement and workforce plan including details on your plan to assure local CP opportunity.

Describe how your firm intends to arrange the construction into bid packages in order to maintain The

Owner's schedule and budget objectives.

C6- Provide your schedule management plan for these projects during construction. Describe systems and procedures your firm uses to manage the project schedule. Describe alternatives that may be explored to shorten the schedule.

C7- Provide your subcontractor management plan including, contract document compliance procedures, project accounting procedures, issue resolution and compliance with Security and Immigration Compliance Act OCGA

13-10-91 – as it relates to subcontractor compliance with the requirements set forth therein ensuring compliance with the federal work authorization program.

C8-Provide your closeout management plan for these projects. Describe your systems and procedures for your closeout plan.

C9- Provide your quality assurance plan for this project. Describe your firm's approach for validating compliance with the construction documents. Explain your process for ensuring quality workmanship

C10- Provide your safety and site logistics plan for these projects. Describe your plan for working around existing operations and for site access. Provide your accident incident rate for the past three (3) years, using the following formula: Incident Rate = # of Injuries x (200,000) / # Total Man Hours

C-11- Provide your plan for applying any services not specifically mentioned herein. Explain the relevance of these services to this project and how they benefit the project.

D. Qualifications and Experience of Proposed Project Team D1- Describe your firm's proposed organization for the construction management team including, project executive, project director, project manager, superintendent, cost estimator, etc., who will manage the project. Please designate the specific individuals to fill the following key roles on your team:

a. Superintendent(s)

b. Project Manager

c. Project Executive / Project Director

d. Cost Estimator

e. Other (please describe, if applicable)

D2- Please provide, for each of the above personnel, current resume listing relevant project experience, percentage of the person's time to be committed to these projects, current and projected workloads, and his/her office location in relation to project location.

D3- Please identify the individual who, from project start to finish, will be the leader of your construction team and the principal point of contact between your firm and the Owner, the Architect, and other consultants. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. Provide information on his/her current and projected workloads, and his/her office location in relation to project location. This individual's competence, his/her leadership, location, and his/her ability to achieve customer satisfaction will be heavily considered in the selection of a construction management firm.

D4- Provide an organizational chart showing the lines of responsibility and accountability for your team and proposed sub-consultants. If a joint-venture, identify responsibility relationships, where there may be past experience at such relationships, and levels of experience.

D5- Provide examples of your recent experience as CP or CM at Risk in constructing facilities similar to this project, including the following information:

a. Provide photographs of similar projects your firm/team completed in the past five (5) years.

b. Provide a written reference from the Architect/Owner (with current contact information) familiar with your performance on each of the above projects. Provide a Program Manager reference (if applicable).

c. List the individuals who served as the Project Executive/Director, Project Manager, Superintendent, and Cost Estimator on the projects. Please note whether these individuals are still employed with your firm.

d. Indicate those projects where an architect, engineering consultant, and CP served a corporate or public client as a team.

e. Provide information about the two most recent similar projects your firm has completed. Include the total quantity of change orders and net total cost increase of change orders to the project. Summarize the actual schedule performance relative to the initial project schedule. For each project, provide the name of an Owner's representative (with a current phone number) who is most familiar with your performance on the project.

E. Previous Record

E1 - Provide up to (10) projects completed or currently under construction by the firm within a 100-mile radius of

Perry, Georgia, during the past ten (10) years. Identify projects in which the firm served as Construction Manager at

Risk (CMAR) and provided a Guaranteed Maximum Price (GMP).

For each project, provide:

• Project name and location;

• Owner and Architect;

• Type and scope of project;

• Delivery method;

• Original GMP and final construction cost, if completed;

• Original substantial completion date and actual substantial completion date, if completed;

• Firm's role on the project;

• Key personnel from the proposed team who participated in the project; and

• Owner representative's name, telephone number, and email address.

E2 - Identify any projects listed above completed for Georgia public school systems or other Georgia public entities and briefly describe the firm's familiarity with the requirements, procurement practices, and construction procedures associated with public projects in Georgia.

E3 - Describe the firm's history of successfully completing projects within this geographic area, including its familiarity with the local subcontractor and supplier market, workforce availability, permitting environment, and construction market conditions that may benefit the Houston County Arts Center project.

F. Reference Responses

F1 - Provide a minimum of three (3) Owner references for projects in which the proposer served as Construction

Manager at Risk. References should be for projects of similar size, complexity, delivery method, or public-sector environment to the Houston County Arts Center.

At least two (2) references should be for projects completed within the past five (5) years.

For each reference provide:

• Owner/organization;

• Project name;

• Owner representative's name and title;

• Telephone number;

• Email address;

• Project construction cost/GMP;

• Completion date; and

• Brief description of the services provided by the proposer.

The Owner reserves the right to contact any or all references provided, as well as other persons or entities with knowledge of the proposer's past performance. Reference responses may be independently evaluated and scored by the

Selection Committee.

9. SUBMITTAL OF PROPOSAL AND FEE PROPOSAL

All responses must be sealed in an opaque envelope or box, and reference to the Houston County School District on envelopes or boxes and addressed to the addresses below. Proposals must be physically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 5 of RFP) at the exact address below:

Proposers should deliver six (6) hard copies and one (1) electronic copy (.pdf format on a USB Drive) of their proposal submittal to:

Attn: Mr. Forrest Walker

Director of Facilities

P.O. Box 1850, Building A, 1200 Main St.

Perry, GA 31069

It is the sole responsibility of the Proposers to ensure delivery to the noted locations by the specified deadlines; the

Owner cannot accept responsibility for incorrect delivery, regardless of reason. No Proposal submittals will be accepted after the time stipulated above. Proposal submittals will not be accepted via facsimile or e-mail.

It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their proposal for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner.

Labeling information provided in submittals "proprietary" or "confidential" or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

10. STEP II: INTERVIEW AND FINAL SELECTION PROCESS (for Finalists only, if needed).

Step II- The successful CP will be determined based upon the evaluation of the Proposal and Fee Proposal, together with the interview evaluation, if conducted, followed by final contract and fee negotiations with the highest-ranked proposer.

11. PRESENTATION/ INTERVIEW INFORMATION

Interview Format

Firms selected to make presentations shall be notified by the Invitation to Interview letter issued by the Selection

Committee or Architect. The Invitation to Interview letter shall designate a place and time for the interview session.

The Invitation letter will specify the manner in which the presentations will be conducted.

Electronic presentations, such as PowerPoint presentations, are allowed but may not comprise more than 20 minutes of the 30 minute presentation. The Owner will have a screen available in the interview room. Nevertheless, presenters must be prepared with their own projector and computer. The presentation may include flip charts, boards, or any other media the CP may need to communicate their abilities, along with the oral presentation.

The interviews may be conducted by the members of the Houston County School District, the Superintendent, and invited attendees of the Board’s discretion. Each interviewer will grade and judge the firms to determine the top ranked firm.

Firms are encouraged to briefly describe their general company history and any other information that is relevant to the presentation. All key personnel should be present at the interview, including at a minimum, the project superintendent, project manager and project executive.

Interview Requirements

The primary intent of the formal interview process is to provide the School District with in-depth and clarifying information about the firm. Information provided should assist the School District in making an informed decision as to the proposer best suited for the work.

Firms should focus their presentations on:

Describing their detailed plan for managing the construction, cost, schedule, and quality on the project; and

Unique characteristics or services the firm offers; and, Firm's concepts or plans for the division of the project into separate packages for award.

12. FINAL EVALUATION AND SELECTION

Upon completion of the evaluation of the RFP submittal, proposers will be ranked in descending order of recommendation. In the event a satisfactory fee cannot be reached with the highest-ranking firm, the Owner will formally terminate the negotiations in writing and begin negotiation with the second highest-ranking firm, and so on until a mutually agreed upon fee is established. Once the successful CP and the agreed upon fee have been determined, a CP services contract will be awarded by the Owner.

13. ADDITIONAL TERMS AND CONDITIONS DEADLINES

The deadline for submission of questions relative to the RFP is the time and date shown in the Schedule of Events (Section 5). All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via E-mail. Any proposer exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Confidentiality

Labeling information provided in submittals "proprietary" or "confidential", or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions

• This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the

Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in responses. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached.

• Any contract awarded will include the required provision of O.C.G.A. 20-2-506. In addition, a termination for convenience provision will be included.

• The requirements of this RFP and proposal submitted in response, as agreed to by the Owner, shall be incorporated into the contract for services.

• Respondents to this RFP agree to waive any claims they have or may have against the Owner, its employees, agents, members, representatives and legal counsel, arising out of or in connection with the: (1) administration, evaluation, recommendation or selection of any proposal; (2) waiver of any representations under the proposal or documents; (3) approval or rejection of any proposal; and (4) award of a contract.

Reciprocal Preference Law

Pursuant to O.C.G.A. 13-10-3, for the purpose of determining residency, a Georgia resident business shall include:

(1) Any business that regularly maintains a place from which business is physically conducted in Georgia for at least one year prior to any bid or proposal

(2) (or) a new business that is domiciled in Georgia which regularly maintains a place from which business is physically conducted in Georgia (provided) that a place of business shall not include a post office box, site trailer or temporary structure.

Whenever the state contracts for public works construction, materialmen, CPs, builders, architects, engineers and laborers resident in the State of Georgia are to be granted the same preference over materialmen, CPs, builders, architects, engineers and laborers resident in another state in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other states.

Joint-Venture Proposals

The Owner does not desire to enter into "joint-venture" agreements with multiple firms. In the event two or more firms desire to "team up" it is strongly recommended that one incorporated firm propose and maintain status as the contracted lead firm with the remaining firms participating as major consultants to the lead firm.

Immigration Reform Compliance Requirement.

The successful Proposer will be required to certify compliance with the Immigration Reform and

Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance

Act OCGA 13-10-90 et.seq., by meeting or having complied with one of the (2) following provisions and by executing any affidavits required by the rules and regulations issued by the

Georgia Department of Labor set forth at Rule 300-10-1-.01:

1) The CP warrants that CP has complied with the Immigration Reform and Control Act of 1986 and the

Georgia Security and Immigration Compliance Act by registering at https://www.vis-dhs.com/EmployerRegistration and verifying information of all new employees;

2) The successful proposer shall comply with the stipulations cited in Security and Immigration

Compliance Act OCGA 13-10-91. with respect to the proper federal authorizations regarding the right to work for subcontractors and CPs.

E-Verify: CP Affidavit under O.C.G.A. § 13-10-91(b)(1)

The successful Proposer will be required to submit an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the firm or corporation which is engaged in the performance of services on behalf of the Owner has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the CP will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfactory of such contract only with subcontractors who present an affidavit to the CP with the information required by O.C.G.A. § 13-10-91(b). The affidavit shall include the CP's Federal Work

Authorization User Identification Number and date of authorization.

Statement of Agreement

With submission of a proposal, the Proposer agrees that they have carefully examined the Request for Proposal (RFP), and the Proposer agrees that it is the Proposer's responsibility to request clarification on any issues in any section of the

RFP with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein.

http://www.vis-dhs.com/EmployerRegistration http://www.vis-dhs.com/EmployerRegistration

EXHIBIT A

Project Description / Scope of Work**

Project may include, but not limited to (all information herein subject to change):

• Construction of arts center on land currently owned by the Houston County School District.

• Construction will include a 3,000 seat main theater with balcony seating, a 200 seat black box theater, and a large flexible classroom with all support spaces. Site work will include parking lot, drop-off zone, loading dock, and associated amenities.

• The preliminary construction budget for purposes of this RFP is approximately $50,000,000. The final Stated

Cost of Limitation (SCL) will be established by the Owner as the design, scope, available funding, and preconstruction estimates are further developed.

*Listed items are subject to change.

** Scope of work is subject to change, as the budget dictates, including work to other buildings on campus.

EXHIBIT B

CM FEE PROPOSAL

CM’S FEE: Provide a breakdown of all proposed construction management fees beyond direct subcontractor costs, including general conditions, reimbursables/general allowances, contingencies, etc. with definitions of each. Provide the following fees specifically for the Houston County Arts Center based upon the project assumptions and construction duration established in this RFP.

1. BASIS OF FEE:

Basis of Fee. The CM’s fee is the amount, established by and agreed to by both parties, which is the full amount of compensation due to the CM as gross profit, and for any and all expenses of the Project not included and identified as a Cost of the Work, provided that the CM performs all the requirements of the Contract Documents within the time limits established.

A. PRECONSTRUCTION FEE:

Preconstruction Fee. For the preconstruction consulting services provided by CP/GC, the Owner shall pay to CM a

Preconstruction Fee:

TOTAL

Preconstruction Fee (fixed fee) $

B. CONSTRUCTION FEE:

Construction Fee. Representing the Gross profit for the construction services provided by CM, the Owner shall pay to

CP/ a Construction Fee. State construction Fee percentage and calculate for evaluation purposes based upon the estimated $50,000,000 Construction budget.

Construction Fee (percentage based on expected construction budget given)

2. CM’S EXPENSES AND OVERHEAD COSTS (Preconstruction and Construction):

The CM’s Overhead Costs. The maximum amount for the CM’s Preconstruction Costs and Expenses and Construction

Overhead Costs is inclusive of all direct and incidental expenses as described in Attachments A and Attachments B.

Maximum Preconstruction Costs and

Expenses (From Attachment A. Do Not include the Pre-Construction Fee In this amount)

Maximum Construction Overhead

Costs (From Attachment B. Do

Not include the Pre-Construction Fee In this amount) This can be a percentage for general conditions

Total Maximum CM Overhead Cost

Allowance (Sum of A and B)

3. TOTAL EVALUATED CM COST:

Total CM Cost. For the purposes of evaluation of the Fee Proposal, provide the total of all fees, costs, and expenses identified above. The Total Evaluated CM Cost shall be based upon the project assumptions and construction duration established in this RFP.

Preconstruction Fee (fixed fee) $

Construction Fee (percentage based on expected construction budget given)

Total Maximum CM Overhead Cost Allowance $

TOTAL EVALUATED CM COST $

CM Legal Name

By:

Signature of CM Officer

Title of CM Officer

EXHIBIT B - ATTACHMENT

"A"

I. PRECONSTRUCTION COSTS AND EXPENSES BREAKDOWN

Description

Qty

Unit

Labor*

Mat'l**

Sub

Labor

Subtotal

Mat'l

Subtotal

Subtotal

Total

Notes

A. Preconstruction - Supervision & Management:

1 Senior Project Mgr. mos $0 $0 $0 $0

2 Project Mgr. mos $0 $0 $0 $0

3 Preconstruction Manager mos $0 $0 $0 $0

4 Project Supt. mos $0 $0 $0 $0

5 Cost Control mos $0 $0 $0 $0

6 Scheduling mos $0 $0 $0 $0

7 Secretary mos $0 $0 $0 $0

8 Consultant mos $0 $0 $0 $0

9 Other (Identify) mos $0 $0 $0 $0

Subtotal $0

B. Preconstruction - Miscellaneous

10 Office Supplies mos $0 $0 $0 $0

11 Postage & Shipping mos $0 $0 $0 $0

12 Blueprint/Photostat. ls $0 $0 $0 $0

13 Phone Charges mos $0 $0 $0 $0

14 Phone Charges-Long Dist. mos $0 $0 $0 $0

15 Courier Service mos $0 $0 $0 $0

16 Travel Expenses mos $0 $0 $0 $0

17 Other (Identify) mos $0 $0 $0 $0

TOTAL ALL PRECONSTRUCTION COST AND EXPENSES $0

EXHIBIT B - ATTACHMENT

"B"

II. CONSTRUCTION OVERHEAD COST BREAKDOWN

Subtotal

Mat'l

Subtotal

Site Supervision & Management:

1 Senior Project Mgr. mos $0 $0 $0 $0

2 Project Mgr. mos $0 $0 $0 $0

3 Project Supt. mos $0 $0 $0 $0

4 Project Supt. mos $0 $0 $0 $0

5 Area Supt. mos $0 $0 $0 $0

6 Secretary mos $0 $0 $0 $0

7 Project Engineer mos $0 $0 $0 $0

8 Project Engineer mos $0 $0 $0 $0

9 Office Engineer mos $0 $0 $0 $0

10 Engineer or Eng. Company mos $0 $0 $0 $0

11 Rodman mos $0 $0 $0 $0

12 Cost Control mos $0 $0 $0 $0

13 Safety Engineer mos $0 $0 $0 $0

14 Scheduling mos $0 $0 $0 $0

15 Purchasing mos $0 $0 $0 $0

16 Project Accountant mos $0 $0 $0 $0

17 Other (Identify) mos $0 $0 $0 $0

18 Other (Identify) mos $0 $0 $0 $0

Site Office Expense:

19 Job Office Trailer Rent mos $0 $0 $0 $0

20 Office Jobsite Build Out ls $0 $0 $0 $0

21 Office Jobsite Set-up ls $0 $0 $0 $0

22 Temp. Const. Trailer/Storage ea $0 $0 $0 $0

23 Office Furniture ls $0 $0 $0 $0

24 Office Machines/Equip. mos $0 $0 $0 $0

25 Copy Machines/Maintenance mos $0 $0 $0 $0

26 Office Supplies mos $0 $0 $0 $0

27 Janitor/San. Supplies mos $0 $0 $0 $0

28 Postage & Shipping mos $0 $0 $0 $0

29 First Aid/Med. Treat. mos $0 $0 $0 $0

30 Job Signs ea $0 $0 $0 $0

31 Progress Photos mos $0 $0 $0 $0

32 Extra Plans & Specs. allow $0 $0 $0 $0

33 Blueprint/Photostat. ls $0 $0 $0 $0

34 Telephone System ls $0 $0 $0 $0

35 Phone Installation ls $0 $0 $0 $0

Subtotal

Mat'l

Subtotal

36 Phone Charges mos $0 $0 $0 $0

37 Phone Charges-Long Dist. mos $0 $0 $0 $0

38 Radio Communications ea $0 $0 $0 $0

39 Radio Maintenance ls $0 $0 $0 $0

40 Other (Identify) ls $0 $0 $0 $0

Safety & Security:

41 Safety Incentives ls $0 $0 $0 $0

42 Sidewalk Barricades ls $0 $0 $0 $0

43 Safety Railings lf $0 $0 $0 $0

44 Opening Closures lf $0 $0 $0 $0

45 Weather Protection mos $0 $0 $0 $0

46 Ladders & Stairs ea $0 $0 $0 $0

47 Watchman/Guard Ser. mos $0 $0 $0 $0

48 Fences & Gates ls $0 $0 $0 $0

49 Traffic Control wks $0 $0 $0 $0

Fire Protection, Extinguishers, Barrels ea

$0

51 Safety Equipment mos $0 $0 $0 $0

52 Rainwear/Hardhats, etc. ls $0 $0 $0 $0

53 Other (Identify) ls $0 $0 $0 $0

Cleaning:

54 Daily Cleaning mos $0 $0 $0 $0

55 Final Cleanup-Building sf $0 $0 $0 $0

56 Window/Skylight Cleaning sf $0 $0 $0 $0

57 Trash Bin Rent/Haul mos $0 $0 $0 $0

58 Trash Chutes/Hoppers ea $0 $0 $0 $0

59 Dump Fees/Hauling mos $0 $0 $0 $0

60 Dust Barricades sf $0 $0 $0 $0

61 Other (Identify) sf $0 $0 $0 $0

Temporary Utilities/Misc.

62 Temp. Electric-Office mos $0 $0 $0 $0

63 Security-Office mos $0 $0 $0 $0

64 Temp. Electric -Building mos $0 $0 $0 $0

65 Water - Field Office mos $0 $0 $0 $0

Subtotal

Mat'l

Subtotal

66 Water - Coolers ls $0 $0 $0 $0

67 Water Barrels ls $0 $0 $0 $0

68 Ice Machine mos $0 $0 $0 $0

69 Ice and/or Cups mos $0 $0 $0 $0

70 Temporary Toilets Install ea $0 $0 $0 $0

71 Temporary Toilets mos $0 $0 $0 $0

72 Cold Weather Protection mos $0 $0 $0 $0

73 Temp. Heat for Bldg. mos $0 $0 $0 $0

74 Drug Testing ls $0 $0 $0 $0

75 Computer-PCS allow $0 $0 $0 $0

76 Computers ls $0 $0 $0 $0

77 Software ls $0 $0 $0 $0

78 MIS Charges ls $0 $0 $0 $0

79 Off-Site Parking ls $0 $0 $0 $0

80 Living Expenses mos $0 $0 $0 $0

81 Executive Travel ls $0 $0 $0 $0

82 Air Fare trips $0 $0 $0 $0

83 Car Rental trips $0 $0 $0 $0

84 Hotel trips $0 $0 $0 $0

85 Meals days $0 $0 $0 $0

86 Ceremony Expense ls $0 $0 $0 $0

87 Other (Identify) ls $0 $0 $0 $0

General Equipment:

88 Automobiles mos $0 $0 $0 $0

89 Pickup Trucks mos $0 $0 $0 $0

90 Temporary Parking mos $0 $0 $0 $0

91 Small Tools/Expendables ls $0 $0 $0 $0

92 Survey Equipment mos $0 $0 $0 $0

93 Hoist/Operator mos $0 $0 $0 $0

94 Hoist Service mos $0 $0 $0 $0

95 Erect/Dismantle Hoist ls $0 $0 $0 $0

96 Tower Crane Service ls $0 $0 $0 $0

97 Erect/Dismantle Crane ls $0 $0 $0 $0

98 Crane Rental/Operator mos $0 $0 $0 $0

99 Temp. Elev. & Operator mos $0 $0 $0 $0

100 Repair Cab/Temp. Elev. ls $0 $0 $0 $0

101 Protect Perm. Elevator ls $0 $0 $0 $0

102 Fuel/Oil/Grease mos $0 $0 $0 $0

103 Vehicle Repairs/Maintenance ls $0 $0 $0 $0

104 Other (Identify) ls $0 $0 $0 $0

Subtotal

Mat'l

Subtotal

Bonds & Insurance:

105 Perform. & Payment Bonds ls $0 $0 $0 $0

106 Workers Comp. Insurance ls $0 $0 $0 $0

107 Builders Risk Insurance ls $0 $0 $0 $0

108 Liability Insurance ls $0 $0 $0 $0

109 Subguard Insurance ls $0 $0 $0 $0

110 Other (Identify) ls $0 $0 $0 $0

TOTAL ALL CONSTRUCTION OVERHEAD COSTS: $0